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HomeMy WebLinkAboutAgreements/Contracts - Technology Services\V September 13, 2023 For Board of County Commissioner approval, Grant County Department of Technology Services 35 C. St. NW Suite 308 PO Box 37 Ephrata, WA 98823 509.766.3190 - Phone Technology Services has been evaluating the effectiveness of AT&T FirstNet Public Safety Cellular network over the past few months in response to the shooting that occurred at the Gorge Amphitheater in late June of this year. It was brought to our attention that Grant County Sheriff's Deputies were unable to make calls during the incident using our current cellular provider. This was a clear sign it was no longer meeting our expectations. Through extensive demo testing, we discovered that AT&T FirstNet is a far superior technology than our current service provides. We evaluated AT&T billing practices as far as our interaction with their websites and customer service and found those experiences were better as well. We are also able top ort all our numbers. After meeting with our AT&T representative we were presented with costs for FirstNet that were also better than our current service. Initial estimates show that we will be saving roughly $1,300/month. or $15,600/year. Attached is the participation agreement that will allow us to utilize Sourcewell Contract Number 080119 -ATT. It also includes details for FirstNet plan pricing, custom equipment pricing, and reoccurring credits. It is my recommendation that Board of County Commissioners approve the request to transition from our current service provider to AT&T FirstNet. Respectfully, JosephCarter Assista t irector Grant County Technology Services .. �',' `,yrs•'"''F-qd'' "TO MEET CURRENT AND FUTURE NEEDS, SERVING TOGETHER WITH PUBLIC AND PRIVATE ENTITIES, WHILE FOSTERING A RESPECTFUL AND SUCCESSFUL WORK ENVIRONMENT." EXHIBIT A— PARTICIPATION AGREEMENT TEMPLATE PARTICIPATION AGREEMENT COVER PAGE SELLER: CONTRACT NUMBER: Sourcewell Contract Number: Member ID Number: AT&T Mobility National Accounts LLC 85657886 080119 -ATT 3986 Grant County Government 1-509-754-2011 754 2011 Member Legal Name ("Member") D/B/A Main Telephone e ephone Number 35 C St NW Ephrata WA 98 823 Street Address City State ZIP Code Rob Jones jgnesOrantcount wa, ov 1-509-754-2011 Primary Contact Name and Email Address PrimaryContact tact Telephone Number If applicable, Governmental entity of Location ID:30251414316 Agreement: This Participation Agreement between Member, on behalf of itself, and AT&T MobilityNati CAT&T"), on behalf of itself and its service providing Affiliates, National Accounts LLC, providing Affiliates, consists of (a) this ti Partici aon Agreement Cover Agreement Standard Ter p g er Page, (b) the attached Participation A g ms, (c) applicable terms and conditions posted or incorporated by reference on the AT&T Sourcewell Program Website and the relevant Sales Information and(e)all AT&T materials incorin th � � �� � incorporated by reference e foregoing, Including, without limitation those documents referenced in §3(collectively,the "Partici ati"PA" "Participation Agreement or By signing below, the parties agree to be bound by the terms and conditions of the Participation • as of the last date written below �� • • p Agreement, effective (the Participation Agreement Effective Date"). Grant County Government By (Authorized Signature): Print Name and Title of Person Signing: Rob Jones, Chair Date: AT&T Mobility National Accounts LLC, on behalf of itself and its servicerovidin Affiliates: p g By (Authorized Signature): Print Name and Title of Person Signing: Date: S o u rcewe I I PA 1 FN Turnkey Offer Grant County Government jw8001 091323 SR 433702 PARTICIPATION AGREEMENT STANDARD TERMS SELLER: AT&T Mobility National Accounts LLC CONTRACT NUMBER: 856578RR -Sourcewell Contract Number: Sourcewell Member ID Number: 080119 -ATT 3986 Location ID:30251414316 1. Address for Notices. All notices, requests, demands and other communications to Member required or under this Participation Agreement shall be provided q permitted g p ed to the address set forth below. Name: Grant County Government Address: 35 C St NW Ephrata WA 98823 Phone: 509-754-2011 Fax: Attention: Rob Jones Federal Tax ID: 916001319 2. Background. 2.1 AT&T and Sourcewell entered into that certain Master Contract with Sourcewell dated (as now or hereafter amended, restated or otherwise modified, the "Contract"(at times the Contract andthe Participation Agreement referred to collectively as the "Agreement"). 2.2 Member is a governmental agency and/or a "Member" as defined under the Agreement that wants to ' Service from AT&T in connection with the Contract. 9 obtain 3. Agreement. AT&T and Member hereby agree to the terms and conditions of (i) the Contract (ii)applicable terms and conditions posted or incorporated by reference on the AT&T Sourcewell Program Website and the relevant Service' Publications for the Services that Member has selected. Access to the Contract is available at htfi s://www.sourcewell- p mn.gov/. Unless otherwise defined, capitalized terms in this Participation Agreement have the meanings ascribed to them in h an attachment thereto as applicable, g the Agreement or pp 4. Adoption of Agreement. Member acknowledges and agrees that it isartici atin pursuant to the p p 9 p Agreement. 5. Service. AT&T agrees to provide Service to Member pursuant to the terms and conditions of the Agreement. By signing this Participation Agreement, Member acknowledges and agrees that it is liable for all charges incurred Mg ed hereunder by Member, 6. Representations and Warranties. Member hereby represents and warrants that(i)it is a member ' 'of Sourcewell and wi � ' � � in good standing will provide AT&T with verification of such membership upon reasonable request, and/or (ii) it is agovernmental agency and will provide AT&T with verification of 'such status upon reasonable request. 7. Term. The term of this Participation Agreement will run concurrent) with the term of the Contract. t. In the event the Contract is terminated prior to the expiration of the Contract, the term of each Participation Agreement the term identified in that Participation p g t shall continue through p Agreement. Any Services identified on the AT&T Sourcewell Program Website which b their terms, are to exist for a specific period of time, will survive an termination or expiration Y Y p ration of this Agreement. 8. Default and Termination of Participation Agreement. Member agrees that it will be an event t of default hereunder if Member is no longer a Member under the Agreement or otherwise fails to perform or comply with any term or condition of the Agreement. See the Contract for applicable Participation Agreement terminationP rovisions. Sourcewell PA FN Turnkey Offer Grant County Government jw8001 091323 SR 433702 Location ID:30251414316 Section 9. FirstNet Standard Plans; FirstNet Special Plans; Custom Equipment; and Recurrin_Credits. AT&T will provide Member the custom offers described in this §9 (collectively, the "Custom Offers"). All Custom Offers are available for the term of the PA. Notwithstanding any order of precedence provisions in the Agreement to the contrary, to the extent of any conflict between the terms and conditions of this §9 and the FirstNet Service Guide, any other applicable Service Guides, and applicable Sales Information, this §9 will control. 9.1 FirstNet Standard Plans. AT&T will provide Member the ability to purchase FirstNet Plans as described in the AT&T FirstNet Solution Service Guide (the "Standard FirstNet Plans"). Member may purchase The Standard FirstNet Plans for its authorized employees, contractors and agents who perform the job duties related to Member's approved FirstNet use cases (Member's "Agency Paid Users"). 9.2 FirstNet Special Plans. AT&T will provide Member the ability to purchase the FirstNet Special Plans described herein (the "FirstNet Special Plans"). FirstNet Special Plans are available for the term of the PA. Except as modified below, the FirstNet Special Plans are subject to the FirstNet Standard Plan's terms and conditions. The FirstNet Standard Plans and the FirstNet Special Plans are NOT eligible for the Service Discount, any other discount provided under the Agreement, nor any other discounts or promotions otherwise available to Agency Paid Users, except as set forth in this 9, TABLE 9.2 FIRSTNET SPECIAL PLANS 9.3 Custom Equipment Pricing. To be eligible for Custom Equipment Pricing, Member must, during the term of the PA: (a) Purchase the Qualified Device from AT&T with a 2 -year service commitment for a new or upgrade -eligible existin g Agency Paid User line of Service on the corresponding FirstNet Special Plan; and (b) activate such new Agency Paid User line of Service on, or migrate such existing Agency Paid User line of service to, the FirstNet Special Plan, Custom Equipment Pricing is available for the term of the PA. TABLE 9.3 CUSTOM EQUIPMENT PRICING Qualified Device* FirstNet Special Plan Custom E q p `ui m ** ent Price Any smartphone found at www.firstnet.com/devices with an undiscounted retail price of $449,00 or less found at Special Plan 1 $0.99 att.com/p%Jpmentlist Any smartphone found at www.firstnet.com/devices with an undiscounted retail rice of $450.00 or more found p at Special Plan 1 An amount equal to the q att.com/eguipmentlist undiscounted retail price less $449.00 Any smartphone found at www.firstnet.com/devices with an undiscounted retail price of $699.99 or less found at Special Plan 2 $0.99 att.com/gguipmentlist S o u rcewe I I PA FN Turnkey Offer Grant County Government jw8001 091323 SR 433702 Any smartphone found at www.firstnet.com/devices with an undiscounted retail price of $700.00 or more found at att.com/equipmentlist Samsung Tab A Lite Location ID:30251414316 Special An amount equal to the p Plan 2 undiscounted retail price less $699.00 Special Plan 3 $0.99 *Subject to availability. **Custom Equipment Price does not include applicable taxes and may not be combined with other Equipment -related orother offers. discounts . 9.4 Custom Equipment Pricing via Credits for Smartphones with Certain FirstNet Mobile Special Plans. be eligible for Custom Equipment Pricin via Credits p s To g t for Smartphones, Member must, during the term of the PA: (a) Purchase the Qualified Device from AT&T with an AT&T Equipment Installment Plan with or without Next Up*** for a new p or upgrade - eligible existing Agency Paid User line of Service on the corresponding FirstNet Special Plan; andb () activate such new Agency Paid User line of Service on, or migrate such existing Agency Paid User line of service to the FirstNet Special Plan. Custom Equipment Pricing via Credits is available for the term of the PA. TABLE 9.4 CUSTOM EQUIPMENT PRICING VIA CREDITS WITH CERTAIN FIRSNET MOBILE SPECIAL PLANS Qualified Device* FirstNet S ecial Plan Custom p Equi ment Price** Any smartphone found at www.firstnet.com/devices with an undiscounted retail price of $449.99 or less found at Special Plan 1 $0.00 after up to $449.99 in credits att.com/equipmentlist Any smartphone found at www.firstnet,com/devices with an An amount equal to the undiscounted ' undiscounted retail rice of Special Plan 1 q discounted retail p $450.00 or price less up to $449.99 in credits more found at att.com/eguipmentlist Any smartphone found at www.firstnet,com/devices with an undiscounted retail price of $699.99 or less found at Special Plan 2 $0.00 after up to $699.99 in credits att,com/eq uipmentlist Any smartphone found at www.firstnet.com/devices with an undiscounted An amount equal to the undiscounted Special Plan 2 q retail retail price of $700.00 or more found at rice less u to$699.99 ' 'att.com/e ui p p in credits q pmentlist *Subject to availability. **Custom Equipment Price does not include applicable taxes on the undiscounted retail rice of the ' be due at sale and may no � p Qualified Device, which well y t be combined with other Equipment -related discounts or other offers. Custom Equipment Price is achieved via a discount applied, in rough) equal month) credits to � � ' Y q y the undiscounted retail price of the Qualified Device over the entire 36 -mo. Installment agreement term. Discount will not exceed the lower of the undiscounted retail tail price of the Qualified Device or the maximum credits you are eligible for under this offer. For example only., ' the Qualified Device is$400 and � �� p y. If the undiscounted price of the FirstNet Special Plan is FirstNet Mobile Special Select Unlimited — Stand will have 36 month) installment payments of 1 and plan, Customer Y p y $1 .11/mo. and be eligible for 36 monthly credits of $11.11/mo. a maximum discount of $400), but If the undiscounted rice � � � (� . p of the Qualified Device is $1,000 and the FirstNet Special Plan is FirstNet Mobile 4 Sourcewell PA FN Turnkey Offer Grant County Government jw8001 091323 SR 433702 Location ID:30251414316 Qualified Device* FirstNet S ecial P an Custom Sp Equipment' Price** Special Select Unlimited — Standard plan ,Customer will have36 month) installment payments i 36 mo maximum p y is of $27.78/mo. and be eligible for monthly credits of $12.50/mo. (a maximum discount of $449,99). CRU line of service must be on a qualified installment agreement, active on the FirstNet Special Plan and in p good standing for 30 days to qualify. To get all monthly credits, Customer must maintain the Qualified Device on both the FirstNet Special Plan and the installment agreement for the entire term. If Customer changes or cancels the FirstNet Special Plan, upgrades the Qualified Device, ora s off the installment p Y agreement early, monthly credits will cease, and device balance will be due. It may take up to 2 billingcycles after activation for the monthly credits to appear. Each month) credit will Y pp y appear on the applicable Invoice as a per line credit applied to the Qualified Device. Customer will receive catch-up credits once credits start. ***Requires purchase with qualifying 0% APR 36 -month installment agreement; undiscounted retailrice will be divided d into 36 monthly installments. Installment agreement starts when Qualified Device is shipped. Purchase is corresponding sub ect to the 1 installment plan terms and conditions set forth in the Service Guide and Sales Information, as well as Customer's Retail Installment Agreement. 9.5. Recurring Credits on FirstNet Special Plans. Custom Equipment Pricing via Credits is available for the term of the PA. TABLE 9.5 RECURRING CREDITS ON FIRSTNET SPECIAL PLANS Recurring Credit FirstNet Special Amount Plan* Eligibility Requiremenfis $20.00/month Special Activate a new Agency Paid User line of service on, or migrate an existing p I Plan 1 Agency P' g g aid User line of service to the , Y e corresponding FirstNet Special Plan during the Offer Period; and $20.00/month Special Plan 2 • Each eligible Agency Paid User line must continue to be on the corresponding FirstNet Special Plan at the time the Recurring Credit is a lied.** $10.001month Special Plan 3 • Activate a new Agency Paid User line of service on the corresponding FirstNet Special Plan during the Offer Period; and $5.00/month• Each eligible Agency Paid User line must continue to be on the corresponding Special Plan 3 - I FirstNet Special Plan at the time the Recurring Credit is applied.** *Except as modified, the FirstNet Special Plans are subject to the terms and conditions' set forth in the applicable Sales Information. **Each Recurring Credit will appear on the applicable invoice as a per line credit applied to the Month) ' pp y Service Charge before application of discounts, taxes, surcharges and fees assessed on the FirstNet Solution. It may take u to 2 billing cycles activation for the Recurrin Credit to appear Y p g y es after 10. Financial Responsibility. Member must pa for all charges- incurred un Participation ' Y g der the Participation Agreement, provided that individual responsibility users (IRUs) and individuals receiving service under "subscriberp aid" plans shall beindividually responsible for all such charges incurred. p 11. Termination/Cancellation Fee. See the Contract. 12. Good Faith Cooperation. With respect to all marketing responsibilities set forth herein Member and AT&T agree to cooperate in good faith to assist AT&T in achieving its Service marketing goals, including but not limited to makingMem employees aware of the available discounts offered ber' s under this Agreement. 13. Resale and Other Prohibited Uses. Member is not permitted to resell, reproduce, retransmit or disseminate p sseminate Service or any other program components to third parties whether directly or indirectly including, without limitation through machine 9 ache g ne to machine transmissions. Sourcewell PA FN Turnkey Offer Grant County Government jw8001 091323 SR 433702 Location ID:30251414316 14. Consent to Disclosure. Member consents to the disclosure by AT&T to Sourcewell of information regarding Member's involvement and Equipment and Services under this Partici g g Participation Agreement, the amount of revenue received by AT&T as a result of Member's participation under the Agreement, and such similar information arising in connection with the Agreement. 15. Equipment Payment Options. AT&T offers installment payment options for certain Equipment that re require i q is customers to execute a corresponding installment payment agreement. In the event Member opts to use one of these installment payment options then: (a) Member will be required to execute such an installmenta ment agreement; an pY g d (b) Member represents, acknowledges and agrees that its participation in the installment payment otion: i does not violate any applicable procurement rules in effect as of the Participation Agreement Effective Date; (ii) will not disqualify AT&T from any future procurements with Member; and(iii)it has full a r q y y appropriated funds to pay the total amount charged over the complete term of the installment payment agreement. [NO FURTHER TEXT ON THIS PAGE] Sourcewell PA FN Turnkey Offer Grant County Government jw8001 091323 SR 433702