HomeMy WebLinkAboutAgreements/Contracts - Emergency ManagementGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Emergency Management DATE: 11/30/2023
REQUEST SUBMITTED BY:Mireya Garcia
CONTACT PERSON ATTENDING ROUNDTABLE..Matt Klein
CONFIDENTIAL INFORMATION: DYES ®NO
PHONE:509-906-6831
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*Agreement Contract
❑AP Vouchers
FlAppointment Reappointment
EIARPA Related
❑ Bids / RFPs / Quotes Award
013id Opening Scheduled
El Boards / Committees
El Budget
El Computer Related
E]County Code
El Emergency Purchase
El Employee Rel.
El Facilities Related
El Financial
7Funds
0 Hearing
7 Invoices / Purchase Orders
7 Grants — Fed/State/County
❑Leases
EJMOA / MOU
ElMinutes
F] Ordinances
EJ Out of State Travel
El Petty Cash
ElPolicies
El Proclamations
El Request for Purchase
7 Resolution
El Recommendation
El Professional Serv/Consultant
7Support Letter
ElSurplus Req.
F-lTax Levies
E]Thank You's
OTax Title Property
E1WSLC13
Washington Military Department Homeland Security Grant Program E24-122 in the amount
$121,065. The term of this grant is 09/01/2023 to 01/31/2026. This grant funds activities to
prevent, protect against, and respond to terrorist attacks.
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
DEFERRED OR CONTINUED TO: /eQ —
Washington Military Depart.ment
HOMELAND SECURITY GRANT PROGRAM AGREEMENT FACE SHEET
I Subir e-bipient Name and Addret8:
2. Grant Agreement Amount:
3, Grant Agreement ment Nurnber:'
Grant, County of
$1219065
E24-122
Sheriffs Office, Emergency Management
35 C Street NW
P0 Box 37
Ephrata, WA 98823-1685
4. Subrecipient Contact, phone/email:
5. Grant Agreement Start Date:
6, Grant Agreement End Date*
Josh Sainsbury, 509-750-7306
September 1, 2023
January 31, 2026
jsainsburyp,grantcountywa.gov
--7, Depar-tment-Contact-cphone/emall,
8-:--U�n i q u e-E-htity-1 den tii fie r -(-U E 1)
--g.—UBI--#-(-s-t-bte.-revenue)---- -
Deborah Henderson, 263-512-7470
ZL6WM26K8KR5
132-001-884
Deborah.Hendersong,mill.wa.gov
10, Funding Authority:
Washington Military Department (the Department) and the U.S. Department of Homeland Security
- PHS)
11.1 Federal Funding Identification
12. Federal, Award Date,
13. Assistance Listings # & Title:
EMW-2023-SS-00063
9/1112023
97.067,,23HSGP
14. Total Federal Award Amount:
-(SHSP)
15,. Program Index # & OBJ/SUB-OBJ:
16. EIN
$14,010,447
733.SB3.733SCo 733SH$ 733SL, 733SQ, 733SZ / NZ
91-6001319
17, Service Districts:
18. Service Area by County(ies,):
19. Wom.en/Mi.nority-Owned, State
BY LEGISLATIVE. DISTRICTS,: 12,13
'Grant
Certified, 1 N/A 0 NO
BY CONGRESSIONAL DISTRICTS: 4
0 YES, OMWBE#
20. Agreement Classification
21. Contract Type (check all that apply):
11 Personal Services '0 Client Services N Public/Local Gov't
0 Contract M Grant 17 Agreement
11 Research/Development 0 A/E 0 'Other
.0 Intergovernmental (RCW 39,34) 0 Interagency
22, Subrecipient Selection Process:
21 Subrecipient Type (check all that apply)
0 "To all who apply & qualify` 0 Compe ve Bidding ddin
i g
0 Private Organization/Individual i on/individual 11 For -Profit
F-1 Sole Source 0 A/E RCW Q N/A
0 Public Organization/Jurisdiction 0 Non -Profit
0 Filed w/OFM? F1 Advertised? 13 YES El NO
E3 CONTRACTOR 0 SUBRECIPIENTE] OTHER
24. PURPOSE & DESCRIPTION:
The objective of the Federal Fiscal Year (,FFY) 2023 Homeland Security Grant Program (23HSGP) is to fund state, local., tribal, and territorial
efforts to prevent, protect against, and respond to terrorist attacks, and prepare the nation. for threats and hazards that pose the greatest risk
-capabilities
to the security of the United States. 23HSGP provides funding to implement, Investments that build, sustain, and deliver the core
essential to achieving the National Preparedness Goal of a prepared and resilient nation. 23HSGP supports core capabilities across the five
mission areas of prevention,, protection, mitigation, response., and recovery based on allowable costs. HSGP Is comprised of three
interconnected grant programs: State Homeland Security Program (SHSP), Urban Areas Security initiative (UASI), and Operation Stonegardeh
(OPSG). Together, these grant programs fund a range of preparedness activities, including planning, organization, equipment purchase,
training, exercises, and management and administration.
. hic . h
The Department isthe Recipient and Pass-through Entity of the 23HSGP DHS Award Letter for Grant No. EMW-2023-SS-00063 ("Grant'l which
,
is incorporated in and attached hereto as Attachment C and has made a subaward of funds to the Subreciplent pursuant to this Agreement.
The Subreciplent is accountable to the Department for use of Federal award funds provided under this Agreement,
IN WITNESS WHEREOF, the Department and Subredpient acknowledge and accept the terms of this Agreement,- including all referenced attachments
which are hereby incorporated, and have executed jhiq' Agreement as of the date* below. This Agreement Face Sheet; Special Terms & Conditions
(Attachment A); General Terms and Conditions (Attachment B); DHS Award Letter (Attachment, Q), Work Plan (Attachments D-1, D-2, D-3) Budget
(Attachment E), Timeline (Attachment, F}; Build America, Buy America Act Self -Certification (Attachment G) and all other documents and attachments
expressly referenced'and incorporated herein: contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the
parties to this Agreement, Na other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any
of the parties.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following
order;
1. Applicable federal and state statutes and regulations 4. Special Terms and Conditions
2. DHSIFEMA Award and Program documents 5. General Terms and Conditions, and,
3. Work Plan, Timeline, and Budget 6. Other provisions of the Agreeme nt incorporated by reference.
WHEREAS, the parties have executed this Agreement on the day and year last specified below.
04H
F HE DEPARTMENT, FOR T BV P T:
11/16/2023
Si ure
S Si ul V Date Sig e .Date
Regan Anne esse, Chief Financial Officer Jo r.r i e t e, Sheriff
Washington Military Department Grant County Sheriffs Office
BOILERPLATE APPROVED TO FORM: APPROVED AS TO FORM (if applicable):
Alex Straub 8/31/2023
Assistant Attorney General Signature Date
DHS-FEMA-HSGP-SHSP-FY23 Page 1 of 53 Grant County Sheriffs Office, E24-122
Attachment A
SPECIAL TERMS AND CONDITIONS
ARTICLE 1. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution of key personnel by either party shall be made by written notification to the current key personnel.
SUBRECIPIENT
DFPARTMF.NT
Name
Josh Sainsbury
Name
Deborah Henderson
.-T-itle-----
Ghief,-Deputy.----------- --------.--T-itle------Prog'-ram-C7oo
rdin-ato-r----- _.__
Email
josai'nsbur-y@grantcountywa.gov
Debora.h.henderson@mil.wa.gov
Phone
609-750-7306
-Ernail
P I hone
253-512-7470
Name
Mire Garcia
Name
Gail Cram
-Title
EM,Specialls.t
Title
Program Manager
-Email
Phone
mxgarcia@grantcountywa.gov
509-906-6831
Email
Phone
gaii.cram@mil.wa.gov
253-512-7472
Name
Name
Grant Miller
-Title
Title
Program Assistant
-Email
Email
grant.miller@mil.wa.gov
,.Phone
Phone
253-512-7061
ARTICLE 11. ADMINISTRAT.IVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal I le lati
aws, rules, regu, ons, requirements and
program
guidance identified or referenced in this Agreement and the informational do cuments published by
DHS/FEMA applicable to the 23HSGP Program, including, but not limited to, all criteria
restrictions, and
requirements of "The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal
Year 2023 Homeland Security Grant Program" (hereafter "the N0170"), the Fiscal Year 2023 Preparedness
Grants Manual, FEMA Manual (FM) 207-22-0001 Version 4, 2023 (hereafter "the Manual"), the DHS Award
Letter for the Grant., and, the federal regulations commonly applicable to DHS/FEMA grants, all of -which are
incorporated herein by reference. The DHS AWard Letter is incorporated, in thin Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award r funding, the period of
performance may begin prior to the availability of appropri'ated federal funds. The Subrecipient agrees that it will
not hold the Department the State of Washington, ble for any damages, claim for
or the United States lia.reimbursement, or any typef payment whatsoever fo '0r services performed under this Agreement prior to
distribution of appropriated federal funds., or if federal funds are not appropriated or in a part.icula.r amount,
A. STATE AND FEDERAL , REQU I IREMENTS FOR DHSI'FEMA PREPAREDNESS GRANTS:
The following requirements applyto all DHS/FEMA Preparedness Grants administered by the Department.
1 SUBAWARD.S & CONTRACTS BY SUBRECIPIENTS
a. The Subrecipient must make a case-by-case determination whether each agree,ment it makes for
the disbursement of 23HSGP funds received under this Agreement casts the party receiving the
funds in the role of a subrecipient or contractor in accordance with 2 CFR 200.331.
b. If the Subrecipient also becomes a pass-through entity by making a subaward to a non-federal
entity as its subrecipient, the Subrecipient must make a case-by-case determination whether each
agreement it makes for the disbursement of 23HSGP funds received under this Agreement casts
the party receiving the funds in the role of a subre* cipient or contractor in a- cc-ordan'ce with'2 CFR
200.330.
The Subrecipient must comply with all federal laws and regulations applicable to pass-
through entities of 23HSGP funds, including, but not limited to, those contained in 2 CFR
200,
Ii. The Subrecipient shall require its subreciplent(s) to comply with all applicable state and
federal laws, rules, regulations, requirements and program guidance identified or referenced
in this Agreement and the informational documents published by DHS/FEMA applicable to
DHS-FEMA-HSGP-SHSP-FY23 Page 2 of 53 Grant County Sheriffs Office, E24-122
the 23HSGP Program, including, but not limited to, all criteria, restrictions, and requirements
of the'NOFO , the Manual, the DHS Award Letter for the Grant in Attachment C, and the
federal regulations- commonly applicable to DHS/FEMA grants.
iii, The Subrecipient shall be responsible to the Department for ensuring that all 23HSGP
federal award funds provided to its subrecipients are used in accordance with applicable
federal and state statutes and regulations, and the terms and conditions of the federal award
set forth in Attachment. C of this Agreement.
2. BUDGET, REIMBURSEMENT, ANC� TIMELINE
a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing,
equipment, and other goods and services or other budget categories will be reimbursed on an
actual cost basis upon completion unless otherwise provided in this Agreement.
b. The Maximum amount of all - reimbursement urseme requests permitted to be Submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed the total
Grant Agreement Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment E), additional
documentation is required based on the applicable situation. As described in 2 CFR 200,414 and
Appendix V11 to 2 CFR 200:
i. If the Subrecipient receives direct funding from any Federal agen.cy(ies), documentation of
the rate must be submitted to the Department Key Personnel per the following:
A. More than $35 million
the approved indirect cost rate agreement.negbtia.
ted with its
federal cognizant agency.
B. Less than $35 million, the indirect cost proposal developed In accordance with
Appendix VII of 2 CFR 200 requirements.
Ii. If the Subrecipient does not receive direct federal funds (i.e.., only receives funds as a
L
subrecipient), the Subrecipient must either elect to charge a de minimis rate often percent
(10%) or 10% of modified total direct costs or choose to negotia'te a higher rate with the
Department. If the latter is preferred, the Subreciplent must contact Department Key
Personnel for approval steps,
d. For travel costs the Subrecipient shall comply with 2 CFR 200.
I costs, - 1. .. I ' 1 475 and s'hould consult their
internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03 060 as now existing.
or amended, and federal maximum rates Set forth. at https://www.gsa.goy, and follow the most
restrictive. If travel costs exceed set state or federal limits, travel costs shall not be reimbursed
without prior written approval by Department Key Personnel.
e. Reimbursement requests will include a properly completed State A-19' Invoice Form and
Reimbursement Spreadsheet (in the format provided by the Department) detailing the
expenditures for which reimbursement is sought. Reimbursement requests -must be submitted to
ReimbursementsC@,miI.wa.qov no later than the due dates listed within the Timeline
(Attachment F).
Reimbursement request totals should be commensurate to the time spent processing by the
Subrecipient and the Department.
f. Receipts and/or backup documentation for any approved items that are authorized under this
Agreement must be maintained by the Subrecipient consistent with record retention requirements
of this Agreement and be made available upon request by the Department, and federal, state,
and local auditors.
g. The Subrecipient must request rior written approval from Department Key Personnel to waive
or extend a due date in the Timeline (Attachment F). For waived or extended reimbursement due
dates, all allowable costs should be submitted on the next scheduled reimbursement due date
contained in the Timeline. Waiving or missing deadlines serves as an indicator for assessing an
.agency's level of risk of noncompliance with the regulations, requirements, and the terms and
conditions of the Agreement and may increase required monitoring activities. Any request for a
DHS-FEMA-HSGP-SHSP-FY23 Page 3 of 53 Grant County Sheriffs Office, E24-122
waiver or extension of a due date in the Timeline will be treated as a request for Amendment of
the Agreement. This request must be submitted to the Department Key Personnel sufficiently in
advance of the due date to provide adequate time for Department review and consideration and
may be granted or denied within the Department's sole discretion,
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the
final reimbursement request MUStr be submitted to the Department within the time period notated
in the Timeline (Attachment F) except as otherwise authorized by either (1) written amendment
of this Agreement or (2) written notification from the Department to the Subrecipient to provide
------additional-tim-e-for-completion--oflhe:-Subreclpi-ent's-subect-pr J
oj , (sy.-----,
i. No costs for Purchases of equipment/supplies will be reimbursed until the related
equipment/supplies have been received by the Subrecipient, its contractor, or any non-federal
entity to `which the Subrecipient makes a subaw'rd and i' vendor.
a . s invoiced by the V
j. Failure to submit timely, accurate, and complete reports and reimbursement requests as required
by this Agreement (including, but not limited to, those reports in the Timeline [Attachment FI) will
prohibit :the Subrecipient from :being reimbursed until such reports are submitted and the
Department has had reasonable time to conduct its review,
k. Final reimbursement requests will not be approved forpayment until the Subrecipient is current
with all reporting requirements contained in this Agreement.
I. For SHSP and UASI Subrecipients, a written amendment will be required if the Subrecipient
expects cumulative transfers among subproject totals, as identified in the Budget (Attachment E)
to exceed ten percent (1 01/o) of the greeme o Grant A nt Amount. If a Subrecipient has only one
Grant
subproject, cumulative transfers among solu tion areas within the subproject that exceed ten
percent.0 0%) of the Grant Agreement Amount shall require an amendment to this Agreement.
m. For OPSG Subrecipients, any deviations from the approved, direct budget categories will require
additional federal approvals and a written amendment,
n. Subrecipients shall only use federal award funds under this Agreement to supplement existing
funds and will not use them to replace (supplant) non-federal funds that have been budgeted for
the same purpose. The Subrecipient may be required to demonstrate and document that the
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt
of federal funds.
.3,. REPORTING
a. With each reimbursement request., the Subrecipient shall report how the expenditures, for which
reimbursement is sought, relate to the Work Plan(Attachments D -11 D-2 D-3) activities in the
format provided by the Department.
b. With the -final reimbursement request, the Subrecipient shall submit to the Department Key
Personnel a final report (in the format provided by the Department) describing all completed
activities under this Agreement.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act
(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section
6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the
Department an Audit CertificationIFFATA Form. This form is required to be completed once per
calendar year, per Subrecipient, and not per agreement. The Department's Contracts Off . ice will
request the Subrecipient submit an updated form at the beginning of each calendar
year in which
the Subrecipient has an active agreement,
d. To document compliance with the National Incident Management System (NIMS), the
Subrecipient shall complete the annual NIMS survey conducted by Emergency Management
Division staff.
4. EQUIPMENT AND SUPPLY MANAGEMENT
a, The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall
comply with 2 CFR 200.317 through 200.327 when procuring any equipment or supplies under
DHS-FEMA-HSGP-SHSP-FY23 Page 4 of 53 Grant County Sheriffs Office, E24-122
this Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200,314 for
management of supplies, to include, but not limited to:
i,. Upon successful completion of the terms of this Agreement, all equipment and supplies
purchased through this Agreement will be owned by the Subrecipient, or a recognized non-
federal entity to which the Subrecipient has made a subaward, for which a contract,
subrecipient grant agreement, or other means of legal transfer of ownership is in place.
All equipment, and supplies as applicable, purchased under this Agreement will be recorded
and maintained in the Subrecipient s inventory system._
iii. Inventory system records shall include:
A. Description of the property,
B. Manufacturer's serial number, model number, or other identification number;
C. Funding source for the property, including the Federal Award Identification Number
(FAIN) (Face Sheet, Box 11);
D. Assistance Listings Number (Face Sheet, Box 13);
E. Who holds the title;
F. Acquisition date;
Q. Cost of the property and the percentage of federal participation in the cost;
H. Location, 'use and condition of thety at the date the information Was reported;
proper m
I. Disposition* data including the date of disposal and sale price of the property.
iv. The Subrecipient shall take a physical inventory of the equipment, and supplies as
.applicable,, and reconcile the results with the property records at least once every two years.
Any differences between quantities determined by the physical inspection and those shown
in the records shall be 'investigated by the Subrecipient to determine the cause of the
difference. The Subrecipient shall, in connection with the inventory, verify the existence,
current utilization, and continued need for the equipment.
V. The Subrecipient shall be responsible for any and all operational and, maintenance
expenses and for the safe operation of the equipment and supplies including all questions
of liability. The Subrecipient shall develop appropriate maintenance schedules and
pr applicable, I ocedures to ensure the equipment, and supplies as applicale, are well-maintained and
kept in good operating condition,
vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent
loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated,
and a report generated and sent to the Department's Key Personnel.
vii, The Subrecipient must obtain and -maintain. all necessary certifications and licenses for the
equipment.
viii. If the Subrecipient is authorized or required to sell the property, proper sales procedures
f
i
must be established and followed to ensure the highest possible return, For disposition, 1
upon termination or at the Grant Agreement End Date, when original or replacement
supplies or equipment acquired under a federal award are no longer needed for the original
project or program or for other activities currently or previously supported by a federal
awarding agency, the Subrecipient must -comply with the following procedures
cedures:
A. For Supplies- If there is a residual inventory of unused supplies exceeding $5,000 in
total aggregate value upon termination or completion of the project or program and the
supplies are not needed for any other federal award, the Subrecipient must retain the
supplies for use on other activities or sell them, but must, in either case, compensate
the federal government for its share. The amount of compensation must be computed.
in the same manner as for equipment.
DHS-FEMA-HSGP-SHSP-FY23 Page 5 of 53 Grant County Sheriffs Office, E24-122
B. For Equipment:
1) Items with a current per-unit fair -market value of five thousand dollars ($5,000) or
less may be retained, sold, transferred, or otherwise disposed of with no further
obligation to the federal awarding agency.
2) Items with a. current per unit fair -market value in excess of five thousand dollars
($5,000) may be retained or sold. The Subrecipient shall compensate the federal
awarding agency in accordance with the requirements of 2 CFR 200.313 (e) (2).
i
s-for�eq ui pment-shafl-be-reta 1 ned-by-th e -Su breci pie nt--fo r -a- pe r'�o-d--of--s-ix-(6-)-years-------
from the date of the disposition, replacement, or transfer. If any litigation, claim, or audit 'is
started before the expiration, of the -six- (6-') year period, the records shall be retained by the
Subrecipient until all litigation, claims, or audit findings involving the records have been
resolved.
b. The Subrecipient shall comply with the Department's Purchase Review Process, which is
incorporated .by reference and made part of this Agreement. No reimbursement will be provided
unless the appropriate approval has been received.
c. Allowable equipment categories for the grant program are
listed on the Authorized Equipment
List (AEL) located on the FEMA website at btt0s://wwo/.fema.c gov/q rants/ ra* quidance-
tool:s/authorized-eci'uioment-l'ist. It is important that the Subrecipient and any non-federal entity to.
which the Subreciplent makes a su.baward regard the AEL as an authorized purchasing list
identifying items allowed under the specific grant program; the AEL includes items. that may not
be categorized as equipment according to . the federal, state, local, and tribal definitions of
equipment, nt. The.Subrecipient issolely responsible for ensuring and documenting purchased items
under this Agreement are authorized as allowed items by the AEL at tune
me of purchase.
If the item is not identified on the AEL as allowable under the grant program , the Subrecipient
must contact the Department Key Personnel for assistance in seeking FEMA approval riear to
acquisition.
d. Equipment purchases (those with a current per-unit fair market value in. excess of $5,000) must
be identified and explained to the Department. Use, management, and disposition of such
equipment is subject to requirements outlined in 2 CFR, 200.313. Before making such purchases,
the Subrecipient should benefi analyze the cost equipment,
y its of purchasing versus leasing equ Ment,
especially high-cost items and those subject to rapid technical advances.
e. Unless expressly provided otherwise, all equipment. must meet all mandatory regulatory state and
DHS/FEMA adopted standards to be eligible for purchase using federal award funds.
f. lIf funding is allocated to support emergency communications activities, the Subredpieht must
ensure that all projects comply with SAFECOM Guidance on Emergency Communications
Grants, located at https,,//www.cis I a.qov/safecom/fu including provisions on technical
standards that ensure and enhance interoperable communications.
g, Effective August 13, 2020, FEMA recipients and subrecipients, as well as their contractors and
subcontractors, may not obligate or expend any FEMA award funds to:
i. Procure or obtain any equipment, system, or service that uses covered telecommunications
equipment or services as a substantial or essential component of any system, or as critical
technology of any system;
ii... Enter into, extend, or renew enew a contract to procure or obtain any equipment, system, or
service that uses covered telecommunications equipment or services as a substantial or
essential component of any system, or as critical technology of any system; or
iii. Enter into, extend, or renew contracts with entities that use covered telecommunications
equipment or services as a substantial or essential component of any system, or as critical
technology as part of any system.
DHS-FEMA-HSGP-SHSP-FY23 Page 6 of 53 Grant County Sheriffs Office, E24-122
This prohibition regarding certain telecommunications and video surveillance services or,
equipment is mandated by section 889 of the John S. McCain National Defense Authorization Act
for Fiscal Year 2019 (FY 2019N'DAA), Pub. L. No. 115-232 (2018) and 2 CFR 200.216, 200.327,
200.471, and Appendix 11 to 2CFR200, Recipients and subrecipients may use DHS/FEMA grant
funding to procure replacement equipment and services impacted by this prohibition, provided
the costs are otherwise consistent with the requirements of the Manual and the NOFO.
Per subsections 889(f)(2)-(3) of the FY 2019 NDAA, and 2 CFR 200,.216, covered
telecommunications equ ipment or services means:
i Telecommunications equipment produced by Huawei Tec . hnologies Company or ZTE
Corporation, (or any subsidiary or affiliate of such entities);
ii. For the purpose of public safety, security of government facilities,
physical security
surveillance of critical infrastructure, and other national security purposes, video
surveillance and telecommunications equipment produced by Hytera Communications
Corporation, Hangzhou Hikvisio,n Digital Technology Company, or Dahua Technology
Company (or any subsidiary or affiliate of such entities);
iii. Telecommunications or video surveillance services provided by such entities or using such
equipment; or
iv. Telecommunications or video surveillance equipment or services produced or provided by
an entity that the Secretary of Defense, in consultation with the Director of National
Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes . to be
an entity owned or controlled by, or otherwise connected to, the government of a covered
foreign country.
h. For OPSG Subrecipients,. items budgeted as equipment in an approved Operations Order should
be markeds p
I Prominently with "Purchased with DHS fund for operation Stonegarden Use" when
practicable.
i. The Subrecipient must pass through equipment and supply management requirements that meet
or exceed the requirements outlined above to any no . n -federal entity to which the Subrecipient
makes a subaward of federal award funds under this Agreement,
6, ENVIRONMENTAL AND HISTORICAL PRESERVATION
a,. The Subreciplent shall ensure full compliance with the DHS/FEMA. Environmental Plannin9 and
Historic Preservation (EHP) Program. EHP program information m on can be found at
uidance-tools/enviro'nmental-hristoric all of which are incorporated
in and made a. part of this Agreement.
b. Projects that have historical impacts or the potential to impact the environment, ironment, including, but
not limited to, construction of communication towers; modification or renovation of existing
buildings, structures, and facilities; or new construction, including replacement of facilities, must
participate in the DHS/FEMA EHP review process prior to project initiation. Modification of existing
buildings, including minimally invasive improvements such as attaching monitors to interior walls,
and training or exercises occurring outside in a ' reas not considered previously disturbed also
require a DHS/FEMA EHP review before project initiation,
c. The EHP review process involves the submission of a detailed project description that includes
the entire scope of work, including any alternatives that may be under consideration, along with
supporting documentation so FEMA may determine whether the proposed project has the
potential to impact environmental resources and/or historic properties.
d. The Subrecipient agrees that, to receive any federal preparedness funding, all EHP compliance
requirements outlined in applicable guidance must be met, The EHP review process must be
completed and FEMA approval must be received by the Subrecipient before any work is
started for which reimbursement will be later requested. Expenditures for projects started before
completion of the EHP review process and receipt of approval by the Subrecipient may not be
reimbursed.
DHS-FEMA-HSGP-SHSP-FY23 Page 7 of 53 Grant County Sheriffs Office, E24-122
6. PROCUREMENT
The Subrecipient shall comply with all procurement requirements of 2 CFR 200.317 through 200.327
and as specified in the General Terms and Conditions (Attachment B, A. 10),
a.
For all contracts expected to exceed the simplified acquisition threshold, per 2CFR200.1, the
Subrecipient must notify the Department. The Department may request pre -procurement
documents, such as request for proposals, invitations for bids and independent cost estimates.
This requirement must be passed on to any non-federal entity to which the Subrecipient makes
a SU.baward, at which point the Subrecipient will be responsible for reviewing and approving sole
-so u-,rce-j u stifi catio,n s -to -a ny-no n-.4ed era 1---ent'ity-ta--whi,ch-S--u-brec'I p-ient-makes--a-ny-award �T � �
b.
For all sole source contracts expected, to exceed the micro -Purchase threshold per 2 CFR 200.11
the Subrecipient must submit justification to the Department for *d review b. -
v n approval.. This
,requirement must be passed to any hon -federal entity to which the Subrecipient m k
a es a
In,
subawardl at which point the Sub -recipient will be responsible for reviewing and approving sole
source justifications to any non-federal entity to which Subrecipient makes any award,
c. The Subrecipient as well as its contractors and subcontractors must comply with the Build
America., Buy America Act (BABAA), which was enacted as a part of the Infrastructure
Investment and Jobs Act §§ 70901-70297, Pub. L. No. 117-58 (202'1); and Executive Order
14005, Ensuring the Future is Made in All of America by All of America's Workers. BABAA
requires any infrastructure project receiving federal funding must ensure.:
L All iron and steel used in the project are produced in the United States. This means all
manufacturing processes, from initial melting stage through theappli I -cation of coatings
occurred. in the United States.
ii.. All 'manufactured products must be produced in the United States.. For a manufactured
product to be considered produced in the United States, the cost of the components of the
manufactured product that are mined, produced, or manufactured in the United States must
be greater than 55% of the total cost of all minimum amount of domestic content of
manufactured product, unless subject to another standard.
Iii. All construction materials are manufactured in the s
Stat- United This means that all
e e
manufacturing processes for construction material occurred in the United States.
Additionally, applicable infrastructure projects are subject to doiestic preference requirements.
A domestic preference does not a . pply to non -infrastructure spending pending under an award that also
includes a covered project. A domestic preference applies to an entire infrastructure project,
,even if it is funded by both federal and non-federal funds under one or more awards.
i. Domestic preferences under BABAA only apply toe
articl s, materials, and supplies that are
consumed 'in, incorporated into, or affixed to an 'Infrastructure project. As such, it does not
apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the
construction site and removed at or before the completion of the infrastructure project. Nor
does a domestic preference apply to equipment and furnishings, such as movable chairs,
desks, and portable computer equipment, that are used at or within the finished
infrastructure project but are not an integral part of or permanently affixed to the structure,
ii. Infrastr*ucture, for the purposes of BABAA, includes, at a minimum, the structures, facilities,
and equipment for, in the, United States, roads, highways and bridges; public transportation;
dams, ports, harbors and other maritime facilities; intercity passenger and freight ight railroads;
freight and intermodal facilities; airports;at'r systems, including drinking water and
w e y
wastewater systems; electrical transmission facilities and systems; utilities; broadband
infrastructure; and buildings and real Property. Infrastructure includes facilities that
generate, transport, and distribute energy.
The Subrecipient's contractors and their subcontractors who apply or bid for an award for
an infrastructure project subject to the domestic preference requirement in the BABAA shall
file a required certification to the Subrecipient with each bid or offer for an infrastructure
project unless a domestic preference requirement is waived by FEMA. Contractors and
DHS-FEMA-HSGP-SHSP-FY23 Page 8 of 53 Grant County Sheriffs Office, E24-122
subcontractors must certify that no federal financial assistance funding for infrastructure
projects will be provided unless all the iron steel, manufactured projects and construction
01 P I projects,
materials used in the project are produced in the United States, BABAA, Pub. L. No. 1'174
58, §§ 70901-5.2. Contractors and subcontractors shall also disclose any use of federal
financial assistance for infrastructure projects that does not ensure compliance with BABAA
domestic preference requirement, Such disclosures shall be forwarded to the Subrecipi I ent
who will forward them to the Department who, in turn, will forward the disclosures to FEMA.
The Build America, Buy America Act Self -Certification form is included herein as Attachment
G.
If the Subrecipient is interested in applying for a waiver,
the Subrec i:pient should contact the
Department Key Personnel to determine the requiremehts. All Waiver -requests must include
a
detailed ,tailed
justification for the use of goods, products or materials mined, produced, or
manufactured outside the United States and a certification that there was a good faith effort to
solicit bids for domestic products supported by terms included in requests for proposals,
contracts, and nonproprietary communications with potential suppliers.
7UBRECIPIENT MONITORING
a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of
the Department's monitoring activities will be to ensure that subrecipients receiving f 'e
deral pass-
through funds are in compliance With this Agreement, federal and state audit requirements
federal grant guidance, and applicable federal and state f I inancial regulations as well as 2 CFR
.:Part 200 Subpart F
b. To document* compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall
complete and return to the Department an Audit CertificationIFFATA form. Reporting
requirements are referenced in section 3.,c.
c.. Monitoring activities may include, but are not limited to:
i. Review of, financial and performance reports;
ii. Monitoring and documenting the completion of Agreement deliverables;
Documentation of phone calls, meetings (e.g., agendas, sign -in sheets, meeting minutes), e-
mails, and correspondence;
iv. Review of reimbursement requests and supporting documentation to ensure allowability and
consistency with Agreement Work Plan (Attachments D-1 D-2 D-3),Budget (Attachment E),,.
and federal requirements;
v. Observation and documentation of Agreement -related activities such as exercise,
s -training,
events, and equipment demonstrations; and
vi. Onwsite visits to review equipment records and inventories, to verify source documentation for
reimbursement requests and performance reports, and to verify completion of deliverables,
d. The Subrecipient- is required to meet or exceed the monitoring activities, as outlined above,
r for
any non-federal entity to which the Subreciplent makes a subaward as a pass-through entity
under this Agreement.
0. Com' pliance will be monitored throughout the performance period to assess risk. Concerns will be
addressed through a corrective action plan.
82 LIMITED ENGLISH.PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
The Subrecipient must comply with the Title VI of the Civil Rights .Act of 1964 (Title VI) prohibition
against discrimination on the basis of national origin, Which requires that subrecipients. of federal
financial assistance take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services. Providing meaningful access for persons
with LEP may entail providing language assistance services, including oral interpretation and written
translation. Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting
such organizations and entities in understanding their language access obligations. DHS published
DHS-FEMA-HSGP-SHSP-FY23 Page 9 of 53 Grant County Sheriffs Office, E24-122
the required red recipient guidance in April 20111 DHS Guidance to Federal Financial Assistance
Recipients Regarding Title VI Prohibition against National Origin Discrimination Affecting Limited
English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides
helpful information such as how a recipient can determine the extent of its obligation to provide
language services, selecting language services, and elements of an effective plan on language
assistance for LEP persons. For additional assistance and 'info rmatio n regarding language access
obligations, please refer to the DHS Recipient Guidance at https://www.dhs,gov/ uidance-published-
helio-depa.rtment-sugported-orqani'.zations-provide-mean inciful-access-people-limited and additional
9. NIMS COMPLIANCE
a. The National Incident Management System (NIMS) identifies concepts and principles that answer
how to manage emergencies from preparedness to recovery regardless of their cause, size,
ze,
location, or complexity. NIMS provides a consistent, 'nationwide approach and vocabulary for
.multiple agencies or jurisdictions to work together to build, sustain, and deliver the core
capabilities needed to achieve a secure and resilient nation.
b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and
disciplines to ensure effective and integrated preparedness, planning, and response. NIMS
empowers the components of the National Preparedness System, a requirement of Presidential
Policy Directive 8, to guide activities within the public and private sector and describes the
planning, organizational activities, equipping, training, and exercising needed to build and sustain
the core capabilities in support of the National Preparedness Goal.,
.c. In order to receive ive federal preparedness funding from the Department, the Subrecipien i t
must
ensure and maintain adoption and implementation of NIMS. See Agreement Attachment & Article
11 section 3,d. for associated reporting requirements. The list of objectives used for progress and
achievement reporting can be found athttps,.,/Iwww.f - ema.ciovIernergency-
managers/nim.s/imntation-traint
p leme
B. HSGP SPECIFIC REQUIREMENTS
I The Subrecipient must use HSGP funds only to perform tasks as described in the Work Plan
(Attachments D-1, D-21 D-3), as approved by the Department, and in compliance with this Agreement.
a. SHSP-funded projects must assist state, local, tribal, and territorial efforts to
erbuild,sustain, and
deliver the cap prevent, abilities necessary to prepare for, protect against, and respond to acts of
terrorism.
b. UASI-fundedp 0 r Jects must assist high -threat, high density Urban Area efforts to build sustain
1
and deliver the capabilities necessary to prevent,, prepare for, protect against, and respond to acts
of terrorism.
c. OPSG-funded projects must support enhanced cooperation and coordination among Customs
and Border Protection, United States Border Patrol and federal, state, local, tribal, and territorial
law enforcement agencies to support joint efforts to secure the United States' borders along
routes of ingress/egress to and from international borders, to include travel corridors in states
bordering Mexico and Canada, as well as states and territories with international water borders.
State, local,,, tribal, and territorial law enforcement agencies utilize their inherent law enforcement
authorities to support the border security mission and donot.receive any additional authority as a
result of participation in OPSG.
d. State agencies, including law enforcement, must comply with RCW 43.17.425 a . nd may not use
agency funds (including this grant), facilities, property, equipment, or personnel, to investigate,
enforce, cooperate with, or assist in the investigation or enforcement of any federal registration
or surveillance programs or any other laws, rules, or policies that target Washington residents
solely on the basis of race, religion, immigration, or citizenship status, or national or ethnic origin,
except as provided in RCW 43.17.425 (3).
2. The Budget (Attachment E) may include the following caps and thresholds:
DHS-FEMA-HSGP-SHSP-FY23 Page 10 of 53 Grant County Sheriffs Office, E24-122
a. If funds are allotted for Management and Administration (M&A), such expenditures must be
Management
related to administration of the grant. The maximum percentage of the Grant Agreement Amount
that may be used for M&A costs when allocated under this Agreement shall not exceed five
percent (5%) but maybe less.
b. At least thirty percent (35%) of the combined HSGP award allocated under SHSP and UASI must
be dedicated to law enforcement terrorism prevention activities (LETPA). To meet. this
requirement, the Subrecipient has agreed, at a, minimum, to meet, the LETPA percentage
indicated in the Budget. If the Subrecipient anticipates spending less than the indicated
---------am-ount,--a-bu-d�get-a-ni-etTdtwent-is"-re-qui,re-d-,-
c. The maximum percentage of the Grant Agreement Amou*nt. that may be used for personnel
expenses under this Agreement is identified in the Budget. If the Subrecipient anticipates
spending more on personnel costs, an amendment is required. Additional approval steps may
also be required before the personnel percentage can be increased.
3. If funding is allocated to a Fusion Center investment, the Subrecipient must ensure all Fusion Center
analytical personnel demonstrate qualifications that meet or exceed competencies identified in the
Common Competencies for state, local, and tribal intelligence analysts, which outlines the minimum
categories of training needed for intelligence analysts. All training to ensure baseline proficiency in
intelligence analysis and production must be complet i
ed within six (6) months of hiring unless the
analyst has previously served as an intelligence -analyst for a minimum of two (2) years, Proof of
satisfaction of this requirement must be accessible to theDepartmentKey Personnel as applicable.
4. If funding is allocated to non -DHS FEMA training, the Subrecipient must request written
approval from the Department Key Personnel before attending the -training. The Department will
coordinate approval with the State Training Point of Contact. Pursuant to DHS/FEMA Grant, Programs
Directorate Information Bulletin No. 432, Review and Approval Requirements for Training Courses
Funded Through Preparedness Grants, https,/Iwww.foma.gov`/`sites/`default/files/2020-
04/Training Course Review and Approval IB Final 7 19 18,p the training must fall within the
FEMA mission scope and be in alignment with the Subrecl-ient's Emergency Operations Plan. This
I p
requirement only applies to training courses and does not include attendance at conferences.
Furthermore, additional federal approvals are required. for courses that relate to Countering Violent
Extremism prior to attendance.
5. For SHSP and UASI, Subrecipients are required to complete the annual Nationwide CyberseCUrity
Review (NCSR) https-.1/www.cisecurity.orq/ms-isa - c/services/ . ncsr -to benchmark and measure
progress of improvement in their cybersecurity posture.
6. Except for an
elevated National Terrorism Advisory System alert, prior written approval is required
before SHSP and UASI funds may be used for operational overtime. Requests must be submitted to
.the Department Key Personnel in advance of the expenditure to ensure all additional approval steps
can be met.
7. SHSP Subrecipients shall participate in the he State's annual Stakeholder Preparedness Review (SPR),
the State's Threat and Hazard Identification and Risk Assessment (THIRA), core capabilities
.assessments, and data calls. Non -participation may result in withholding of funding under future grant
years.
8. UASI Subrecipients shall participate in the annual UASI SPR. and THIRA process.
9. Subrecipients should document their preparedness priorities, informed by various factors, including
jurisdiction specific threats and hazards (i.e., the THIRA); areas for improvement identified by real-
world events and exercises; external requirements such as state or national preparedness reports,
homeland security policy, and industry reports; and accreditation standards, regulations, or legislative
requirements, and use them to deploy a schedule of preparedness events in a multi-year Integrated
Preparedness Plan (IPP). Subrecipients are encouraged to participate in the State's annual
Integrated Preparedness Planning Workshop (I PPW) or may conduct, their own local/regional I PPW.
Information related to IPPS and Integrated Preparedness Planning Workshops (IPPWs) can be found
on the HSEEP website at httr)s,://www.fema.gov/HSEEP and hftps:/Ir)reptool-kit.fema a
DHS-FEMA-'HSGP-SHSP-FY23 Page 11 of 53 Grant County Sheriffs Office, E24-122
C. OHS TERMS AND. CONDITIONS
As a subrecipient of 23HSGP funding, the Subrecien
ipi t shall comply With all applicable DHS terms and
conditions of the 23HSGP Award Letter and its incorporated documents , which are incorporated in an.d
made a part of this Agreement as Attachment C.
DHS-FEMA-HSGP-SH.SP-FY23 Page 12 of 53 Grant County Sheriffs Office, E24-122
Attachment B
Washington Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS)/
Federal Emergency Management Agency (FEMA)
Grants
A. I DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defihed,in 2 CFR 200
Subpart A (which is 'incorporated herein by referenc'e), except as otherwise set forth below:
.a. "Agreement" means this Grant Agreement.
b. "Department" means the Washington Military Department, as a .state agency, any division
section, office it other entity of the Department, or any of the officers or
unit or other officials lawfully
representing that Department. The Department is a recipient of federal award directly from, a
federal awarding agency and is the pass-through entity making a subaward to a Subreci
under this Agreement.. pient
C.
"Investment" means the grant application submitted by the Subrecipient describing the project(s)
for which federal funding is sought and provided under this this Agreement. Such grant application
is hereby incorporated into this Agreement by reference,
d. "Monitoring Activities" mean's all administrative, financial, or other review activities that are
'conducted to ensure compliance with all state and federal laws, rules., 'regulations, authorities and
policies.
e. "Stakeholder Preparedness Review (SPR)" The SPR is an annual three-step self-assessment
of a community's capability levels based. on the capability targets identified int
he THIRA.'
f. "Subirecipient" when capitalized is primarily used throughout this Agreement in reference. to the
non-federal entity identified on the Face Sheet of this Agreement that has received asubaward
from the Department. However, the definition of ".Subrecipient" is the same as in 2 CFR ,200. 1, for
all other purposes.
9. "Threat and Hazard Identification and Risk Assessment (THIRAY, The THIRA is a three-step
risk assessment. The THI RA helps communities understand their risks and determine 'the level of
capability they need in order to address those, risks. The during the outputs from this process
lay the
foundation for determining 'a community's capability gaps. SPR
process.
A..2 ADVANCE PAYMENTS PROHIBITED
The Department shall male no payments in advance or in anticipation of goods or services toe provided
under this Agreement. Subrecipient shall not invoice the Drtment in advance of delivery .invDepartment .. ry and invoicing
of such goods or services,
A.3 AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in -writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take -effect or be.
incorporated herein until made in writing and signed by the authorized representatives of the Department
Z
and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the
parties.
The Agreement performance period shall only be extended by (1) written notification of .DHS/FEMA
approval of the Award performance period, followed up with a mutually agreed written amendment, or (2)
written notification from the Department to the Subrecipient to provide additional clitional time for completion of
the Subrrecipient's p ro ject(s), p
A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336,42 U.S.C. 12101 ET
ISEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part
35.
The Subreciplent must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunication.
DHS-FEMA-HSGP-SHSP-FY23 Page; 13 of 53 Grant County Sheriffs Office, E24-122
A.5 ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency,
The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension,
------.--In-e-figib-ifity,------and---V-olvint.a-ry--E-xclitsion—f orm—l-o-cated----at---h*tto.-IIm i W2M.oV/eM-e
[ge
divisiori/grants/requiredgrant.forms. Any such form completed by the Subrecipient'for this Agreement shall
be incorporated into thisAgreement by reference.
Further, the Subrecipient agrees to comply with with all applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180, The Subrecipient certifies that it will ensure
that potential contractors or subrecipients or any of their principals are not debarred, suspended,
ipa
proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered
transactions" by any federal department or agency. "Covered transactions"' include procurement
contracts for goods or services awarded under a non -procurement transaction (e.g., grant or cooperative
agreement) that are expected to equal or exceed $25,000
and subawards to subrecipients for any
amount. With respect to covered transactions, the Subrecipient may comply with this provision by
obtaining a certification statement from the potential contractor or-subre- ipient or by checking the System
I r C C
for Award Manag , emen't (http8.-Hsam.qov/:SAM/) maintained by the federal government. The Subrecipient
.also agrees not to enter into any arrangements, or contracts with any party, on the Washington State
.Department of Labor and Industries' 'iDe Contractor
barred List'
(httns:llsecure.Ini.,wa.gcdebarandstrike/Contracto'rDebarList. asp The ,Subrecipient . pient also agrees not
to, enter into any agreements, or contracts for the purchase of goods and services with any party on the
Department of Enterprise Services' "De
barred Vendor List
(http-://www.des,wa.gov/serv'ices/Contract.ingPurchasinc /Business/PagesNendor-Debarm Y
. I es/Vendor-Debarment.asc )..
A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR. Part 18, the Subrecipient hereby certifies that to the best of its -knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influend , ng or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee o I f Congress or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement., a ; nd the extension, continuation,
renewal, amendment or modification of any federal contract, grant loan, or cooperave agreement,(2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
.officer or employee of .Congress, or an employee of a Member of Congress in, connection with this
.Agreement, grant, loan, or cooperat'I
ve agreement, the Subrecipient will complete and submit Standard
Form -LLL, "Disclosure Form to Report Lobbying," in accordance With its instructions; (3) and that, as
applicable the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all Subreciplents shall certify and disclose accordingly. This
certification isa material representation of fact upon which reliance was placed when this transaction was
made or entered into and is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352.
A.8 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subreupient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act
of 1964, Civil Rights Art of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
(PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48
DHS-FEMA-HSGP-SHSP-FY23 Page 14 of 53 Grant County Sheriffs Office, E247122
CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
39.12), State Environmental Policy Act (RCW 43.21 C), Shoreline Management Act of 1971 (RCW 90.58)2.
State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 74.92), and safety and health regulations.
In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order,
OMB Circular or policy by the Subrecipient, its contractors or subrecipents, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
.responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
.
._..�-..-_.:.co.m.pIy with._applicab.le-laws,-�regulati.ons,_-executive-.o-rder_s,_0IVl B_C.irc,ulars
A.9 CONFLICT OF INTEREST
No officer or employee of the Department! no member, officer, or employee of the Subrecipient or its
designees or agents, no member of the governing body of the jurisdiction in which the project is
undertaken or located; and' no other official of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement.
The S"ubrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
A.10 CONTRACTING & PROCUREMENT
a. The Subrecipient ,shall use a competitive procurement process. in the procurement and award of
any contracts with contractors or subcontractors that are entered into under the original
agreement award. The procurement process followed shall be in accordancewith 2 CFR Part
200.318, General procurement standards, through 200.327, Contract provisions.
As required by Appendix I I to 2 CFR Part 200, all contracts entered into by the Subrecipientunder
this Agreement must include the following provisions, as applicable.
1) Contracts for more than the simplified acquisition threshold currently set at $250,000, which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and
the Defense AcgUisition. Regulations Council (Councils) as authorized by 41 U.S.C. 1908,
must address administrative, contractual, or legal remedies in instances where contractors
violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
2) Ail contracts in excess of $10,000 must address termination for cause and for convenience
by the .non-federal entity including the manner by which it will be affected and the basis for
settlement.
3) Equal Employment Opportunity, Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition. of "federally assisted construction contract " in 41 CFR Part
q pp
60-1.3 must include the equal opportunity' clause provided under 41 GFR: 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportu ity" (30 FR 12319,
129353 3 CFR Parte 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
",AmendinExecutive Order 11246 Relating to Equal Employment OpportUnity,'and
implementing regulations at 41 CFR part 60, "Office of Federal .Contract Compliarnce
Programs, Equal Employment Opportunity, Department of Labor.
4) Davis -Bacon Act, as amended (40 US.C. 3141-3148). when required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non --federal
entities must include a provision for compliance with the Davis -Bacon Act too U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part
5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction"). In accordance with the statute, contractors must be required to pay
wages to laborers and mechanics at a rate not less than the prevailing_ images specified in a
wage determination made by the Secretary of Labor. in addition, contractors must be
required to pay wages not less than once a. week. The non-federal. entity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
DHS-FEMA-HSGP-SHSP-FY23 Page 15 of 53 Grant County Sheriff's Office, E24-122
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland ".Anti- Kickback" Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or Subrecipient must,
be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations to the federal awarding agency.
5) Contract Work Hours and Safety Standard, Act (40 U.S.C. 3701-3708). Where applicable
all contracts awarded, by the non-federal entity in excess of $100,000 that -involve the
employment of mechanics or laborers must include a provision for domP liance with 40 U.S.C.
3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under
40 U.S.C. 3702 of the Act each contractor must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours, Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and ahalf times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials 'or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the
definition of "funding agreeme.nt. under 37 CFR §401.2 (a) and the recipient or Subrecipient
wishes to enter a contract with a small business firm. or nonprofit o iza rgani tion regarding
the substitution of parties, assignment, or performance of experimental, developmental, or
research work under that "funding agreement," the recipient or Subrecipient must. cornp ly
with the requirements of 37 CFR Part 401, "'Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under, Government Grants, Contracts and
Cooperative Agreements," and any 'Implementing regulations issued by the awarding agency,
7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended Contracts and subgrants of amounts in excess of
$150,000 must contain a proVision that requires the non-feder.al award to agree to comply
with all applicable standards, orders or regulations, issued pursuant to the Clean Air Act (42
U.S.C. 7401-7671q) and. the Federal Water Pollution- Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the federal awarding 'agency and the Regional
Office of the Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive.'Orders 12549 and 12689)—A contract award (see 2
CFR 180.220) must not be made to parties listed on the government -wide exclusions in the
System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180
that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), "Debarment and Sbspension." SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive -Order 12549,
9) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352} Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above
that it will not and has not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any federal contract, grant or any other award covered by 31
U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes
place in connection with obtaining any federal award. Such disclosures are forwarded from
tier to tier Lip to the non-federal award.
10) Procurement of recovered materials – As required by 2 CFR 200.323, a non-federal entity
that is a state agency or agency of a political subdivision of a state and. its contractors must
DHS-FEMA-HSGP-SH.SP-FY23 Page 16 of 53 Grant County Sheriffs Office, E24-122
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation. and Recovery Act., The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds
$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
11) Notice of federal awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements uirements and regulations pertaining to copyrights rights and rights in
data.
13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documents, papers, and records of the contractor which are directly pertinent to that specific
contract for the purpose of Making audit, examination, excerpts, and transcriptions.
ons.
14) Retention of all required records for six years after the Subrecipient has made final payments
and all other pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan Issued in compliance With the Energy Policy and
Conservation Act (Pub. L..94-1.63, 89 Stat, 871),
16) Pursuant to Executive Order 13858 "Strengthening Buys -American Preferences for
InfrastruCtUre Projects, 'I and as appropriate and to the extent consistent with law, the non
Federal entity should, to the,greatest extent practicable under a Federal award, provide a
preference for the purchase, acquisition, or use of goods, products, or materials produced in
the United States, as required in 2 CFR Part 200.322, in every contract, subcontract,
purchase order, or sub -award that is chargeable against federal financial assistance awards.
17) Per 2 C.F.R. § 200,216, prohibitions regarding certain telecommunications and video
surveillance services or equipment are mandated by section 889 of the John S. McCain
National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-
232 (2018).
b. The Department. reserves the right to review the Subrecipient's procurement plans and
documents, and require the Subrecipient to ma . ke changes to bring its plans and documents into
compliance With the requirements of 2 CFR Part 200.3`17 through 200.327. The Subrecipien
t
must ensure that its procurement process requires contractors and subcontractors to -
provide
adequate documentation with sufficient detail to support the costs of the project and to allow both
the Subrecipient and Department to make a determination on eligibility of project costs.
C. All contracting agreements entered into pursuant rsuant to this Agreement shall incorporate this
Agreement by reference.
A. 11 DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
A.12 DISPUTES
Except as otherwise provided in this Agreement, when. a bona fide dispute arises between the parties
ies
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution board to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The board shall
consist of a representative appointed by the Department, a representative appointed by the Subrecipie'nt,
and a third party mutually agreed upon by both parties. The determination of the dispute resolution board
shall be final and binding on the parties hereto. Each party shall bear the cost for its member of the
DHS-FEMA-HSGP-SHSP-FY23 Page 17 of 53 Grant County Sheriffs Office, E24-122
dispute resolution board and its attorney fees and costs and share equally the cost of the third board
member.
A.13 LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the SLibrecipient, its successors or assigns, will protect, save and hold
harmless the Department, the state of Washington, and the United States Government and their
(a-uth,o-riz,ed.-a-gents-an-d--emplo.ye-e-s—from-all--claims,--actions---costs--.dam-ag-es-cyr-expenses-of-any-nature-----------
whatsoever by reason of the acts or omissions of the Subrecipient, its Subcontractors, subrecipients,
assigns, agents, contractors, consultahts, licensees, invitees, employees or any person . ho
w msoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of
Washington and their a t horized agents and employees in any litigation; including payment of any costs
I u
or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts
or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which. may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or result from
the concurrent negligenceand (2) the Subrecipientits agentsor ern loyees, this
. of (1) the Department, aa , , P
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or the Subrecipient's agents or employees;
Insofar as the funding source, FEMA, is an agency of the Federal government, the following shall apply:
44 CFR. 206.9 . Non- The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the Federal government in carrying out the provisi ons of the
Stafford Act.
A.14 LIMITATION OF AUTHORITY — AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to. this Agreement. Only the Department's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing', shall have the express, implied, or apparent au :amend, to alter, mend, modify, or
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
any clause or condition of this Agreement is not effective or'bindin g unless made in writing and signed
by both parties' Authorized Signature representatives, except as provided for time -extensions in Article
A.3.
Further, only the Authorized Signature representative or Alternate for the Sub-recipien-t shall have
signature authority to sign reimbursement. requests, time extension requests, amendment and
modification requests, requests for changes to projects or work plans, and other requests, certifications
and documents authorized by or required under this Agreement.
A.15 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal complet-ion or end date, the Department
may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as
a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under "Amendments and Modifications", to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
A.16 NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
A.17 NONDISCRIMINATION
During the performance of this agreement, the Subrecipient shall comply with all federal and state
nondiscrimination statutes and regulations. These requirements include, but are not limited to:
DHS-FEMA-HSGP-SHSP-FY23 Page 18 of 53 Grant County Sheriffs office, E24-'122
:a. Nondiscrimination in Employment: The Subrecipient shall not discriminate against any employee or
.applicant for employment because of race, color, sex sexual orientation religion
1. 1 , national origin,
creed, marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory,
mental, or physical handicap. This requirement does not apply, however to a religious corporation,
association, educational institution or society with respect to the employment of individuals of a
particular religion to perform work connected with the carrying on by such corporation, association,
educational institution or society of its activities.
b. The Subrecipient shall take action to ensure that employees are employed and treated during
employment -without discrimination because of their racecolor sex sexual orientation religion,
national orig'in, creed, marital status, age, Vietnam era or disabled Veteran status or the -presence of
any sensory, mental, or physical handicap. Such. action shall include but not be limited to the
following: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for
training, including apprenticeships and volunteers.
A.18 NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance..
.A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT
(OSHAIWISH
The Subreciplent represents and warrants that its workplace does now or will meet all applicable federal
and state safety and health regulations that are in effect during the Subrecipien't' performance under this
Agreement, To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless
the 'Department and its employees and agents :from all liability, damages and cos I ts of any nature,
including, but not limited to,
I costs of suits and attorneys' fees assessed against the Department as a
result of the failure of the'Spbrecipient to -so comply.
A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title 'to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to defend indemnify,
ify,
and hold the Department, the, state of Washington, and the United States, government harmless from any
and all causes uses of action arising from the ownership and operation of the project.
A,21 POLITICAL ACTIVITY
No portion of the funds provided herein shall. be used for any partisan political activity or to further the
election or defeat of
any candidate for public office or influence the approval or .defeat ofy n. ballot issue,
a
A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.23 PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity
matters relating to this Agreement wherein the Department's name is mentioned, or language used from
Which the connection of the Department's name may, in the Department's judgment, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the
prior written consent of the Department. The Subrecipient may copyright original work it develops in the
course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty -
free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA's financial support, by the Assistance Listings Number (formerly C*FDA Number), and a statement
that the publication does not constitute an endorsement by FEMA or reflect FEMA's views.
DHS-FEMA_HSGP-SHSP-FY23 Page 19 of 53 Grant County Sheriffs Office, E24-1,22
A.124 RECAPTURE PROVISION
In the event the Subredpient falls to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions sions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right
of recapture shall exist for the life of the project following Agreement termination. Repayment by the
Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event
the Department is required to institute legal proceedings to enforce the recapture provision, the
Department shall be entitled to its costs and expenses thereof, including attorney fees from the
Subrecipient.
A.25 RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and a] I I
other electronic or written records necessary to sufficiently and properly reflect the Subrecipient`s
contracts, subawards, grant administration, and payments, including all direct and indirect
charges, and expendit ures in the performance of this Agreement (the "records").
b. The Subrecipients. records related to this Agreement and the projects funded may be inspected
and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or
their designees, by the Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for the purposes of determining compliance by the
Subrecipient with the terms of this Agreement and to determine the appropriate level of funding
to be paid under the Agreement.
C. The records shall be made available by the Subrecipient for, such, inspection and audit, together
with suitable space for such purpose,, at any and all times during the Subrecipient's normal
working day.
d. The Subrecipient shall retain and. allow access to all records related to thfs Agreement, and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant under this Agreement. Despite the minimum federal retention requirement of three (3) years,
the more -stringent State requirement of six (6) years must be followed.
A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORKNVORK PLAN
While the Department undertakes to assist the Subr ecipient with the project/statement of work/work plan
(project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient., or to
any third party, other than as is expressly set out in this Agreement.
The responsibility for the design, development, constructionimplementation,, operation and maintenance
of the project, as these phrases are applicable to this project, is .solely that of the Subreciplent, as is
responsibility, for any.claim orsuit of any nature by any third party related iny to th
any wa e project.
Prior to the start of any construction activity, the Subrecipient shall ensure that 811 applicable federal,
state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with
the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species
Act, and all other environmental laws, regulations, and executive orders.
The Subreci,pient shall defend, at its own cost, any and all claims or suits at law or in equity, which may
.be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance assistance,
.. I or any payment or indemnity, including, but not limited to, cost of defense
and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, t, construction, implementation, operation -and/or maintenance of, a project.
A.27 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application
to.any person or circumstances invalid, this invalidity does not affect other provisions, ovisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
A.28 SINGLE AUDIT ACT REQUIREMENTS (includinq all AMENDMENTS
The Subrecipient shall comply with and include the following audit requirements in any subawards,
DHS-FEMA-HSGP-SHSP-FY23 Page 20 of 53 Grant County Sheriffs Office, E24-122
Non' -federal entities, as Subrecipients of -a federal award, that expend $750,000 or more in one fiscal
year of federal funds from all sources, direct and indirect, are required to have a single or a program -
specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend
less than $750,000 a year in federal awards are exempt from federal audit requirements for that year,
except as noted in 2 CFR Part 200 Subpart F. As defined in 2. CFR Part 200, the term "non-federal entity"
means a state, local government, Indian tribe,, institution of higher education, or nonprofit organization
that carries out a federal award as a recipient or subreciplent.
Subrecipients that are required to have an audit.must ensure the audit is, performed in accordance with
________ _G_en_e.ra1l.y_ -Ac.c.e.p-te-.d.-G-o-v-e.rn,m.-e- n -t- -A.u,d,ltln.g-S-tan-da.Eds-(-G-A- -GA.S-)-as-fo-.u,n-d-,.in-th.e-,-G-o-v-e-r-n- -e-nt-Ausditi n -
M7. t
Standards (the Revised Yellow Book) developed by the United States Comptroller General, and the
Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor andrequesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor's Office,
a federal auditor, itor, or a Public accountant performing work using GAGAS, as appropriate. Costs of the
audit may be an allowable grant expenditure as authorized by -2 CFR Part 200,425.
The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement
,and shall ensurethat anysubcontractors also maintain auditable records. The Subrecipient is responsible
for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any
unresolved 'management findings and disallowed or questioned costs shall be included with the audit
report. The Subrecipient must respond to Department requests for 'Information or corrective action.
concerning audit issues or findings within 30 days of the date of request. The Department reserves the
right to recover from the Subrecipient all disallowed costs resulting from the audit.
Afterthesingle audit has, been completed, and, if it includes any audit findings, the Subrecipient must
send a full copy of the audit and its Corrective Action Plan to the Department at the following address no
later than nine (9) months after the end of the Subrecipient's fiscal year(s);
Contracts Office
Washington Military Department
Finance Division, Building #1 TA -20
Camp Murray, WA 98430-5032
'OR
Contracts Officegm i Lwa
The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements bf this provision has been established.
Conducting a single or program -specific audit in compliancewith 2 CFR Part 200 Subpart F is a material
requirement ement of this Agreement. In the absence of a valid claim of exemption. from the audit requirements
of 2 CFR Part 200 Subpart Ff the Subrecipient's failure to comply with said audit requirements may result
in one or more of the following actions in the Department's sole discretion: a percentage of federal awards
.
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award,
A.29 SUBRECIPIENTNOT EMPLOYEE
The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or
agents of the Department in any manner whatsoever. The Subrecipient will not be presented as nor
claim to be an officer or employee of the Department or of the State of Washington by reason hereof, nor
will the Subrecipient make any claim, demand, or application to or for any right, privilege or benefit
applicable to an officer or employee of the Department or of the State of Washington, including, but not
limited. to, Workers' Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW; OFM Reg. 4.3.1.1.8.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the officers and employees are
employed by the State of Washington in their own right.
DHS-FEMA-HSGP-SHSP-FY23 Page 21 of 53 Grant County Sheriffs Office, E24-122
If the Subrecipient is an individual currently employed by a Washington State agency, the Department
shall obtain proper approval from the employing agency or institution before entering into this contract.
A statement of "no conflict of interest" shall be submitted to the Department.
A.30 TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subreciplent shall be responsible for, pay and maintain
in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
Notwithstand-ing any provisions of this Agreement, the . Subre-cipient may terminate this Agreement
providing written notice of such termination to the Department Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) 'days prior to such date.
s
Except as otherwise provided in this Agreement, the Department, in its sole, discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business
days after emailing notice to the Subrecipient. Upon notice of termination for convenience, the
Department reserves the right to suspend all or part of the Agreement, 'withhold further payments, or
prohibit the Subrecipient from incurring additional obligations.of funds. In the event of termination, the
Subrecipient shall be liable for all damages as authorized by law. The rights and remedies of the,
Department provided for in this section shall not. be exclusive and are in addition to any other rights and
remedies provi-ded by law.
A1.32 TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Department may unilaterally I terminate or suspend all or part of thi's Grant Agreement, or may reduce
its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such
funds are the basis for this Grant Agreement. The Department will email the Subrecipient ten ('10)
business days prior to termination,
A,33 TERMINATION OR SUSPENSION FOR CAUSE
In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and pro -per manner its obligations under this Agreement, is in an unsound financial condition so
n
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements -or stipulations, of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity
to cure if it is not feasible, as determined solely Within the Department's discretion. Any time all -owed for
cure shall not diminish or eliminate the Subrecipient's liability for damages or otherwise, affect any 'other
remedies available to the Department. If' the Department allows the Subrecipient an opportunity to cure,
the Department shall notify the Subrecipient in writing of the need to take corrective action. If the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
or if such corrective action is deemed by the. Department to be insufficient, the Agreement may be
terminated in whole or in part.
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
.9
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
decision by the Department to terminate the Agreement in whole- or in part.
In the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including,
but not limited to, any cost difference between the original .,Agreement and the replacement or cover
Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of
administering the competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law.
DHS-FEMA-HSGP-SHSP-FY23 Page 22 of 53 Grant County Sheriffs Office, E24-122
If it is determined that the Subrecipient: (.1) was. not in default or material breach, or (2) failure to perform
was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a
termination for convenience.
A.34 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Department terminates this Agreement, the
Subrecipient shall' follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
----__pe.r_fo rm an ce-of--s u ch -p a r-t--of-this-..Agreement as--ha s, -bee n -term in ate
If the termination is for convenience, the Department shall pay to the Subrec'ipi.ent as an agreed re I ed upon
price, if separately stated, for properly authorized and completed work and services rendered orgoods
delivered to and accepted by the Departme _t prior r to the effective date of Agreement termination, the
n 0 c
amount agreed upon by the Subrecipient and the Department for (i) completed work and services and/or
equipment or supplies provided for which no separate price is stated, (ii) partially completed work and
services and/or equipment or supplies provided which are accepted by the Department, (iii) other work,
services and/or equipment or supplies which are accepted by the Department, and (iv) the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this
Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the
Department.. The Department shall have no other obligation to t * he: Subrecipient for termination. The
Department may withhold from any amounts- due the Subrecipient such sum as the Department
o .
determines to be necessary to protect the Department against potential loss or liability.
The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in
addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as -otherwise directed by the Department in writing,
the Subrecipient shall:
a. Stop work under the Agreement on the date, and to the extent specified, In the notice;
b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of the
work under the Agreement as Is not terminated;
C., Assign to the Department, in, the manner, at the times, and to the extent directed by the
Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts
so terminated, in which case the Department has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and contracts;
d. Settle all outstandin ' liabilities and all claims arising out such termination of orders and
9 g of u er
contracts, with the approval or ratification of the Department to the extent the Department may
require, which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed
by the Department any property which, if the Agreement had been completed, would have been
required to be furnished to the Department;
f. Complete performance of such part of the work as shall not have been terminated by the
Department in compliance with all contractual requirements, and
9. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the
Subrecipient and in which the Department has or may acquire an interest.
A-35 MINORITY AND WOMEN -OWNED BUSINESS ENTERPRISES
In accordance with the legislative findings and policies set forth in Chapter 39.19 RCW, the State of
Washington encourages participation in all its contracts by MWBE firms certified by the Office of Minority
and Women's Business Enterprises (Ol1 WBE). To the extent possible, the Subrecipient will solicit and
encourage minority-owned and women -owned business enterpris-es who are certified by the OMWBE
under the state of Washington certification program to apply and compete for work under this contract,
DHS-FEMA-HSGP-SHSP-FY23 Page 23 of 53 Grant County Sheriffs Office, E24-122
Voluntary numerical MWBE participation goals have been established and are indicated herein: Minority
Business Enterprises: (MBE's). 10% and Woman's Business Enterprises (WBE's): 6
A.36 VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, the laves of the state of Washington. `Venue of any suit between the parties arising
out of this Agreement shall be the Superior Court of Thurston County, Washington. The SUbrecipient, by
execution of this Agreement, acknowledges the jurisdiction of the courts of the state of Washington.
A.37 WAIVERS
Flo conditions or mentM�can be waived4 uri1ess approved" "ln advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance
during such breach, shall.n.ot constitute a waiver of any right under this Agreement.
DHS-FEMA-HSGP-SHSP-FY23 Page 24 of 53 Grant county Sheriffs Office, E24-122
Attachment C
23HSGP Award Letter
EMW-2023-SS-00063
Award etter
U.S. Department of Homeland Security
hingto
Bret Daugherty
Washington Military Department
Building 20
Camp Murray, WA 98430 - 5122
Re: Grant No. EMM -2023 -SS -00463
Dear Bret Daugherty.,
Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under
the Fiscal Year (FY) 2023 Homeland Security Grant Program has been approved in the amount of $1010,447-00, You are
not required to match this award with any amount of non -Federal funds,
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award., BY
accepting this award, you acknowledge that the terms of the following documents �are incorporated into the ' term of your
s
award:
• Agreement Articles (attached to this Award Letter)
• Obligating Document (attached to this Award Letter)
• FY 2023 Homeland Security Grant Program Notice of Funding Opportunity,
• FEMA Preparedness Grants Manual
Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.
In order to establish acceptance of the award and its terms; please follow these instructions.
Step 1: Please log in to the ND Grants system at https:l/por.tal.fema.gov.
Step 2: After jogging in, you will see the Home page with a Pending Tasks menu. Click on the Pending Tasks menu, select the
Application sub -menu, and then click the link for "Award Offer Review" tasks. This is link will navigate you to Award Packages
that are pending review.
'J
ew.
Step 3, Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the. award. Please
save or print the Award Package for your records.
System for Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in particular,
your organization's name, address, Unique Entity Identifier (UEI) number, EIN and banking information. Please ensure that
the 1JEI number used In .SAM is the same one used to apply for all FEMA awards, Future payments will be contingent on the
information provided in the SAM; therefore, it is imperative that the information is correct. The System for Award Management
is located at http://\AAvw.sam,gov.
If you have any questions or have updated your information in SAM, please let your Grants Management Specialist (GMS}
know as soon as possible. This will help us to make the necessary updates and avoid any interruptionsin the payment
process.
PAMELA SUSAN WILLIAMS
DHS-FEMA-HSGP-SHSP-FY23 Page 25 of 53 Grant County Sheriffs Office, E24-122
Agreement.Articles
Fri Sep 0100,*0000 UTC 2023
U.S. Depattment of Homeland Security
Washington, D.C. 20472
AGREEMEN_T-ARTICLES
Homeland Secur ity Grant Program
GRANTEE: Washington Military Depaftment
PROGRAM: Homeland Security Grant Program
AGREEMENT NUMBER: EMW-2023-SS-00063-SO1
Article I
Article 11
Article 1.11
Article I.V
Article V
Article VI
Article V-11
Article Vill
Article IX
Article X
Article XI
Article DCII
Article X111
,Article XIV
Article XV
Article XVI
TABLE OF,CONTENTS
Summary Description of Award
HSGP Performance Goal
DHS Standard Terms. and Conditions generally
Assu,rances, Administrative Requirements, Cost Principles,
Representations Representations and Certifications
General Ac.knowlodgements and. Assurances
Acknowledgement of Federal Funding from DHS
Activities Conducted Abroad
Age Discrimination. Act of 1975
Americans with Disabilities Act of 1990
Best Practices for Collection and Use of Personally
Identifiable Information
Civil Rights Act of 1964 -Title VI
Civil Rights Act of 1968
Copyright
debarment and Suspension'
Drug -Free Workplace Regulations
Duplication of Benefits
DHS-FEMA-HSGP-SHSP-FY23 Page 26 of 53 Grant County Sheriffs Office, E24-122
Article XVII
Education Amendments of 1972 (Equal Opportunity in
Education Act) - Title IX
Article XVIII
E.O. 14074 - Advancing Effective, Accountable Policing
and Criminal Justice Practices to Enhance Public Trust.and
Public Safety
Article IAC
Energy Policy and Conservation Act
Article XX
False Claim's Act and Program Fraud Civil Remedies
Article XXI
Federal Debt Status
Article .XXII
Federal Leadership on Reducing Text Messaging while
Driving
Article XXIII
Fly America Act of 1974
Article XXIV
Hotel and Motel Fire SafetY Act of 1990
Article XXV
John S. McCain National Defense Authorization Act of Fiscal
Year 2019
Article XXVI
Limited English Proficiency (Civil Rights Act of 1964 - Title VI)
Article XXVI I
Lobbying Prohibitions
Article XXVI II
National Environmental Policy Act
Article XXIX
Nondiscrimination in Matters Pertaining to Faith -Based
Organizations
Article XXX
Non -Supplanting Requirement
Article XXXI
Notice of Funding Opportunity Requirements
Article XXXI I
Patents and Intellectual Property Rights
Article XXXI I I
Procurement of Recovered Materials
Article XXX.IV
Rehabilitation Act of 1973
Article XXXV
Reporting of Matters Related to Recipient Integrity and
Performance
Article XXXVI
Reporting Subawards and Execufive Compensation
Article XXXVII
Required Use of American Iron, Steel, Manufactured
Products, and Construction Materials
DHS-FEMA-HSGP-SHSP-FY23 Page 27 of 53 Grant County Sheriffs Office, E24-122
Article XXXVI I I
Article XXXIX
Article XL
Article XLl
Article XLI I
Article XLI I I
Article XLIV
Article XLV
Article XLVI
,Article XLVI I
Article XLVJ I I
Article XLIX
Article L
Article LI
Article Ll I
Article 1-111.
Article LIV
Article I - Summary Description of Avmrd
SAFECOM
Terrorist Financing
Trafficking Victims Protection Act of 2000 (TVPA)
,Universal Identifier and System of Award Management
USA PATRIOT Act of 2001
Use of DHS Seal, Logo and Flags
Whistleblower Protection Act
Environmental Planning and Historic Preservation (EHP)
Review
Applicability of DHS Standard Terms and Conditions to
Tribes
Ap.ceptance of Post Award Changes
Disposition of Equipment Acquired Under the Federal Award
Prior Approval for Modification of Approved Budget
Indirect Cost Rate
Operation Sto.negarden.Program. Hold
OPSG Prog.ram Performance Goal
Funding Hold* SHSP National Priorities
Funding Hold: UASI National Priorities
The purpose of the FY 2023 HSGP is to support state and local efforts to prevent terrorism and other catastrophic events and
to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. The HSGP
provides funding to implement investments that build, sustain, and deliver the 32 core capabilities essential to achieving the
National Preparedness Goat of a secure and resilient Nation. Amon the five basic homeland security missions noted in the
9 1 1
QHS Quadrennial Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness and Resilience.
The building, sustainment,.and delivery of these core capabilities bilities are not exclusive to any single level of government,
organization, or community, but rather, require the combined effort of the -whole community.
This HSGP award consists of State Homeland Security Program (SHSP) funding in the amount of $6,190,947, Urban
Area Security Initiative (UASI) funding in the amount of $6,250,000 (Seattle Urban Area), and Operation Stonegarden
(OPSG) funding in the amount of $1,569,500. The following counties shall receive OPSG subawards for the following
amount s: Adams, $95,000; Clallam, $150,000* Ferry, $84,500; Island, $100,000; Lower Elwha Tribe $75,000; Makah Tribe,
$75,000; Nooksack, $99,000; Okanogan, $100,000; Pend Oreille, $150,000; Quileute Tribe, $50,000; San Juan, $100,000;
Spokane, $121,000; Stevens, $150,000; Swinomish Tribe, $45,000; Whatcom, $175,000. These grant programs fund a range
DHS-FEMA-HSGP-SHSP-FY23 Page 28 of 53 Grant County Sheriffs Office, E24-122
of activities, including planning, organization, equipment purchase, training, exercises, ses, and management. and administration
across all core capabilities and mission areas.
Article 11 - HSGP Performance Goal
In addition to the Biannual Strategy Implementation Report. (BSIR) submission requirements outlined in the Preparedness
Grants Manual, recipients must demonstrate how the grant -funded project addressed the core capability gap associated with
thisro'ect and 'Identified in the Threat and Hazard Identification and Risk Anais
��_(THL !y IM or Stake I hol.derPreparedness
.redn
Review (SPR) or sustains existing capabiliti The capability gap reduction 6 must be addressed. in the Project
es as applicable.
Description of the BSIR for each project,
Article 1111- DHS Standard Terms and C nditi s Generally
n o , mon
The Fiscal Year (FY) 2023 DHS Standard Terms and Conditions apply to 'all new federal financial assistance awards funded
in FY 2023, These terms and conditions flow down to subrecipients unless an award term or condition specifically indicates
otherwise. The United States has the right to seek judicial enforcement of these obligations.
All legislation and digital resources are referenced with no digital links. The FY 2023 DHS Standard Terms and, Conditions will
be housed.on dhs.gov at www.dhs.Igov/publication/fyl 5.-dhs- standard -terms -and -conditions.
Article IV -Assurances,Administrative Requirements, Cost Principles, Representations and Certifications
1. DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form
4248 .Assurances Non -Construction Programs, o,r0-MB Standard Form 424D
Assurances Construction Programs, as
applicable, Certain assurances in these documents may not be
ay applicable to your program, and the DHS financial assistance
office (DHS FAC) may require applicants to certify additional assurances. Applicants are required to fill out the assurances as
instructed by the awarding agency.
cy.
I I... DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative
i strati, e
Requirements, Cost Principles, and Audit Requirements for Federal Awards located at. itle 2 Code of Fed
I e I . ral Regulations
(C.F.R.) Part 200 and adopted by DHS at 2 C.F.R. Part 3002,
I. By accepting this agreement, recipients, and their executives, as defined in 2 C. F.R. section 170.315
certify that their
policies are in accordance with OM Bs guidance loc
ated at 2 C.F.R. Part 200, all applicable federal laws, and relevant
Executive guidance,
Article V -General AckhoWedgements and Assurances
All recipients sub ipients, successors, transferees, and assignees must acknowledge and to comply with applicable
) rect p
rovisions governin DHS access to records accounts
p -9 documents, information, facilities, and staff.
(..Recipients must cooperate with any DHS compliance reviews or compliance investigations conducted by DHS.
11. Recipients must give DHSam e
aCGessto ex'.'in acid records accounts, and other document and sources of information
'related to the federal financial assistance award and p s
I r ermi't access to facilitie or personnel.
I 11. Recipients must submit timely., complete, and accurate reports to the appropriate DHS officials and maintain appropriate
backup documentation to support the reports.
IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law,
or detailed in program guidance.
V. Recipients (as defined in 2 C.F.*R. Part 200 and including, recipients acting as pass-through entities) iti s) of federal financial
I
a
assistance from DHS or one of its awarding component agencies must 'Complete the DHS Civil Rights Evaluation Tool
within thirty (30) days of receipt of the Notice of Award for the first award under which this term *
.1 applies. Recipients of
multiple awards of DHS financial assistance should'only's-LibMit one , completed tool for their ir organization
P e, not per award.
After, the initial submission, recipients are required to complete the tool once every two (2) years if they have an active
ve
,award, not every time an award is made. Recipients should submit the completed tool, including supporting materials, to
CivilRightsEvaluation@hq,dhs.g*ov. This tool clarifies the civil rights obligations and related reporting requirements contained
in the DHS Standard Terms and Conditions. Subreciplents are not required to complete and. submit this tool to DHS. The
0
evaluation tool can be found at https://w�vw.dhs'.gov/publication/dh,s-civil-rights-evaIuation-tool. DHS Civil Rights Evaluation
Tool I Homeland Security
DHS-FEMA-HSGP-SHSP-FY23 Page 29 of 53 Grant County Sheriffs Office, E24-122
The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient
identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to
i n
CivilRightsEvaluation,@hq.dhs.gov prior to expiration of the 30 -day deadline.
Article V11 - 'Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid
invitations, and other documents describing rojeGtSor rograms funded in whole or in part with federal funds.
Article 111- Activities Conducted Abroad
Recipients must ensure that project activities performed outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licenses, permits,or approvals ae,obtaine
d.
Article VIII - Age Discrimination Act of 197 . 5
Recipients must comply with the requirements of the Age Discrimination Act of 1975,
Public Law 94-135 (1975) (codified as
amended at Title < U.S. Code, section 6101 et seq.), which prohibits discrimination on the basis of age in any program or
activity receiving federal financial assistance.
Article IX - Americans with Disabilities Act of 1990
Recipients must comply 'With -the requirements of Titles 11 11, and III of the Americans With Di abilities Act, Pub. L. 101-335
(1990) (codified as amended at 42 U.S.C. sections 12101-12213), which prohibits recipients from discriminating on the I basis
of disability in the operation of public , 8
entiti pudic a
e pu c and private transportation systems, places of public accommodation, and
certain testing entities,
Article X - Best Practices. for Collection and Use of Personally Identifiable Information
Recipients who collect personally identifiable information (PII) are required to have a publicly available privacy policy that
describes standards on the usage and maintenance of the PI I they collect. DHS defines PI I as any information that permits the
identity of an individual to be directly or indirectly inferred including any information that is linked or linkable to that individual.
Recipients may also find the. DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources
respectively.
Article X1 - Civil Rights Act of 1964 - Title V11
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C.
section 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin
be excluded from. participation in, be denied the benefits of, or be subjected to discrimination ,u der any program or activity
receiving federal financial assistance, DHS implementing regulatio'ns for the Act are found at 6 C.F.R. Part 21 and 44
C. F, R.
Part 7.
Article X11 - Civil. Rights Act of 1M
Recipients must comply with Title VI II of the Civil Rights Act of 1968, Pub. L. 90-2841-41
as amended through Pub. L, 113
which prohibits recipients from discriminating in the sale
rental, financing, and advertising of dwellings, or in the provision of
;i -
services in connection therewith, on the basis of race, color, national on gn, religion, disability, familial status, and sex (see
42 U.S.C. section 3601 et seq.), as 'implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. .
Part 100. The prohibition on disability discrimi - nation includes the requirement that new multifamily housing with four or more
dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and
ground -floor units in buildings Without elevators) -be designed and constructed with certain accessible features. (See 24 C.F.R
Part 100, Subpart D.)
.Article X11,1- Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S.
Government sponsorship (including the award number) to any work first produced under federal financial assistance awards..
Article XIV - Debarment and Suspension
Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (EO.)
12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3002. These regulations restrict
DHS-FEMA-HSGP-SHSP-FY23 Page 30 of 53 Grant County Sheriffs Office, E24-122
federal financial assistance awards, subawards, and contracts with certain parties that are debarred suspended, or otherwise
excluded from or ineligible for participation in federal assistance programs or activities,
Article XV - Drug -Free Workplace Regulations
Recipients must comply with drug-free Workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2
C.F.R. Part 3001, which adopts the Government -wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug -Free
Wo lace Act of 1.988 (41 U. S.C. sections 8101-81 Q§).
Article XVI - Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2
C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies.;
to avoid restrictions imposedby fed ral statutes, Tegulations, or federal financial assistance award terms.6nd. conditions; or
for other reasons. However, these prohibitions would not preclude recipients -from shifting costs that are allowable under two
or more awards in accordance with existing federal statutes, regulations, or the. federal financial assistance award terms and
conditions may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions
imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons.
Article XV11 - EdUcation Amendments of 1972 (Equal Opportunity in Education Act) - Title lX
Recipients must comply with the requirements of Title.IX of the Education. Amendments of 1972, Pub. L. 92-318 (1972)
(codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person in the United States will, on the basis
of . sex, be excluded from participation in, be denied the benefits of, or be Subjected to di scrimination under any educational
program or activity receiving federal financial assistance. DHS implementing regulation codified at 6 C.F. R. Part 17 and
P s, are:
44 C. F,R. Part 19.
Article XVIII - E.O. 14074 - Advancing Effective, Accountable Policing Criminal Justice Practices to Enhance
cing and
Public Trust and Public Safety
Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c) of
E.O. 14074. Rec I iptient State, Tribal, local, or territorial law enforcement agencies are also encouraged to adopt and enforce
policies consistent with E.0, 14074 to support safe and effective policing.
Article XIX - Energy Poli s cy and Conservation Act
Recipients must comply with the requi,rements of the Energy Policy and Conservation Act Pub. L 94-163 (1 975) (codified as
amended at 42 U.. S.C.. section. 6201 et seq), which contain polic - es relating to energy efficiency that are defined in the state
energy conservation plan issued in -compliance with this Act,
Article XX - False Claims Act and Prbgra.rhfraud Civil Remedies
Recipients must comply with the requirements -of the False Claims Act, 31 U.S.C. sections 3729- 3733, which prohibit the
submission of false- or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. sections 3801-3812, which
details the administrative. remedies for false claims and statements made.)
Article XXI - Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include
delinquent payroll and other taxes, audit disallowances, and benefit overpayments, (See OMB Circular A-'129.)
Article XXII - Federal- Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and, enforce policies that ban text messaging while driving as described in E.0, 13513
including conducting initiatives described inn -Section 3(a) of the Order when on official government business or whe'n
performing any work for or on behalf of the Federal Government.
Article X.X111 -Fly America Act of 1974
Recipients must comply with Preference for U.S, Flag Air Carriers (air carriers holding certificates under 49 U.S.C.) for
international air transportation of people and property tothe extent that such service is available, in accordance with the
International Air Transportation Fair Competitive Practices Act of 19741 49 U.S.C. section 40118, and the interpretative
DHS-FEMA-HSGP-SHSP-FY23 Page 31 of 53 Grant County Sheriffs Office, E24-122
guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General
Decision B-138942,
Article. XXIV - Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal
funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990,15
U.S.C. section 2225a.
Article XXV - John S. McCain National Defense Authorization Act of Fiscal Year 2019
Recipients, subrecipients, and their contractors and subcontractors are subject to the -prohibitions described in section 889
of the John S. McCain National Defense Authorization Act for Fiscal.Year 2019, Pub..L.No. 115-232 (2018) and 2 C.F.R
sections 200.2.16 200.327,-.200,471 and Appendix .11 to 2 C.F.R. Part 200. Beginning August 13, 2020,
applies lies to DHS recipients subrecipients, and their contractors and subcontractors -prohibits obligating or e' ding federal
pp . I e' ding d
award funds on certain telecommunications and video surveillance products and contracting with certain entities for national
security reasons.
Article XXVI - Limited English Proficiency (Civil Rights, Act of 1964 - Title V11)
Recipients must comply with Title A of the Civil Rights Act of 1964, (42 U.S.C. section 2000d et seq.) prohibition against
discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable
steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services, For
additional assistance and information regarding g , language , ac. cess obligations, please refer to, the DHS Recipient Guidance:
hftps:flwvvw. dhs. govigui da nce- pub I is h ed- he I p-depa. rtme nt-su ppo rted-orga nizatio ns- provii de -mea. ni naf ul -access- peopl e-11 waited
and additional resources on. http*//www.lep.gov.
Article XXVII - Lobbying Prohibitions
Recipients 'must comply with. 31 U.S,C. section 1352, which provides that none of the funds provided under a federal financial
p
assistance award may be expended by the recipient to pay any person to influence, orattempt to influence an officer or
employee of any agency,.a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with any federal action related to a federal award or contract including any extension, continuation,
renewal, amendment, or modification.
Article XXV111 - National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Po.licy Act of 1969, (.NEPA) Rub. L. 91-199
(1970) (codified. at amended at 42 U.S..C. section 4321 et Seq.) and ther Council on Environmental Quality (CECT) Regulations
for Implementing the Procedural Provisions of NEPA, which require recipients to use all practi . cable means within their
authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which
people and nature can exist in productive harmony and fulfill the social, economic,, and other needs of present and future
generations of Americans.
Article XXIX - Nondiscrimination in Matters Pertaining to Faith -Based Organizations
It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or
supported by DHS or its component agencies, enabling those organizations to participate I
p cipate in providing important, social
services to beneficiaries, Recipients must comply with the equal treatment policies and requirements contained in 6 C. F. R.
Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in
indiVidual DHS programs,
Article XXX W Non -Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit `supplanting by law must ensure
that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal
sources.
Article XXXI - Notice of Funding Opportunity Requirements
DHS-FEMA-HSGP-SHSP-FY23 Page 32 of 53 Grant County Sheriffs Office, E24-122
All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this
program are incorporated here by reference In the award terms and conditions. All recipients must comply with any Such
requirements set forth in the program NOFO.
Article XXXII - Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S,C, section .200 et seq, unless otherwise provided bylaw. Recipients are
subject to the specific e oTigga d disposition o� rights Ipatents
_L_quirements_9_qy_qrning the develo mentjqp qtq *nventions and_
resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. section 401.14.
Article XXXIII - Procurement of Recovered Materials
States, political subdivisions of states, and their contractors mustcomply with Section 6002 of the Solid Waste Disposal Act
Pub. L 8.9-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. section 6962.)
The requirements of Section 6002 Include procuring only items designated in guidelines lines of the Environmental Protection
,Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition.
Article XXXIV - Rehabilitation Act of 1973
Recipients Must Comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. 93-112 (19' 3) (codified
as amended at 29 U,S.C. section 794), which provides that hat no otheRvise qualified handicapped individuals in the United
States will, solely by reason of the handicap, be excluded from participation ins be denied the ben.efits of
or be subjected to
discrimination under any program or activity receiving federal financial assistance.
Article XXXV W Reporting of Matters Related to Recipient Integrity and Performance
General Reporting Requirements:
If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding
agencies exceeds $10,000, 000 for any period of time during the period of performance of this federal award, then the
recipients must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient
Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by
.reference in the award terms and conditions.
Article XXXVI - Reporting Subawards and Executive Compensation
Reporting of first tier subawards:
Recip'ie-hts are required to comply with the: r quirements set forth in the government-v.4de award term on Reporting Subawards
and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference
in the award terms and conditions.
Article XXXVII - Required Use of American Iron, Sted 1, Manufactured Products, and Construction Materials
Recipients must comply with the Build America, Buy America provisions of the Infrastructure Investment and Jobs Act and
E.O.. 14005. Recipients of an award of Federal financial assistance from a program for infrastructure are hereby notified that
none of the funds provided under this award may be used for a project for infrastructure unless:
(1) all iron and steel used in the project are produced in the United States -this means all manufacturing processes, from the
initial melting stage through the application of coatings, occurred in the United States;
(2) all.manufactured products used in the project are produced in the United States -this means the man ufactu'red product was
manufactured in the United States. and the cost of the components of the manufactured product that are mined, produced, or
manufactured in the United States is greater than 155 percent of the total cost of all components of the manufactured product.
unless a.nother standard for determining the minimum amount of domestic content of the manufactured product has been
established under applicable law or regulation; and
(3) all construction materials are manufactured in the United States -this means that all manufacturing processes for the
construction material occurred in the United States,
The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or
affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding,
DHS-FEMA-HSGP-SHSP-FY23 Page 33 of 53 Grant County Sheriffs Office, E24-122
brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a. Buy America.
preference apply to equipment and furnishings, such as movable chairs , desks, and portable computer equipment, that are
used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the
infrastructure project.
Waivers
When .necessary, recipients may apply for, and the agency may grant,, a waiver from these requi. rements, Information on the
process for requesting a waiver from these requirements is on the website below.
(a) When the Federal agency has made a determination that one of the following exceptions applies, the awarding official may
waive the application of the domestic content
procuremen..t preference In any case in which the agency determines that:
(1) applying the domestic content procurement preference would be inconsistent with the public interest,
(2) the types of iron, steel, manufactured products, or construction materials are not produced in the United. States in sufficient
and reasonably available quantities or ofa. satisfactory quality; or
(3) the 'inclusion o0ron, steel, manufactured products, or construction materials produced in the United States will increase the
cost of the overall project by more than 25 percent.
A request to waive the application of the domestic contentprocurement preference must be in writing. The agency will provide
instructions on the format, contents, and supporting materials requited for any waiver request. Waiver requests are subject to
public comment periods of no less than 15 days and must be reviewed by the Made in America Office.
There may be instances where an aviard qualifies, in whole or in part, for an existing � elver described at "Buy America"'
Preference in FEMA Financial Assistance Programs for infrastructure FEMA.gov.
The awarding Component may provide specific instructions to Re- cipients of awards from. infrastructure programsthat are
subject to the Build ,America, Buy America. provisions. Recipients should refer to the Notice of Funding Opportunity for further
information on the Buy America preference and waiver process.
Article XXXV111- SAFECOM
Recipients receiving federal financial assistance awards made under programs that provide emergency communication
equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable communications.
Article XXXIIX, - Terrorist Financing
Reciplents must comply with .E.O. 13224>and U.S.. laws that prohibit transactions with, and the provisions of resources and
support to, individuals and organizations associated with terrorism. Re ipienis are legally responsible to ensure compliance
with the Order and laws.
Article XL - Traff eking Victims Protection Acct of 200 (T1fPA)
Trafficking in Persons;
Recipients must comply with the requirements of the government -wide financial assistance award term which implements
Section 106 (g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C, section 7`104. The
award term is located at 2 C.F.RR, section 175.15, the full text of which is incorporated here by reference.
Article XLI - Universal Identifier and System of Award Management
Requirements for System for Award Management and Unique entity identifier Recipients are required to comply with the
requirements set forth in the. govern ment-glide financial assistance award terra regarding the System for Award Management
and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by
reference.
Article XLil - USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and strengthening America by Providing Appropriate
Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S,C. sections
175-17bc.
Article XL111- Use of DHS Seal, Logo and Flags
DHS-FEMA-HSGP-SHSP-FY23 Page 34 of 53 Grant County Sheriffs Office, E24-122
Recipients Must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions -of flags
or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of
flags or likenesses of Coast -Guard officials..
Article XLIV - Whistleblower Protection Act
Recipients must, comply with the statutory requirements for whistleblower protections (if applicable) at 10 US.0 section 2409
41 U.S, C., sectio n 4712 and 10 U.S.C. section 2324 41 U1. S, C. sections ions 4304 and 4310.
Article XLV - Environmental Planning and Historic Preservation (EHP) Review
DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation (EHP) review are subject
to the FEMA EHP review process. This review does not address all federal, state, and local requirements. Acceptance of
federal funding requires the recipient to comply with all federal, state and local la.ws.
DHSIFEMA is required to consider the - potential impacts to natural and cultural resources of all projects funded by DHS/
FEMA grant funds, through its EHP review process, as.mandated by: the National Environmental Policy Act; National Historic
Preservation Act of 1966, as amended; National Flood Insurance Program regulations, and any other applicable laws and
executive orders. General guidance for FEMA's EHP process is available on the DHS/FEMA Website, Specific applicant
guidance on how to submit information for EHP review depends on the individual grant program and applicants should contact
their grant Program Officer to be
put into contact with EHP staff responsible for assisting their specific grant program The
EHP review process must be completed before funds are released to .carry out the proposed. project; otherwise, DHS/FEMA
may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies.
If ground disturbing activities occur during construction., applicant will monitor ground disturbance, and if any potential
archaeological resources are discovered the applicant will immediately cease work in that area and.notify the pass-through
entity, if applicable, and DHSIFEMA.
Article XLVI - Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Conditions are a, restatement of general requirements imposed upon recipients and flow down
to sub -recipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there
is a federal law or regulation exempting p
a its plication to Indian tribes, theh the acceptance by Tribes of, or acquiescence
� - _
to, DHS Standard Terms and Conditions does not change or after its inapplicability to an Indian tribe. The execution of grant
documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does
not already exist.
.Article XLV.1I - Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been made,.including
changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Cance
notification has been made any subsequent request for funds will indicate recipient acceptance of the changes to the
award, Please call the FEMA/GM D Call Center at (866) 9277-5646 or via e-mail to: ASK -GM D@fema.dhs.gov if you have
any
questions,
Article XLV111 -,Disposition of Equipment Acquired Under the Federal Avmrd
For purposes of original or replacement equipment acquired under this award by a non -state recipient -s
n recipient or non tate sub -
recipients, when that equipment is no longer needed for the original project or program or for other activities currently or
previously supported by a.federal awarding agency, you must request instructions from FEMA to make proper disposition
of the equipment pursuant to 2 C.F.R. section 200.313. State recipients and state sub -recipients must follow the disposition
requirements in accordance with state laws and procedures.
Article XLIX - Prior Approval for Modificiation of'Approved Budget
Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA
where required by 2 C.F.R. section 200.308.
For purposes of non -construction projects, FEMA is utilizing its discretion to. impose an additional restriction under 2 C.F.R.
section 200.308(f) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore,
for awards with an approved budget where the federal. share is greater than the simplified acquisition threshold (currently
DHS-FEMA-HSGP-SHSP-FY23 Page 35 of 53 Grant County Sheriffs Office, E24-122
$250,000),. you may not transfer funds among direct cost categories, programs, functions, or activities without prior written
approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of
the total budget FEMA last approved.
For purposes of awards that support both construction and .non -construction work,. FEMA is utilizing its discretion under 2.
C, F, R, section 200.308(h)(5) to require the recipient to obtain prior written approval proval from FEMA before making any fund or
,budget transfers beNve, ieri.the two types of work
You must report an deviations from your FEMA approved bud et inthe first Federal Finan ial Report (SF -425) u submit
c 'YO
following any budget deviation, regardless of whether the budget deviation requires prior written approval.
Article L - Indirect Cost Rate
2 C.F,R.-sectibn 200.211(b)(15) requires the terms of award to include the - for the federal award. If
o, the indirect cost rate
applicable, the indirect cost rate for this award is, stated in the budget documents or other materials approved by FEMA and
included in the award file.
Article LI - Operation Stonegarden Program Hold
The recipient is prohibited from drawing down OPSG funding under this. award, or reimbursing OPSG subrecipients of this
award until each unique, specific, or modified county level, tribal, or equivalentOperations Order or Fragmentary Order
(FRAGO)has been reviewed byFEMA/GPD and Customs and Border Protection/U.nited States Border . Patrol '(CBP1US BP).
The recipient will receive the official notification of . approval from FEMA/GPD,
Article L11- OPSG Program Performance Goal
In addition to the Biannual Strategy Implementation
Report (BSIR) submission re
quirements outlined in the Preparedness
Grants Manual, recipients Must demonstrate.4 -ore capability lity ga
how the grant unded project addressed the c
se
ca a p associated with
this project and identified in the Threat and Hazard Identification and Risk Analysi's (THIRA) or Stakeholder Preparedness
Review (SPR) or sustains existing capabilities as applicable. The capability gap reduction or capability sustainment must be
.addressed in the Project Description of the BSIR for each project.
Article Lill - Funding Hold: SHSP National Priorities
FEMA has placed a funding hold on the following investments underthe national priority areas, and $180, 728,41 of SHSP
funds is on hold in the FEMA financial systems. Until the hold is released, the recipient is prohibited from drawing rawing down funds
or reimbursing. subreciplents, and the.subreciplents are prohibited from obligating or expending SHSP funds, for the costs or
activities identified below.. The hold only applies to the amount of funds identified for each SHSP investment under the national
onal
priority areas below. To release this hold, additional information isrequiredfor the investments identifi e
d below which must be
submitted. in the December 2023 Biannual Strategy Implementation Report (BSIR).
I. Soft Targets:and Cro
wded Places- $1801728-41
.If you haVequestions about this funding hold or believe it Was placed in error, please contact the DHSIFEMA Headquarters
Preparedness Officer.
Article LJV - Funding Hold: UASI National Priorities
FEMA has placed a funding hold on the following investments under the national priority areas, and $187,500 of UASI funds
I y
Is on hold in the FEMA financial systems. Until the hold is released, the recipient is prohibited from drawing down funds or
reimbursing subrecipients, and the subreciplents are prohibited from obligating or expending UASI funds, for the costs or
activities identified below. The hold only applies to the amount of funds identified for each UASI investment under the national
priority areas below. To release this hold, additional information is required for the investments identified below which must be
submitted in the December 2023 Biannual Strategy Implementation Report (BSIR).
Seattle Urban Area
1 . Soft Targets and Crowded Places, S1 81,500
If you have questions about this funding hold or believe it was placed in error, please contact the DHS/FEMA Headquarters
Preparedness Officer.
DHS-FEMA-HSGP-SHSP-FY23 Page 36 of 53 Grant County Sheriffs Office, E24-122
BUDGET COST CATEGORIES
Personnel
Fringe Benefits
Equipment
Supplies
Contractual
Construction
Indirect Charges
Other
$547,241,00
$199,741.00
-"--'-'-'$20-197 6. DO' ---'-
$0.00
$01218.00
$13,127,575.00
$0.00
$1051696,00
$0.00
DHS-FEMA-HSGP-SHSP-FY23 Page 37 of 53 Grant County Sheriffs Office, E24-122
Obtigatin a Doc=tent for Award/Amenndm ent
1'q AGREEMENT NO.
2. ANIENDNENT NO. 3,
4. TYPE OF ACTION 5. CONTROL NO.
E i\ �A, V -023 -SS -0006-3-S0-1 2
RECIPIENT
AWARD W -X0565 0N22023T,
O.
NVKK 0 5 6 5 2-N22 0 2 3 T
916001.095G-N
"X 0 - 6 5 1 N`22 0 2 3 T
W-
--.'CIPIENTA --tv E -AND -
ADDRESS
ADDRESS
FEIvLjk Finance Center
Wash incrton lvdlitary
FEMA -GPD
41330 Market Street
Department
400 C Street,, SW', 3rd floor
' \dnchester, VA 2260"
Bui'lding 20
Washington, DC 20472-3645
Camp Murray,, IVA98430 -
POC: 866-927-5646
5122
9. NAS OF RECIPIENT
PHONE NO. 10. NANE OF FEMik PROJECT COORDINATOR
PROJECT OFFICER,
2535127472 Central Scheduling and Information Desk
Gail (Oran:
Phone: 800-368-6498
Email: Askcsld@,clhs.gov
11. EFFECTIVE DATE OF
12. 13, ASSISTANCE ARR.ANGETkvf ENT 14, PERFORMANCE PERIOD
THIS ACTION
2vETHOD Cost Reimbursement
09/11/2023
OF
From: To:
PA11v1ENT
09/01/2.023
PARS
Budget Period
09/0112023 08/3112026
15. DESCRIPTION OF ACTION
a. (Indicate fundino, data for Mards or financial chanes)
n za,
.PROGRAM 'CFDA NO.
ACCOUINTING DATA PRIOR
AMOUNT CURRENT CUMULAMMNON-
NAIVE
(ACOS CODE) TOTAL
AWARDED TOTAL FEDERAL CONUITIMENT
ACRONYM
2N." -%X � -MXZ -X-",L%,2XX:1r - AWARD
THIS AWARD
X, x X X, X, -x X MX --�'r X: X X' - X,
ACTION
+0
Homeland 97,067
2023 -FA- O1 -P4.10- 4.101-D $0.00
$6J90.947.00 $6,190,947.00 See Totals
Security grant
.Program
Homeland, 97.067
2023-FA.GG02-P410- -4101-D $0.00
$1,569,500.00 $1,569,500.00 See Totals
Security Grant
Pro'uarn
.Homeland 97.067
2023-Fk-GH01-P410- -4101-D $0.00
$6,250,000A $6,2500000.00 See Totals
Security Grant
Program
$0.00 5145010,447.00 $145010,447.00 $0.00
b, To describe changes other than. funding data or financial changes, attach schedule and check here.
N/A
1.6 a. FOR NON-DISASTERPROGRAMS: RECIPIENT IS REQUME
D TO SIGN AND RETURN THREE (3) COPIES OF THIS
DOCUMENT TO FETN14 (See Block 7 for address)
Hom eland Security Grant Pro gram recipients are not required to sigi-i and return copies of this document. However- recipients should
print and keep a copy of this documentfor their records.
16b. FOR DISASTER PROGR-PMS, RECIPIEINT IS NOT REQUIRED TO SIGN
This'assistance is subject to terms and conditions attached to this award notice or by incorporated. reference in program legislation cited
e
above.
17. RECIPIENT SIGNATORY OFFICIAL (Tame and Title) DATE
Gail Cram, Wed Sep 27 21:07:31 UTC
18. MllvfA SIGNATORY OFFICIAL (NameandTitle)
20 2 3
DATE
DHS-FEMA-HSGP-SHSP-FY23 Page 38 of 53 Grant County Sheriffs Office, E24-122
PAMELA SUSAN IVILLIAMIS,
IvIon Sep 11 13:231:50 Ti -TC
'2023 ../o
DHS-FEMA-HSGP-SHSP-FY23 Page 39 of 53 Grant County Sheriffs Office, E24-122
Attachment,D-1
23.SHSP Investment Justification
Washington is comprised of 39 counties with geography including forests, mountains, islands, rainforests,, rivers, lakes, and plains.
The U.S. Bureau of Economic Analysis ranked Washington 34 of 50 states for gross domestic product in 2022; several world-class
organizations headquarter their operations within the state. Washington has marine, aviation, rail, and road transportation
infrastructure to support Its position as a bustlingtrade center. Over half of Washington's 7.77 million population lives in the
Seattle. metropolitan area located along the Puget Sound., This area is the center of transportation, business, and industry and is
-----.-.---.--------t-he-f-astes-t-g-rowi.ng-regio4n,-i-n-�t-he-8,t-a,t-c�TA-v,08,t-m-ajori.t,- -6f-t-he-s-t-ate�s-popul-ation-1,ives--in-den-s--ely-set-t-led-urb-a
y, n
Understanding Washington's hington's population is critical in order to mitigate vulnerabilities,id to incidents, .respon dents, and effectively
concentrate recovery efforts.
Furthermore, Washington is subject to 10 natural and 7 human -caused hazards. The 2022 THIRA focuses on four0 fthoserisks:
cyber -attack, earthquake, complex coordinated terrorist attack, and . pandemic -human (biological). The 2023 Washington State
Risk Profile scored the state's relative risk as 9.60., ranking it as the 10th highest at -risk state. Washington. State has consistently
had a high relative'risk. score (ranked in the top 25% of ..states for the past seven years) and must be prepared to prevent, respond
to, mitigate, and recover from acts of terrorism.
The FY23 SHSP projects Were selected to build upon or sustain a range of.Core Capabilities identified in the 2022 SPR as having
significant gaps as well as to support the six National Priority Areas. The investments support the Planning, Organization,
Equipment. , , Training,and Exercise solution areas With a focus in the following Core Capabilities: Community Resilience;
Environmental Response/Health & Safety; Infrastructure Systems; Intelligence & Information Sharing; Interdiction & Disruption;
Logistics Supply Chain Management; Mass Search & Rescue Operations; On -scene. Security, on, Law Enforce' 't;
r y, Protectio men,
Operational Communications; Operatiorial. Coordination; Physical Protective Measures; Planning; Public Infor"mation & Warning
ng
and Screening, Search, & Detection.
Regional Risks - Reasons for the Work
Region 7 terrorist targets include:
Energy Producing Dams
,Large Crowds During Events
Access Control to Critical Infrastructure
Transportation Corridors
Agro -Terrorism.
DHS-FEMA-HSGP-SHSP-FY23 Page 40 of 53 Grant County Sheriffs Office, E24-122
Aftachment D-2
Grant County Sheriff's Office, Emergency Management
ENDURING NEEDS AMOUNT $40.,207
Investment #I-:- WA SHSP Sustainment
The5tate, is divided into nine Homeland Security Regions which differ in geography (marine to desert), major industry (large.,
-b.usin.e,ss-to-agricu.itural),-and-
..,PQPLjlat'lon-(dense-u,rba.n7se-tti-ngs-to-ru:ral.).- Each-,.r.egion.-as-w-ell-.as--state--ag.ency-par-t,.ne-r-s.-d�evelop-.---.---.--
projects to address their specific risks and hazards which.sustain previously built capabilities or close identified gaps, Most
initiatives can be tied back to building regional onal capability to prevent, protect, respond, and recover and be in a state of readiness
should a natural or human -caused catastrophic incident occur.
Gaps identified in:
-Community Resilience: Lack of publications ons & no current funding source to assist communities with equipment & supplies for
resiliency kits, CERT training, & other resources and lack of community trainings
-Cybersecurity: Lack. of dedicated cyber incident response plans
-Environmental Response/Health/Safety: Lack of developed policies, plans,. procedures, mutual aid agreements, & strategies in
hazardous debris removal-
-infrastructure Systems: Lack of equipment to facilitate communication during a disaster & a lack of information sharing among
privately owned critical infrastructure & state agency stakeholders
-Interdiction & Disruption: Need to replace expiring equipment -& improve.ball.istic protection & communications equipment used
in law enforcement operations & special teams need. updated training to the latest laws & techniques
-Mass SAR Operations: Gaps in rescue equipment & training in rescue & structural collapse operations
-On-Scene I Security/Protection/LE: Lack of local funding to maintain & replace aging and/or expiring, equipment & lack of ability to
conduct tra . inings in protecting response personnel
-Operational Comrns: Aging equipment., differing technology, & geographical challenges hamper interoperable, communications
-Operational Coord: Lack of staffing, developed plans, & equipment to meet coordination needs and the need for integrated
training and exercises between partners
-Planning: A need to evaluate, update, coordinate, and better -socialize plans and there is a lack of local funding to support
planning efforts
-Public lnformat,ion/Warning:,Need for continued funding for mass notification systems and better coordinated public messaging
procedures and policies, high turnover within the Public Information discipline, and a need. for culturally and linguistically
appropriate messaging
-Screening/Search/Detection:- Lack of equipment for specialized operations.
SHSP: EN Project #7: Region 7- Homeland Security Project
9 uri r
Region 7 will address 'pr iorities based on regionally identified ied gaps. The region is challenged by rsisten't capability gaps which
pe
include On -Scene Security, Protection, & Law Enforcement due to the lack of local funding to maintain and replace aging and/or
expiring equipment; Operational Coordination due to lack of staff trained in their COOP and EOC roles, lack of equipment for
proper EOC. operation, and lack of storage for critical emergency response equipment; Mass Search & Rescue Operations due to
the need to maintain equipment arid training to ensure response readiness; Interdiction & Disruption due to a need to replace
expiring equipment and improve electronics, such as updating communications equipment, used in law enforcement operations;
due to lack of funding, first responders do not have access to the most updated equipment which creates unsafe, ineffective
working conditions; and the SWAT Team. needs updated training to the latest laws and techniques; Public Information $4 Warning
due to the lack of educational materials for the public alert system; and Operational Communications due to limited staff to assist
jurisdictions with continuity and operational planning and ensure the EOC is outfitted w . ith functional equipment.
To address capability gaps and sustain current capabilities, the region will be investing in the solution areas of planning,
organ ization, equipment, and training. Activities will include: On -Scene Security, Protection, & Law Enforcement: Complete
,maintenance and readiness tasks for which there is no local funding so that equipment can be deployed and.. purchase equipment
for specialized response teams. Operational Coordination: Host and fund staff to attend operations -specific training for their EOC
positions as well as ICS and IMT courses, purchase networking equipment for EOC virtual coordination, and lease storage unit to
shelter and charge response equipment. Mass Search & Rescue Operations: Purchase specialized search and rescue equipment
such as handheld thermal imagers and an Unmanned Maritime Vehicle for more rapid search and recovery in areas that are
traditionally difficult to search, such as bodies of water. Interdiction & Disruption: Outfit tactical and communication vehicle with
.updated computer stations, radio systems, and connectivity equipment; purchase search and rescue and breaching tools for the
regional SWAT Team; purchase ballistic vests for SWAT team members; and fund specialized tactical training. Public Information
DHS-FEMA-HSGP-SHSP-FY23 Page 41 of 53 Grant County Sheriffs Office, E24-122
& Warning: Renew county -alert and warning system contract and purchase alert and warning system e m
English and Spanish to increase public awareness and participation. Operational Com - U'ications: Maint
m n ain and Update alert and
warning system points of contact and EOC operational plans as well as maintain EOC equipment functional ity. The funding
priorities will support the region in their effort to address identified capability gaps with terrorist -related risks, which will enhance
the Region's ability to detect, identify, interdict, and recover from a terrorist attack.
SUBPROJECT #1 Mobile Operations Command Center (MOCC) Updates and Response Vehicle Supplies
CORE CAPABILITIES
SOLUTION AREAS
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERC ISE TOTAL
$0.00 $5,500. $0.00T .$0.00T— so..00]— $5,500.00
GAP(S) IDENTIFIED
"Lack of local funding t I o maintain and replace aging and/or expiring equipment WA 2022 SPR pg. 507
ACTIVITIES TO BE PERFORMED
Provide maintenance. to the SHSP funded Mobile Operations Command Center (MOCC).
Purchase allowable supplies for the MOCC to ensure it is available for deployment.
The MOCC is enhanced with equipment and ready to use during incidents. The MOC . C will be available to respond to incidents
within Grant County as well as neighboring jurisdictions upon Mutual Aid request,
Response vehicles will have all supplies needed to properly deploy and be of assistance on a disaster scene.
DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM)
Coordinated communications between EOC, Incident Command post, and the public during the incident.
NEXUS TO TERRORISM
The Grant County Sheriffs Office MOCC is a field command vehicle that functions as ' an incident command post and incident
support vehicle during a planned event or incident. The MOCC is equipped with multiple radio syst.ems, network and data
infrastructure supported by cellphonehetworks, twogenerators for power, and multiple computer workstations for personnel
operating out of the MOCC. In the event of a terrorist act or domestic violence extremism with o-ffsite* impacts to Grant County,
the MOCC would be -used to coordinate field activities, -and serve as a hub for response int I he Im
Pacted area. In the event of an
off'site impact to Grant County, but offsite impacts to our area partners, the MOCC is available for mutual aid requests to su . pport
the overallresponse, The requested funds would su* portr-equipment updates a'nd ope ational readin ss f the MOCC. Response
Vehicles will be able to safely arrive at incident scene', be q ickly ide fified by responder's a d th public.
SUBPROJECT #2 Training
CORE CAPABILITIES
Operational Coordination Core Capability #1
Sustaining or Enhancing? Enhanc
Planning Core Capability #2 (optional)
Sustaining or Enhancing? Sustaining
SOLUTION
Inability to atcomplishtraining-on advanced ICS courses without having to bring in instructors from out of area and budget for
their per diem and travel expenses. WA 2022 SPR pg. 39
ACTIVITIES TO BE PERFORMED
Operations specific training for EM staff and staff who will work in the EOC, to include regional IMT development courses and
hosting position specific training locally and/or an 0-305 course. May also include staff training on support software, Funds will
also support regional ICS course/G series course instruction & deployment. Budgeting for ICS COUrse/G series course instruction
n
will remove the barrier for other agencies to host training, due to budget limitations.
ASSOCIATED DELI VERABLESIOUTPUTS (IMMEDIATE)
FFn-e Ih. -t-MffflM-dnlocal -'EO'C7c-i�o-e-r-ati-o--n-'s--a--d'—
supportsoftware i improve. react y"ensuinglia all staff have a baseline
skillset for response support.
- ort.
DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM)
Improve capacity of trained response staff on incident management regionallyi Deploy instructors to regional partners to bolster
depth of 'NIMS/ICS trained first responders.
NEXUS TO TERRORISM
Ensuring that emergency response staff are properly trained on the National Incident Management System and the Incident
Command System, will improve the overall response to an act of terrorism and transition to recovery from disasters. Promoting
regional training of response staffalso deepens the mutual aid capacity of Central and Eastern Washington.
SUBPROJE,CT#3, Search and Rescue Support
CORE CAPABILITIES
Mass Search &, Rescue Operations Core Capability 41
_T
Sustaining or Enhancing? Enhancing
Screening, Search, & Detection Core, Capability #2 (optional)
Sustaining or Enhancing? I Enhancing
SOLUTION AREAS
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
.$0.00 $2,000.00 $8,000.00 $1,s00.00 $0.00 $11,500.00
GAP(S) IDENTIFIED
,Lack. of Mass Search and Rescue equipment, and PPEacross the state's local jurisdiction., especially for specialty teams; to
maintain 'equipment and training to ensure response readiness, MIA 2022SPR
page 487
ACTIVITIES TO BE PERFORMED
Purchase of specialized SAR. equipment such as handheld thermal imaging and portable side sonar/underwater SAR ro bot.
Rebranding of response equipment for more rapid identification of assets by the public and replacement of consumables used
during trainings,and response.
Pay for yearly Search and Rescue Association Fee,
ASSOCIATED DELIVERABLESIOUTPUTS (IMMEDIATE)
GCSO Deputies with SAR responsibilities will gain SARS coordinator skillset for use during regional SAR responses,.
Response equipment to be properly marked for ease of identification for response staff and the public.
DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM)
Base d on local hazards, purchase specialized equipment to assist in'more rapid search and recovery in areas that are traditionally
difficult to search, such as bodies of water.
NEXUS TO TERRORISM
Support of Search and Rescue programs bolsters the preparedness and response capacity of Grant County to any hazard that
would necessitate SAR operations, including Acts of Terrorism. Additionally, improving search capabilities in water would allow
for additional support for screening and detection along waterways in Grant County in the event of intelligence pointing to acts of
.terror targeting the hydroelectric power dams along the Columbia River within Grant County's area of operation.
SUBPROJECT #4 FDC Technology/ Equipment
DHS-FEMA-HSGP-SHSP-FY23 Page 43 of 53 Grant County Sheriffs Office, E24-122
CORE CAPABILITIES
Operational Coordination Core Capability #1
Sustaining or Enhancing? Enhancing
SOLUTION AREAS
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
$0.00 $4,,000.00 $0,00 %,00 $0,00 $4,000.00
29% out of 24 local respondents have gaps in equipment, supplies, and systems that comply with relevant standards, in
Emergency Operations, Center Management. WA State SPR pg. 42
.ACTIVITIES TO BE PERFORMED
Purchase OWL Meeting Camera for similar) & associated networking equipment and additional desktop workstations for EOC
support personnel.
ASSOCIATED DELIVERABLESIOUTPUTS (IMMEDIATE)
Purchase and deploy new workstations to the EOC,
Update virtual meeting support infrastructure for the EOC.
DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM)
Additional, workstations will improve the EOC's capacity to response to an incident and. support field operations,
NEXUS TO TERRORISM
Additional technological -assets for EOC/Emergency Management Staff improves capacity for all aspects of'the local Emergency
Management program, which includes acts of terrorism. GCSOEIVI Staff are also WA State Fusion Center Fusion Liaison Officers
and assuch improving the technological capabilities of staff will improve response to acts of terror.
SUBPROJECT #5 Special Equipment & Training for Special Teams
CORE CAPABILITIES
On -Scene Security, Protection, & Law Enforcement Core Capability #1
Sustaining or Enhancing? EnhancingLj
Environmental Response/Health & Safety Core Capability #2 (optional)
Sustaini,ng or Enhancing? Enh
ancing
SOLUTION AREAS
PLANNING ORGANIZATION EQUIPMENTTRAINING EXERCISE SE TOTAL
$0.00 $0.00 1 $1.0jonoo J $1,000.00 1 $0.00 1 $1,1,000.00
GAP(S) IDENTIFIED
Support local hazardous materials response teams through equipment and training grants WA 2022 SPR pg, 302
Identify, purchase, and distribute specialized tactical team's equipment such as: ballistic helmets, shields, and vests in local
jurisdictions. WA 2022 SPR. pg. 507
ACTIVITIES TO BE PERFORMED
,Purchase equipment for specialized response teams within Grant County based on internal review and application process:
radiological detection equipment for regional hazardous materials technician response team., equipment and training for
rescue
.task force personnel, tactical response team equipment and training, CISM. team trainings, K9 training and, equipment..
ASSOCIATED DELIVERABLESIOUTPUTS (IMMEDIATE)
.Special Teams will have training and equipment to increase their capacity to respond in accordance with their specialty area.
DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM)
Better equipped and trained specialized response teams will allow for a more resilient community and promote additional mutual
aid resources regionally.
DHS-FEMA-HSGP-SHSP-FY23 Page 44 of 53 Grant County Sheriffs Office, E24-122
NEXUS TO TERRORISM
Specialized teams provide direct response capacity to acts of terrorism. Improving training and purchasing equipment increases
this capacity.
DHS-FEMA-HSGP-SHSP-FY23 Page 45 of 53 Grant County Sheriffs Office, E24-122
Attachment D-3
23SHSP NATIONAL PRIORITY AREA PROJECTS
Grant County Sheriff's Office, Emergency Management
National Priority Areas $80,p858
.In assessing the national risk profile for FY 2023, six priority areas, attracted the most concern. Due to the unique threats that the
nation faces in X023, DHS/FEMA1 has determined that these six priorities should. be addressed by allocating specific percentages.of
P--f-u'n-ds-t.o-e�a.ch-oLth.e-s.!,).c.a-r-eas,,,.-T-h,,e-f ot.l.o-wing-abe i
1) Enhancing the protection of soft t.argets/crowded places (ST/CP)
2) Enhancing information and intelligence.sha.ring and analysis (IIS)
3.) Combating domestic violent extremism (DVE)
4) Enhancing cybersecurity (CS)
5) Enhancing community preparedness and resilience (CP&R)
6) Enhancing election security ,(ES)
Washington State will meet the 23SHSP priorities across multiple state and local projects
Investment #2: WA SHSP National Priority: Soft Targets and Crowded Places
Soft targets and crowded places (ST-CPs) are increasingly a r ppealing to terrorists and other violent extremist actors because of
their relative accessibility and the large number of potential targets. This, challenge is complicated by the, prevalen,t use of simple
tactics and less sophisticate'd attacks.. Segments of our society are inherently open to the general public, and by nature of their
purpose do not. incorporate strict security M00sures
Given the increased emohasis by terrorists ,a d other violent extremist
,actors to leverage less sophisticated methods to inflict harm in public areas, it is. -Vital that and private 8
the pub.lic a. e 40r's
collaborate to enhance,security of locations such as transportation centers parks, restaurants, o
par. rants,,shopping centers special event
venues, and similar facilities. Per the DHS Soft Targets and Crowded Places security Plan Overview, "Reducing the risk of attacks
against ST-CPs and reducing Impacts of attacks that do occur is a shared mission..." In the 2022 State SPR, the following gaps were
identified related to preventing, preparing for., and responding to a terrorist attack on a ST -CP:
-On-Scene Security, Protection., & LE, Lack of local funding to maintain and replace aging and/or expiring equipment, lack of
equipment surge capability, need for more PPE, lack of training and exercises relating to Protecting Response Personnel, need to
exercise with local and federal partners, need UAV technology during large festivals and public events to identify and m nitor
9 n 0
-suspicious activity.
-Screening, Search, & Detection: Need to purchase specialized equipment for the continued support to. LE and the communities
they serve.
-Mass SAES Operations: Lack of Mass Search and Rescue equipment and PPE across the state's local jurisdictions and need up -:to -
date training to ensure response readiness. -Interdiction & Disruption: Need to replace
, expiring equipment,
and fmprove
electronic equipment, ballistic Protection,communication, and other Used in LE operations. and
-Ph..sical Protective Measures:` Need surveillance cameras and alarm systems.
a
Through . collaborative ranking and selection
g .
process, Washington has identified .several key projects to address gaps and.sustain/enhance core capabilities directly related to
the
ST-CPs National Priority Area.
PROJECT #1 SHSP: NPA STICP: Rescue Task Force (Investment 2,. Project 2)
Note.* FEMA has placed. a hold on the funding for this project Expenses fdr this proyect will. not be
reimbursedtintil FEMA deems the prof ct effective and releases -the associated hold.
BRIEF PROJECT DESCRIPTION
This project will support continued training for the developing Rescue Task Force Teams (RTF). A Rescue Task Force is a team
consisting of law enforcement and Fire/EMS. This team has the skills and training to enter into a "warm zone" after a mass
casualty incident and render aid to the hurt. Law enforcement deems the area a warm zone and then continues to provide
protection to Fire/EMS, while they -render aid. A'warm zone" is an area where a potential threat exists but there is no direct or
immediate threat. Traditionally an area must be considered a "cold zone" prior to Fire/ EMS entry. This causes a delay in
immediate life-saving treatment for victims.
Currently, we have two teams, one in Ephrata and one in Moses Lake. A train the trainer course was attended and resulted in 9
Rescue Task Force Instructors. We need continued training to have instructors teach other FIRE/EMS and LAW, Rescue Task Force
DHS-FEMA-HSGP-SHSP.-FY23 Page 46 of 53 Grant County Sheriffs Office, E24-122
Techniques. Additional equipment will need to.be purchased for training as well as equipment t to respond to
mass casualty and
active shooters, To sustain skills and readiness, RTF skills and operations should be taught annually and practiced regularly.
y
CORE CAPABILITIES
Operational Coordination Core Capability #1
.Sustaining or Enhancing.? F Sustaining
On -Scene Security, Protection, & Law Enforcement Core Capability #2 (optional)
Sustaining or Enhancing? Sustaining
SOLUTION AREAS
PLANNING ORGANIZATION EQUIPMENT TRAINING
EXERCISE TOTAL
$0.00 $0.00 $13,1000.00 $4,000.00 I $1,000..00 $181000.00
GAP(S) IDENTIFIED
"While we do have capability in Operational Coordination, our personnel resources are insufficient to support optimum effective
capability in this area. in short, we can bring some capability to bear but there is significant opportunity to enhance capability
WA 2022SPR, pg. 40. Two teams would not be sufficient to respond to a. mass casualty or active shooter incident.
'WA 2022 SPR 486 "Agencies need more special hazard personal protective equipment, RTF Ballistic Protection, Multi -Threat
Hazmat Suits"
WA 2022 SPR pg. 507 Identify, purchase, and distribute specialized tactical te'ams' equipment such as: ballistic helmets, shields,
and vests in local jurisdictions.
ACTIVITIES TO BE PERFORMED
- Purchase equipment that is needed to continue to build Rescue Task Force. It may include ballistic shield vests, helmets, and
medical go kits.
- Training for New Rescue Task Force members as we 11 as a refresher for those who have prior RTF training. Training may -include
instructor development classes (ITC PER -266) or other related instructor development courses for members who became RTF
instructors.
- Purchase supplies for tra , inings
- Plan, coordinate, and execute a 'tabletop exercise to improve operational coordination among local responders (LAW, FIRE, EMS,
and hospitals).
COLLABORATION
Ephrata Fire Department,'City of Moses Lake Fire Department, Grant County Sheriff's Office, City of Moses Lake Police
Department. Training opportunities will be open to region 7. Collaboration with region. 7 will continue to promote Rescue Task
Force techniques. Our last locally hosted RTF-trp-ining had attendees from allover the state. The RTF teams will workw ithlocal
tactical teams as they work to locate and neutralize threats,
ASSOCIATED DELI VERABLESIO UTPUTS (IMMEDIATE)
Trained Rescue Task: Force members will be immediately available and. able to coordinate with otherFIRE/EMS and Law to better
respond torn -ass casualty or active shooter incidents. Current RTF Instructors are able to teach other LAWa ndFIRE/EMSRTF
techniques and expand this capability, Purchased equipment will be available for response.
DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM)
This equipment and associated training will result in a reduction in loss of life during incidents because the RTF team will have the
capability to respond to acts of terrorism. Response time after mass casualty incidents or acts of terrorism that result in injuries
juries
will be greatly reduced. With training and equipment available the long-term outcome is for more RTF teams to be built and
available for response throughout the county.
NEXUS TO TERRORISM
This special team, Rescue Task Force, will increase its capacity to respond to acts of terrorism. An RTF reponse may be deployed
to work in an active shooter scenario in a school, business, shopping mail, church, conference, special event, or
any other scene
that has the -potential of being an on-going ballistic or explosive threat. This project will help prepar'
e. and respond to acts of
terrorism.
PROJECT #2 SHSP: NPA ST/CP; Regional Tactical Team Equipment (investment 2, Project 4)
Note: FEMA ha*splaceda holdon the funding for this Expenses forthis project will not be
r * bUrsed until FEMA deems the project effective and releases the associated hold.
elm
DHS-FEMA-HSGP-SHSP-FY23 Page 47 of 53 Grant County Sheriffs Office, E24-122
BRIEF PROJECT DESCRIPTION
Region 7 Consists of five counties and the Colville Confederated tribes. The counties have tactical teams that support and train
with each other, Chelan/Douglas have the East Cascade SWAT team, Grant County has the Moses Lake Tactical Response Team
(MLTRT), Kittitas County has the Kittitas County Regional Tactical Response Team, and Okanogan County has a Special Response
Team.. The Region 7 goal is to standardize our tactical equipment. Through this process, we will be standardizing specialized
equipment to include ballistic shields and night vision goggles. This will allow the tactical teams to be able to train with the same
equipment therefore allowing the counties to leverage specialized equipment for high-risk operations no matter the jurisdiction.
No, one county can afford to equip their entire team with this critical piece of equipment, through this grant we will be able to
assign the easil '" - rtable eqUlp *ent throughoutghout the region. The equipment i's easily transferable from jurisdiction.to jurisdiction
witli-ea—si�-�-T-6u—gh-the --N-PA
urc'n--a-s-e--t-Fesame equipment.
'i—'-'-----"-'--
CORE CAPABILITIES
.Interdiction & Disruption
Sustaining or Enhancing? Enhancing
Operational Coordination
Core Capability #1
Core Capability 42 (optional)
Sustaining or Enhancing? Enhancing
SOLUTION AREAS
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
$0.00 $0 00 $28,800.00 $0.00 $0.00 $28,800.00
GAP(S) IDENTIFIED
WA 2022 SPR pg. 506 "31%out of 17 Local Respondents have
gaps in equipment, suppiles, and systems that comply with relevant
standards in Law Enforcement"..
WA 2.10,22 SPR pg. 76 "There is a need, to replace expiring equipment and improve electronics, ballistic protection, communication,
and other equipment used in law enforcement operations."
WA 2022 SPR pg. 507 "Identify, purchase, and distribute specialized tactical teams equipment such as-, ballistic helmets, shields
.and vests in local jurisdictions"
ACTIVITIES TO BE PERFORMED
Purchase, Dual Tube (vs, monocular) Night Vision Goggles and ballistic shields,
COLLABORATION
The tactical commanders of each county's team 'have agreed to start standardizing tactical equipment. This will allow operators
from. different jurisdictions. the ability to utilize specialized equipment from their partners.. Regional teams will be equipped with
the same equipment and attend the same training. All five counties in Region 7 will benefit from. this. NPA project. Since we will
all be trained on thesame equipment, all Region 7 tactical teams will benefit by being able to borrow the standardized equipment
on high-risk missions as needed. The specialized equipment will be sp -read out throughout the region with the ability to easily
transfer the assets quickly,
MLTRT has had multiple mutual training days with the Kittitas County Sheriff's Office Special Response Team (SRT) throughout the.
Fast couple of years. SRT has also assisted MLTRT on multiple high risk search warrant operations. After speaking with SRT, they
have also identified a need for ballistic shields.
Collaboration within Grant County: Grant County Sheriffs Office, Grant County Fire District(s), Moses Lake Police Department,
Ephrata, Fire Department, Moses Lake Fire Department
ASSOCIATED DELI VERABLESIOUTPLITS (IMMEDIATE)
This, project will.1 immediately expand. the operational capabilities of all of Region 7's tactical teams and the teams will be better
prepared to address high-risk incidents. This project will also allow the tactical teams the ability to share critical mission specific
equipment,
DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM)
For the intermediate and long-term outcomes, this project will allow Region 7 tactical teams the ability to assist one another with
both manpower and equipment. Since the specialized equipment is standardized, the teams will already have training in its use
DH.S-FEMA-HSGP-SHSP-FY23 Page 48 of 53 Grant County Sheriffs Office, E24-122
therefore allowing the teams to share the night vision and shields throughout Region 7 as needed, resulting in better, safer
outcomes for the teams and the community.
NEXUS TO TERRORISM
All of Region 7's tactical teams are trained in responding to acts of terrorism. This project will enhance the operational
capabilities of the regional teams to respond to terrorist acts more safely and effectively.
Investment #5: WA SHSP National Priority: Community Preparedness and Resilience
-,Cam-munity-o.-rga-rr�zat`tons-a�re--th-e-ba-ckb-on-e-of-clvl'c-l-ife-atTd--th-erefGr-a-m-ast-h-ave-the -ca-pab-ilit'l-e-s-t,o-*wlthstarfd�-a-cts-of-terror[sm---,---''-,
and provide essential services, especially to menn'bers of underserved communities in the aftermath of an attack. Focus on -equity
and investing in strategies that meet the needs of underserved communities will strengthen the whole community system of
emergency management. The whole community includes children; older adults- individual I s With disabilities, and others with
-access and functional needs; those from religious, racial, and ethnically diverse backgrounds; and people with limited English
proficiency, Additionally, equity in emergency management requires proactively prioritizing actions that reinforce cultural
competency, -accessibility, and inclusion, as well as reflect the historical context ofspecific ic groups of people. As communicated in
2022 State SPR.,. the Community Preparedness & Resilience (CP&R) capability gaps that will be addressed are:
- Public Information & Warning.: A need for continued funding for Mass Rotification System;
- Community Resilience: Need for additional staff for community resiliency outreach to local neighborhoods and a need to
provide hands-on training and drills for mass care at a community level; and
-Logistics & Supply Chain Management: A lack of developed policies, plans, procedures, mutual aid agreements, strategies, and
other publications, including the collection and analysis of intelligence and information, in Supply Chain Restoration.
Through a collaborative. ranking and selection process., Washington State has identified several key projects ts within this
Investment to address gaps and sustain/enhance core capabilities directly related to the CP&R National Priority Area.
PROJECT #3 SHSP: NPA CP&R: Regional Public Alert ' and War' ih' S ys_'t
e t m (Investme 5, Project 3)
a g
BRIEF PROJECT D ESCRIPTION
Public Warning Sys . tem for Region 7. Chelan, Douglas, Grant, Kittitas, Okanogan, and the Colville Tribe.
CORE CAPABILITIES
Public Information & Warning Core Capability #1
,Sustaining or Enhancing? Sustaining
Operational Communications Core Capability #2 (optional)
Sustaining or Enhancing? Enhancing
SOLUTION AREAS
PLANNING ORGANIZATION EQUIPMENT TRAINING
EXERCISE TOTAL
$0.00 $34,058-00 so. -X0.00 $0.00 $34,058.00
E
GAP(S) IDENTIFIED
- "The region lacks a unified plan to summarize and. interpret public emergency communications on government response,
community preparedness, pandernics, and other relevant emergency messages for all 13 identified languages. This has a
cascading effect on reaching a broader demographic, causing Information delays when time is critical," WA 2022 SPR page 13
- "The basic Emergency Alert and Warning System isn't able to notify specific, targeted areas or transient populations within the
county, Extra functionality and access to IPAWS is critical
There is a need to establish a process for promptly distributing
emergency communications in multiple languages throughout the county in a timely manner so individuals can take appropriate
action during an emergency,"
-The vast different geographic terrain in Region 7 makes emergent public notification Impossible without amass alert and
9 13
Warning system. Region 7 is susceptible to natural disasters, domestic terrorist threats, and criminal activity; a sustained mass
notification syste.m is a. critical gap for the communities.
ACTIVITIES TO BE PERFORMED
Renew annual Emergency Alert and Warning System contracts for 2024 for the counties in Region 7 (Chelan, Douglas, Grant,
Kittitas, Okanogan).
COLLABORATION
This is a regional project that will benefit all of the Region 7 communities.
DHS-FEMA-HSGP-SHSP-FY23 Page 49 of 53 Grant County Sheriffs Office, E24-122
ASSOCIATED DELI VERA BLESIOUTPUTS (IMMEDIATE)
This project will allow all of Region 7 to have the ability,to quickly and effectively notify the public of threats or hazards in the
area. The alert system is also the conduit to IPAWS. The systems can also provide Operational Coordination through the
notification to key first responders such as law enforcement, fire personnel, mayors, commissioners, emergency dispatch, and
utilities.
Douglas County currently has the same alert system as its partner agency, Chelan County. This ensures the dispatch center can
effectively issue an alert in either county without having to switch between programs. We plan to continue to maintain the same
system,. whether it be AlertSense, or we move to bhother system such as Ev&bridge which is used by at least 2 other o in
counties
our region. 1Nealso ur i� -e'r--a-g-e"*n-c—i-eFs-('Fi'F(-�'--P-dlVff��,-SK-eFi-ffs-
county officials (commissioners., mayors, etc.), which allows for rapid notification to all such groups during an emergent event.
DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM)
The Region 7 Public Alert and Warning project will sustain the ability to alert the community of dangers and, what to do to remain
safe. This system is the conduAto communicate with a vastareaof the Region through one rapid -
mechanism. The system will also
help translate emergency messaging into other languages to assist limit English proficiency populations to remain safe,
NEXUS TO TERRORISM
This project has the ability to quickly warn or alert the population of any threats or dangers from foreign or domestic acts of
terrorism. The Emergency Alert and Warning System will enable the messaging to: give out current information, tell people what
to do to be safe, where to go to be safe, and/or what dangers to look out for.
DHS-FEMA-HSGP-SHSP-FY23
Page 50 of 53 Grant County Sheriffs Office, E24-122
AttaGhment E
23SHSP Budget
Grant County Sheriff's Office, Emergency Management
AGREEMENT AMOUNT $121,065
AMOUNT
LETPA $78,829.00
09
PERSONNEL $4,x63.,,00
.3% of the agreement total
M&A $1,207.00
1Y6 of the agreement total
Enduring Needs Subproject(s)
National Priority Area Project(s)
AMOUNT
PROJECT #1 SHSP: NPAST/CP: Rescue Task Force (Investment 2p Project 2) $18,pO0O.00
PROJECT #2 SHSP: NPA ST/CP: Regional Tactical Team Equipment (investment 2, Project 4) $28,800.00
PROJECT #3 SHSP: NPA CP&R: Regional PublicAlert and Warning System (investment 5,, Project 3)
$34..058.00
M&A $0.00
SUBTOTAL $80,858.00
INDIRECT $0.00
TOTAL $8Op858.00
DHS-FEMA-HSGP-SHSP-FY23 Page 51 of 53 Grant County Sheriffs Office, E24-122
AMOUNT
SUBPROJECT #1
Mobile Operations Command Center (MOCC) Updates and Response Vehicle Supplies
-$5.'500.00
SUBPROJECT#2
Training
$7,p000,00
SUBPROJECT #3
Search and Rescue Support
$11.,500.100
SUBPROJECT #4
EOC Technology/ Equipment
$4.,000.00
SUBPROJECT #5
Special Equipment & Training for Special Teams
$11'000.00
M&A
$1,207.00
SUBTOTAL
$40)207.00
INDIRECT
$0.00
TOTAL
$401267iOO
National Priority Area Project(s)
AMOUNT
PROJECT #1 SHSP: NPAST/CP: Rescue Task Force (Investment 2p Project 2) $18,pO0O.00
PROJECT #2 SHSP: NPA ST/CP: Regional Tactical Team Equipment (investment 2, Project 4) $28,800.00
PROJECT #3 SHSP: NPA CP&R: Regional PublicAlert and Warning System (investment 5,, Project 3)
$34..058.00
M&A $0.00
SUBTOTAL $80,858.00
INDIRECT $0.00
TOTAL $8Op858.00
DHS-FEMA-HSGP-SHSP-FY23 Page 51 of 53 Grant County Sheriffs Office, E24-122
HSG.P Performance Period: September 1, 2023 to August 31, 2026
DHS-FEMA-HSGP-SHSP-FY23 Page 52 of 53 Grant County Sheriffs Office, E24-122
Attachment F
23SH P Timeline
,Grant County Sheriff's Office, Emergency Management
DATE
TASK
September 1, 2023
Grant Agreement Start .Date
-....---..-Se.-pte-m-ber---I,--2--0.2-3-�-.-.—E-s-t-imat.e.d-date-w.ork-sched-u.ledt-for-one-..or-mo.re-s-u-bpro
------
ject-s/pro*ec-t7s-----.-.----
N LT January 3 1, 2024
Submit proof of completion of Nationwide. Cybersecurity Review (NCSR) - NC-SR.
----------- -- ---- - ---
closes February 28, 2024
March 31, 2024
Submit required equipment waiver requests., EHP Screening form(s),. and/or other
required forms
April 30,2024
Submit Reimbursement Request and Progress Report
Jul 31.r 2024
Submit Reimbursement Request and Progress Report ..........
October 31, 2024
submit Reimbursement Request and Progress Report
January 31, 2025
Submit Reimbursement Request and Progress Report
.. . . ......
April 30,2025
Submit Reimbursement Request and Progress Report
J u ly .3 lt 2025
Submit Reimbursement Request and Progress Report
October 31,-2025
Submit Reimbursement Request and Progress Report
January 31, 2026
Grant Agreement End Date
March 17,, 2026,
Submit Final Reimbursement Request and Closeout Report
HSG.P Performance Period: September 1, 2023 to August 31, 2026
DHS-FEMA-HSGP-SHSP-FY23 Page 52 of 53 Grant County Sheriffs Office, E24-122
Attachment G
BUILD AMERICA, BUY AMERICA ACT SELF -CERTIFICATION
The undersigned certifies, to the best of their knowledge and belief, that:
The Build America, Buy America Act (BABAA) requires that no federal financial assistance for "infrastructure"
.projects is provided "unless all .of the iron, steel, manufactured products, and construction materials used in the
project are produced in the United r ited States." Section 70914 of Public Law No. 117-58, §§ 70901-5 . 2.
.The undersigned certifies that for the Insert Project Name and Location that the iron steel, 'manufactured
products, and construction materials used in this contract are in full compliance with the BABAA requirements
including.
1. All iron and steel used in the project are produced in the United States. This means all manufacturing
processes, from the initial melting stage through the application of coatings, occurred in the United States.
2, All manufactured products purchased with FEMA financial assistance must beproduced in the United
States. For a.manufaCtUred product to be considered produced in the United. States, the cost of the
components of the manufactured product that are mined, produced or manufactured -in the United States
is greater than 55%. of the. total cost of all components of the manufactured, product, unless another
standard- for determining the minimum amount of domestic content of the manufactured product has been
0
established under -applicable law or regulation.
3. All construction materials are manufactured in the United States. This means that all manufacturing
processes for the construction material occurred in the United States.
"The [Contractor or Subcontractor], certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the I [Contractor or
Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for
False Claims and Statements, apply to this certification .and disclosure, if any,
Signature of [Contractor's or Subcontractor's] Authorized Official
Enter Name and I Title
Name and Title of -[Contractor's or Subcontractor's] Authorized Official
DHS-FEMA-HSGP-SHSP-FY23 Page 53 of 53 Grant County Sheriffs Office, E24-122
SIGNATURE AUTHORIZATION, FORM
WASHINGTON STATE MILITARY DEPARTMENT
Camp Murray, Washington 98430-5122
Please read instructions on reverse side before completing this form.
NAME OF ORGANIZATION DATE SUBMITTED
Grant County Sheriffs Office., Emergency Management if/1,5/2023
PROJECT DESCRIPTION CONTRACT NUMBER
WA. St. Military Dept and U.S Department of Homeland Security
E24-122
1 AUTHORIZING AUTHORITY
SIGNATURE
PRINT OR TYPE NAME
TITLE/TERM OF OFFICE
Joe Kriete
Sheriff(2022)
G r
John McMillan
Undersheriff (2022)
Josh Sainsbury
Chief Deputy
2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS
SIGNATURE
PRINT OR TYPE NAME
TITLE
Joe riete
Sheriff
John McMillan
Undersheriff
Josh Sainsbury
Chief Deputy
3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT
SIGNATURE
PRINT OR TYPE NAME
TITLE
Josh Sainsbury
Chief Deputy
Mireya Garcia
EM Specialist
\\NAC-I\VOLI\HOME\KARENB\....\WP\SIGNAUTH Revised 3103
INSTRUCTIONS FOR SIGNATURE AUTHORIZATION FORM
This form identifies the persons who have the authority to sign contracts, amendments,
and requests for reimbursement. It is required for the management of your contract with
the Military Department (MID). Please complete all sections. One copy with original
signatures is to be sent to IVID with the signed contract, and the other should be kept with
your copy of the contract.
When a request for reimbursement is received, the signature is checked to verify that it
matches the signature on file. The payment can be delayed if the request is
presented without the proper signature, It is important that the signatures in IVID's files
are current. Changes in staffing or responsibilities will require a new signature
authorization form.
1 Authorizing Authority. Generally, the person(s) signing in this box heads
the governing body of the organization, such as the board chair or mayor. In
some cases, the chief executive officer may have been delegated this
authority,
2. Authorized to Sign Contracts/Contract Amendments. The person(s) with
this authority should sign in this space. Usually, it is the county
commissioner, mayor, executive director, city clerk, etc.
3. Authorized to Sign Requests for Reimbursement. Often the executive
director, city clerk, treasurer, or administrative assistant have this authority.
It is advisable 'to have more than one person authorized to sign
reimbursement requests. This will help prevent delays in processing a
request if one person is temporarily unavailable.
.If you have any questions regarding this form or to request new forms, please call your
1111 Program Manager.
Washington Military Department Contract Number:
Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Fora
NAME
Doing business as (DBA)
Grant County Sheriffs Office Emergency Management
ADDRESS
Applicable Procurement
WA Uniform Business
Federal Employer Tax
P.O Box 37
or Solicitation #, if any:
Identifier (UBI)
Identification
Ephrata, WA 98823
136000784
916001319
This certification is submitted as part of a request to contract.
Instructions For Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --Lower
T1_e_r overed ransacti6iis
READ CAREFULLY BEFORE SIGNING THE CERTIFICATION. Federal regulations require contractors and bidders to sign and
abide by the terms of this certification, with -out modification in i order der to participate in certain transactions directly or
indirectly involving federal funds.
1. By signing and submitting this piroposal, the prospective lower tier Participant is providing the certification set out
below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal Government the department or agency
with which this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide office immediate written notice to the department, institution or 0 1
ce to
which this proposal is submitted if at any time the ,prospecti `prospective lower tier particip n 'a -t lea ns that its certification was
r,
erroneous when submitted or had become erroneous bymason easo'
of changed circumstances.
4. Theterms covered transaction., debarred, suspended, ineligible, lower -tier covered transaction, participant, person,
primary covered transaction, principal, proposal., and voluntarily excluded, as used in this clause, have the meaning
set out in the Definition's and Coverage sections of rules implementing Executive Order 12549. You may contact the
person rson to which this is proposal submitted for assistance J n* obtaining a copy
po a, i of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered, transaction with a person who is
.proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not proposed for debarment Under applicable CFR, debarred, suspended, ineligible, or voluntarily
excluded from covered transactions, less it knows that the certification i erroneous. A participant may decide the
ons, un ws s erron p a
method and frequency b principals. Each, participant may, but is not, required
y which it determines the eligibility of its p p pa
to, check the List of Parties, Excluded from Federal. Procurement and Non -procurement Programs
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to - exceed that which is normally possessed by a prudent person in the ordinary course of business activity,
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with person who is proposed for debarment under applicable
CFR, Suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension,, Ineligibility and Voluntary Exclusion --Lower Tier
Covered Transactions
The prospective I lower tier participant certifies, by submission' of this proposal or contract, that neither it nor its
principals is presently debarred suspended, , proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency. Where the prospective lower tier
participant is unable to certify to any of the statements in this certification, such prospective participant shall
attach an explanation to this form.
Bidder or Contractor Signature-, Date:
Print Name and Title: J tpO,**OS e ff
0' r
oe Krie ri
Washington Military Department Contract Number:
A ZEA -401 -4, 1A
(FREQUENTLY ASKED QUESTIONS)
What is ".Debarment, Suspension, Ineli-gibility, and Voluntary Exclusions]?
These terms refer to the status of a person or company that cannot contract with or receive grants.frorn a federal agency.
In order to be debarred, suspended, ineligible, or voluntarily excluded, you must have:
had a contract or grant with a federal agency, and
gone through some process where the federal agency notified or attempted to notify you that you could not contract
with the federal agency.
Generally, this process occurs where you, the contractor, are not qualified or are. not adequately performing under a
contract, or have violated a regulation or law pertaining to the contract.
Why am, I required to sign this certification?
You are requesting a contract or .grant with the Washington Military Department. Federal. law (Executive Order 1,2549)
requires Washington Military Department ensure that persons or companies anies that contract with Washington Military
Department are not prohibited from having federal contracts.
What is Executive Order 12549?
.Executive Order 1254.9 refers to Federal Executive Order Number 12549. The executive order was signed by the
President and directed federal agencies to ensure that federal agencies, and any state or other agency receiving federal
funds were not contracting or awarding grants to persons, organizations, or companies who have been excluded from
participating in federal contracts or grants. Federal agencies have codified this requirement in their individual agency
Code of Federal Regulations (CFRS).
What is the purpose of this certification?
The purpose of the certification is for you to tell Washington Military Department in writing that you have not been
.Prohibited by federal agencies from entering into a federal contract.
What does the word "proposal" mean when referred to in this certification?
Proposal means a solicited or unsolicited bid, application, request, invitation to consider or similar communication from
you to Washington Military Department.
What or who is a "lower tier participant"?
Lower tier partidipants means a person h or organization that submits a proposal, enters into contracts with, or receives a
grant from Washington Military De-Partment, OR any subcontractor of a contra.et with Washington Military Department. If
you hire subcontractors, you should requite them to sign a certification and keep it with your subcontract,
tract,
What is a covered transaction when referred to in this certification?
Covered Transaction means a contract, oral or written agreement, grant, or any other arrangement where you contract
with or receive money from Washington Military Department. Covered Transaction does not include mandatory
entitlements and individual benefits.
Sample Debarment, Suspension, Ineligibility, Voluntary Exclusion Contract Provision
Debarment Certification. The Contractor certifies that the Contractor is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Contract by any
Federal department or agency. If requested by Washington Military Department, the Contractor shall complete
y
a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. Any such form
completed by the Contractor for this Contract shall be incorporated into this Contract by reference.
Department: Emergency Management
Grantor: Washington State Military Department
Grant No. 2023 State Homeland Security Program Grant
Date signed: , 2023
GRANT COUNTY BOARD
OF COUNTY COMMISSIONERS
Rob Jones, Chair
Cindy Carter, Vice Chair
Danny Stone, Member
ATTEST:
Barbara J. Vasquez, CMC
Clerk of the Board