HomeMy WebLinkAboutAgreements/Contracts - New Hope DV/SA (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:New Hope
REQUEST SUBMITTED BY: SUZI FOCI@
CONTACT PERSON ATTENDING ROUNDTABLE: SuziFode
CONFIDENTIAL INFORMATION: DYES *NO
DATE: 12.5.2023
PHONE: 764.$42
Request to docusign Grant Number Grant Number 24-46306-009 for Youth Homelessness Demonstration
Project with Washington State Department of Commerce for Nov 2023 -Dec 2024 in the amount of $33,333
DATE OF ACTION: DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
WHO LIU
5123ILuom
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Request to docusign Grant Number Grant Number 24-46306-009 for Youth Homelessness Demonstration
Project with Washington State Department of Commerce for Nov 2023 -Dec 2024 in the amount of $33,333
DATE OF ACTION: DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
December 5, 2023
Board of Grant County Commissioners
PO Box 37
Ephrata, WA 98823
RE: Signature for Contract #24-46306-009
Dear Board of County Commissioners:
Please see attached contract for review and approval.
Contractor: Department of Commerce, Housing Division
Term of Contract: 11.1.2023 through 10.31.2024
Purpose: Youth Homelessness Demonstration Project Youth Lead
Amount: $33,333
Suzi Fode is requesting permission to Docu-Sign electronically with the contractor.
Thank you for your consideration,,
�LG
Suzi a
ode, Director
Kids Hope and New Hope
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
.�'' Washington State
��►• Department of
COmmerce
Federal General Grant with
For
Grant County/New Hope
through
Housing Division
K23-276
Youth Homelessness Demonstration Program (YHDP),
Youth Lead Project Supportive Services Only (SSO)
Dated: Wednesday, November 1, 2023
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
Wash rig -n i SlaLe
Department of
Cmmree
Table of Contents
TABLEOF CONTENTS..............................................................................................................................................2
FACESHEET............................................................................................................................................................4
SPECIAL TERMS AND CONDITIONS......................................................................................................................... 5
1. ACKNOWLEDGEMENT OF FEDERAL FUNDING .................................................................................................5
2. GRANT MANAGEMENT....................................................................................................................................5
3. COMPENSATION..............................................................................................................................................5
4. BILLING PROCEDURES AND PAYMENT.............................................................................................................5
5. SUBGRANTEE/SUBCONTRACTOR DATA COLLECTION......................................................................................6
6. INSURANCE......................................................................................................................................................6
7. FRAUD AND OTHER LOSS REPORTING.............................................................................................................7
8. ORDER OF PRECEDENCE...................................................................................................................................8
GENERAL TERMS AND CONDITIONS....................................................................................................................... 9
1.
DEFINITIONS....................................................................................................................................................9
2.
ACCESS TO DATA..............................................................................................................................................9
3.
ADVANCE PAYMENTS PROHIBITED................................................................................................................10
4.
ALL WRITINGS CONTAINED HEREIN...............................................................................................................10
5.
AMENDMENTS..............................................................................................................................................10
6.
AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE "ADA" 28
CFRPART
35.............................................................................................................................................................10
7.
ASSIGNMENT.................................................................................................................................................10
8.
ATTORNEYS' FEES..........................................................................................................................................10
9.
AUDIT............................................................................................................................................................10
10.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR INELIGIBILITY AND VOLUNTARY EXCLUSION -
PRIMARY AND LOWER TIER COVERED TRANSACTIONS...........................................................................................10
11.
CONFIDENTIALITY/SAFEGUARDING OF INFORMATION.................................................................................11
12.
CONFLICT OF INTEREST..................................................................................................................................12
13.
COPYRIGHT PROVISIONS...............................................................................................................................12
14.
DISPUTES.......................................................................................................................................................13
15.
DUPLICATE PAYMENT....................................................................................................................................13
16.
GOVERNING LAW AND VENUE......................................................................................................................13
17.
INDEMNIFICATION........................................................................................................................................14
18.
INDEPENDENT CAPACITY OF THE GRANTEE...................................................................................................14
19.
INDIRECTCOSTS............................................................................................................................................14
20.
INDUSTRIAL INSURANCE COVERAGE.............................................................................................................14
21.
LAWS.............................................................................................................................................................14
22.
LICENSING, ACCREDITATION AND REGISTRATION.........................................................................................14
23.
LIMITATION OF AUTHORITY..........................................................................................................................14
24.
NONCOMPLIANCE WITH NONDISCRIMINATION LAWS.................................................................................15
25.
PAY EQUITY....................................................................................................................................................15
26.
POLITICAL ACTIVITIES....................................................................................................................................15
27.
PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS.............................................................15
28.
PUBLICITY......................................................................................................................................................16
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w'@shjrig c,,,n SLate
Depa rtrnent of
Commerce
29.
RECAPTURE....................................................................................................................................................16
30.
RECORDS MAINTENANCE..............................................................................................................................16
31.
REGISTRATION WITH DEPARTMENT OF REVENUE.........................................................................................17
32.
RIGHT OF INSPECTION...................................................................................................................................17
33.
SAVINGS........................................................................................................................................................17
34.
SEVERABILITY.................................................................................................................................................17
35.
SITE SECURITY................................................................................................................................................17
36.
SUBGRANTING...............................................................................................................................................17
37.
SURVIVAL.......................................................................................................................................................18
38.
TAXES.............................................................................................................................................................18
39.
TERMINATION FOR CAUSE.............................................................................................................................18
40.
TERMINATION FOR CONVENIENCE................................................................................................................18
41.
TERMINATION PROCEDURES.........................................................................................................................18
42.
TREATMENT OF ASSETS.................................................................................................................................19
43.
WAIVER.........................................................................................................................................................20
ATTACHMENT A: SCOPE OF WORK ....................................................................................................................... 21
ATTACHMENTB: BUDGET....................................................................................................................................22
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DocuSign Envelope ID: 1BA29329-89CC-416F-8898-48E941CC0388
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9 69% Washirig-'n State Departrnerrtof
%jw Comm-eree
Face Sheet
Grant Number: 24-46306-009
Housing Division, Office of Homelessness Youth 0 Subreciplent
Youth Homelessness Demonstration Project, Youth Lead Project El Contractor
1. Grantee
2. Grantee Doing Business As (as applicable)
Grant County
New Hope
PO Box 37
Ephrata, WA 98823-0037
3. Grantee Representative
4. COMMERCE Representative
SuziFode
Riannon Bardsley 1011 Plum Street SE
Director, New Hope
Statewide Initiatives Manager Olympia, WA 98504
509-764-8402
(360) 515-8060
sfode@qrantcountMa.gov
riannon.bardsley(cbcommerce.wa.gov
5. Grant Amount
6. Funding Source
7. Start Date
8. End Date
$33,333
Federal: ® State: ® Other: R NIA: El
11/1/2023
10/31/24
9. Federal Funds (as applicable) Federal Agency: ALN Indirect Rate
$203000 HUD 14.276 N/A
10. Tax ID #
11. SWV #
12. UBI #
13. UEl #
91-6001319
SWV0002426-17
132-001-884
ZL6WM26K8KR5
14. Grant Purpose
The Youth Homelessness Demonstration Program grant provides supportive services that results in permanent housing
for young people who are experiencing homelessness as described in the Scope of Work (Attachment A).
COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the
terms of this Grant and attachments and have executed this Grant on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this Grant are governed by this Grant and the following other
documents incorporated by reference: Grantee Terms and Conditions including Attachment "A" — Scope of Work and
Attachment "B" — Budget.
FOR GRANTEE
FOR COMMERCE
SUZi Fode Director
Name, Title
Corina Grigoras, Housing Division Assistant Director
Signature
Date
Date
DS
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE Kim Justice
Al2proved as to form:
4 A
f 11ld /f Page 4 of 22
W
(P r &1e Na,, e)
(Signed)
Deputy Prosecuting Attorney
Date %
%.W'Ll /a;
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
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13 aer, trnen-t of
Special Terms and Conditions
1. ACKNOWLEDGEMENT OF FEDERAL FUNDING
Federal Award Date: 9/25/2023
Federal Award Identification Number (FAIN): WA0487YOT012201
Total amount of the federal award: $180,000
Awarding official: Carma Reed, Acting CPD Director
The Grantee agrees that any publications (written, visual, or sound) but excluding press releases,
newsletters, and issue analyses, issued by the Grantee describing programs or projects funded in
whole or in part with federal funds under this Grant, shall contain the following statements:
"This project was supported by Grant No. WA0487YOT012201 awarded by Housing and Urban
Development. Points of view in this document are those of the author and do not necessarily
represent the official position. or policies of the Housing and Urban Development. Grant funds are
administered by the Office of Homeless Youth, Washington State Department of Commerce."
2. GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Grant.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet
of this Grant.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed $33,333 for the performance of all things necessary
for or incidental to the performance of work as set forth in the Scope of Work. Grantee's compensation
for services rendered shall be based on the following rates or in accordance with the following terms:
EXPENSES
Grantee shall receive reimbursement for travel and other expenses as identified below or as
authorized in advance by COMMERCE as reimbursable. The maximum amount to be paid to the
Grantee for authorized expenses shall not exceed $33,333, which amount is included in the Grant
total above.
Such expenses may include airfare (economy or coach class only), other transportation expenses,
and lodging and subsistence necessary during periods of required travel. Grantee shall receive
compensation for travel expenses at current state travel reimbursement rates.
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE via the
Commerce Grants Management System.
If required, the attachments to the invoice request in the Commerce Grants Management System
shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the
progress of the project, and fees. The invoice shall include the Grant Number 24-46306-009. If
expenses are invoiced, provide a detailed breakdown of each type.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
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S0140k Washiri0:or, State
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Grantee.
COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the
Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition
of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Grantee must invoice for all expenses from the beginning of the Grant through June 30,
regardless of the Grant start and end date.
Duplication of Billed Costs
The Grantee shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be
paid by any other source, including grants, for that service.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subgrantees/subcontractors.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until
acceptance by COMMERCE of the final report (or completion of the project, etc.).
5. SUBGRANTEE/SUBCONTRACTOR DATA COLLECTION
Grantee will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Grant performed by subgrantees/subcontractors and
the portion of Grant funds expended for work performed by subgrantees/subcontractors, including but
not necessarily limited to minority-owned, woman -owned, and veteran -owned business
subgrantees/subcontractors. "Subgrantees/subcontractors" shall mean subgrantees of any tier.
6. INSURANCE
The Grantee shall provide insurance coverage as set out in this section. The intent of the required
insurance is to protect the state should there be any claims, suits, actions, costs, damages or
expenses arising from any loss, or negligent or intentional act or omission of the Grantee or
Subgrantee, or agents of either, while performing under the terms of this Grant. Failure to maintain
the required insurance coverage may result in termination of this Grant.
The insurance required shall be issued by an insurance company authorized to do business within
the state of Washington. Except for Professional Liability or Errors and Omissions Insurance, the
insurance shall name the state of Washington, its agents, officers, and employees as additional
insureds under the insurance policy. All policies shall be primary to any other valid and collectable
insurance. The Grantee shall provide COMMERCE thirty (30) calendar days' advance notice of any
insurance cancellation, non -renewal or modification.
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DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
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Depaqrrient of
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The Grantee shall submit to COMMERCE within fifteen (15) calendar days of a written request by
COMMERCE, a certificate of insurance which outlines the coverage and limits defined in this
insurance section. During the term of the Grant, if required or requested, the Grantee shall submit
renewal certificates not less than thirty (30) calendar days prior to expiration of each policy required
under this section.
The Grantee shall provide, at COMMERCE's request, copies of insurance instruments or certifications
from the insurance issuing agency. The copies or certifications shall show the insurance coverage,
the designated beneficiary, who is covered, the amounts, the period of coverage, and that
COMMERCE will be provided thirty (30) days' advance written notice of cancellation.
The Grantee shall provide insurance coverage that shall be maintained in full force and effect during
the term of this Grant, as follows:
Commercial General Liability Insurance Policy. Provide a Commercial General Liability
Insurance Policy, including Contractual liability, written on an occurrence basis, in adequate
quantity to protect against legal liability arising out of Grant activity but no less than $1,000,000 per
occurrence. Additionally, the Grantee is responsible for ensuring that any Subgrantees provide
adequate insurance coverage for the activities arising out of subgrants.
Automobile Liability. In the event that performance pursuant to this Grant involves the use of
vehicles, owned or operated by the Grantee or its Subgrantee, automobile liability insurance shall
be required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a
Combined Single Limit for bodily injury and property damage.
Professional Liability, Errors and Omissions Insurance. The Grantee shall maintain
Professional Liability or Errors and Omissions Insurance. The Grantee shall maintain minimum
limits of no less than $1,000,000 per occurrence to cover all activities by the Grantee and licensed
staff employed or under Grant to the Grantee. The state of Washington, its agents, officers, and
employees need not be named as additional insureds under this policy.
Fidelity Insurance. Every officer, director, employee, or agent who is authorized to act on behalf
of the Grantee for the purpose of receiving or depositing funds into program accounts or issuing
financial documents, checks, or other instruments of payment for program costs shall be insured
to provide protection against loss:
A. The amount of fidelity coverage secured pursuant to this Grant shall be $100,000 or the
highest of planned reimbursement for the Grant period, whichever is lowest. Fidelity
insurance secured pursuant to this paragraph shall name COMMERCE as beneficiary.
B. Subgrantees that receive $10,000 or more -per year in funding through this Grant shall
secure fidelity insurance as noted above. Fidelity insurance secured by Subgrantees
pursuant to this paragraph shall name the Grantee as beneficiary.
7. FRAUD AND OTHER LOSS REPORTING
Grantee shall report in writing all known or suspected fraud or other loss of any funds or other property
furnished under this Contract immediately or as soon as practicable to the Commerce Representative
identified on the Face Sheet.
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DocuSign Envelope ID: 1BA29329-89CC-416F-8898-48E941CC0388
Okashirigf.ion State
Depwtmerit of
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8. ORDER OF PRECEDENCE
In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A — Scope of Work
• Attachment B — Budget
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DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
Washirigxun Stake
Department of
944 so -1
General Terms and Conditions
1. DEFINITIONS
As used throughout this Grant, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in
writing to act on the Director's behalf.
B. "COMMERCE" or "Department" shall mean the Washington Department of Commerce.
C. "Grant" or "Agreement" or "Contract" means the entire written agreement between
COMMERCE and the Grantee, including any Exhibits, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this Grant
shall be the same as delivery of an original.
D. "Grantee" shall mean the entity identified on the face sheet performing service(s) under
this Grant, and shall include all employees and agents of the Grantee.
E. "Modified Total Direct Costs" (MTDC) shall mean all direct salaries and wages, applicable
fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each
subaward (regardless of the period of performance of the subawards under the award).
MTDC excludes equipment, capital expenditures, charges for patient care, rental costs,
tuition remission, scholarships and fellowships, participant support costs and the portion
of each subaward in excess of $25,000.
F. "Personal Information" shall mean information identifiable to any person, including, but not
limited to, information that relates to a person's name, health, finances, education,
business, use or receipt of governmental services or other activities, addresses, telephone
numbers, social security numbers, driver license numbers, other identifying numbers, and
any financial identifiers, and "Protected Health Information" under the federal Health
Insurance Portability and Accountability Act of 1996 (HIPAA).
G. "State" shall mean the state of Washington.
H. "Subaward" shall mean an award provided by a pass-through entity to a subrecipient for
the subrecipient to carry out part of a Federal award received by the pass-through entity.
It does not include payments to a contractor or payments to an individual that is a
beneficiary of a Federal program. A subaward may be provided through any form of legal
agreement, including an agreement that the pass-through entity considers a contract.
I. "Subrecipient" shall mean a non -Federal entity that receives a subaward from a pass-
through entity to carry out part of a Federal program; but does not include an individual
that is a beneficiary of such program. A subrecipient may also be a recipient of
other Federal awards directly from a Federal awarding agency.
J. "Subgrantee/subcontractor" shall mean one not in the employment of the Grantee, who is
performing all or part of those services under this Grant under a separate Grant with the
Grantee. The terms "subgrantee" and "subcontractor" means any tier.
2. ACCESS TO DATA
In compliance with RCW 39.26.180, the Grantee shall provide access to data generated under this
Grant to COMMERCE, the Joint Legislative Audit and Review Committee, and the Office of the State
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,V% ashjrig-on State
611 -1 Def:artmerrt of
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Auditor at no additional cost. This includes access to all information that supports the findings,
conclusions, and recommendations of the Grantee's reports, including computer models and the
methodology for those models.
3. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Grant
shall be made by COMMERCE.
4. ALL WRITINGS CONTAINED HEREIN
This Grant contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of
the parties hereto.
5. AMENDMENTS
This Grant may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
6. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also
referred to as the "ADA" 28 CFR Part 35
The Grantee must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
7. ASSIGNMENT
Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the
Grantee without prior written consent of COMMERCE.
8. ATTORNEYS' FEES
Unless expressly permitted under another provision of the Grant, in the event of litigation or other
action brought to enforce Grant terms, each party agrees to bear its own attorneys' fees and costs.
9. AUDIT
If the Grantee is a subrecipient and expends $750,000 or more in federal awards from any and/or all
sources in any fiscal year, the Grantee shall procure and pay for a single audit or a program -specific
audit for that fiscal year. Upon completion of each audit, the Grantee shall:
A. Submit to COMMERCE the reporting package specified in Uniform Guidance 2 CFR 200,
reports required by the program -specific audit guide (if applicable), and a copy of any
management letters issued by the auditor.
B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings.
If the Grantee is a subrecipient and expends less than $750,000 in federal awards from any and/or
all sources in .any fiscal year, the Grantee shall notify COMMERCE they did not meet the single audit
requirement.
The Grantee shall send all single audit documentation to the Federal Audit Clearinghouse.
10. CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR INELIGIBILITY AND
VOLUNTARY EXCLUSION- PRIMARY AND LOWER TIER COVERED TRANSACTIONS
A. Grantee, defined as the primary participant and it principals, certifies by signing these
General Terms and Conditions that to the best of its knowledge and belief they:
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Depa merit of
14101F coininerce
L Are not presently debarred, suspended, proposed for debarment, and declared
ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency.
ii. Have not within a three-year period preceding this Grant, been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public or private
agreement or transaction, violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, tax evasion, receiving stolen property, making
false claims, or obstruction of justice;
iii. Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the offenses
enumerated in paragraph (1)(b) of federal Executive Order 12549; and
iv. Have not within a three-year period preceding the signing of this Grant had one or
more public transactions (Federal, State, or local) terminated for cause of default.
B. Where the Grantee is unable to certify to any of the statements in this Grant, the Grantee
shall attach an explanation to this Grant.
C. The Grantee agrees by signing this Grant that it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by
COMMERCE.
D. The Grantee further agrees by signing this Grant that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower
Tier Covered Transaction," as follows, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
i. The lower tier Grantee certifies, by signing this Grant that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or
agency.
ii. Where the lower tier Grantee is unable to certify to any of the statements in this Grant,
such Grantee shall attach an explanation to this Grant.
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, person, primary covered transaction, principal, and voluntarily excluded,
as used in this section, have the meanings set out in the Definitions and Coverage sections
of the rules implementing Executive Order 12549. You may contact COMMERCE for
assistance in obtaining a copy of these regulations.
11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
L All material provided to the Grantee by COMMERCE that is designated as
"confidential" by COMMERCE;
ii. All material produced by the Grantee that is designated as "confidential" by
COMMERCE; and
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iii. All Personal Information in the possession of the Grantee that may not be disclosed
under state or federal law.
B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Grantee shall use Confidential
Information solely for the purposes of this Grant and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent
of COMMERCE or as may be required by law. The Grantee shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto. Upon request, the Grantee shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Grant whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Grantee shall make the
changes within the time period specified by COMMERCE. Upon request, the Grantee shall
immediately return to COMMERCE any Confidential Information that COMMERCE
reasonably determines has not been adequately protected by the Grantee against
unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Grantee shall notify COMMERCE within five (5)
working days of any unauthorized use or disclosure of any confidential information, and shall
take necessary steps to mitigate the harmful effects of such use or disclosure.
12. CONFLICT OF INTEREST
Notwithstanding any determination by the Executive Ethics Board or other tribunal, COMMERCE
may, in its sole discretion, by written notice to the Grantee terminate this Grant if it is found after due
notice and examination by COMMERCE that there is a violation of the Ethics in Public Service Act,
Chapters 42.52 RCW and 42.23 RCW; or any similar statute involving the Grantee in the procurement
of, or performance under this Grant.
Specific restrictions apply to Granting with current or former state employees pursuant to chapter
42.52 of the Revised Code of Washington. The Grantee and their subgrantee(s) must identify any
person employed in any capacity by the state of Washington that worked with the COMMERCE
program executing this Grant, including but not limited to formulating or drafting the legislation,
participating in procurement planning and execution, awarding Grants, and monitoring Grant, during
the 24 -month period preceding the start date of this Grant. Identify the individual by name, the agency
previously or currently employed by, job title or position held, and separation date. If it is determined
by COMMERCE that a conflict of interest exists, the Grantee may be disqualified from further
consideration for the award of a Grant.
In the event this Grant is terminated as provided above, COMMERCE shall be entitled to pursue the
same remedies against the Grantee as it could pursue in the event of a breach of the Grant by the
Grantee. The rights and remedies of COMMERCE provided for in this clause shall not be exclusive
and are in addition to any other rights and remedies provided by law. The existence of facts upon
which COMMERCE makes any determination under this clause shall be an issue and may be
reviewed as provided in the "Disputes" clause of this Grant.
13. COPYRIGHT PROVISIONS
Unless otherwise provided, all Materials produced under this Grant shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered "works for
hire" under the U.S. Copyright laws, the Grantee hereby irrevocably assigns all right, title, and interest
in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective from the moment of creation of such Materials.
Page 12 of 22
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
JOWA IA`,Cdsh rq.0n SLaLe
If V c Depa-trnerii of
wo miner
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Grant, but that incorporate pre-existing materials not
produced under the Grant, the Grantee hereby grants to COMMERCE a nonexclusive, royalty -free,
irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and
represents that the Grantee has all rights and permissions, including intellectual property rights, moral
rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Grant, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Grant. The
Grantee shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Grantee with respect to any Materials delivered under this Grant. COMMERCE shall
have the right to modify or remove any restrictive markings placed upon the Materials by the Grantee.
14. DISPUTES
Except as otherwise provided in this Grant, when a dispute arises between the parties and it cannot
be resolved by direct negotiation, either party may request a dispute hearing with the Director of
COMMERCE, who may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
• be in writing;
• state the disputed issues;
• state the relative positions of the parties;
• state the Grantee's name, address, and Grant number; and
• be mailed to the Director and the other party's (respondent's) Grant Representative within
three (3) working days after the parties agree that they cannot resolve the dispute.
The respondent shall send a written answer to the requestor's statement to both the Director or the
Director's designee and the requestor within five (5) working days.
The Director or designee shall review the written statements and reply in writing to both parties within
ten (10) working days. The Director or designee may extend this period if necessary by notifying the
parties.
The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial
tribunal.
Nothing in this Grant shall be construed to limit the parties' choice of a mutually acceptable alternate
dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above.
15. DUPLICATE PAYMENT
COMMERCE shall not pay the Grantee, if the Grantee has charged or will charge the State of
Washington or any other party under any other Grant or agreement, for the same services or
expenses.
16. GOVERNING LAW AND VENUE
This Grant shall be construed and interpreted in accordance with the laws of the state of Washington,
and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
Page 13 of 22
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
0% Washirig-or) SLate
Depa e ri t of
Commeree.
17. INDEMNIFICATION
To the fullest extent permitted by law, Grantee shall indemnify, defend, and hold harmless the state
of Washington, COMMERCE, agencies of the state and all officials, agents and employees of the
state, from and against all claims for injuries or death arising out of or resulting from the performance
of the Grant. "Claim" as used in this Grant, means any financial loss, claim, suit, action, damage, or
expense, including but not limited to attorney's fees, attributable for bodily injury, sickness, disease,
or death, or injury to or the destruction of tangible property including loss of use resulting therefrom.
Grantee's obligation to indemnify, defend, and hold harmless includes any claim by Grantee's agents,
employees, representatives, or any subgrantee or its employees.
The Grantee's obligation shall not include such claims that may be caused by the sole negligence of
the State and its agencies, officials, agents, and employees. If the claims or damages are caused by
or result from the concurrent negligence of (a) the State, its agents or employees and (b) the Grantee,
its subgrantees, agents, or employees, this indemnity provision shall be valid and enforceable only to
the extent of the negligence of the Grantee or its subgrantees, agents, or employees.
Grantee waives its immunity under Title 51 RCW, Industrial Insurance, to the extent it is required to
indemnify, defend and hold harmless the state and its agencies, officers, agents or employees.
18. INDEPENDENT CAPACITY OF THE GRANTEE
The parties intend that an independent Grantee relationship will be created by this Grant. The Grantee
and its employees or agents performing under this Grant are not employees or agents of the state of
Washington or COMMERCE. The Grantee will not hold itself out as or claim to be an officer or
employee of COMMERCE or of the state of Washington by reason hereof, nor will the Grantee make
any claim of right, privilege or benefit which would accrue to such officer or employee under law.
Conduct and control of the work will be solely with the Grantee.
19. INDIRECT COSTS
Grantee shall provide their indirect cost rate that has been negotiated between their entity and the
Federal Government. If no such rate exists a de minimis indirect cost rate of 10% of modified total
direct costs (MTDC) will be used.
20. INDUSTRIAL INSURANCE COVERAGE
Grantee shall comply with all applicable provisions of Title 51 RCW. If the Grantee fails to provide
industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees as may
be required by law, COMMERCE may collect from Grantee the full amount payable to the Industrial
Insurance Accident Fund. COMMERCE may deduct the amount owed by the Grantee to the accident
fund from the amount payable to Grantee by COMMERCE under this Grant, and transmit the
deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services.
This provision does not waive any of L&I's rights to collect from the Grantee.
21. LAWS
Grantee shall comply with all applicable laws, ordinances, codes, regulations and policies of local,
state, and federal governments, as now or hereafter amended.
22. LICENSING, ACCREDITATION AND REGISTRATION
Grantee shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Grant.
23. LIMITATION OF AUTHORITY
Only the Authorized Representative or the Authorized Representative's delegate by writing
(delegation to be made prior to action) shall have the express, implied, or apparent authority to alter,
Page 14 of 22
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
Aft if ;AWashing°-Cor
Skate.%xv, ("Ibminerce,
Depart-me
amend, modify, or waive any clause or condition of this Grant. Furthermore, any alteration,
amendment, modification, or waiver or any clause or condition of this Grant is not effective or binding
unless made in writing and signed by the Authorized Representative.
24. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Grant, the Grantee shall comply with all federal, state, and local
nondiscrimination laws, regulations and policies. In the event of the Grantee's non-compliance or
refusal to comply with any nondiscrimination law, regulation or policy, this Grant may be rescinded,
canceled or terminated in whole or in part, and the Grantee may be declared ineligible for further
Grants with COMMERCE. The Grantee shall, however, be given a reasonable time in which to cure
this noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set
forth herein.
The funds provided under this Grant may not be used to fund religious worship, exercise, or
instruction. No person shall be required to participate in any religious worship, exercise, or instruction
in order to have access to the facilities funded by this Grant.
25. PAY EQUITY
The Grantee agrees to ensure that "similarly employed" individuals in its workforce are compensated
as equals, consistent with the following:
A. Employees are "similarly employed" if the individuals work for the same employer, the
performance of the job requires comparable skill, effort, and responsibility, and the jobs
are performed under similar working conditions. Job titles alone are not determinative of
whether employees are similarly employed;
B. Grantee may allow differentials in compensation for its workers if the differentials are
based in good faith and on any of the following:
i. A seniority system; a merit system; a system that measures earnings by quantity or
quality of production; a bona fide job-related factor or factors; or a bona fide regional
difference in compensation levels.
ii. A bona fide job-related factor or factors may include, but not be limited to, education,
training, or experience that is: Consistent with business necessity; not based on or
derived from a gender-based differential; and accounts for the entire differential.
iii. A bona fide regional difference in compensation level must be: Consistent with
business necessity; not based on or derived from a gender-based differential; and
account for the entire differential.
This Grant may be terminated by the Department, if the Department or the Department of Enterprise
Services determines that the Grantee is not in compliance with this provision.
26. POLITICAL ACTIVITIES
Political activity of Grantee's employees and officers are limited by the State Campaign Finances and
Lobbying provisions of Chapter 42.17A RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of
any person for public office.
27. PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS
All Grantees must establish procurement policies and procedures in accordance with 2 CFR Part 200,
for all purchases funded by this Grant.
The Grantee's procurement system should include at least the following:
Page 15 of 22
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
/ashirigyum Slake
is A Department of
14,60 Commerce
A. A code or standard of conduct that shall govern the performance of its officers, employees, or
agents engaged in the awarding of Grants using federal funds.
B. Procedures that ensure all procurement transactions shall be conducted in a manner to
provide, to the maximum extent practical, open and free competition.
C. Minimum procedural requirements, as follows:
L Follow a procedure to assure the avoidance of purchasing unnecessary or duplicative
items.
H. Solicitations shall be based upon a clear and accurate description of the technical
requirements of the procured items.
iii. Positive efforts shall be made to use small and minority-owned businesses.
iv. The type of procuring instrument (fixed price, cost reimbursement) shall be
determined by the Grantee, but must be appropriate for the particular procurement
and for promoting the best interest of the program involved.
v. Grants shall be made only with reasonable subgrantees who possess the potential
ability to perform successfully under the terms and conditions of the proposed
procurement.
vi. Some form of price or cost analysis should be performed in connection with every
procurement action.
vii. Procurement records and files for purchases shall include all of the following:
1) Grantee selection or rejection.
2) The basis for the cost or price.
3) Justification for lack of competitive bids if offers are not obtained.
viii. A system for Grant administration to ensure Grantee conformance with terms,
conditions and specifications of this Grant, and to ensure adequate and timely follow-
up of all purchases.
D. Grantee and Subgrantee must receive prior approval from COMMERCE for using funds from
this Grant to enter into a sole source Grant or a Grant where only one bid or proposal is
received when value of this Grant is expected to exceed $5,000.
Prior approval requests shall include a copy of proposed Grants and any related procurement
documents and justification for non-competitive procurement, if applicable.
28. PUBLICITY
The Grantee agrees not to publish or use any advertising or publicity materials in which the state of
Washington or COMMERCE's name is mentioned, or language used from which the connection with
the state of Washington's or COMMERCE's name may reasonably be inferred or implied, without the
prior written consent of COMMERCE.
29. RECAPTURE
In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws,
and/or the provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount
to compensate COMMERCE for the noncompliance in addition to any other remedies available at law
or in equity.
Repayment by the Grantee of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Grant.
30. RECORDS MAINTENANCE
The Grantee shall maintain books, records, documents, data and other evidence relating to this Grant
and performance of the services described herein, including but not limited to accounting procedures
Page 16 of 22
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
gou Washirige.lm SLate
Department of
Commerce
and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended
in the performance of this Grant.
The Grantee shall retain such records for a period of six years following the date of final payment. At
no additional cost, these records, including materials generated under the Grant, shall be subject at
all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
31. REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Grantee shall complete registration with the Washington State Department of
Revenue.
32. RIGHT OF INSPECTION
The Grantee shall provide right of access to its facilities to COMMERCE, or any of its officers, or to
any other authorized agent or official of the state of Washington or the federal government, at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance under this Grant.
33. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Grant and prior to normal completion, COMMERCE may terminate the
Grant under the "Termination for Convenience" clause, without the ten business day notice
requirement. In lieu of termination, the Grant may be amended to reflect the new funding limitations
and conditions.
34. SEVERABILITY
The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Grant.
35. SITE SECURITY
While on COMMERCE premises, Grantee, its agents, employees, or subgrantees shall conform in all
respects with physical, fire or other security policies or regulations.
36. SUBGRANTING
The Grantee may only subgrant work contemplated under this Grant if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subgranting, the Grantee shall maintain written procedures related to
subgranting, as well as copies of all subgrants and records related to subgrants. For cause,
COMMERCE in writing may: (a) require the Grantee to amend its subgranting procedures as they
relate to this Grant; (b) prohibit the Grantee from subgranting with a particular person or entity; or (c)
require the Grantee to rescind or amend a subgrant.
Every subgrant shall bind the Subgrantee to follow all applicable terms of this Grant. The Grantee is
responsible to COMMERCE if the Subgrantee fails to comply with any applicable term or condition of
this Grant. The Grantee shall appropriately monitor the activities of the Subgrantee to assure fiscal
conditions of this Grant. In no event shall the existence of a subgrant operate to release or reduce
the liability of the Grantee to COMMERCE for any breach in the performance of the Grantee's duties.
Page 17 of 22
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
JOW, Ohshirig- ri state
e. artrrierit of
Commerce
Every subgrant shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subgrantee's performance of the subgrant.
37. SURVIVAL
The terms, conditions, and warranties contained in this Grant that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Grant shall
so survive.
38. TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Grantee's income
or gross receipts, any other taxes, insurance or expenses for the Grantee or its staff shall be the sole
responsibility of the Grantee.
39. TERMINATION FOR CAUSE
In the event COMMERCE determines the Grantee has failed to comply with the conditions of this
Grant in a timely manner, COMMERCE has the right to suspend or terminate this Grant. Before
suspending or terminating the Grant, COMMERCE shall notify the Grantee in writing of the need to
take corrective action. If corrective action is not taken within 30 calendar days, the Grant may be
terminated or suspended.
In the event of termination or suspension, the Grantee shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original Grant and the replacement
or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the
competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or
prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Grantee or a decision by COMMERCE to
terminate the Grant. A termination shall be deemed a "Termination for Convenience" if it is determined
that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her control, fault
or negligence.
The rights and remedies of COMMERCE provided in this Grant are not exclusive and are, in addition
to any other rights and remedies, provided by law.
40. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business days' written
notice, beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this
Grant is so terminated, COMMERCE shall be liable only for payment required under the terms of this
Grant for services rendered or goods delivered prior to the effective date of termination.
41. TERMINATION PROCEDURES
Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this Grant,
may require the Grantee to deliver to COMMERCE any property specifically produced or acquired for
the performance of such part of this Grant as has been terminated. The provisions of the "Treatment
of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Grantee the agreed upon price, if separately stated, for completed work
and services accepted by COMMERCE, and the amount agreed upon by the Grantee and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this Grant.
Page 18 of 22
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CCO388
a s irig'.on State
Depa rnerit of
%#F, Commerce
COMMERCE may withhold from any amounts due the Grantee such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this Grant.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Grantee shall:
A. Stop work under the Grant on the date, and to the extent specified, in the notice;
B. Place no further orders or subgrants for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the Grant that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest of the Grantee under the
orders and subgrants so terminated, in which case COMMERCE has the right, at its
discretion, to settle or pay any or all claims arising out of the termination of such orders
and subgrants;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subgrants, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for
all the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent
directed by the Authorized Representative any property which, if the Grant had been
completed, would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct,
for the protection and preservation of the property related to this Grant, which is in the
possession of the Grantee and in which COMMERCE has or may acquire an interest.
42. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Grantee, for the cost of which the Grantee is entitled to be reimbursed as a direct
item of cost under this Grant, shall pass to and vest in COMMERCE upon delivery of such property
by the Grantee. Title to other property, the cost of which is reimbursable to the Grantee under this
Grant, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this Grant, or (ii) commencement of use of such property in the performance of this
Grant, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Grantee shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this Grant.
B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Grantee or which results from the failure on the part of
the Grantee to maintain and administer that property in accordance with sound
management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
Page 19 of 22
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
\Aj
ashjrlg�Orl Slate
Cepa trnerit of
It jilow, 44 C man `l erce.
damage.
D. The Grantee shall surrender to COMMERCE all property of COMMERCE prior to
settlement upon completion, termination or cancellation of this Grant.
E. All reference to the Grantee under this clause shall also include Grantee's employees,
agents or subgrantees/subcontractors.
43. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated
to be such in writing and signed by Authorized Representative of COMMERCE.
Page 20 of 22
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
J010, ' tsFdrigx)n Skate
Dep5a-trnerit of
Commerce
Attachment A: Scope of Work
Eligible Populations under the Youth Homeless Demonstration Program:
Organizations awarded funds under the YHDP can serve unaccompanied youth up to the age of 24,
including pregnant and parenting youth, who meet Category 1, 2, or 4 of homelessness in HUD's Final
Definition of Homeless.
o Category 1 — Literal Homelessness
o Category 2 — Imminent Risk of Homelessness
o Category 4 — Fleeing Violence
Grantee is expected to enroll and provide services to no less than 5 eligible young people within the
contract period, 11/1 /2023- 10/31/2024.
The Youth Lead Project is a HUD funded Supportive Services Only (SSO) project type. Eligible activities
under SSO include (1) outreach to identify youth and young adults, (2) diversion services to support
young people in finding safe and stable alternatives to shelter and other homelessness services, (3)
coordinated entry services to help assess and refer young people to housing and services.
Grantee is required to:
• Participate in Department of Commerce provided Technical Assistance
• Collect data and participate in HM IS reporting. efforts
• Participate in on-going Continuous Quality Improvement (CQI)
• Recruit and hire a young person who has lived expertise of homelessness/housing instability and
who reflect the population (youth of color and youth who identify as LGBTQ+) at an FTE of no
less than .5FTE.
• Attend monthly Commerce led Youth Lead Project phone calls/webinars
• Provide flexibility and proper support to ensure success of young person within the organization
• Compensate at a rate of no less than FY 2023 Low (80%) Income Limits for the county where the
young person lives or works (whichever is higher)
https://www. h uduser. gov/portal/datasets/i I. htm l#year2023
• Provide adequate training, on -boarding and regular supervision
• Provide Youth Lead Project employee with appropriate technology
o Wi-Fi
o Cell phone
o Laptop
Page 21 of 22
DocuSign Envelope ID: 1BA29329-89CC-416F-8898-48E941CC0388
Washirig-on State
Department of
Commerce
Attachment B: Budget
.Cateaory
Am' O'Un
Supportive Services
$30,000
Admin
$3,333
TOTAL GRANT $339333
Page 22 of 22
DocuSign Envelope ID: 1BA29329-89CC-416F-8898-48E941CC0388
STA
STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE * PO Box 42525 * Olympia, Washington 98504-2525 9 (360) 725-4000
www.commerce.wa.gov
November 2, 2023
TO: Corina Grigoras, Assistant Director
Housing Division
THRU: John Triance, Budget Analyst
Housing Division
THRU: Kim Justice, Executive Director, Office of Homeless Youth
Housing Division
FROM: Riannon Bardsley, State -Wide Initiatives Manager, Office of Homeless Youth
Housing Division
SUBJECT: Continuum of Care Programs for YHDP Renew and Replace
The Department of Housing and Urban Development (HUD) awarded $180,000 to the Washington
Balance of State Continuum of Care for 12 months to renew and replace the Youth Homeless
Demonstration Program (YHDP) Supportive Services —Youth Lead Project grant.
HUD Award Period: 1111123-10131124
Project `:GrantNum
er
HUD AwA d
:O -Match
Pas&rwMAI'
SSO- Youth Lead Project
WA0487YOT012201
$180,000
$8000
$200)000
The Office of Homeless Youth seeks approval to renew contracts to organizations providing SSO-
Youth Lead Project through YDHP funding. YHDP Grantees were selected through a competitive RFP
process in 2019 and this funding is to renew funding for these projects in FFY24 for the same rates as in
FFY23.
$60,000 of the HUD award funds OHY work with Youth Leads, this is considered operational costs
rather than administrative work.
DocuSign Envelope ID: 1 BA29329-89CC-416F-8898-48E941 CC0388
Office of Homeless Anchor Community Initiative funding
December 6, 2022
Page 2 of 2
grantee :R i n
,.
:._
e o
rant
.- -, ,mown, ,
YES of Pend Oreille County Ferry/Stevens/Pend Oreille/Lincoln $665668
and Whitman/Garfield/Columbia
Olympic Community Action Program Clallam/Jefferson/Island/San $33,333
Juan/Skagit
Washington Gorge Action Program Skamania/Klickitat $33,333
Shelter Family Center/Youth Connection Mason/Pacific/Lewis/ Grays $33,333
Harbor/Wahkiakum
Grant County/New Hope Okanogan/Grant/Kittitas/Adams $335333
TOTAL $2009000
Funding/ Contracting Recommendation
FlApproved
RDisapproved
Corina Grigoras, Assistant Director Date
Housing Division
M6 ertf
C_
-
_ to ®...Com letion
p.
Envelope Id: 1 BA2932989CC416F889848E941 CC0388 Status: Sent
Subject: Complete with DocuSign: 24-46306-009 New Hope YHDP-YLP Contract.docx, YHDP 2 YLP - Decision Mem...
Division:
Community Services and Housing
Timestam
Program: OHY YHDP
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Timestam ,
ContractNumber: 24-46306-009
Timestamp .
DocumentType: Contract
Source Envelope:
Document Pages: 24 Signatures: 0
Envelope Originator:
Certificate Pages: 5 Initials: 1
Karen Danz
AutoNav: Enabled
1011 Plum Street SE
Envelopeld Stamping: Enabled
MS 42525
Time Zone: (UTC -08:00) Pacific Time (US & Canada)
Olympia, WA 98504-2525
karen.danz@commerce.wa.gov
IP Address: 147.55.134.7
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Status: Original Holder: Karen Danz Location: DocuSign
11/22/2023 10:48:14 AM karen.danz@commerce.wa.gov
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: Washington State Department of Commerce . Location: DocuSign
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Kim Justice °S Sent: 11 /22/2023 10:53:46 AM
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Security Level: Email, Account Authentication Signed: 11/28/2023 7:36:55 AM
(None)
Signature Adoption: Pre -selected Style
Using IP Address: 198.239.106.155
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Suzi Fode
sfode@grantcountywa.gov
Director
Grant County
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/22/2021 9:54:00 AM
I D: f9391 c86-5931-4a2b-9328-a83d20f3b27c
Corina Grigoras
corina.grigoras@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sent: 11 /28/2023 7:36:58 AM
Viewed: 11/28/2023 9:20:23 AM
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Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Status Timestam
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Alyce Barrientoz
abarrientoz@grantcountywa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Notary Events Signature Tmestamp
Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM
Parties agreed to: Suzi Fode
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Washington State Department of Commerce (we, us or Company) may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check -box next to
`I agree to use electronic records and signatures' before clicking `CONTINUE' within the
DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 3 0 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.15 per -page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us Imow as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at docusign@commerce.wa.gov and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in
the body of such request you must state your email address, full name. mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Washington State Department of Commerce
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check -box indicating you wish to withdraw your consent, or you may;
ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must
state your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https:Hsupport.docusign.com/guides/signer-guide-
sig_ning-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check -box next to `I agree to use electronic records and signatures' before
clicking `CONTINUE' within the DocuSign system.
By selecting the check -box next to `I agree to use electronic records and signatures', you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future.
reference and access; and
Until or unless you notify Washington State Department of Commerce as described
above, you consent to receive exclusively through electronic means all notices,
disclosures, authorizations, acknowledgements, and other documents that are required to
be provided or made available to you by Washington State Department of Commerce
during the course of your relationship with Washington State Department of Commerce.