HomeMy WebLinkAbout*Other - Auditors (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:AUCIItOi
REQUEST SUBMITTED BY:
CONTACT PERSON ATTENDING ROUNDTABLE:MICi12I8 Jaderlund
CONFIDENTIAL INFORMATION: ❑YES ONO
DATE: 11/28/2023
PHONE:
❑Agreement / Contract
❑AP Vouchers
❑Appointment / Reappointment
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑Computer Related
❑County Code
❑Emergency Purchase
❑ Facilities Related
❑ Financial
❑ Funds
❑Invoices / Purchase Orders
❑Grants — Fed/State/County
01 -eases
❑Minutes
❑Ordinances
El Out of State Travel
❑ Policies
❑ Proclamations
❑ Request for Purchase
El Recommendation
❑Professional Sery/Consultant
❑Support Letter
❑Tax Levies
❑Thank You's
❑Tax Title Property
Authorization of Canvassing Board Representatives
DATE OF ACTION: t;?3
APPROVE: DENIED ABSTAIN
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DEFERRED OR CONTINUED TO:
❑ABPA Related
❑ Budget
❑ Employee Rel.
❑ Hearing
❑MOA/ MOU
❑ Petty Cash
El Resolution
❑Surplus Req.
❑WSLCB
AUTHORIZATION OF CANVASSING BOARD REPRESENTATIVES
AUDITOR'S STAFF
WE the Grant County Canvassing Board, acting under authority given in RCW 29A.60,
WAC 434-262-015, do hereby authorize the following persons:
Robin Rutty Kaylyn Orozco Aleanah Lopez
to act as our representatives. Their duties shall include issuing vote by mail ballots,
mailing vote by mail ballots, inventory of vote by mail ballots, securing vote by mail
ballots to be issued; and vote by mail ballots that have been voted and returned; examine
the postmark, receipt mark, date of oath and statement on the outer envelope containing
the vote by mail ballots; and -to verify that the voter's signature thereon is the same as that
on the original application. This may be done prior to Election Day. The same
representatives will also make the determinations on the problems concerning the
correctness of the questioned ballots, i.e., proper voter registration, proper address, proper
precinct and whether or not the ballot should be submitted to the Canvassing Board for
further action. The Canvassing Board shall decide all unresolved issues concerning
questioned ballots.
Further, the same representatives, according to Canvassing Board Policy and Procedures,
Section 4; & Section 5.b, will duplicate the unreadable ballots. This procedure will be
advertised in a legal paper for the general public and the chairs of the major political
parties will also be notified of the exact time and place that the duplications will be done.
The same representatives will conduct the auditing functions of the election records,
(ballot control record, transport carrier log, audit report, etc.) after each election. Such
auditing functions will contribute to the final certification of the election.
Karrie Stockton
Temporary Help: Sally Goodwin
This representative(s) will be handling the ballots through the mail room process. This
delegation of authority shall be in effect for all the functions for the Special Election, to
be held February 13, 2024. Further, the Canvassing Board acknowledges that from time
to time the individuals designated as its representatives will change as staff changes occur
in the Auditor's Office, requiring additions to and/or deletions from the list of individuals
listed above.
DATED his_ day of November, 2023
G T COUN Y AUDITOR
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CHAR .ARD OF COMMISSIONERS
PROSECUTING ATTORNEY
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