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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:BOCC REQUEST SUBMITTED BY:B Vasquez CONTACT PERSON ATTENDING ROUNDTABLE. B Vasquez CONFIDENTIAL INFORMATION: EIYES ©NO DATE: 12/1/23 PHONE: 292$ ------------ OAgreement Contract FIAP Vouchers ElAppointment Reappointment EJARPA Related E]Bids / RFPs / Quotes Award ElBid Opening Scheduled El Boards / Committees DBudget OComputer Related ElCounty Code ElEmergency Purchase ElEmployee Rel. F Facilities Related El Financial FFunds, []Hearing El Invoices / Purchase Orders El Grants — Fed/State/County El Leases EIMOA / MOU WMinutes FOrdinances, El Out of State Travel 0 Petty Cash F Policies El Proclamations L1 Request for Purchase El Resolution 1-1 Recommendation El Professional Serv/Consultant OSupport Letter E]Surplus Req. E]Tax Levies E]Thank You's E]Tax Title Property EIWSLCB gg 20 A r f fgggg 0 -1-10AMN 2NUMNIF-M X� aw NCR,, Commissioners 11/6/23 Minutes for approval DATE OF ACTION: - a APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: GRANT •COIINTY BOARD OF COMMISSIONERS MEETING MINUTES , Week of November 6 — November 12., 2023 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, NOVEMBER 6, 2023 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 8:45 a.m. Central Services Weekly Update • He requested that the Prosecuting Attorney's Office not review the bidding processes, only contracts. There is a current policy written and department heads should be following the process. The BOCC will inform the Prosecuting Attorney that their office does not need to review bid processes, as there is a policy in place that shall be followed. • Review of consent agenda item • Lights outside the courthouse are repaired and Working. • Email from Elisia Dalluge re: Elections 8:45 a.m.-9:00 a.m. Development Services Weekly Update • Special Event License discussed. Could be placed under Title 5 in the Grant County Code, would need to schedule a public hearing. Route applications through their SmartGov program for comment. Once approved, they receive an "electronic approval" with the Conditions of Approval included. 9:00 a.m.-9:15 a.m. S Palacios, Juvenile Court Update • Incident at Juvenile Court and Youth Services last week involving staff. 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • Update on Reporting Structure —Kirk Eslinger discussed a BOCC staff meeting that was held 11/2/23 discussing changes to the supervisory structure. • Flexibility —Kirk Eslinger will work with the Clerk of the Board. • Public Records Request —Gorge Amphitheater: The Clerk requested the Board work with the Public Records Officers to get them text messages/notes. • Clear Risk Solution E-mail re: Situational Awareness —to present at today's Luncheon with EO/DH. Page 2 of 9 Grant County Commissioners Minutes Week of November 6, 2023 10:30 a.m. —11:30 a.m. S Fode, New Hope Update • Shelter Update • Youth Homeless Demonstration Project (YHDP) staff position for 2024 • New Grant with NWIRP: Suzi Fode signed the Memorandum of Understanding and the BOCC stated this was ok. The BOCC will be signing the final grant. • Standard Operating Procedures "SOPs" for EO/DH: onboarding/hiring processes, signatory authorities, how to fuel up a car. • Letter to Commerce —Request for her to sign on behalf of Grant County. • Board Training- Trauma Informed Care and Forensic Interviewing by Elisa Adolphsen (Required for CSAP Accreditation) 12:00 p.m. —1:00 p.m. Quarterly Elected Official/Department Head Luncheon • Topics discussed: New Jail Update and update to Safety Center App (Tom Gaines); and FMLA/PFML (Kirk Edinger) 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items o CC: BOCC Item 4 for MLIRD —1 or 2 positions open? Jerry clarified only 1 o DS: Central Services Item 7, fund from Fairgrounds Improvement Fund o RJ: LTAC Recommendations: Jim McKiernan recommended funding the Arts from Admissions Tax. • Commissioner District Updates o CC: Discussed the insurance increase proposed from Clear Risk - 4.8 million for 2024. Shane Heston will give some suggestions for increasing deductibles and other options. Wes Crago gave some talking points to bring to the LSC Meeting at the WSAC Conference next week. "Joint and Several Liability" affects all areas of county government, which contributed to the increase. REDWINE WAS SETTLED? o DS: Was out of the country o RJ: Was previously touched on in other meetings. Will be attending a "coordinated entry" training, invite Brittany 11/30 zoom • Sila Plant Moses Lake Tour and Reception: add to calendar and RSVP • RJ: Boys and Girls Club Thanksgiving Lunch/Dinner — asking if a staff member to attend. • Health District Budget Increase request: wish to increase to $168k., TB to increase to $56k., total increase by $49k. Discussed ensued about active cases vs. annual contributed amount. DS will discuss this at the 11/8/23 Health District Meeting. Page 3of9 Grant County Commissioners Minutes Week of November 6, 2023 2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update The 4pm county structure meeting was moved to 2pm. Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 2:01 p.m. to go until 3:00 p.m. regarding lob Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, Tom Gaines, Central Services Director, and Kirk Eslinger, Human Resources Director. The session was continued to 3:15 p.m. (minus Tom Gaines). Commissioner Jones closed the session at 3:15 p.m. 3:30 p.m. — 4:00 p.m. District Court Update • Courtroom 209 virtual hearings are now setup. • Issue with sinks and bathrooms in their administrative office. • County policies online: if they have concerns, bring suggested corrections to HR and BOCC. 4:00 p.m. — 5:00 p.m. K Eslinger and T Gaines, County Structure Meeting (Rescheduled to 2:00 P.M.) MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Carlile Residential Development, Inc. (Oasis Major Plat) File # P 23-0189 (preliminary P 20-0160) Final Plat Submission and Review. The Commissioners approved and signed the Public Works County Payroll Salary Fund for their November 3, 2023 payroll. TUESDAY, NOVEMBER 7, 2023 The session was continued to 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update • PCO's for the Republican Party were discussed. The Attorney General stated there is no legal obligation to swear them in. The State Republican Party will not be stepping in; this should be resolved at the county level. Page 4 of 9 Grant County Commissioners Minutes Week of November 6, 2023 • Legal Review of Contracts and the bidding processes that's included. If their office reviews a contract, sees an issue, they are obligated to discuss them. • Office space issues within Clerk's Office and Superior Court. 9:00 a.m.-11:00 a.m. TGaines,. New Jail Page Turn Meeting In attendance: David Bodine and Will Rutherford. Tom Gaines, Central Services Director, gave a Page Turning Meeting for the New Jail and discuss the size and space for the project. Options for the Law and Justice Building remodel will also be discussed. 11:00 a.m. —12:00 p.m. C Young, Development Services Update • D.S. Update- Permitting and Revenue Statistics • Title 14 Amendments —Public Hearing 11/21/2023 • Comprehensive Plan Major Update Strategy 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update • 2024 Annual Construction Program Resolution (Dave): on consent agenda for today. • Sunland Signage Petition (Dave) from Calvin Yamamoto to reduce the speed in the area, was discussed. Dave Bren stated the county understands the petition but recommends signs that collect data before moving forward with any permanent reduced speed. Dave Bren will share with Mr. Yamamoto his staff report with his recommendations. Temporary speed radar will be placed in the area, with the vote of approval from the BOCC. • Capital Projects — 2 -FTE Needed to Conduct 2024 & 2025 Work (Bob Bersanti and Dave Bren) 2:00 p.m. -3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None • Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner Stone, to approve the agenda as presented. The motion passed unanimously. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Dennis Beich email re: unpermitted dam on Crab Creek in Lincoln County. Commissioner Stone will reach out to him. • Commissioners Roundtable — Miscellaneous Discussion o Elisia Dalluge Albert sensor email — She will be meeting with Tom Gaines 0 100% liability insurance increase — this will take a large portion of current expense funds. o Jail Update meeting for 11/13 at 4pm o ARPA meeting scheduled November 28 o LTAC funding increase noted Page 5 of 9 Grant County Commissioners Minutes Week of November 6, 2023 Consent Agenda —(Items 1 through 13) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Stone, seconded by Commissioner Carter, to approve the consent agenda as presented. Commissioner Carter voted to abstain from item 6 in its entirety. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $724,278.45) COMMISSIONER'S OFFICE 2. Invoices 3. Special occasion liquor license application for Habitat for Humanity of Greater Moses Lake and their event to be held at Big Bend Community College ATEC Building, 7662 Chanute St NE, Moses Lake. The event is being held December 2, 2023, 4:30 p.m. — 9:30 p.m. 4. Appointment letter for Joe Ketterer to the Moses Lake Irrigation & Rehabilitation District (MLIRD) to fill the remaining term for the vacated position #4. 5. Resolution No. 23 -129 -CC amending Resolution No. 23 -066 -CC relating to the creation of a new fund titled "Criminal Justice Sales and Use Tax" #117 and directing the Treasurer to invest all funds relating to this fund for the benefit of the fund. 6. Recommendation to award and disperse a total of $1,.554,616.00 of the 2024 Lodging Tax Advisory Committee (LTAC) funds as follows: (Commissioner Carter abstained from voting on this item in its entirety) ORGANIZATION TYPE NAME # Days AMOUNT Grant County Public Works Capital Gorge Road Widening - $600,,000 Ephrata COC Promotion Year -Round Promotion - $30,.000 Grand Coulee Dam Area COC Promotion Year -Round Promotion - $ 30,000 Grant County LTAC Promotion Year -Round Promotion - $35,616 Grant County Museum Promotion Year -Round Promotion - $11,000 Grant County Tourism Promotion Year -Round Promotion - $450.,000 Moses Lake COC Promotion Year -Round Promotion - $ 30,000 Best of Barrels Only, LLC Event Producers Gone Wild 4 $5,.000 Page 6 of 9 Grant County Commissioners Minutes Week of November 6, 2023 Best of Barrels Only, LLC Event Sandcup Futurity 5 $ 10,000 Best of Barrels Only, LLC Event Spring Warm -Up Futurity 3 $5,000 Central Basin Community Concert Association Event David Shannon 1 $ 1,500 Central Basin Community Concert Association Event Sail On 1 $ 1,500 Central Basin Community Concert Association Event Undecided Concert #1 1 $1,500 Central Basin Community Concert Association Event Undecided Concert #2 1 $ 1,500 Columbia Basin Allied Arts Event Art Fair 1 $2.,500 Columbia Basin Allied Arts Event UMANI Festival 1 $5,.000 Columbia Basin Rodeo Association Event Moses Lake Round -Up & Demo Derby 5 $30,.000 George Community Hall Event Annual George Bluegrass Festival 7 $7.'000 Grant/Adams Master Gardening Foundation Event Columbia Basin Eco -Gardening Symposium 2 $ 3,000 Grant County Fairgrounds Event 90s Flannelfest 2 $20,000 Grant County Fairgrounds Event Grant County Fair 5 $80,000 Grant County Fairgrounds Event Mora Vida Festival 2 $25,000 Limit out Performance Marine Event Big Bass Tournament Trail — April 4 $20.1000 Limit Out Performance Marine Event Big Bass Tournament Trail — June 4 $10,000 Masquers Theater Event Fall Musical 12 $5,,000 Masquers Theater Event Harvey 9 $3,500 Masquers Theater Event Holiday Show 6 $3,500 Masquers Theater Event Love Letters 9 $3,500 Masquers Theater Event The Odd Couple 9 $3,500 Page 7 of 9 Grant County Commissioners Minutes Week of November 6, 2023 Mattawa-Desert Aire Lions Club Event Hot Desert Nights 1 $2,000 Moses Lake Air Show Event Moses Lake Air Show 3 $ 25,000 Moses Lake Springfestival Event ML Springfestival 4 $50"000 Othello Sandhill Crane Festival Event Othello Sandhill Crane Festival 3 $10,000 Ridge Riders Saddle Club Event Colorama Pro Rodeo 2 $15'.000 Ridge Riders Saddle Club Event Junior Rodeo 2 $5,000 Royal City Royalfest Event Royal City Summerfest 2 $6.,000 Reel Recreation Event Triple Fish Challenge 3 $7.,500 CENTRAL SERVICES 7. Request to proceed with repairs to Well #2 at the Grant County Fairgrounds. Work will be completed by Irrigator's Inc. in the amount of $25.,203.00. (Fairgrounds Improvement Funds will be used for this project) 1X141 WIN 67:,:1.1 8. Resolution No. 23 -130 -CC in the matter of adopting the 2024 Annual Road and Construction Program as presented to the Board on October 17, 2023. 9. Authorization to call for bids for the 9 -NW Reconstruction Project, CRP 22-03. Bid opening will take place November 28, 2023 at 1:00 p.m. RENEW 10. Contract Design Proposal, Omnia Contract No. R191803, for office furniture in the Grand Coulee Office in the amount of $38,309.49 including sales tax. 11. Provider Agreement with Community Health Plan of Washington (CHPW) to provide behavioral health services to Medicaid clients. The agreement will be effective January 1, 2024. SHERIFF'S OFFICE 12. Intergovernmental Agreement between Washington State Parks and Recreation Commission and Grant County Sheriff's Office to establish a cooperative framework to enhance the performance of boating safety and education services in the state per RCW 88.02650 and WAC 352-65.010. The term of the agreement is upon signature of the State Parks Commission through September 30, 2024. (Resolution No. 23 -132 -CC) Page 8 of 9 Grant County Commissioners Minutes Week of November 6, 2023 13. Request to surplus Body Armor with external vest, asset # SA20246, to Quincy Police Department in the amount of $1,,143.21 due to Deputy King resigning from Grant County Sheriff office and lateraling to the City of Quincy Police Department. (Resolution No. 23 -131 -CC) • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 3:30 p.m. BID OPENING, GRANT COUNTY JAIL — EARLY SITE PACKAGE . . 3:15 p.m. — 4:15 p.m. R Jones, Position Management Review Team Meeting 7:00 p.m. — 8:00 p.m. C Carter at Royal City — City Council Meeting MISCELLANEOUS ITEM The Commissioners Jones and Stone reviewed and approved an Emergency Accounts Payable batch for Renew in the amount of $1.,153.00. WEDNESDAY, NOVEMBER 8, 2023 R Jones, Rocky Mountain Fair Association Convention (Coeur d'Alene) 10:00 a.m.-10:30 a.m. D Stone, LEOFF-1 Disability Board 10:30 a.m. —11:30 a.m. C Carter at Port of Quincy 10:45 a.m. —12:00 p.m. R Jones at City of Moses Lake 11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session 11:30 a.m. — 2:30 p.m. HEARINGS EXAMINER 4:00 p.m. —4:50 p.m. VETERANS ADVISORY BOARD (VAB) MEETING 6:00 p.m. — 7:30 p.m. D Stone, Grant County Health Board Meeting Page 9 of 9 Grant County Commissioners Minutes Week of November 6, 2023 THURSDAY, NOVEMBER 9, 2023 R Jones, Rocky Mountain Fair Association (Coeur d'Alene) 9:00 a.m. —10:00 a.m. 1:30 p.m. — 3:30 p.m. 6:00 p.m. -7:00 p.m. 7:00 p.m. -8:00 p.m. FRIDAY, NOVEMBER 10, 2023 R Jones, Multi Agency Communications Center (MACC) Meeting C Carter, Area Aging/Council of Governments Meeting (E Wenatchee Office) FAIR ADVISORY COMMITTEE MEETING R Jones, Moses Lake School Board Meeting R Jones, Rocky Mountain Fair Association (Coeur d'Alene) CLOSED FOR VETERANS DAY Signed this day of2023. 61-aw6l IF test: B rb ra J. Vasq C ler of the Bo r BOARD OF COUNTY COMMISSIONERS