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Home My WebLink AboutAgreements/Contracts - Public Works (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Public Works REQUEST SUBMITTED BY: Shilo Nellis CONTACT PERSON ATTENDING MEETING: Sam Castro CONFIDENTIAL INFORMATION: ®YES M,/ NO DATE:. 09/05/2023 PHONE:13501 91710 ElOrdinances E]Out of State Travel D Petty Cash ®Agreement / Contract DAP Vouchers DAppointment / Reappointment DARPA Related D Bids / RFPs / Quotes Award EJBid Opening Scheduled F-1 Boards / Committees 0 Budget DComputer Related 0 County Code D Emergency Purchase D Employee Rel. OFacilities Related F-1 Financial F-1 Funds DHearing El Invoices / Purchase Orders r -]Grants — Fed/State/County F -11 -eases EIMOA / MOU D M i nutes ElOrdinances E]Out of State Travel D Petty Cash M Policies n Proclamations 0 Request for Purchase D Resolution D Recommendation El Professional Serv/Consultant DSupport Letter E]Surplus Req. E]Tax Levies nThank You's OTax Title Property 0WSLCB A NJ- = N E1W amw Amendment No. 1 to Agreement No. SWMCLCP-2325-GrCOPW-00081, The State of Washington Department of Ecology and GCPW, Amended cost to $113,700.00, for litter pickup and illegal dump clean up. all S UU 0 r- nri MP C kg-,:�eemeh- b W, A � r. - el--` t t6w "Oe."i." AL REUSE P OVA, L::, e., tr t$, Signature: (Prosecutor/Deputy Prosecutor) APPROVED D-, �! DENIED STABLED/DEFERRED/NO ACTION TAKEN 7CONTINUED TO DATE: DOTHER Date: DATE OF ACTION: . . ....... . eo-fl% ho 17-13-228 �....erA 4;•.^-3 4'rirr� ��t;. ;.ar;:,�`' ..iy ki- ' �-.>: i Son .' AMENDMENT NO.1 TO AGREEMENT NO. SWMCLCP-2325-GrCoPW-00081 BETWEEN THE STATE OF 'WASHINGTON DEPARTMENT OF ECOLOGY AND GRANT COUNTY PUBLIC WORD PURPOSE: To amend the above -referenced agreement (AGREEMENT) between the state of Washington Department of Ecology (ECOLOGY) and GRANT COUNTY PUBLIC WORKS (RECIPIENT) for the Grant Co PW (PROJECT). The task cost for Task 1 - Litter Pickup and Illegal Dump Cleanup is increased by $20,000 from $89,700 to $109,700 (and by $20,000 in state share from $89,700 to $109,700). Funds to increase this AGREEMENT's budget come from an increase in the total allocation available for the program at the onset of the biennium. The agreement scope of work remains the same, expected outcomes increase as follows: • From 1,731 to 2,150 Hours Worked • From 175 to 225 Miles Cleaned • From 16,500 to 18,000 Pounds of Litter Collected • From 40,000 to 45,500 Pounds of Material Recycled IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows: Total Cost: Original: 106,450.00 Amended: 113,700.00 Total Eligible Cost: Original: 93,700.00 Amended: 113,700.00 CHANGES TO THE BUDGET Funding Distribution EG230313 Funding Title: Grant Co PW Funding Type: Funding Effective Date: Funding Source: Title: Fund: Type: Funding Source %: Description: Template Version 10/30/2015 Grant 07/01/2023 Funding Expiration Date: 06/30/2025 Waste Reduction Recycling and Litter Control Account (WRRLCA) 2325 FD State 100% 044 WRRLCA State of Washington Department of Ecology GRANT COUNTY PUBLIC WORKS Grant Co PW Project Agreement No. SWMCLCP-2325-GrCoPW-00081 Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Approved State Indirect: 0% 0% No No Is this Funding Distribution used to match a federal grant? No Grant Co PW Task Total Litter Pickup and Illegal Dump Cleanup $ 109,700.00 Litter Prevention Education and Outreach $ 400.00 Total: $ 1139700.00 CHANGES TO SCOPE OF WORK Task Number: I Task Cost: $109,300.00 Task Title: Litter Pickup and Illegal Dump Cleanup Page 2 of 6 Task Description: RECIPIENT may coordinate paid litter crews, supervisors, and maintenance staff to clean county and city roads, county owned gravel pits, and public areas. The litter crew will pick up and transport the collected litter and illegally dumped items to a permitted solid waste facility. RECIPIENT will coordinate scheduled cleanup in partnership with the Washington State Department of Transportation (WSDOT) and Ecology Youth Corps (EYC) to avoid duplication of effort. RECIPIENT will clean county/city roads and illegal dumpsites throughout the county. RECIPIENT may promote, coordinate,, and enlist the help of other volunteer and community groups. RECIPIENT may conduct outreach to recruit new partners and participants. RECIPIENT will provide training and safety materials to participants. Volunteers will collect litter and illegally dumped material and the RECIPIENT will dispose of it. RECIPIENT will encourage volunteer groups to pick up litter along county roads if they provide the necessary documentation i i to be county volunteers. Safety of the participants is primary concern in determining if a route is acceptable for assignment. The RECIPIENT provides guidance and equipment to foster safe and effective cleanups. RECIPIENT will pick up the litter and transport to a disposal facility. RECIPIENT or delegate is responsible for crew safety training and oversight of crewmembers. RECIPIENT will follow all applicable local or state road setup procedures while working on county roads. RECIPIENT will provide appropriate Personal Protective Equipment (PPE) for all workers. PPE can include safety vests, gloves,, eye protection, and other supplies or tools necessary to complete the work safely. RECIPIENT may have WSDOT pick up collected litter on state roadways or take collected material to a permitted solid waste facility. Template Version 10/30/2015 State of Washington Department of Ecology GRANT COUNTY PUBLIC WORKS Grant Co PW Project Agreement No. SWMCLCP-2325-GrCoPW.00081 Page 3 of 6 Community Investment: Instead of requiring a match, ECOLOGY encourages RECIPIENT to mobilize local resources. These may include correctional workgroups, volunteer organizations,, administrators, and/or equipment. This approach produces the greatest environmental impact with the limited funding available. To maximize project success, communities should invest local resources such as donated staff time,, volunteer labor, donated tools and supplies, and waived disposal costs. Costs Eligible for Reimbursement • Salaries and benefits for crew supervisors and non -correctional crewmembers • Administrative overhead, as defined by CLCP • Tools and supplies related to litter pickup/illegal dump cleanup • Fuel and maintenance proportionate to vehicle use for litter pickup and illegal dump cleanup • Safety training related to litter, dump, and/or roadwork • Disposal costs for litter pickup and illegal dump cleanup on public property • Costs not listed here but approved in writing by ECOLOGY Costs Not Eligible for Reimbursement • Overtime differential unless the individual spends 100 percent of their time on CLCP activities and ECOLOGY provided prior written approval • Administrative overhead costs more than 10 percent of the agreement total eligible cost minus a budget for Tools and Trucks • Indirect costs • Costs associated with litter pickup or illegal dump cleanup on private land without public access • Mileage • County owned general equipment rental or revolving fund (ER&R) charges • Costs not supported with required documentation Task Goal Statement: The goal of this task is to pick up and prevent litter and illegal dumps on roadways and other public lands throughout Grant County. Task Expected Outcome: • 2,15 0 Hours Worked • 225 Miles Cleaned • 450 Illegal Dumps Cleaned • 18,000 Pounds of Litter Collected • 70,000 Pounds of Illegal Dump Material Collected • 45,500 Pounds of Material Recycled Recipient Task Coordinator: Joan Sieverkropp Deliverables Number Description Due Date 1.1 Task Expected Outcomes are the deliverables and achieved crementally throughout the biennium. Template Version 10/30/2015 State of Washington Department of Ecology GRANT COUNTY PUBLIC WORKS Grant Co PW Project Agreement No. SWMCLCP-2325-GrCoPW-00081 Template Version 10/30/2015 Page 4 of 6 State of Washington Department of Ecology GRANT COUNTY PUBLIC WORKS Grant Co PW Project Agreement No. SWMCLCP-2325-GrCoPW-00081 Funding Distribution Summary Recipient / Ecology Share Page 5 of 6 Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total Grant Co PW 0 % $ 0.00 $ 113,700.00 $ 1139700.00 Total $ 0.00 $ 113,700.00 $ 113,700.00 Template Version 10/30/2015