HomeMy WebLinkAboutAgreements/Contracts - AuditorsGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Auditor
REQUEST SUBMITTED BY:Michele Jaderlund
CONTACT PERSON ATTENDING ROUNDTABLE..Michele
CONFIDENTIAL INFORMATION: RYES ONO
E]Agreement / Contract
El Bids / RFPs / Quotes Award
ElComputer Related
El Facilities Related
❑ Invoices / Purchase Orders
❑Minutes
El Policies
1:1 Recommendation
7Tax Levies
FIAP Vouchers
DBid Opening Scheduled
ElCounty Code
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70rdinances
7 Proclamations
ElProfessional Serv/Consultant
E]Thank You's
DATE: 11/22/2023
PHONE:
ElAppointment / Reappointment
M Boards / Committees
El Emergency Purchase
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E]Leases
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® Request for Purchase
OSupport Letter
E]Tax Title Property
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F-1 Budget
0 Employee Rel.
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EIMOA / MOU
El Petty Cash
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ElSurplus Req.
EIWSLCB
Reqeust to approve sole source purchase of Just Appraised Software in the amount of
This is included in the Auditors O&M Budget 2024.
DATE OF ACTION: #1,:W-12,3
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
DEFERRED OR CONTINUED TO:
GRANT COUNTY
AUDITORS OFFIC
P.O., BOX 37
EPHRATA, WA 98823
November 21
Board of Commissioners
PO Box 37
Ephrata,, WA 98823
Re: Just Appraised Software
Dear Commissioners.,
Grant County Auditor and Assessor's Departments have been looking for software oftwar that
can provide us with workflow management for indexing recorded documents that can
cross over to ownership in the Assessor's off ice from, recording. Just Appraised is
.1
currently the only source we can find that works for both departments. The Auditors'
IN
office has approximately 244 thousand old documents that need to be indexed and
verified. The process forthese documents is one employee must 'index then the other
employee must verify. With this software it automatically indexes documents leaving
both employees to verify them. This software can help process daily work. when we only
0 6'.
have one''employee 1 n- recording due to -vacation or i1l.ness.
Currently Benton County, Sk , it, ftware. Chelan, Spokane,
ag and Island County have thisso
and Grays Harbor are in the process of implementation, none have had to process an
RFP for this software,
Per Policy 1601.26: Sole Source Contracting we are asking you to approve this software.
I have 'included the implementation fees of $6,200 and backlog processing fee. of
$x.2,500 in the Auditor's O&M budget for 2024. Licens"ing fees for both departments are
waived ived until 202.5.
Thank youfor y. r attention to this matter,
yo r attention I
Michele Jad. rlund
Grant County Auditor
Melissa McKnight
Grant County Assessor
K23-274
JUST APPRAISED
SAAS SERVICES AGREEMENT
This SaaS Services Agreement ("Agreement") is entered into effective as of January 1, 2024 (the "Effective Date") between Just
Appraised Inc., with a place of business at 2261 Market Street #4074, San Francisco CA, 94114 ("Company"), and the undersigned
Customer ("Customer").
BACKGROUND
A. Company provides one or more software -as -a -service applications designed to facilitate document processing (collectively,
the "Platform").
B. Company also provides support and maintenance services related to its platform, and may offer consulting, implementation
and other professional services.
C. Customer wishes to utilize the Platform and related services as provided herein.
NOW, THEREFORE, in consideration of the mutual promises contained herein and for other good and valuable consideration, the
Parties hereto agree as follows:
1. PLATFORM ACCESS
1.1 Subject to the terms and conditions of this Agreement,
Company hereby grants Customer and its Users a non-exclusive,
non -transferable (except for permitted assignments under Section
9) right, during the Term (as defined below), to access and use
the Platform solely for Customer's internal business purposes in
accordance with the applicable Order Form. As used herein,
"fir" means an employee, representative, consultant, contractor
or agent of Customer who is authorized to use the Platform and
has been supplied a user identification and password by
Customer (or by Company at Customer's request).
1.2 As used herein, "Order Form" means a quote, order
form in substantially the form attached as Exhibit A, or other
ordering document detailing the Customer's access to the
Platform and any associated fees therefor and any
transaction -specific terms and conditions. Upon mutual
execution (or, in the case of quotes, confirmation and placement
of the order by Customer), Order Form(s) will be governed by
the terms and conditions hereof and are deemed incorporated
herein by this reference. If the parties agree, an Order Form may
be used in connection with, or in lieu of, an SOW (as defined
below).
1.3 As part of the registration process, Customer will
identify an administrative user name and password for
Customer's Company account. Company reserves the right to
refuse registration of, or cancel passwords it deems
inappropriate. Customer may only allow that number of Users as
is specified in the applicable Order Forms(s) to use the Platform
at any one time. Customer acknowledges that Company may
include in its Platform functionality to track the number of active
Users and to disallow use by more than the authorized number of
Users. Customer is responsible for all activities that occur under
Customer's User accounts. Customer shall use commercially
reasonable efforts to prevent unauthorized access to, or use of,
the Platform, and shall promptly notify Company of any known
unauthorized use. Customer will ensure that (a) all Users given
access to the Platform have the right to access the information
and Customer Data made accessible to them by Customer
through the Platform and (b) any User granting Company access
to any Customer Data has the right and authority to grant such
access.
2. SUPPORT AND PROFESSIONAL SERVICES
2.1 Subject to the terms hereof, Company will provide
Customer with reasonable technical support services in
accordance with the Company's standard practice.
2.2 In connection with Customer's use of the Platform,
Company and Customer may agree in an Order Form and/or a
separate mutually executed Statement of Work (an "S_") upon
training, implementation, consulting or other professional
services to be performed by Company (collectively the
"Professional Services"). Customer agrees to provide Company
with any required Customer materials needed for Company to
perform the Professional Services, and hereby grants Company a
royalty -free, non-exclusive, worldwide license to use such
materials for the sole purpose of enabling Company to perform
the Professional Services. Company will use commercially
reasonable efforts to meet any schedules set forth in an SOW or
Order Form, and Customer agrees to cooperate in good faith to
allow Company to achieve completion of such Professional
Services in a timely and professional manner. If achievement of
any particular milestone is dependent upon performance of tasks
by Customer or by a third party outside of Company's control,
any projected dates for accomplishing such milestones will be
approximately adjusted to reflect any changes in such tasks.
Company retains all right, title and interest in and to (i) anything
it uses or develops in connection with performing Professional
Services for Customer, including, among other things, software,
tools, specifications, ideas, concepts, inventions, processes,
techniques, and know-how and (ii) anything it delivers to
Customer during the course of performing Professional Services
(collectively, "Deliverables") ((i) and (ii) being collectively
referred to herein as the "Professional Services IP"), unless
otherwise specified in the applicable Order Form or SOW.
Company hereby grants to Customer and its Users, a
non-exclusive, non -transferable (except for permitted
assignments under Section 9), worldwide, royalty -free,
limited -term license to use the Deliverables during the Term
solely in conjunction with Customer's use of the Platform.
Customer may not copy, modify, or otherwise create derivative
works of any Deliverables without Company's prior written
consent in each case.
3. RESTRICTIONS AND RESPONSIBILITIES
3.1 Customer and its Users will not, directly or indirectly,
(i) reverse engineer, decompile, disassemble or otherwise attempt
to discover the source code, object code or underlying structure,
ideas, know-how or algorithms relevant to the Platform or any
software, documentation or data related to the Platform
("Software"); (ii) modify, copy, translate, or create derivative
works based on the Platform or any Software (except to the
extent expressly permitted by Company or authorized within the
Platform); (iii) rent, lease, lend, sell, sublicense, assign,
distribute, publish, transfer, or otherwise make the Platform
available to any third party, except for Users; (iv) use the
Platform to send spam or unsolicited messages, collect data
regarding others without their consent, transmit unlawful,
immoral, libelous, tortuous, infringing, defamatory, threatening,
vulgar or obscene material or material harmful to minors,
transmit viruses or other harmful computer code; (v) attempt to
interfere with or disrupt the performance of the Platform or the
data contained therein; (vi) attempt to gain unauthorized access
to the Platform or networks related to the Platform; (vii)
interfere with another's use of the Platform; (viii) create "links"
to or from the Platform, or "frame" or "mirror" any of
Company's content; (ix) use the Platform in any manner or for
any purpose that is unlawful under applicable laws; (x) access
the Platform to build a competitive, service, reproduce features of
the Platform, or resell the Platform; or (xi) remove any
proprietary notices or labels from the Company IP (as defined
below).
3.2 Further, Customer may not remove or export from the
United States or allow the export or re-export of the Platform,
Software or anything related thereto, or any direct product
thereof in violation of any restrictions, laws or regulations of the
United States Department of Commerce, the United States
Department of Treasury Office of Foreign Assets Control, or any
other United States or foreign agency or authority. As defined in
FAR section 2.101, the Software and documentation are
"commercial items" and according to DFAR section
252.2277014(a)(1) and (5) are deemed to be "commercial
computer software" and "commercial computer software
documentation." Consistent with DFAR section 227.7202 and
FAR section 12.212, any use modification, reproduction, release,
performance, display, or disclosure of such commercial software
or commercial software documentation by the U.S. Government
will be governed solely by the terms of this Agreement and will
be prohibited except to the extent expressly permitted by the
terms of this Agreement
3.3 Customer represents, covenants, and warrants that
Customer will use the Platform only in compliance with
Company's standard published policies then in effect (the
"Policy ') and all applicable laws and regulations. Customer
hereby agrees to indemnify and hold harmless Company against
any damages, losses, liabilities, settlements and expenses
(including without limitation costs and attorneys' fees) in
connection with any claim or action that arises from an alleged
violation of the foregoing or otherwise from Customer's use of
Platform. Although Company has no obligation to monitor
Customer's use of the Platform, Company may do so and may
prohibit any use of the Platform it believes may be (or alleged to
be) in violation of the foregoing.
3.4 Customer shall be responsible for obtaining and
maintaining any equipment and ancillary services needed to
connect to, access or otherwise use the Platform, including,
without limitation, modems, hardware, servers, software,
operating systems, networking, web servers and the like
(collectively, "Equipment"). Customer shall also be responsible
for maintaining the security of the Equipment, Customer
account, passwords (including but not limited to administrative
and user passwords) and files, and for all uses of Customer
account or the Equipment with or without Customer's knowledge
or consent.
4. CONFIDENTIALITY; PROPRIETARY RIGHTS
4.1 Each party (the "Receiving P�a ') understands that the
other party (the "Disclosing Party") has disclosed or may
disclose business, technical or financial information relating to
the Disclosing Party's business (hereinafter referred to as
"Proprietary Information" of the Disclosing Party). The
Receiving Party agrees: (i) to take reasonable precautions to
protect such Proprietary Information, and (ii) not to use (except
in performance of the Platform or as otherwise permitted herein)
or divulge to any third person any such Proprietary Information.
The Disclosing Party agrees that the foregoing shall not apply
with respect to any information after five (5) years following the
disclosure thereof or any information that the Receiving Party
can document (a) is or becomes generally available to the public,
or (b) was in its possession or known by it prior to receipt from
the Disclosing Party, or (c) was rightfully disclosed to it without
restriction by a third party, or (d) was independently developed
without use of any Proprietary Information of the Disclosing
Party or (e) is required to be disclosed by law.
4.2 During the Term, Customer will provide, or otherwise
make available, to Company the Customer Data. As used herein,
"Customer Data" means all data and other information that is
provided to Company through Customer's use of the Platform or
is otherwise made available to Company by Customer (or at the
direction of Customer). Customer Data may be provided or made
available to Company directly by Customer or indirectly by
authorizing Customer's third -party vendors to provide such
Customer Data to Company. Customer hereby grants to
Company a non-exclusive, non -transferable, non-sublicenseable,
royalty -free, paid-up, revocable, perpetual license to use, copy,
execute, reproduce, display, perform, disclose, distribute and
prepare derivative works of the Customer Data for the purposes
of (i) providing the Platform and Professional Services to
Customer, and (ii) to improve and develop the Platform,
Professional - Services and Company's other products and
services. Customer represents and warrants that it has all
necessary rights, consents, approvals and authorizations to
collect, process, disclose, license, use and give Company access
to the Customer Data as contemplated by this Agreement.
4.3 Company shall own and retain all right, title and interest
in and to (a) the Platform and Software, all improvements,
enhancements, derivative works, or modifications thereto, (b) all
Professional Services IP, (c) any data that is based on or derived
from the Customer Data (including derivative works of the
Customer Data), and (d) all intellectual property rights related to
any of the foregoing (collectively, the "Company IP").
4.4 Notwithstanding anything to the contrary, the Company
shall have the right to collect and analyze data and other
information relating to the provision, use and performance of
various aspects of the Platform and Professional Services
rendered to Customer and related systems and technologies
(including, Customer Data and data derived therefrom), and
Company will be free (during and after the Term as applicable)
to use and disclose such information and data (a) to improve and
enhance the Platform, and (b) for other development,
improvement, diagnostic and corrective purposes in connection
with providing the Platform and other Company offerings to
Customer and to third parties.
4.5 During the Term, Customer may provide Company with
feedback concerning the Platform and/or Professional Services,
or Customer may provide Company with other comments and
suggestions for new products, features, or improvements
(collectively, "). Customer acknowledges that
Company will own all right, title, and interest in and to the
Feedback, and Customer hereby irrevocably transfers and assigns
to Company all of its right, title and interest in such Feedback,
including all intellectual property rights therein. At Company's
request and expense, Customer agrees to execute documents or
take such further actions as Company may reasonably request to
help Company acquire, perfect, and maintain its rights in the
Feedback. All Feedback provided by Customer to Company
shall be provided on an "as is" basis with no warranty. For the
sake of clarity, Customer is not obligated to provide Company
with any Feedback under this Agreement.
5. PAYMENT OF FEES
5.1 Customer will pay Company the then applicable fees
described in the Order Form(s) and SOW(s) for the Platform and
Professional Services in accordance with the terms therein (the
"Fees"). License Fees (as defined in the applicable Order Form)
will be invoiced annually promptly following the start of the
Initial Term (as defined in the applicable Order Form) and each
annual anniversary thereof, and such invoices will be paid in
accordance with Section 5.2 below. Unless an Order Form of
SOW provides otherwise, any initial Implementation Fees,
Training Fees and/or Integration Fees (collectively, "Professional
Services Fees") specified in the Order Form or an SOW will be
invoiced promptly following the Effective Date of the applicable
Order Form and/or SOW and will be paid in accordance with
Section 5.2 below. Any subsequent Professional Services Fees
will be invoiced and paid in accordance with the applicable
Order Form and/or SOW If Customer's use of the Platform
exceeds the Service Capacity set forth on the Order Form or
otherwise requires the payment of additional fees (per the terms
of this Agreement), Customer shall be billed for such usage and
Customer agrees to pay the additional fees in the manner
provided herein. Company reserves the right to change the Fees
or applicable charges and to institute new charges and Fees at the
end of the Initial Term (as defined in the applicable Order Form)
or thencurrent Renewal Term (as defined in the applicable Order
Form), upon thirty (3 0) days prior notice to Customer (which
may be sent by email), provided that such increases shall not
exceed any limitations on increases specified in the Order Form.
If Customer believes that Company has billed Customer
incorrectly, Customer must contact Company no later than
60 days after the closing date on the first billing statement in
which the error or problem appeared, in order to receive an
adjustment or credit. Inquiries should be directed to Company's
customer support department.
5.2 Full payment for invoices issued in any given month
must be received by Company thirty (30) days after the mailing
date of the invoice. Unpaid amounts are subject to a finance
charge of 1.5% per month on any outstanding balance, or the
maximum permitted by law, whichever is lower, plus all
expenses of collection and may result in immediate termination
of Service. Customer shall be responsible for all taxes associated
with Platform other than U.S. taxes based on Company's net
income.
6. TERM AND TERMINATION
6.1 The term of this Agreement will begin on the Effective
Date and, unless terminated earlier as provided herein, will
continue in effect for so long as there is an Order Form or SOW
outstanding (the "T_"). Each Order Form (including
Customer's obligation to pay the applicable License Fees) will
automatically renew as set forth therein. Neither SOWs nor
those portions of Order Forms that Customer uses to order
Professional Services will automatically renew.
6.2 In addition to any other remedies it may have, either
party may also terminate this Agreement (or an Order Form or
SOW) with written notice (or without notice in the case of
nonpayment) if the other party materially breaches any of the
terms or conditions of this Agreement (or an Order Form or
SOW) and does not cure such breach within thirty (30) days of
receiving written notice of such breach from the other party.
Customer will pay in full for the Platform up to and including the
last day on which the Platform is provided.
6.3 Sections 4, 5, 6.3 and 7-9 will survive expiration or
termination of this Agreement for any reason.
7. WARRANTY AND DISCLAIMER
Company shall use reasonable efforts consistent with
prevailing industry standards to maintain the Platform in a
manner which minimizes errors and interruptions in the Platform
and shall perform the Professional Services in a professional and
workmanlike manner. The Platform may be temporarily
unavailable for scheduled maintenance or for unscheduled
emergency maintenance, either by Company or by third -party
providers, or because of other causes beyond Company's
reasonable control, but Company shall use reasonable efforts to
provide advance notice in writing or by e-mail of any scheduled
service disruption. HOWEVER, COMPANY DOES NOT
WARRANT THAT THE PLATFORM WILL BE
UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE
ANY WARRANTY AS TO THE RESULTS THAT MAY BE
OBTAINED FROM USE OF THE PLATFORM. EXCEPT AS
EXPRESSLY SET FORTH IN THIS SECTION, THE
PLATFORM AND PROFESSIONAL SERVICES ARE
PROVIDED "AS IS" AND COMPANY DISCLAIMS ALL
WARRANTIES, EXPRESS OR M'LIED, INCLUDING, BUT
NOT LIMITED TO, IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE AND NON -INFRINGEMENT.
8. LIMITATION OF LIABILITY
NOTWITHSTANDING ANYTHING TO THE
CONTRARY, EXCEPT FOR BODILY INJURY OF A
PERSON, COMPANY AND ITS SUPPLIERS (INCLUDING
BUT NOT LIMITED TO ALL EQUIPMENT AND
TECHNOLOGY SUPPLIERS), OFFICERS, AFFILIATES,
REPRESENTATIVES, CONTRACTORS AND EMPLOYEES
SHALL NOT BE RESPONSIBLE OR LIABLE WITH
RESPECT TO ANY SUBJECT MATTER OF THIS
AGREEMENT OR TERMS AND CONDITIONS RELATED
THERETO UNDER ANY CONTRACT, NEGLIGENCE,
STRICT LIABILITY OR OTHER THEORY: (A) FOR ERROR
OR INTERRUPTION OF USE OR FOR LOSS OR
INACCURACY OR CORRUPTION OF DATA OR COST OF
PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR
TECHNOLOGY OR LOSS OF BUSINESS; (B) FOR ANY
INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR
CONSEQUENTIAL DAMAGES; (C) FOR ANY MATTER
BEYOND COMPANY'S REASONABLE CONTROL; OR (D)
FOR ANY AMOUNTS THAT, TOGETHER WITH AMOUNTS
ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE
FEES PAID BY CUSTOMER TO COMPANY FOR THE
PLATFORM UNDER THIS AGREEMENT IN THE 12
MONTHS PRIOR TO THE ACT THAT GAVE RISE TO THE
LIABILITY, IN EACH CASE, WHETHER OR NOT
COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES.
9. MISCELLANEOUS
If any provision of this Agreement is found to be
unenforceable or invalid, that provision will be limited or
eliminated to the minimum extent necessary so that this
Agreement will otherwise remain in full force and effect and
enforceable. This Agreement is not assignable, transferable or
sublicensable by Customer except with Company's prior written
consent. Company may transfer and assign any of its rights and
obligations under this Agreement without consent. This
Agreement is the complete and exclusive statement of the mutual
understanding of the parties and supersedes and cancels all
previous written and oral agreements, communications and other
understandings relating to the subject matter of this Agreement,
and that all waivers and modifications must be in a writing
signed by both parties, except as otherwise provided herein. No
agency, partnership, joint venture, or employment is created as a
result of this Agreement and Customer does not have any
authority of any kind to bind Company in any respect
whatsoever. In any action or proceeding to enforce rights under
this Agreement, the prevailing party will be entitled to recover
costs and attorneys' fees. All notices under this Agreement will
be in writing and will be deemed to have been duly given when
received, if personally delivered; when receipt is electronically
confirmed, if transmitted by facsimile or e-mail; the day after it
is sent, if sent for next day delivery by recognized overnight
delivery service; and upon receipt, if sent by certified or
registered mail, return receipt requested. This Agreement shall
be governed by the laws of the State of Washington without
regard to its conflict of laws provisions. Customer agrees to
reasonably cooperate with Company to serve as a reference
account upon request. Company shall have the right to display
Customer's name and logo on Company's website(s). In the
event of a conflict between this Agreement and any Order Form
or SOW, the Order Form or SOW will supersede. There shall be
no force or effect to any different terms of any related purchase
order or similar form even if signed by the parties after the date
hereof.
[.REMAINDER OF PAGE INTENTIONALLY LEFT BLANK)
IN WITNESS WHEREOF, authorized representatives of the undersigned have executed this Agreement
effective as of the Effective Date.
JUST APPRAISED INC. CUSTOMER: GRANT COUNTY AUDITOR
Y Y
' rl� 2 scr .40 1 �49
Name: Name:
Title: Title:
EXHIBIT A
JUST APPRAISED
SAAS SERVICES ORDER FORM (AUTOINDEXING)
This Order Form is effective as of January 1, 2024 (the "_Order Form Effective Date") and is governed by the terms
and conditions of the SaaS Services Agreement entered into by Just Appraised Inc. and the undersigned customer on
January 1, 2024 (the " Agreement '). By signing this Order Form, Customer expressly agrees to be bound by the
terms of conditions of the Agreement, which are incorporated herein by reference. Capitalized terms used herein but
not defined herein shall have the meanings ascribed to them in the Agreement. If there is an inconsistency or conflict
between the terms of the Agreement and the terms of this Order Form, the terms of this Order Form shall govern.
Customer: Grant County Auditor
Contact: Michele Jaderlund
Address: 35 C St NW #201 Ephrata, WA 98823
Phone: +1509-754-2011 ext. 2733
E -Mail: mjaderlund@grantcountywa.gov
Pilot Fee: $0
Pilot Term: January 1, 2024 through December 31,
License Fees: $35,100 per year for the Initial Term (the
2024.
"License Fee"), to be invoiced in a single lump sum at the
Initial Term: January 1, 2025 through December 31,
beginning of Initial Term and any subsequent Renewal Terms,
2025. The Initial Term will automatically renew on an
and paid in accordance with Section 5.2 of the Agreement.
annual basis for one-year terms (each a "Renewal
After the Initial Term, Company may increase the License Fee
Term") unless either party elects not to renew by
in accordance with Section 5.1 of the Agreement.
giving the other party written notice at least sixty (60)
days prior to the end of the Initial Term or then -current
Implementation Fees: $6,200
Renewal Term, as applicable.
Backlog Processing Fee: $12,500 to process approximately
244,000 backlog documents
Professional Services Fees to be invoiced in a single lump sum
on the Order Form Effective Date and paid in accordance with
Section 5.2 of the Agreement.
Service Capacity will not exceed 25,000 documents per year.
JUST APPRAISED INC. CUSTOMER: GRANT COUNTY AUDITOR
By: _
Name:
Title:
Date:
By:
Name:
Title:
Date:
JUST APPRAISED
SAAS SERVICES ORDER FORM (DEEDS)
This Order Form is effective as of January 1, 2024 (the "Order Form Effective Date") and is governed by the terms
and conditions of the SaaS Services Agreement entered into by Just Appraised Inc. and the undersigned customer on
January 1, 2024 (the "Agreement"). By signing this Order Form, Customer expressly agrees to be bound by the
terms of conditions of the Agreement, which are incorporated herein by reference. Capitalized terms used herein but
not defined herein shall have the meanings ascribed to them in the Agreement. If there is an inconsistency or conflict
between the terms of the Agreement and the terms of this Order Form, the terms of this Order Form shall govern.
Customer: Grant County Assessor
Contact: Melissa McKnight
Address: 35 C St NW #107 Ephrata, WA 98823
Phone: +1509-754-2011 ext. 2610
E -Mail: mrm@grantcountywa.gov
Pilot Fee: $0
Pilot Term: January 1, 2024 through December 31,
License Fees:22�320 per year for the Initial Term the
$
2024.
"License Fee"), to be invoiced in a single lump sum at the
Initial Term: January 1, 2025 through December 31,
beginning of Initial Term and any subsequent Renewal Terms,
2025. The Initial Term will automatically renew on an
and paid in accordance with Section 5.2 of the Agreement.
annual basis for one-year terms (each a "Renewal
After. the Initial Term, Company may increase the License Fee
T�") unless either party elects not to renew by
in accordance with Section 5.1 of the . A reement
Agreement.
giving the other party written notice at least sixty (60)
days prior to the end of the Initial Term or then -current
Implementation Fees: $5,000
Renewal Term, as applicable.
Professional Services Fees to be invoiced in a single lump sum
on the Order Form Effective Date and paid in accordance with
Section 5.2 of the Agreement.
Service Capacity will not exceed 3,000 documents per year
JUST APPRAISED INC. CUSTOMER: GRANT COUNTY ASSESSOR
By:
Name:
Title:
Date:
By: ti�A==2�� 2:22
Name: lc__111� _s
Title: C'fes
Date: �/'
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
RESOLUTION AUTHORIZING A SOLE
SOURCE PURCHASE FROM JUST
APPRAISED SOFTWARE., TO
PURCHASE SOFTWARE FOR THE
PURPOSE OF WORKFLOW
MANAGEMENT AND INDEXING
RECORDS
RESOLUTION No. 23- -CC
WHEREAS, R.C.W. 39.04.280 provides for the exemption from the competitive bidding
requirements; and,
WHEREAS, competitive bidding requirements may be waived by the governing body of
the municipality for purchases that are clearly and legitimately limited to a single source supply
and purchases involving special facilities and market conditions; and,
WHEREAS, it has come to the attention of the Board that a request for sole source
purchase of software from Just Appraised Software, for the purpose of workflow management and
indexing records; and, .
WHEREAS, Just Appraised Software, possesses the unique and singularly available
capability to meet the requirements of the Grant County Fairground.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Grant County
Commissioners that the bidding requirements be, and hereby are, waived pursuant to R.C.W.
39.04.280 and that Just Appraised Software, be, and hereby is, authorized as the sole source vendor
for this sole source purchase of demographic tracking software.
Done this day of 2023.
/ ,e-- , 2023.
BOARD OF COUNTY
COMMISSIONERS
Yea Nay Abstain GRANT COUNTY, WASHINGTON
0?( El El
Rob e ,Chair
ATTEST:
*Barbara J. VZ
z/ Z
of thend
El F-1 Cindy CaMer, Vice -Chair
1:1 F� Danny E//Stone, Member
N:\StafflBLutz\Resolutions\Auditors Office Sole Source Purchase Just Appraised Software 11282023.docx