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HomeMy WebLinkAboutAgreements/Contracts - Facilities & Maintenance (002)I GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Fac, Sc MalClt REQUEST SUBMITTED BY: Kevin Schmidt . Kevin Schmidt CONTACT PERSON ATTENDING ROUNDTABLE. CONFIDENTIAL INFORMATION: EIYES A N 0 DATE- 1 0/26/23 PHONE: 3272 software for the amount of $15,349.44 (incl tax) per year. 2 year contract. This was budgeted for 2023 D2: M 1 FRAgreement /Contract EIAP Vouchers ElAppointment / Reappointment ❑ARPA Related El Bids / RFPs /Quotes Award OBid Opening Scheduled El Boards /Committees F-1 Budget OComputer Related OCounty Code ElEmergency Purchase EJEmployee Rel. El Facilities Related El Financial El Funds El Hearing F Invoices /Purchase Orders El Grants —Fed/State/County 7 Leases EIMOA / MOU FMinutes 00rdinances D Out of State Travel R Petty Cash El Policies F1 Proclamations El Request for Purchase F1 Resolution 1:1 Recommendation El Professional Serv/Consultant ElSupport Letter E]Surplus Req. F]Tax Levies ElThank You's L]Tax Title Property E1WSLCB Contract with Limble CMMS and request to purchase computerized maint software for the amount of $15,349.44 (incl tax) per year. 2 year contract. This was budgeted for 2023 D2: M 1 Grant County Facilities & Maintenance POBox 37 Ephrata WA 98823 (509) 754-2011 Ext -3272 Board of County Commissioners October 24, 2023 Re: Request to Proceed agreement with Limble CMMS Dear BOCC, The maintenance personnel depend on having a reliable and user-friendly Computerized Maintenance Management System (CMMS) to track, schedule, and prioritize work orders and use it to house asset information and maintenance programs. such as preventative and predictive maintenance activities. The current CMMS, Asset Essentials, has not performed as promised. The maintenance staff have had issues using the mobile app to input information on work orders and assets. There are problems generating reports due to the complexity of navigating the software, and the over speed of the software is very slow. These are but a few of the issues. We tried working with Brightly but did not see the results we hoped to achieve. We started exploring other CMMS options. Cory Woodiwiss, Tom Gaines, and I were involved and reviewed online reviews of many suppliers and informally interviewed a narrowed -down list, including FMX, Job Logic, GoGov, Limble, and Simpro. Limble provided a trial so we could see how their software performed. Its overall use was much more user-friendly, and the mobile app was responsive, easily navigable, and contained custom dashboards for the staff to find work orders and requests quickly. Limble also has accessible reports to track time to bill departments for maintenance services and separate work locations (Public Works, Fairgrounds, Renew, Courthouse, Sheriff) for easier tracking. Pricing for the Limble's Premium Plus Package, .tet including taxes, is $15,349.44 Our current provider is $28,060.30. Ks Therefore, I am asking the Board for approval to contract for two years with Limble CMMS. The software will be funded with the 3506 GCTS software maintenance budget, where we will not renew asset essentials and save $12,710.86 per year over the current cost. Thank you for your consideration in this matter. Sincerely, Kevin Schmidt Facilities and Maintenance Manager Grant County, Washington Kevin Schmidt Manager Facilities and Maintenance Kschmidt@grantcountywa.gov "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment" AM tL Ldmble Solutions, Inc. 3290 West Mayflower Ave. Lehi, UT 84043 United States of America Cameron Forte cameron.forte@limblecmms.com Initial Term 24 months Initial Term Period October 31,2023—October 30, 2025 Payment Terms Net 30 Pffl=:aloi m Im K23-256 Order Form #1692 Prepared For A Grant County Grant County (Kevin Schmidt) Manager, Facilities & Maintenance kschm'idt@grantcountywa.gov IR84' Shipping Info 264 Division Avenue West Ephrata IWA 98823 USA Proposal Expiration Date October 31, 2023 PO Number --------------------- * ID 0 Product Quantity Price per Unit Price per Month Price per Year First Year Subtotal for Subscription $142160.00 Subscription F i rst Yea r Tota 1 $149160.00 General Terms Terms of Service The Terms of Service located at https://Iimblecmms.com/terms-of-service/ govern Limble's provision of, and Customer's use of, the products and services ordered by Customer under this Order Form. This Order Form together with the Terms of Service (collectively, the "Agreement") constitute a binding contract by and between Limble and Customer. In the event of any conflict between this Order Form and the Terms of Service, this Order Form will govern. Capitalized terms used, but not defined, in this Order Form have the meanings given them in the Terms of Service. At the end of the Initial Term, the Term and this Agreement will continue on a year-to-year basis until one Party gives notice of termination or non -renewal to the other Party at least 30 days before the beginning of the next renewal year. The prices stated above do not include sales tax or other applicable taxes. The final total to be paid by Customer, including any applicable taxes, will be reflected in the invoice. During the Term of the Agreement, Customer grants permission to Limble to identify Customer as a Limble customer using Customer's name or logo in any marketing, sales, public relations, or financial materials. Signatures Agreed to and accepted by the entity listed below ("Customer") and Li m ble Solutions, Inc. (" Limble"): Grant County Limble Solutions, Inc. V: Your Signature Name: Caleb Frischknecht Title: General Counsel _......................................... Email: caleb.frischknecht@limblecmms.com ------------------- w w Signed Date: ----------------------------------------------- igned by: Powered by: REV'441PS Send deals today.