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HomeMy WebLinkAboutBudget Extension - AuditorsGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Auditor REQUEST SUBMITTED BY:Emili Wash CONTACT PERSON ATTENDING ROUNDTABLE.. EI°T11I1 Wash CONFIDENTIAL INFORMATION: EIYES ®NO DATE: 11.30.2023 PHONE: See Attached forms DATE OF ACTION: Ion -(, - �)3' APPROVE: DENIED ABSTAIN D1: ZP(M D2: D3: DEFERRED OR CONTINUED TO: DAgreement / Contract DAP Vouchers DAppointment / Reappointment DARPA Related D Bids / RFPs / Quotes Award DBid Opening Scheduled 0 Boards / Committees 0 Budget DComputer Related DCounty Code 1771 Emergency Purchase DEmployee Rel. ElFacilities Related WFinancial 0 Funds DHearing 17-1 Invoices / Purchase Orders ElGrants, — Fed/State/County 01 -eases DIVIOA / MOU DMinutes 00rdinances, 0 Out of State Travel El Petty Cash OPolicies OProclamations 0 Request for Purchase OResolution El Recommendation OProfessional Serv/Consultant ElSupport Letter OSurplus Req. OTax Levies DThank You's DTax Title Property OWSLCB See Attached forms DATE OF ACTION: Ion -(, - �)3' APPROVE: DENIED ABSTAIN D1: ZP(M D2: D3: DEFERRED OR CONTINUED TO: FINANCIAL REQUEST Requestor Katie Smith Requestor's Department Auditor Date 11.21.2023 Fund/Dept of Request 205.000/MACC CONSTRC. BOND Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $300 for fund 205, MACC CONSTRC. BOND to account for debt service processing costs. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 300 Total Purchase Expense Additional Revenue 300 Less: Existing Approval - Additional Cash Requirement Additional Funding Source - Operational Transfer Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount MACC CONST BOND 205.001.00.0000.397000000 OPERATIONAL TRANSFER IN 300 300 Fund Name Expense code/s Account Description Amount MACC CONST BOND 205.001.00.0000.592288000 MACC CONST BOND DEBT SRVC COST 300 300 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING FUND CASH SUMMARY Notes: Beginning Cash Expense Bdgt (w/amendments) 1,010,000 Expense Ext. Requested 300 Budget Hearing: Required Revenue Bdgt (w/amendments) 1,010,000 Resolution Required: N/A Revenue Ext. Requested (excl 308) Estimated Ending Cash 300 - Reviewed B Y FINANCIAL REQUEST Requestor Katie Smith Requestor's Department Auditor Date 11.21.2023 Fund/Dept of Request 208.000/CRTHSE IMPR BOND PYMT Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $350 for fund 208, COURTHOUSE IMPROVEMENT BOND PYMT to account for debt service processing costs. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 350 Total Purchase Expense Additional Revenue 350 Less: Existing Approval - Additional Cash Requirement Additional Funding Source - Operational Transfer Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount COURTHOUSE IMPROVE BOND PYMT 208.000.00.0000.397000000 OPERATIONAL TRANSFER IN 350 350 Fund Name Expense code/s Account Description Amount COURTHOUSE IMPROVE BOND PYMT 208.000.00.0000.592188000 COURTHOUSE IMPROV. BOND PYMT 350 350 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING FUND CASH SUMMARY Notes: Beginning Cash _ Expense Bdgt (w/amendments) 4661800 Expense Ext. Requested 350 Budget Hearing: Required Revenue Bdgt (w/amendments) 466,800 Resolution Required: N/A Revenue Ext. Requested (excl 308) 350 Estimated Ending Cash - Reviewed B : �C�t/LG�Z�L► v FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.22.2023 Fund # & Dept of Request 118.195/INET CRIMINAL Capital Asset Approval Budget Extension Yes Establish/Close Fund Cash Transfer Description/Notes: Requesting a budget extension for $251 for Small Tools > $550. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 251 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 251 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount INET CRIMINAL 118.195.00.0000.308000000 Beginning Fund Balance 251 251 Fund Name Expense code/s Account Description Amount INET CRIMINAL 118.195.00.0000.521233564 Small Tools > $550 251 251 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request &.Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash 19,251 Expense Bdgt (w/amendments) 19,000 Expense Ext. Requested 251 Budget Hearing: Required Revenue Bdgt (w/amendments) - Resolution Required: Revenue Ext. Requested (excl 308) - Estimated Ending Cash 0 Reviewed By: �a�l cJl'�YG FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.22.2023 Fund # & Dept of Request 136.187/Dispute Resolution Capital Asset Approval Budget Extension Yes Establish/Close Fund Cash Transfer Description/Notes: Request for a budget extension in the amount of $2,500 for External Legal Services which are higher than anticipated based on prior years. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 21500 Total Purchase Expense Additional Revenue 2,500 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Dispute Resolution 136.187.00.0000.341240100 CIVIL 21500 2,500 Fund Name Expense code/s Account Description Amount Dispute Resolution 136.187.00.0000.515414106 EXTERNAL LEGAL SERVICES 2,500 2,500 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash _ 11290 Expense Bdgt (w/amendments) 15,000 Expense Ext. Requested 2,500 Budget Hearing: Required Revenue Bdgt (w/amendments) 15,000 Resolution Required: Revenue Ext. Requested (excl 308) 21500 Estimated Ending Cash 1,290Reviewed B y atie UVjrl�Y4 FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.22.2023 Fund # & Dept of Request 140.114 Sheriff Surplus Capital Asset Approval Budget Extension Yes Establish/Close Fund Cash Transfer Description/Notes: Requesting a budget extension for $3,980 for fund 140.114 - Sheriff Surplus. This extension will allow the transfer of the balance in the fund to current expense under the Sheriff's office. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 3,980 Total Purchase Expense Additional Revenue 31949 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 31 Additional Approval Required - Capital Facility Related Additional Funding Source Operational Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount SHERIFF SURPLUS 140.000.00.0000.308000000 Beginning Fund Balance 31 SHERIFF SURPLUS 140.114.00.0000.395100000 Sale of Capital Item 31949 3,980 Fund Name Expense code/s Account Description Amount SHERIFF SURPLUS 140.114.00.0000.597000000 Transfer Out 3,980 3,980 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes; Beginning Cash 12,031 Expense Bdgt (w/amendments) - 12,000 Expense Ext. Requested 3,980 Budget Hearing: Required Revenue Bdgt (w/amendments) - Resolution Required: Revenue Ext. Requested (excl 308) _ 3,949 Estimated Ending Cash (0) Reviewed By: /,aN S,,,rth FINANCIAL REQUEST Requestor Katie Smith Requestor's Department Auditor Date 11.22.2023 Fund/Dept of Request 211.000/CRIM JUST SALES TAX Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $600 for fund 211, CRIM JUST SALES TAX to account for debt service processing costs. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 600 Total Purchase Expense Additional Revenue 600 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational Transfer - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount CRIM JUST SALES TAX 211.000.00.0000.397000000 OPERATIONAL TRANSFER IN 600 600 Fund Name Expense code/s Account Description Amount CRIM JUST SALES TAX 211.000.00.0000.592238000 CRIM JUST SALES TAX BOND SRVC 600 600 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING FUND CASH SUMMARY Notes: Beginning Cash - Expense Bdgt (w/amendments) 4,801,663 Expense Ext. Requested 600 Budget Hearing: Required Revenue Bdgt (w/amendments) 4,801,663 Resolution Required: N/A Revenue Ext. Requested (excl 308) Estimated Ending Cash 600 , J - Reviewed By: Y FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.22.2023 Fund # & Dept of Request 307.001/MACC Bond Construction Capital Asset Approval Budget Extension Yes Establish/Close Fund Cash Transfer Description/Notes: Requesting a budget extension in the amount of $9,594 for Transfers Out. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 9,594 Total Purchase Expense Additional Revenue - Less: Existing Approval - Additional Cash Requirement' Additional Funding Source Beginning cash balance 9,594 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount MACC CONST BOND 307.001.00.0000.308000000 Beginning Fund Balance 4,498 MACC CONST BOND 307.001.00.0000.361100000 Investment Interest 5,096 9,594 Fund Name Expense code/s Account Description Amount MACC CONST BOND 307.001.00.0000.597000000 OPER TRANSFERS OUT 9,594 9,594 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash_ 4,497 Expense Bdgt (w/amendments) 11000 Expense Ext. Requested 9,593 Budget Hearing: Required Revenue Bdgt (w/amendments) 1,000 Resolution Required: - Revenue Ext. Requested (excl 308) 5,096 Estimated Ending Cash - 0 Ir Reviewed By: FINANCIAL REQUEST Requestor Tom Gaines Requestor's Department Central Services Date 11.22.2023 Fund/Dept of Request 313.001 Capital Asset Approval Budget Extension Yes Establish/Close Fund No Cash Transfer Description/Notes: Budget extension to cover costs for design and early site -packages of the new Jail. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 400,000 Total Purchase Expense Additional Revenue - Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 400,000 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Jail Bond Construction 313.001.00.0000.308000000 BEGINNING FUND BALANCE 400,000 400,000 Fund Name Expense code/s Account Description Amount Jail Bond Construction 313.001.00.0000.59426000 JAIL CONSTRUCTION 400,000 400,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING FUND CASH SUMMARY Notes: - Beginning Cash 88,365,038 Expense Bdgt (w/amendments) 2,500,000 Expense Ext. Requested 400,000 Budget Hearing: Required Revenue Bdgt (w/amendments) 1,500,000 Resolution Required;- - N/A Revenue Ext. Requested (excl 308) - Estimated Ending Cash 86,965,038 Reviewed : BY FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor, Date 11.22.2023 Fund/Dept of Request 504.000/PR emits Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $3,837,000 for the additonal payroll expenses for retirement, FMLA, and taxes for the labor contracts that were signed after budgets were approved. Also for the Long-Term Cares deduction that started in July 2023. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 3,837,000 Total Purchase Expense Additional Revenue 3,837,000 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount PR REMITS 504.001.00.0000.382300000 PR DRS REMIT 800,000 PR REMITS 504.002.00.0000.382300000 PR IRS REMIT 2,200,000 PR REMITS 504.003.00.0000.382300000 PR ESD REMIT (PFMLA) 200,000 PR REMITS 504.004.00.0000.382300000 PR L&I REMIT 500,000 PR REMITS 504.006.00.0000.382300000 PR MUT OHAMA REMIT 2,000 PR REMITS 504.007.00.0000.382300000 PR ESD REMIT (LONG TERM CARES) 135,000 3,837,000 Fund Name Expense code/s Account Description Amount PR REMITS 504.001.00.0000.582300000 PR DRS REMIT 800,000 PR REMITS 504.002.00.0000.582300000 PR IRS REMIT 2,200,000 PR REMITS 504.003.00.0000.582300000 PR ESD REMIT (PFM LA) 200,000 PR REMITS 504.004.00.0000.582300000 PR L&I REMIT 500,000 PR REMITS 504.006.00.0000.582300000 PR MUT OHAMA REMIT 2,000 PR REMITS 504.007.00.0000.582300000 PR ESD REMIT (LONG TERM CARES) 135,000 3,837,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING FUND CASH SUMMARY Notes:. Beginning Cash 1,056,627 Expense Bdgt (w/amendments) 19,081,600 Expense Ext. Requested 3,837,000 Budget Hearing: Required Revenue Bdgt (w/amendments) 19,081,600 Resolution Required: N/A Revenue Ext. Requested (excl 308) 3,837,000 Estimated Ending Cash 11056,627 Reviewed By: keir, S,,'r Yh FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.22.2023 Fund/Dept of Request 506.186 Unemployment Comp Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $65,000 for the additional expenses that have incurred in the Unemployment Compenstaion fund. In 2022, claims were being applied to an large existing credit and as such actually claims expenses were not reflected. The remaining credit balance was returned to the county and in 2023 we are experiencing true claims costs. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 65,000 Total Purchase Expense Additional Revenue - Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 65,000 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Unemployment Compensation 506.186.00.0000.308000000 Beginning Fund Balance 65,000 65,000 Fund Name Expense code/s Account Description Amount Unemployment Compensation 506.186.00.0000.517702599 Claims 65,000 65,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING FUND CASH SUMMARY Notes: Beginning Cash 21078,713 Expense Bdgt (w/amendments) 105,000 Expense Ext. Requested _ 65,000 Budget Hearing: Required Revenue Bdgt (w/amendments) 366,000 Resolution Required: - - N/A Revenue Ext. Requested (excl 308) Estimated Ending Cash 2,274,713 Reviewed Bv �Ci�r� VI*YG FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.22.2023 Fund/Dept of Request 508.188/Other Payroll Benefits Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $130,000 for fund 508.188 Other Payroll Benefits. Flex spending and dependent child care contributions/distributions higher than anticipated. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 130,000 Total Purchase Expense Additional Revenue 130,000 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Other Payroll Benefits 508.188.00.HFSA.382300000 NF COLLECT FOR OTHERS 120,000 Other Payroll Benefits 508.188.00.DCRA.382300000 NF COLLECT FOR OTHERS 10,000 130,000 Fund Name Expense code/s Account Description Amount Other Payroll Benefits 508.188.00.HFSA.582300000 NF REMIT TO OTHERS 120,000 Other Payroll Benefits 508.188.00.DCRA.582300000 NF REMIT TO OTHERS 10,000 130,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING FUND CASH SUMMARY Notes: Beginning Cash 23,960 Expense Bdgt (w/amendments) 274,500 Expense Ext. Requested ; 130,000 Budget Hearing: Required Revenue Bdgt (w/amendments) 274,500 Resolution Required: N/A Revenue Ext. Requested (excl 308) 130,000 �j� Estimated Ending Cash 23,960 Reviewed By. U1YG FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.28.2023 Fund # & Dept of Request 001.108 Elections Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $13,000 for Capital Outlay Asset >$5,000 and Professional Services CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 13,000 Total Purchase Expense Additional Revenue 13,000 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Elections 001.000.00.9108.341450000 ELECTION SERVICES 13,000 13,000 Fund Name Expense code/s Account Description Amount Elections 001.108.00.0000.594146003 CAPITAL OUTLAY ASSETS >$5000 6,000 Elections 001.108.00.0000.514404100 PROFESSIONAL SERVICES 71000 13,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash - Expense Bdgt (w/amendments) Expense Ext. Requested - Budget Hearing: _ Required Revenue Bdgt (w/amendments) - Resolution Required: N/A Revenue Ext. Requested (excl 308) Estimated Ending Cash- Reviewed By: �aj� sl'1'YG FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.29.2023 Fund # & Dept of Request 001.112 Maintenance Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Request a budget extension in the amount of $100,000 for capital outlay asset >$5,000. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 100,000 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 100,000 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Maintenance 001.000.00.0000.308000000 Beginning Fund Balance 1001000 100,000 Fund Name Expense code/s Account Description Amount Maintenance 001.112.00.0000.594186003 Capital Outlay Asset >$5,000 100,000 100,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash Expense Bdgt (w/amendments) - Expense Ext. Requested - Budget Hearing: Required Revenue Bdgt (w/amendments) - Resolution Required: N/A Revenue Ext. Requested (excl 308) - Estimated Ending Cash - Reviewed By: �al �lYG FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.29.2023 Fund # & Dept of Request 001.114 Sheriff Capital Asset Approval Budget Extension Yes Establish/Close Fund Cash Transfer [Description/Notes: Requesting a budget extension in the amount of $1,746,000 for Salaries & Wages, overtime, retirement, uniforms and clothing, capital outlay asset >$5,000 and various services CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 1,350,000 Total Purchase Expense Additional Revenue 390,000 Less: Existing Approval - Additional Cash Requirement 960,000 Additional Funding Source Operational & Beg. Cash Balance Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Sheriff 001.000.00.9114.342100001 LAW ENF SERV LIVE NATION 200,000 Sheriff 001.000.00.9114.334031000 DEPT OF ECOLOGY 190,000 001.000.00.0000.308000000 Beginning Fund Balance 960,000 1,350,000 Fund Name Expense code/s Account Description Amount Sheriff 001.114.00.0000.521201100 REG SALARIES & WAGES 400,000 Sheriff 001.114.00.0000.521201202 OVERTIME 300,000 Sheriff 001.114.00.0000.521201205 OVERTIME - LIVE NATION 200,000 Sheriff 001.114.00.0000.521202100 RETIREMENT 200,000 Sheriff 001.114.00.0000.521202600 UNIFORMS & CLOTHING 35,000 Sheriff 001.114.00.0000.521204100 PROFESSIONAL SERVICES 70,000 Sheriff 001.114.00.0000.521204906 REGISTRATION 15,000 Sheriff 001.114.00.0000.521234571 RENT-PORT TOILETS 16,000 Sheriff 001.114.00.0000.521234800 REPAIRS-MAINTENANCE 10,000 Sheriff 001.114.00.0000.591217000 LONG TERM LEASE RENTALS 44,000 Sheriff 001.114.00.9034.594256003 CAPITAL ASSET >$5,000 60,000 1,350,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash - Expense Bdgt (w/amendments) - Expense Ext. Requested - Budget Hearing: Required Revenue Bdgt (w/amendments) - Resolution Required: N/A Revenue Ext. Requested (excl 308) - Estimated Ending Cash - ' Reviewed By:al FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.28.2023 Fund # & Dept of Request 001.120 Coroner Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Request for a budget extension in the amount of $80,000 for Pathology and Interfund Rent/Leases CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 80,000 Total Purchase Expense Additional Revenue 68,000 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational 12,000 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Coroner 001.000.00.9120.336069200 AUTOPSY COST REIMBURSEMENT 581000 Coroner 001.000.00.9120.346800000 CORONER'S FEES 10,000 Coroner 001.000.00.0000.308000000 BEGINNING FUND BALANCE 12,000 80,000 Fund Name Expense code/s Account Description Amount Coroner 001.120.00.0000.563204119 PATHOLOGY 45,000 Coroner 001.120.00.0000.563204595 INTERFUND RENTAL/LEASES 35,000 80,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash _ Expense Bdgt (w/amendments) Expense Ext. Requested - Budget Hearing: Required Revenue Bdgt (w/amendments) - Resolution Required: - N/A Revenue Ext, Requested (excl 308) - Estimated Ending Cash - Reviewed By. ka�lve' Y FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.28.2023 Fund # & Dept of Request 001.135 Historical Preservation Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $1240.00 for overtime from the BOCC staff. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 11240 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 1,240 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Historical Preservation 001.000.00.0000.308000000 Beginning Fund Balance 1,240 1,240 Fund Name Expense code/s Account Description Amount Historical Preservation 001.135.00.0000.511601202 Overtime 11240 1,240 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash Expense Bdgt (w/amendments) - Expense Ext. Requested - Budget Hearing: Required Revenue Bdgt (w/amendments) Resolution Required: N/A Revenue Ext. Requested (excl 308) - Estimated Ending Cash - Reviewed By: KaN FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.29.2023 Fund # & Dept of Request 001.142 Operating Transfer Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Request a budget extnension in the amount of $5,400,000 for transfers to Fairgrounds and Tech Services for pre-funding for operation needs and capital approval for 2024. Also for transfers to our new fund Employee Growth & Recognition and LEOFF fund. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 5,400,000 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 51400,000 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name. Revenue code/s Account Description Amount Operating Transfers 001.000.00.0000.308000000 Beginning Fund Balance 51400,000 5,400,000 Fund Name Expense code/s Account Description Amount Operating Transfers 001.142.00.0000.597999999 FAIRGROUNDS 1,0001000 Operating Transfers 001.142.00.9179.518804000 TECH SERVICES 1,900,000 Operating Transfers 001.142.00.0000.597000000 Transfer to EG&R 21000,000 Operating Transfers 001.142.00.0000.597000000 Transfer to LEOFF 500,000 5,400,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: - Beginning Cash Expense Bdgt (w/amendments) _ Expense Ext. Requested - Budget Hearing: Required Revenue Bdgt (w/amendments) - Resolution Required: N/A - Revenue Ext. Requested (excl 308) - (� CJj Estimated EndingCash _a�j� Reviewed By: FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.22.2023 Fund # & Dept of Request 116.156/FAIR Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension for $238,802 for fund 116.159 -Fairgrounds. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 238,802 Total Purchase Expense Additional Revenue 238,802 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount See attached page 238,802 238,802 Fund Name Expense code/s Account Description Amount See attached page 238,802 238,802 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash 404,008 Expense Bdgt (w/amendments) 21004,863 Expense Ext. Requested 238,802 Budget Hearing: Required Revenue Bdgt (w/amendments) 1,736,200 Resolution Required: N/A Revenue Ext. Requested (excl 308) 238,802 135,345 KAN Estimated Ending Cash Reviewed B By. Fund Name Revenue code/s Account Description Amount FAIR 116.159.00.0000.341700000 SALE MERCHANDISE 14,982.00 FAIR 116.159.00.0000.347400000 EVENT ADMISSION FEES 91344.00 FAIR 116.159.00.0000.347440800 TICKET SALES -ADULTS 64,335.00 FAIR 116.159.00.0000.362400000 SPACE/FAC RENT S -T 20,836.00 FAIR 116.159.00.0000.362400100 CAMPING 31,678.00 FAIR 116.159.00.0000.362400300 RENT -STALL FEES 58,754.00 FAIR 116.159.00.0000.362400400 RENT -COM M.EXHIBITS 51275.00 FAI R 116.159.00.0000.369910000 M ISC OTHER 51500.00 FAIR 116.159.00.0000.382100003 REFUNDABLE FACILITY RENTAL 28,098.00 238,802.00 Fund Name Expense code/s Account Description Amount FAI R 116.159.00.9702.573701100 REG SALARIES & WAGES 65,000.00 FAI R 116.159.00.9702.573702100 RETIREMENT 61412.00 FAIR 116.159.00.9702.573702200 SOCIAL SECURITY 51911.00 FAIR 116.159.00.9702.573702300 MEDICAL & LIFE INSURANCE 11,015.00 FAIR 116.159.00.9702.573702301 FMLA STATEWIDE INSURANCE 171.00 FAIR 116.159.00.9702.573702400 INDUSTRIAL INSURANCE 21050.00 FAIR 116.159.00.9702.573703101 OFFICE SUPPLIES (& STATIONE 300.00 FAI R 116.159.00.9702.573703123 FACILITIES SUPPLIES 11000.00 FAIR 116.159.00.9702.573703171 SHOW SUPPLIES 1,150.00 FAIR 116.159.00.9702.573704100 PROFESSIONAL SERVICES 10,000.00 FAIR 116.159.00.9702.573.704105 MERCHANT FEES 21000.00 FAI R 116.159.00.9702.573704201 TELEPHONE 300.00 FAI R 116.159.00.9702.573704203 POSTAGE 250.00 FAIR 116.159.00.9702.573704300 TRAVEL 3,500.00 FAIR 116.159.00.9702.573704302 M EALS 135.00 FAIR 116.159.00.9702.573704502 RENT/LEASE-MACH-EQPMENT 267.00 FAIR 116.159.00.9702.573704902 DU ES -SU BSCRI P -M EM BERSH I PS 616.00 FAIR 116.159.00.9702.573704913 PRINTING & BINDING 225.00 FAIR 116.159.00.9702.573704917 SEMINARS, SCHOOLS, WORKS SHOPS 21000.00 FAIR 116.159.00.9703.573703101 OFFICE SUPPLIES (& STATIONE 300.00 FAIR 116.159.00.9703.573703123 FACILITIES SUPPLIES 400.00 FAIR 116.159.00.9703.573704401 ADVERT -NOTICES 11000.00 FAIR 116.159.00.9703.573704913 PRINTING & BINDING 11500.00 FAIR 116.159.00.9703.573704973 FAIR DECORATING 100.00 FAIR 116.159.00.9704.573903100 SUPPLIES 4,300.00 FAIR 116.159.00.9704.573903173 TICKETS 3,500.00 FAIR 116.159.00.9704.573904100 PROFESSIONAL SERVICES 10,000.00 FAIR 116.159.00.9704.573904101 CONTRACTED SRVCS 71200.00 FAIR 116.159.00.9704.573904171 ENTERTAINMENT 91,000.00 FAIR 116.159.00.9704.573904401 ADVERT - NOTICES 7,200.00 238,802.00 FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.28.2023 Fund # & Dept of Request 122.164 Turnkey Lighting Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension of $20.00 for utilities. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 20 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 20 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Turnkey Lighting 122.164.00.0000.308000000 Beginning Fund Balance 20 20 Fund Name Expense code/s Account Description Amount Turnkey Lighting 122.164.00.0000.542634700 Public Utility Service 20 20 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED. BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash 283 Expense Bdgt (w/amendments) 525 Expense Ext. Requested 20 Budget Hearing: Required Revenue Bdgt (w/amendments) 528 Resolution Required: N/A Revenue Ext. Requested (excl 308) - Estimated Ending Cash 266 Reviewed By:aie sjrY� FINANCIAL REQUEST Requester Emili Wash Requestor's Department Auditor Date 11.28.2023 Fund # & Dept of Request 128.170 New Hope Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $45,487 for professional services and client rentals. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 45,487 Total Purchase Expense Additional Revenue 45,487 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Grant funding - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount New Hope 128.170.00.8067.333140000 YHDP GRANT. FED INDIRECT. HUD 30,487 New Hope 128.170.00.7611.397000000 HOTEL LEASING TRANS IN 15,000 45,487 Fund Name Expense code/s Account Description Amount New Hope 128.170.00.0000.565504100 PROFESSIONAL SERVICES 30,487 New Hope 128.170.00.0000.565504580 CLIENT RENTAL LEASES 15,000 45,487 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash 194,272 Expense Bdgt (w/amendments) 21334,591 Expense Ext. Requested 45,487 Budget Hearing: Required Revenue Bdgt (w/amendments) 2,312,751 Resolution Required: N/A Revenue Ext. Requested (excl 308) 45,487 Estimated Ending Cash 172,433 Reviewed By: �Ilr�rG new belginninigs. better tomorrows, December 5,, 2023 BOCC Grant County PO Box 37 Ephrata, WA 98823 RE: New Hope Budget Extension Dear Commissioners, New Hope has been approved to receive: 1. Department of Commerce Youth Homeless Demonstration Project Youth Lead funds, per contract 23-46306-009 approved on 4.4.2023 by the BOCC. New Hope is a subrecipient of $30,487 for March 23, 2023 through October 31, 2023, 2023. 2. Washington State Emergency Housing Funding from Grant County. New Hope is a subrecipient of $15,000 for July 1,, 2023 through June 30, 2024. We worked with the accounting department for guidance on this request. See attached form. Full Funding Revenue Codes: 128.170.00.8076.333140000 ($301487) 128.170.00.7611.397000000 ($15,000) Full Funding Expense Codes: 128.170.00.0000.565504100 Professional Services ($30,487) 128.170.00.0000.565504580 Client Rentals ($15,000) This budget extension request of $45,487 will increase the 2023 New Hope budget to $2,380,077.87. In service, s�G �� Suzi Fode, Director New Hope FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.28.2023 Fund # & Dept of Request 161.001 Hillcrest CRID Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension of $100 for utilities. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 100 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance- 100 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Hillcrest CRID 161.001.00.0000.308000000 Beginning Fund Balance 100 100 Fund Name Expense code/s Account Description Amount Hillcrest CRID 161.001.00.0000.542634700 Public Utility Service 100 100 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash 2,767 Expense Bdgt (w/amendments) 6,714 Expense Ext, Requested 100 Budget Hearing: Required Revenue Bdgt (w/amendments) 6,100 Resolution Required: N/A Revenue Ext. Requested (excl 308) - Estimated Ending Cash 2,053 Reviewed By: �,al(;IyII'h FINANCIAL REQUEST Requestor Jajaira Perez Requestor's Department Public Works Date 11/29/2023 Fund # & Dept of Request 560.580 - Pits & Quarries Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Fund exceeded stated budget; requesting an extension for capital services in the amount of $30,000 to fullfill the remainder of the budget for 2023. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 30,000 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 30,000 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Pits & Quarries 560.000.00.0000.308000000 Beginning Fund Balance 30,000 30,000 Fund Name Expense code/s Account Description Amount Pits & Quarries 560.580.00.0000.594446004 Capital Services 30,000 30,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash 2,275,583 Expense Bdgt (w/amendments) 11700,000 Expense Ext. Requested 30,000 Budget Hearing: Required Revenue Bdgt (w/amendments) 1,500,000, Resolution Required: N/A Revenue Ext. Requested (excl 308) - Estimated Ending Cash 2,045,583 Reviewed BY FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.30.2023 Fund # & Dept of Request 001.125 Misc Govt Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: A budget extension of $1,713,813 for 001.125 for insurance premium for 2024 that will be paid in 2023. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 1,713,813 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 1,713,813 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Insurance 001.000.00.0000.308000000 Beginning Fund Balance 11713,813 1,713,813 Fund Name Expense code/s Account Description Amount Insurance 001.125.00.0000.511604696 Interfund Insurance 11713,813 1,713,813 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash _ Expense Bdgt (w/amendments) _ Expense Ext. Requested - Budget Hearing: Required Revenue Bdgt (w/amendments) - Resolution Required: N/A Revenue Ext. Requested (excl 308) - Estimated Ending Cash - Reviewed By: FINANCIAL REQUEST Requestor Katie Smith Requestor's Department Auditor Date 11.30.2023 Fund # & Dept of Request 141.001 SHB 1406 Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: A budget extension of $38,000 for 141.001 SHB 1406 - Affordable & Supportive Housing. Revenue and expenses higher than anticipated. Account collects and distributes contributions per contact. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 38,000 Total Purchase Expense Additional Revenue 38,000 Less: Existing Approval - Additional Cash Requirement Additional Funding Source - Operational Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount SHB 1406 - AFFORD. & SUPPORTIVE HOUSING 141.001.00.0000.313270000 Affordable and Supportive Housing Sales and Use Tax 38,000 38,000 Fund Name Expense code/s Account Description Amount SHB 1406 - AFFORD. & SUPPORTIVE HOUSING 141.001.00.0000.551004969 Public Housing Services 38,000 38,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) - FUND CASH SUMMARY Notes, Beginning Cash Expense Bdgt (w/amendments) - Expense Ext. Requested - Budget Hearing: Required Revenue Bdgt (w/amendments) - Resolution Required:' N/A Revenue Ext. Requested (excl 308) Estimated Ending Cash Reviewed By; FINANCIAL REQUEST ------ Req uestorr Emili Wash Requestor's Department Auditor Date 11.30.2023 Fund # & Dept of Request 503.182 Insurance Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: A budget extension of $1,713,813 for 503.182 for insurance premium for 2024 that will be paid in 2023. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 1,713,813 Total Purchase Expense Additional Revenue 1,7130813 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Insurance 503.182.00.0000.348000000 PREMIUM REVENUE 1,713,813 1,713,813 Fund Name Expense code/s Account Description Amount Insurance 503.182.00.0000.519004600 INSURANCE PREMIUM 11713,813 1,713,813 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash - Expense Bdgt (w/amendments) _ Expense Ext. Requested - Budget Hearing: Required Revenue Bdgt (w/amendments) - Resolution Required: N/A Revenue Ext. Requested (excl 308) - Estimated Ending Cash - Reviewed By: FINANCIAL REQUEST Requestor Melissa McKnight Requestor's Department Audit or Date 11/30/2023 Fund # & Dept of Request 001.106 & 139 Capital Asset Approval Yes Budget Extension Yes Establish/Close Fund Cash Transfer Description/Notes: This is for the Treasurer portion of the PACS software contract that was signed in December 2021. This is the remainder amount plus tax that was not budgeted by the Treasurer for his part of the software CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description PACS Software that was approv Additional Expense 220,000 Total Purchase Expense 853,650 Additional Revenue Less: Existing Approval 685,040 Additional Cash Requirement Additional Funding Source 220,000 Additional Approval Required 168,610 Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount REET ADMIN 139.001.00.0000.308000000 Beginning Fund Balance 100,000 Treasurer 001.000.00.0000.308000000 Beginning Fund Balance 120,000 220,000 Fund Name Expense code/s Account Description Amount REET ADMIN 139.001.00.9106.594146000 Capital Outlay 100,000 Treasurer 001.106.00.0000.594146000 Capital Outlay 120,000 .220..000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer) FUND CASH SUMMARY Notes: - Beginning Cash .: Expense Bdgt (w/amendments) Expense Ext. Requested - Budget Hearing: Required Revenue Bdgt (w/amendments) - Resolution Required: N/A Revenue Ext. Requested (excl 308) Estimated Ending Cash - Reviewed By: