HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
DRAFT MEETING AGENDA
Week of October 9 —October 15, 2023
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings are in person with a WEBEX Conference Call/Video option available.
(info below)
MONDAY, OCTOBER 9, 2023
Event address for htt s: rantcowa.webex.com rantcowa '. h?MTID=m754eb8777dOd961a171ab126f646aO64
attendees:
Event number: 2496 474 9819
Event password: BOCC-OCT09
Video Address: 24964749819@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference: To receive a callback, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388 (password 26220628)
Show all global call-in numbers
Access code: 2496 474 9819
8:00 a.m. — 8:30 a.m. R Jones w/ City of Ephrata - Landfill Discussion
8:30 a.m. — 9:00 a.m. Superior Court Update
9:00 a.m. — 9:15 a.m. Central Services Weekly Update
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• RCW 84.52.025 for cash balances
� Laserfiche Training Opportunity —April 2024
10:30 a.m. —11:00 a.m. R Jones w/ A Cooley -Cannabis Meeting
11:00 a.m. —11:30 a.m. D Hooper, Grant PUD Update
11:30 a.m. —12:00 a.m. M McKnight, Assessor's Office Update
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
Page 2of6
Grant County Commissioners Agenda
Week of OCTOBER 9, 2023
1:00 p.m. — 2:00 p.m. Commissioners Roundtable — Misc. Discussion
• Review of Consent Agenda Items
• Commissioner District Updates
• E-mail Retention Policy
2:00 p.m. -3:30 p.m. K Eslinger, Human Resources Update
3:30 p.m. — 5:00 p.m. Justice Committee — Planning Session
TUESDAY. OCTOBER 10. 2023
Event address for
htt s: rantcowa.webex.com rantcowa '. h?MTID=m36f4eb583caee366a3867f36e93dfObO
attendees:
Event number:
2497 8114536
Event password:
BOCC-OCT10
Video Address:
24978114536@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a callback, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388 (password 26220628)
Show all ,global call-in numbers
Access code: 2497 8114536
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
9:00 a.m. — 9:50 a.m. Department Head Review
9:30 a.m. —11:00 a.m. R Jones, Out
10:00 a.m. - 11:00 a.m. J Short, WA State Department of Ecology — Water Banking Discussion
11:00 a.m. —12:00 p.m. T Gaines, Central Services Update
12:30 p.m. — 2:00 p.m. S Castro, Public Works Update
• Deck Repair, West Canal at George, $845,000, Bridge #426 CRP 23-12
• CRP 23-11 Cascade Valley Misc BST, Notification or Mistake
• CRP 23-03 Patton Blvd Signal Contract
• Request to purchase Sheriff's Vehicle
Page 3of6
Grant County Commissioners Agenda
Week of OCTOBER 9, 2023
2:00 p.m. — 3:00 p.m. Commissioners Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
• Approval of Agenda
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
• Commissioners Roundtable —Miscellaneous Discussion
• Consent Agenda — (Items 1 through 17) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as
recorded on a listing, and made available to the Board.
COMMISSIONER'S OFFICE
2. Approval of September 18, 2023, and September 25, 2023, Commissioners Minutes
3. Appointment letter for Melva Calloway to the North Central Regional Library Board of Trustee's
for a 7 -year term beginning January 1, 2024, through December 311 2030.
4. Five County Joint Resolution regarding the appointment of Trustee representing Grant County to
the North Central Regional Library Board of Trustees. Resolution appoints Melva Calloway for a'
seven-year term to begin January 1, 2023.
5. Reappointment letter for Nikolas Bergman to the Housing Authority of Grant County for another
five-year term beginning October 10, 2023, through October 9, 2028.
6. Washington State Department of Commerce Federal Interagency Agreement with Grant County
through the Homeless Assistance Unit Emergency Housing Fund (EHF) Grant No. 24-4619D-106
Sub Recipient Agreement with HopeSource. Term of the agreement is July 1, 2023, through June
30, 2024, in the amount of $320,571.00.
7. Reimbursement request from the City of Moses Lake on the Department of Commerce Emergency
Solutions Grant (ESG) No. 20-4613C-100, in the amount of $127,280.61 for July and August 2023
expenses.
CENTRAL SERVICES
8. Request for Director Tom Gaines to sign an order form that will allow the transition from "Safety
Center" to "In Case of Crisis.", with an increased yearly cost of $2,800.00, for a total of $13.,800.00.
Page 4 of 6
Grant County Commissioners Agenda
Week of OCTOBER 9, 2023
DISTRICT COURT
9. Held from the October 3, 2023, Consent Agenda: Request for District Court Administrator, Desiree
Ochocinksi, to DocuSign Interagency Agreement No. IAA24406 with the Washington State
Administrative Office of the Courts for the purpose of distributing funds for court interpreter and
language access services expenses of the courts. The term of the agreement is July 1, 2023,
through June 30, 2024, with a maximum reimbursement amount of $5,235.00.
FAIR[;Rn( mnq
10. Request to increase the previously approved $15,000.00 amount for sheep pens by $8,301.86 for
a new total of $23,301.86 to be paid to the Livestock Association.
11. Request to implement a 2024 rate schedule and updated changes for the Grant County Fair and
the Grant County Fairgrounds.
PURI_IC WnRKS
12. Resolution initiating County Road Project designated as CRP -23-12 for Bridge #426 deck repair at
the S Frontage Road NW — George Canal Crossing in the amount of $845,.000.00.
13. Request to purchase a Ford F-150 Pursuit Rated Responder Vehicle for the Sheriff's Office. This is a
replacement vehicle for #7098 that will be retired in 2024.
14. Execution of contracts with Colvico, Inc. for the Patton Boulevard & Loring Drive Signal Project
2023, in the amount of $54,200.00.
15. Resolution initiating County Road Projects and assigning CRP numbers as follows:
1
2
3
4
5
6
7
8
9
Annual
ROAD
TYPE OF WORK
COST ESTIMATE (THOUSANDS)
Const. Prog.
CRP
NAME /
ROAD
(Seez
=
Item No.
No.
BRIDGE
LOG
Code)
o
ENGINEERING CONSTRUCTION
NUMBER
NO.
M.P. TO M.P.
ROW
GRANT
LOCAL
CASCADE VALLEY MISC BST
41390
0.23
0.37
D
X
190
23-11
CALVERT RD NE
DAVIS RD NE
41582
0.00
0.19
D
X
KONISHI RD NE
41500
0.41
0.78
D
X
PETTIGREW RD NE
41380
0.25
0.36
D
X
REDMOND RD NE
41540
0.00
0.41
D
X
RENEW
16. Request to close all Renew Offices Friday, October 13, 2023, from 10 a.m. — 2 p.m. for an all -staff
meeting as well as training. Crisis teams will remain available during these times.
TECHNOLOGY SERVICES
17. Purchase Order No. 501 from TeamViewer (TIVIVWR) in the amount of $14,049.91 for the
Teamviewer renewal subscription.
Page 5of6
Grant County Commissioners Agenda
Week of OCTOBER 9, 2023
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
3:00 p.m. — 3:50 p.m. Department Head Review Discussion
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting
7:00 a.m. — 8:00 p.m. R Jones, Moses Lake City Council Meeting
WEDNESDAY. OCTOBER 11. 2023
10:00 a.m.-10:30 a.m.
D Stone, LEOFF-1 Disability Board
11:00 a.m. —11:30 a.m.
D Stone, PCC Rail Authority Executive Session
11:30 a.m. — 2:00 p.m.
HEARINGS EXAMINER
1:00 p.m. — 2:00 p.m.
D Stone, PCC Rail Authority Meeting
6:00 p.m. -8:00 p.m.
RJones and D Stone, Grant County Fair Volunteer Appreciation Dinner
6:00 p.m. — 7:30 p.m.
C Carter, Grant County Health Board Meeting
THURSDAY, OCTOBER 12, 2023
9:00 a.m. —12:00 p.m.
9:00 a.m. —10:00 a.m.
11:00 a.m. — 2:00 p.m.
1:00 p.m. -2:00 p.m.
1:30 p.m. — 3:30 p.m.
6:00 p.m. — 7:00 p.m.
BOARD OF EQUALIZATION (BOE) HEARINGS
R Jones, Multi -Agency Communications Center (MACC) Meeting
R Jones and D Stone at Open House at Columbia Basin Job Corps CCC
(Moses Lake)
R Jones, Grant County Jail OAC Meeting
C Carter, Area Aging/Council of Governments Meeting (E Wenatchee
Office)
FAIR ADVISORY COMMITTEE MEETING
Page 6 of 6
Grant County Commissioners Agenda
Week of OCTOBER 9, 2023
6:30 p.m. — 8:00 p.m. R Jones at Battle of the Badge (Moses Lake)
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting
FRIDAY, OCTOBER 13, 2023
10:00 a.m. —11:00 a.m. BOARD OF EQUALIZATION (BOE) ANNUAL MEETING #2