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Home My WebLink AboutMinutes - BOCC (002)GRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES AMENDED Week of August 14- August 20, 2023 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, AUGUST 14, 2023 The Grant County Commissioners session began at 8:30 a.m. with Commissioner Carter and Commissioner Stone in attendance. Commissioner Jones was out and excused. 8:30 a.m. —10:00 a.m. D Stone, Grant County Public Health Briefing for Healthcare and Schools 8:30 a.m. — 9:00 a.m. Superior Court Update 9:00 a.m. —10:00 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Update 10:30 a.m. —11:00 a.m. S Palacios, Juvenile Court and Youth Services Update • Financial • Intakes • Courts o Offender/Diversion o Truancy o Dependency • Chelan County • Administration • Needs of the Department 11:00 a.m. —11:30 a.m. D Pheasant, Treasurers Office Personnel Discussion Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at 11:02 a.m. to go until 11:22 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter and Stone, Gina Saldana, Human Resources, and Darryl Pheasant, Treasurer. Commissioner Carter closed the session at 11:22 a.m. 11:30 a.m. —12:00 p.m. M McKnight, Assessor's Office Update 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update • Employee Introductions: Yvonne Jesse and Jajaira Perez (Sam) • Employee Recognition: Bob Bersanti, Todd Gary and Jay Scheib (Sam) • Annual Leave Cash Out (Dave/Sam) Page 2 of 6 Grant County Commissioners Minutes AMENDED Week of August 14, 2023 • Budget Update (Sam) • Assistant Director Status (Sam) • Office Engineer Status (Sam) • Authorization to Call for Bids, Silica Road Overlay Project — C1 (Dave) • Award Recommendation Alternate Daily Cover—C2/C3 (Sam) 2:00 p.m. — 3:30 p.m. -6-1 IN Ige , Human Resources Update Pursuant to RCW 42.30.140(4)(a) Commissioner Carter called an Executive Session to order at 2:01 p.m. to go until 2:11 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter and Stone, Gina Saldana, Human Resources. Commissioner Carter closed the session at 2:11 p.m. The Commissioners approved and signed a Settlement Agreement by and Between Grant County, Grant County Sheriff's Office, Teamsters Local Union No. 760 and Brian Kissler. 3:30 p.m. — 4:30 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) Jerome Wawers provided his input about the carry-over of excess hours of annual and sick -leave. He shared that he would hope that the Commissioners would be uniform in providing that to every employee as they already provide it to the Sheriff's Office. • Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner Carter, to approve the agenda as presented. The motion passed with 2 Commissioners in attendance. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None • Commissioners Roundtable — Miscellaneous Discussion • Consent Agenda — (Items 1 through 26) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item August be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Stone, seconded by Commissioner Carter, to approve the agenda as presented. The motion passed with 2 Commissioners in attendance. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (Approved in the amount of $738,,311-71) 2. Cash transfer request from Current Expense 001.142 to Building 138.116 in the amount of $250.,000.00. COMMISSIONER'S OFFICE 3. Invoices Page 3 of 6 Grant County Commissioners Minutes AMENDED Week of August 14, 2023 4. American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and Columbia Basin Conservation District in the amount of $57,500.00 on an advance payment basis for eligible costs incurred during the period of March 3, 2021, through September 30, 2026. 5. Amendment to Subrecipient Agreement with Opportunities Industrialization Center (OIC) on Washington State Department of Commerce Community Development Block Grant (CDBG) No. 22-62210-005. The amendment extends the term of the agreement until June 30, 2024, and increases compensation by $122,000.00 for a new total of $250.,000.00. 6. Amendment to Ordinance No. 23 -067 -CC originally adopted 7/25/23 relating to an interim ordinance adopting a six-month moratorium on the establishment, re -location, or involving the production and processing of recreational marijuana or marijuana -infused projects. This amendment adopts the Findings of Fact from the public hearing held on August 8, 2023. 7. Appointment letter for Caroline Holmes to the Solid Waste Advisory Committee (SWAC) representing District 3. DISTRICT COURT (items 8-11 were previously signed via DocuSign by District Court Staff in 2022. They are now presenting these items to the BOCC for signature, at the request of the Accounting Department, to follow county policy) 8. Interagency Agree ment.IAA23104 between District Court and Washington State Administrative Office of the Courts for the purpose of distributing funds fo,r court interpreter and language access service expenses. Term is July 1, 2022, through June 30, 2023, and in the amount of $124,455.15. (Resolution No. 23 -080 -CC) 9. Grant Agreement IAA23985 between District Court and Washington State Administrative Office of the Courts to support community justice counselors, or similar positions that work with municipal and district court drug and therapeutic court programs. Term is July 1, 2022, through June 30, 2023, and in the amount of $200,000.00. 10. Grant Agreement GRT23008 between District Court and Washington State Administrative Office of the Courts to identify individuals before their court with substance use disorders or other behavioral health needs. Term is July 1, 2022, through June 30, 2023, and in the amount of $250.,000.00. 11. Interagency Reimbursement Agreement IAA23953 between District Court and Washington State Administrative Office of the Courts to provide reimbursements to assist Courts with costs related to enhancing its audio and visual systems. Term is July 1, 2022, through June 30, 2023, and in the amount of $150,000.00. (Resolution No. 23 -081 -CC) 12. Request for Judge Brian Gwinn to DocuSign a Therapeutic Courts Interagency Agreement IAA24205 between District Court and Washington State Administrative Office of the Courts to provide reimbursements to assist Courts with costs related to Therapeutic Court. Term is July 1, 2023, through June 30, 2024, and in the amount of $242,800.00. (Resolution No. 23 -082 -CC) FAIRGRnl1NnS 13. Out-of-state travel request for Shayla Morton to attend the Rocky Mountain Association of Fairs in Coeur d'Alene, ID, November 8-11, 2023. The total cost of travel is $1,.060.00. Page 4 of 6 Grant County Commissioners Minutes AMENDED Week of August 14, 2023 JUVENILE COURT & YOUTH SERVICES 14. Request for Director, Suhail Palacios to Docu-Sign the Washington Administrative Office of the Courts (AOC) Interagency Agreement IAA24333 for the support of the CASA/Volunteer Guardian Ad Litem program. The term of the agreement is July 1, 2023, through June 30, 2024, and work is not to exceed $81,663.00. (Resolution No. 23 -084 -CC) 15. Request for Director, Suhail Palacios to Docu-Sign the Washington Administrative Office of the Courts (AOC) Interagency Agreement IAA24300 for the BECCA Programs and Services. The term of the agreement is July 1, 2023, through June 30, 2024, and work is not to exceed $104.,102.00. (Resolution No. 23 -085 -CC) 16. Request for Director, Suhail Palacios to Docu-Sign the Memorandum of Understanding (MOU) between Grant County Juvenile Probation and Educational Service District (ESD) 105, to provide educational opportunities and transitional services to at -risk youth from ESD 105 region schools and drop -outs. The term of the agreement is September 1, 2023, through August 31, 2024. PUBLIC WORKS 17. Authorization to call for bids for the Silica Road overlay project, CRP 23-03. Bid opening will take place September 12, 2023, at 1:00 p.m. 18. Request to award the Alternate Daily Cover 2023 project to New Waste Concepts Inc., to furnish and deliver 82,225 pounds of ProGuard SB2 and Celluslose. 19. Request to purchase Alternate Daily Cover from New Waste Concepts Inc., in the amount of $79,980.89, excluding sales tax. PROSECUTING ATTORNEY 20. KOA Hills Consulting Software as a Service Agreement for the new software for the Auditor's Office/Accounting Department. RENEW 21. Request from the Director to DocuSign a Memorandum of Understanding between Grant County dba Renew and North Central Accountable Community of Health dba Thriving Together NCW for the advancement of whole -person health and health equity in North Central Washington through Moses Lake Community Coalition (MLCC). The term of the agreement is effective upon signatures through June 30, 2024, in the amount of $42.,680.00. 22. Request to transfer two county -owned vehicles, a 2016 Chevy Cruze VIN # 1G1PC5SG8G7172526, and 2016 Chevy Cruze VIN # 1G1PC5SG6G7193939, from Renew's vehicle fleet to Directions in Community Living vehicle fleet. 23. Interlocal Agreement Between Renew and the Moses Lake School District Regarding Counseling Services. The term of the agreement is August 30, 2023, through June 07, 2024. (Resolution No. 23 -083 -CC) Page 5 of 6 Grant County Commissioners Minutes AMENDED Week of August 14, 2023 SHERIFF'S OFFICE 24. Request to purchase a SmartBoard for the alternative Emergency Operations Center (EOC) in Grand Coulee. The purchase will be made from CDWG in the amount of $5.,050.26. TECHNOLOGY SERVICES 25. Purchase Order No. 491 from CDWG in the amount of $31,375.30 for the annual renewal of BARRACUDA Essentials. TREASURERS OFFICE 26. Request to transfer the third quarter 2023 Trial Court Improvement monies, per SSB 5454, from the Current Expense Fund to the Trial Court Improvement Fund in the amount of $16,,859.00. • Board Discussion/Decisions Items (items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment MISCELLANEOUS ITEM The Commissioners approved and signed the Public Works County Payroll Salary Fund for their August 11, 2023 payroll. TUESDAY, AUGUST 15, 2023 10:00 a.m. —11:00 a.m. Commissioners at Grant County Fair Opening Ceremony (Fairgrounds) 11:00 a.m. —12:00 p.m. R Jones, Canvassing Board —Certification of Election (Elections Department) WEDNESDAY, AUGUST 16, 2023 7:00 a.m. — 8:00 a.m. R Jones, Grant County EDC Board Meeting (ATEC Building BBCC) 9:00 a.m.-9:30 a.m. C Carter,. WCRG Fiscal Committee Call 9:30 a.m. —11:30 a.m. TOURISM COMMISSION MEETING Page 6 of 6 Grant County Commissioners Minutes AMENDED Week of August 14, 2023 10:00a.m.-1100a.m. RJones,CBSWCSteering Committee Meeting 1:00 p.m. — 2:30 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting THURSDAY, AUGUST 17, 2023 10:00 a.m. —12:00 p.m. R Jones, CBSWC Board Meeting 11:00 a.m. —1:00 p.m. D Stone, LSC Meeting 1:00 p.m. — 2:00 p.m. R Jones, Grant County Jail OAC Meeting 6:30 p.m. — 8:00 p.m. , Q% (Did not attend) FRIDAY, AUGUST 18, 2023 10:30 a.m. —11:00 a.m. Commissioners at Road Dedication Ceremony (Fairgrounds) SATURDAY, AUGUST 19, 2023 9:00 a.m. — 2:00 p.m. Commissioners at Groundbreaking Event (Mattawa) Signed this Z� day of 2023. est: B rbara J. Vasc(uMC Clerk of the Boa V, l BOARD OF COUNTY COMMISSIONERS Grant County, Washington • C Danny E. tone, Member