HomeMy WebLinkAboutMinutes - BOCCMEETING MINUTES
Week of July 31 -August 6, 2023
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, JULY 31, 2023
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Jones and Stone in
attendance. Commissioner Carter attended at 8:36 a.m.
8:00 a.m. — 8:30 a.m. C Carter w/ Brett Hill (Public Defense)
8:30 a.m. — 9:30 a.m. BOCC/ARPA Reopening Discussion
Commissioner Stone stated there is approximately $6.4 million left in the county allotment and
$1.2 million in the non -county allotment.
Need to approve the balance of New Hope request and place it under county lost revenue.
Commissioner Stone will draft a letter for consent for New Hope
Commissioner Jones has mentioned future requests from Multi Agency Communications Center
(MACC), City of Moses Lake (sleep center), Cell phone tower at the Gorge (truck mounted cell
tower) for emergency service.
Blue Green Algae Tracker request from the Conservation District, is being reviewed by the
Prosecuting Attorney.
Commissioner Jones spoke with Sandra Van Osten about Coordinated Entry and she is currently
working with Chelan/Douglas and would like to meet to discuss this.
Jerry Gingrich brought up the idea of the remodel of the Wheeler Road building to increase
space for Veteran Services.
City of Warden Sewer Project and Royal Water District were requested in the past. Danny will
look into this and report back to the Board.
Commissioner Stone asked if the Board was ready to open the ARPA funding request?
Commissioners Jones and Carter voted their approval. This would only be for non -county
requests. Open for 30 days. Schedule follow-up meeting (9/11/23 at 10:30 a.m.)
Potentially use ARPA funds to remodel the newly purchased dentist building?
Commissioner Carter asked if ARPA funds could be used for a NC Diversion Group
study/assessment? $25,000.00 is being requested.
Page 2 of 9
Grant County Commissioners Minutes
Week of July 31, 2023
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• RJ: Weekly Department Head Meetings: To schedule Central Services/Development Services and
Accounting, 15 minutes.
• Commissioners Office Staffing
• Karon Hanke request to donate parcel to county: The Commissioners stated the county did not
need these parcels.
• Big Ben Community College Tech Hub Edge Sign up: Commissioner Jones will sign up and be the
point of contact.
• Civic Plus- Legal Review: Contract to be on 8/8/23 Consent Agenda.
10:30 a.m. —11:30 a.m. Budget and Finance Update AND Finance Committee Meeting
• Katie Smith, Chief Accountant, gave an update on the county's finances.
• Elected Officials must be held accountable to their own funds.
11:30 a.m.-12:00 p.m. Law and Justice — New Jail 311 Fund Stakeholder Meeting
• New Fund #.117 created to keep track of L&J sales tax. The 311 fund was for Capital Expenses
only.
• The 311 fund will become the jail equipment replacement fund now.
• Current construction expenses were moved into the 313 fund to track.
1:0.0 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items`
o Item 4 — retainage
o Auditor item 2 — wrong online document posted.
o Auditor Item 3 —they are reviewing all cash accounts and making updates.
o BOCC Item 6: Object and note there is. a moratorium in place in Grant County. Attach a
copy of the moratorium with the denial.
o BOCC Item 8: All numbers are updated and received.
o Fairgrounds item 10:
o Sheriff Item 17: with Department of Transportation
o Juvenile Item 12 — budget extension needed? Unsure if it will be.
o PW Item 14 — Developing procedures.
o Renew Item 16 — Public hearing will be necessary.
• Commissioner District Updates
o DS District 1: Fielding calls about weed spraying; EWCOG meeting topics: BLM grazing
process and potential solar; Columbia River/EPA want to designate a superfund site
from Grand Coulee to the Canadian Border (9/29/23 Grant County BOCC invited)
o CC District 3: Attended the OIC ribbon cutting ceremony (they are now located at the
WorkSource building)
o RJ District 2
• K U�Ing Lo Drnnertei D11rr`hizr''�L BV
Page 3 of 9
Grant County Commissioners Minutes
Week of July 31, 2023
• Department Head Luncheon Agenda: How to handle, video auditor and unhappy constituents.
Pass out form on this issue. Executive Session will be discussed.
• NC Region Diversion Workgroup Meeting Information (CC): Grant County's portion would be
approximately $17,000-$24.,000 to complete a study on services provided within our county.
Commissioner Carter will relay their support. Potentially use ARPA funds?
• Sam Castro discussed the bid for Alternate Daily Cover; Public Works payroll issues had on
7/28/23 rectified.
• Walk-on item for the Quincy Parks District: finally received all Resolutions from the Cities of
Quincy and Gorge and should be ready to move forward.
• Janice Flynn stated today is Chris Sutherland's last day at the Housing Authority.
• Commissioner Carter mentioned Toyoyama student exchange will be held online the week of
Fair.
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
Topic
Category
Request
Action
01. Aged Project Report
Quality
FYI Only
No Action Taken - Informational
Only.
02. HR Needs from the BOCC
Leadership
FYI Only
No Action Taken — Informational
Only.
03. Public Works Projects
Direct
Board Direction Given.
a. Office Engineer
Position Mgmnt
b. Comp Structure
Compensation
c. Employee Issue
Employee Issue
04. Comp Review Calculation
Compensation
Direct
Board Direction Given.
05. Policy Process
Policy
FYI Only
No Action Taken — Informational
a. BOCC Review Folder
Only.
06. FMLA/PFML/L&I/ADA
Policy
Direct
Board Direction Given.
07. Policy Updates
Approve
Held.
a. PFML
Policy
b. Travel
c. Purchasing
08. PRMT Process
Position
Direct
Board Direction Given.
Management
09. PMA — Therapist
Position
Approve
Board Approved Presented Item.
Management
10. PAR — Michael Cooley
Compensation
Sign
Board Signed - Copy Provided to
Board Staff.
11. PAR — Carlee Bittle
Compensation
Sign
Board Signed - Copy Provided to
Board Staff.
12. Cloud -Based File Storage
Technology
FYI Only
No Action Taken — Informational
Only.
13. CivicHR
Technology
FYI Only
No Action Taken — Informational
Only.
14. ERP System
Technology
FYI Only
No Action Taken — Informational
Only.
15. Laserfiche Project
Technology
gy
FYI Only
No Action Taken — Informational
Only.
Page 4 of 9
Grant County Commissioners Minutes
Week of July 31, 2023
16. HR Consultant Posting
Recruitment
FYI Only
No Action Taken — Informational
Only.
17. HR Space Needs
FYI Only
No Action Taken — Informational
Organization
Only.
18. EO Comp Resolution
Compensation
Direct
Board Direction Given.
19. BOCC Supervision Needs
Organization
Direct
Board Direction Given.
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at
2:09 p.m. to go until 2:19 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Kirk Eslinger, Gina Saldana, and Decorah Anderson,
Human Resources. Commissioner Jones closed the session at 2:19 p.m.
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at
2:56 p.m. to go until 3:20 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Barbara Vasquez, Clerk of the Board, Kirk Eslinger and
Decorah Anderson, Human Resources. The session was continued to 3:25 p.m. Commissioner
Jones closed the session at 3:25 p.m.
Personnel Action Request (PAR) for the salary, wage and/or position change for Carlee Bittle,
Prosecuting Attorney's Office; and Michael Cooley, Facilities and Maintenance. (Approved)
3:30 p.m. — 4:00 p.m. Commissioners at BOCC Office Staff Meeting -Anticipated Executive
Session (Hearing Room)
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at
3:33 p.m. to go until 3:50 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources,
and BOCC Staff members: Barbara Vasquez, Karrie Stockton, Jerry Gingrich, Anthony Garcia,
Brittany Lutz, Mike Sperline and Janice Flynn. Commissioner Jones closed the session at 3:50
p.m.
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the following Final Plat Submission and Reviews:
• CK Smith Properties LLC (Cross B Estates #6 Plat Amendment) File P 23-0023 (preliminary P 22-
0125)
• James Myers (Myers Section 34 Short Plat) File # P 23-0153 (preliminary P 23-0033)
• Alma C. Balle (Balle Short Plat #2) File P 23-0137 (preliminary P 22-0060)
TUESDAY, AUGUST 1, 2023
The session was continued at 8:30 a.m. with all Commissioners in attendance.
Page 5 of 9
Grant County Commissioners Minutes
Week of July 31, 2023
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
Pursuant to RCW 42.30.110(1)(i), Commissioner Jones called an Executive Session to order at
8:30 a.m. to go until 8:45 a.m. regarding Litigation. In attendance were Commissioners Carter,
Stone and Jones, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office.
Commissioner Jones closed the session at 8:45 a.m.
After the executive session, the Board agreed to join other counties within WSAC against
Department of Social and Health Services (DSHS) regarding felony flips.
• Engle property update
• Road U SW property discussion (CC)
11:00 a.m. —12:00 p.m. C Young, Development Services Update
• D.S. Update —Permitting and Revenue Statistics
• Rental Scape Platform—Transient Rentals
o Transient Occupancy Tax (TOT)
o Property Tax
• Special Event Permits
o Latest E-mail from the Health Department
o SmartGov can manage this process
o Proposed ordinance was drafted last year
• Property Maintenance Code Adoption and Enforcement. Clerk to schedule a meeting with
Developmental Services, Sheriff's Office and Prosecutor's Office to discuss code enforcement
(8/29/23 at 10:30 a.m.)
• Katie Smith, Chief Accountant came and discussed their cashflow and budget for 2023. She
recommends a $250,000 operational' transfer.
12:00 p.m. —1:00 p.m. R Jones at Moses Lake Temple Open House (Moses Lake)
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
• Commissioners Roundtable — Miscellaneous Discussion
o ARPA Application Discussion and Posting: No UEI number needed for beneficiaries.
o Item 6: Cannabis license on today's agenda will be approved and attach a copy of the
Moratorium resolution.
o, Commissioner Stone asked to move item 6 to the decision/discussion portion of the
agenda.
Page 6 of 9
Grant County Commissioners Minutes
Week of July 31, 2023
Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Carter, to approve consent agenda
items 1-5 and 7 - 22, moving item 6 to the discussion/decision area. The motion passed
unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (in the amount of $657,151.91)
2. Agreed Termination of Professional Services Agreement with SoftResouces, LLC. The original
agreement was signed on January 5, 2021. Termination is effective upon both party's signatures.
3. Request to decrease the Auditors Office Change Cash Fund #001.104 by $50 to create a new
final balance of $900. (Resolution No. 23 -071 -CC)
CENTRAL SERVICES
4. Request to approve payment to Stans Construction & Sons in the amount of $5,388.58 from
Central Services "Fairgrounds Improvement Funds" to close out the Barn 48 Project.
COMMISSIONER'S OFFICE
5. Approval of July 3, 10, and 17, 2023 Commissioners Minutes.
6. Change of Location application from Over The Top Prod to move from 640 S Spokane St, Seattle
WA, to 23855 RD 12 NW, Quincy WA, from the Washington State Liquor and Cannabis Board.
(Moved to the Board Discussion/Decision portion of the meeting)
7. Request from the Autism Support Group of Grant County to use the courthouse front lawn,
access to power box and utilize Parking Lot F, for their Annual Autism Awareness Walk to be
held September 30, 2023. If approved, a 2023 Agreement regarding Use of County Property for
Public Purpose will be signed.
8. Held from the July 25, 2023, Consent Agenda: Washington State Department of Commerce
Federal Interagency Agreement with Grant County through The Homeless Assistance Unit,
Contract No. 24-4619D-106 for Emergency Housing Fund (EHF). The term of the agreement is
July 1, 2023, through June 30, 2024, in the amount of $1,154,338.00. Commissioner Jones will
Docusign this agreement. Upon signature of the contract, a public hearing and budget
extension are requested. (Public Hearing was scheduled for August 29, 2023 at 3:15 p.m.)
9. Reappointment letter for Denny Bronson to the Grant County Mosquito Control District #2 for
another two-year term beginning August 16, 2023, through August 15, 2025.
FAIRGROUNDS
10. Request to allow Fairgrounds Director, Jim McKiernan, to purchase Fairgrounds entertainment
in the amount of $40,,000.00 for the 2023 Grant County Fair.
Page 7 of 9
Grant County Commissioners Minutes
Week of July 31, 2023
11. Request to authorize accounting to provide fair start-up funds in the amount of $15,,000.00 for
gate registers as well as $1,,500.00 for office cash. All funds will be returned in full upon
completion of the fair. (Resolution No. 23 -072 -CC)
JUVENILE COURT & YOUTH SERVICES
12. Request for director, Suhail Palacios to DocuSign Amendment A on the Washington State
Department of Commerce, Community Service Division, Office of Crime Victims Advocacy, VOCA
Victims of Child Abuse and Neglect Initiative, Grant No. F19-31219-476. Amendment adds funds
in the amount of $75,000.00 to the grant and extends the contract end date to June 301 2024.
PROSECUTING ATTORNEY
13. Previously approved as an emergency walk-on item, out-of-state travel request for Dan Dale and
Sergeant Brian Jones of the Moses Lake Police Department to fly to Fresno, CA to apprehend a
Material Witness for an ongoing trial. Moses Lake Police Department will reimburse the county
$938.00 for Sergeant Jones's airfare.
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14. Right of Way Procedures: Adopting of Procedures to acquire Real Property with Grant County
Public Works Department being responsible for real property acquisition and relocation
activities on projects administered by the Agency (Grant County Board of County
Commissioners).
RENEW
15. Amendment #2 to agreement for provision of services by and between Carelon Behavioral
Health, Inc. This amendment updates the effective dates and budget.
16. Request for public hearing to declare the following county -owned property surplus through
public auction and order the sale thereof via www.publicsurplus.com. (Public Hearing was
scheduled for August 22, 2023 at 3:20 p.m.)
• 2001 Ford Taurus VIN # 1FAFP582X1G223959
• 2005 Ford Taurus VIN # 1FAFP53U85A294594
• 2005 Ford Taurus VIN # 1FAFP53U15A294596
• 2006 Ford Taurus VIN # 1FAHP53266A263045
• 2008 Dodge Avenger VIN # 1B3LC46R98N257725
• 2010 Ford Fusion VIN # 3FAHPOHG8AR109524
• 2011 Ford Fusion VIN # 3FAHPOGA4BR262769
Page 8 of 9
Grant County Commissioners Minutes
Week of July 31, 2023
SHERIFF'S OFFICE
17. Addendum to the 2022 — 2024 Law Enforcement Services Agreement with Live Nation
Worldwide, Inc. for the Sheriff's Office to provide law enforcement services at the Gorge
Amphitheater and Gorge Campground. Addendum updates Traffic Control plan as well as Law
Enforcement costs.
18. Cooperative Law Enforcement Agreement No. 23 -LE -1113162700-384 between the Grant
County Sheriff's Office and the USDA, Forest Services Okanogan -Wenatchee National Forest and
Columbia Basin Job Corps Civilian Conservation Center to document a cooperative effort
between the parties to enhance State and local law enforcement in connection with activities on
CENTER lands.
TECHNOLOGY SERVICES
19. Purchase Order No. 488 to Ednetics (EDNTC) in the amount of $26.,527.87 for the annual
renewal of Webex.
20. Purchase Order No. 489 to Ubiquiti in the amount of $5,.431.93 for the Cloud Key Enterprise,
UniFi Network Console Platform.
21. Purchase Order No. 490 to CELLB in the amount of $6.612.40 for the UFED 4PC ultimate renewal
for Sheriff's Office.
22. Purchase Order No. 492 to AXON in the amount of $37.,273.90 for the annual license renewal for
AXON body cameras.
• Board Discussion/Decisions Items (items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
o Item 6: A motion was made by Commissioner Carter, seconded by Commissioner Jones,
to approve the Cannabis License as it was received prior to the moratorium being
implemented. Commissioner Stone voted nay. The motion passed with a vote of 2 to 1.
• Walk-on: A motion was made by Commissioner Carter, seconded by Commissioner Stone, to
approve the Resolution rescinding Resolution No. 23 -063 -CC and proposing a resolution in
support of the City of Quincy's Resolution No. 23-632 providing for the submission of a
proposition to the qualified electorate of City of Quincy, City of George, and Grant County at the
General Election to be held on November 7, 2023 for the approval or rejection of the creation of
the Quincy Valley Regional Parks District pursuant to Ch. 35.61 RCW. The motion passed
unanimously. (Resolution No. 23 -070 -CC)
• Adjournment
3:00 p.m. —4:00 p.m. D Stone w/ Representative T Dent re: Road Intersection
3:30 p.m. — 4:30 p.m. C Carter at Moses Lake Temple Open House (Moses Lake)
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting
4:00 p.m. — 8:00 p.m. R Jones at National Night Out (McCosh'Park, Moses Lake)
Page 9 of 9
Grant County Commissioners Minutes
Week of July 31, 2023
WEDNESDAY, AUGUST 2, 2023
8:30 a.m. —1:30 p.m. BOCC at Port of Moses Lake Tour (Moses Lake)
11:30 a.m. —12:30 p.m. R Jones w/ Vic Jansen
12:30 p.m. —1:30 p.m. R Jones at Big Bend /Senator Murray Meeting (Moses Lake)
4:00 p.m. — 5:00 p.m. D Stone at Moses Lake Temple Open House (Moses Lake)
THURSDAY, AUGUST 3, 2023
D Stone, Out
7:00 a.m. — 8:00 a.m.
R Jones, Moses Lake Chamber Response Team Meeting
8:30 a.m. —10:00 a.m.
R Jones and C Carter at Boys &Girls Club Tour (Moses Lake)
12:00 p.m. —1:00 p.m.
C Carter, Columbia Basin DV and SA Consortium Meeting
1:00 p.m. — 2:00 p.m.
R Jones, Grant County Jail OAC Meeting
3:00 p.m. — 4:00 p.m.
C Carter at Grant Transit Authority (GTA) Special Board Meeting (Moses
Lake)
FRIDAY, AUGUST 4, 2023
D Stone, Out
No meetings held
Signed this day o J, 2023.
BOARD OF COUNTY COMMISSIONERS
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Cindy Carter,lVice-Chair
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