HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, AUGUST 7, 2023
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• Commissioners Office Budget Update (JG)
• LTAC Recognitions (JG): Recognize the top 3 rate payers in the county.
• Elected Official / BOCC Partnership: Assignments made, and email sent.
• Communications Clerk 2: Supervisor on hold
• Weekly 15 min meetings scheduled with: Development Services, Central Services and
Accounting
• New Agenda form introduction
• Outlook calendar issues
10:30 a.m. —11:00 a.m. B Mayo, Economic Development Council (EDC) Update
In attendance were: Brant Mayo, Executive Director of the EDC, Doug Croft, Senior Project
Director of Convergent and Rachelle Lange attended to discuss their new 5 Year Strategic Plan
which is part of a 5 -initiative plan. The Economic Development Council is a bridge or "liaison"
between industry and education.
• Business Retention
• Recruitment
• Workforce Development
• Infrastructure Development
• Investor Relations
They are going to request an increase to the EDC funding and have this come from the 133 and
113 funds, to a new amount of $150.,000.00. They will submit a request letter.
11:00 a.m. —11:30 a.m. Suzi Fode, New Hope Update (Cancelled)
• Shelter Update
• County ARPA Request — Revisit
• EHF Funds and Position Request
• Planning for 2024 Budget
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• Upcoming Leave/Remote Work
• Other
12:00 p.m. —1:00 p.m. Quarterly Elected Official/Department Head Luncheon
• Rebekah Kaylor, Chief Civil Deputy Prosecuting Attorney, gave a presentation on Executive
Sessions.
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. — 2:00 p.m. Commissioners Roundtable — Misc. Discussion
• Review of Consent Agenda Items
o BOCC Item 7: Letter of support from Big Bend Community College. Commissioner Stone
would like to amend the letter and have the BOCC sign his amended version. BOCC
agreed.
o PW Item 16: Sam Castro gave an overview of the apprenticeship program.
o PW Item 17: Sam Castro stated the new amendment changes the expiration date to
12/31/24.
• Commissioner District Updates
o DS District 1: Harvest went well.
o RJ District 2:
o CC District 3:
• DS discussed the Fairgrounds Capital Expenditure form that Jim McKiernan submitted for
consideration. Potential to have departments submit this to accounting along with their 2024
budget.
• DS discussed an email he received from the Eastern WA Council of Governments requesting
commissioner support to address their concern with the Washington Department of Fish and
Wildlife's "Draft Management Policy". He is requesting this be a walk-on item for 8/8/23.
• Tom Gaines asked if the BOCC reviewed the Annexation and Developers Agreement and if he
can bring it to the City for their review. It is just a draft.
• CC: Water Banking email from Ecology was discussed. Chris Young stated Grant County does not
qualify for the recent grants opened from Ecology. Chris Young to add this to next agenda.
• Port of Warden received funding but must be on QUADCO listing.
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at
2:33 p.m. to go until 3:03 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger, Gina Saldana and Decorah Anderson -
Cook, Human Resources. The session was continued to 3:20 p.m. Commissioner Jones closed
the session at 3:20 p.m.
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Week of AUGUST 7, 2023
3:30 p.m. — 4:00 p.m. District Court Update
• Contracts for 2022 & 2023 going to consent next week
o Past contracts for signature addendum
■ Technology Grant
■ Therapeutic Court Grant
■ Community Justice Counselor Grant
■ Interpreter Reimbursement Agreement
o New Contracts
■ Reimbursement agreement for therapeutic court
■ Interpreter Reimbursement Agreement
• Technology Update
o Completion of install estimated for September.
• Courtroom Security /Security Grant
MISCELLANEOUS ITEM
The Chair of the Board was authorized to sign the B&E Acres —Wiley Allred (Allred Farm Unit 24 Short
Plat) File # P 23-0021 (preliminary P 22-0400) Final Plat Submission and Review.
TUESDAY, AUGUST 8, 2023
The session was continued with Commissioners Jones and Carter in attendance. Commissioner Stone
arrived at 8:33 a.m.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Upcoming public records requests.
• Marijuana/Cannabis moratorium hearing is today.
9:00 a.m. — 9:30 a.m. S Heston, Trask Insurance —Washington Counties Risk Group (WCRG)
Update
• Shane Heston of Trask Insurance gave an update of claims filed against the county.
• Preliminary rate increase potentially be between 12-19%.
• Certificates of Insurance: ask for $1,000,000.00 and names the county as additional insured. Do
the commissioners want to consider limits? Risk categories? "Event" policy.
• Law Enforcement training coming up November/December and Correctional workshop in
September.
9:30 a.m. —10:30 a.m. D Stone, WSRRI Fire Planning and Response Focus Table
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Week of AUGUST 7, 2023
11:00 a.m. —12:00 p.m. T Gaines, Central Services Update Commissioner Jones attended via
Webex until 11:29 a.m.
• Technology Services: MFA; Cameras at Wheeler Building
• Facilities and Maintenance: They assisted Quincy Police Department with a tent at their
"National Night Out" event; Museum; Lights at courthouse.
• Fairgrounds: 4H Bathroom Completion; Noble move; Equipment issues; they will be looking at
requesting a Maintenance 2 position through the 2024 budget.
• Central Services: Jail Update: Clean up review by potential contractors was done today;
Courthouse restoration; Coroner's Office Update: price continues to increase.
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
• Employee Recognition: Rod Follett, Holly Helms, Scott Johnson, and Devvin Youngers for their
work on county road rumble strip program (Sam)
• Introduction: Yvonne Jesse and Jajaira Perez (Sam) (They were not able to attend)
• County Lands (Sam): The are working on this project, assessing parcels, and do not recommend
any for surplus currently. They will make a recommendation after the assessments are done.
Commissioner Jones has received a request from the PUD to purchase a few parcels of county
property. They will be requesting a meeting in the future.
• New Heavy Equipment Operator job description is associated with a formal apprenticeship
program through the State. Once they graduate from the program, they will receive a formal
certificate (blue card). This is a non-union program with a sole source contractor. This is a 3 -
year program.
Town of Hartline —Reimbursable work (chip seal)
• Update on Right of Way permit down on Road K -SW
• Jerome Wawers brought forth County owned Parcel No. 161258001, there are potentially
buried toxic items.
2:00 p.m. -3:00 p.m. Commissioners Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Jerome Wawers came to discuss the 8/7/23 round table and Consent Item 7: ESG
clarification was removed; WDFW Conservation vs. Preservation he encourages being
on the "conservation" side.
• Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner
Stone, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
o There will be one walk-on item: Eastern WA Council of Governments letter to
Washington Department of Fish and Wildlife re: Proposed Draft Management Policy
o DS: Request an Executive Session:
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Pursuant to RCW 42.30.110(1)(i), Commissioner Jones called an Executive Session to order at
2:06 p.m. to go until 2:16 p.m. regarding Litigation. In attendance were Commissioners Carter,
Stone and Jones, and Rebekah Kaylor, Prosecuting Attorney's Office. The session was continued
to 2:21 p.m. Commissioner Jones closed the session at 2:21 p.m.
o Item 7: DS Stated he received a revised summary of the process, removing ESG and will
give it to the Clerk of the Board to attach to the letter.
Consent Agenda — (Items 1 through 19) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Carter, to approve the consent
agenda, noting that item 7 verbiage was amended. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amount of $1,237,129.46)
COMMISSIONER'S OFFICE
2. Approval of July 24, 2023, Commissioners Minutes.
3. Request to support funding for the Regional Support Diversion assessment in the amount of
$75,000.00 to be split between Chelan, Douglas, and possibly Okanogan County.
4. American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and Grant
County Fire District 7 Auxiliary High Rollers in the amount of $3,,500.00 on an advance payment
basis for eligible costs incurred during the period of March 3, 2021, through September 30,
2026.
5. Request from the American Legion Auxiliary Art Semro Unit 28 to use the courthouse steps,
front lawn, and small area of the parking lot, for their Patriot Day Ceremony that will take place
September 11, 2023. If approved, a 2023 Agreement regarding Use of County Property for
Public Purpose will be signed.
6. Filing Fee Surcharge Distribution Agreement with the Columbia Basin Dispute Resolution Center
for the sole purpose of distributing funds obtained by the County as a result of RCW 7.75.035.
Term of the agreement is August 1, 2023, through December 31, 2025.
7. Letter of support for the Battery and Allied Technology Transformation (BATT) Tech Hub project
led by Big Bend Community College. (Verbiage Amended per the request of Commissioner
Stone)
8. Special occasion liquor license application for Desert Aire Golf and Country Club and their event
to be held at Snack Shack 504 Clubhouse Way, Mattawa, October 14-15, 2023.
9. Statement of Work CivicPlus Master Services Agreement for the legal review, in the amount of
$7,403.00.
10. Appointment letter for Dell Anderson to the North Central Washington Opioid Abatement
Council, representing Grant County effective August 8, 2023.
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FACILITIES AND MAINTENANCE
11. Contract with Stans Construction, LLC in the amount of $56,075.32 to complete the Grant
County project to refurbish the school and church located at the Grant County Historical
Museum.
FAIRGROUNDS
12. Out -of -State travel request for Jim McKiernan to attend the Rocky Mountain Association of Fairs
in Coeur D'Alene, ID, November 8-11, 2023. The total cost of travel is $1,060.00.
NFWHOPF
13. Request for Director, Suzi Fode to Docu-Sign the Washington State Department of Commerce
Grant Agreement with New Hope through the Office of Crime Victims Advocacy Community
Services Division Grant No. 24-31219-010 for SFY2024-2025 Crime Victim Service Center Grant
in the amount of $229.,000.00 for year one.
PUBLIC WORKS
14. Request to the County Road Department for the reimbursable work between Grant County and
the Town of Hartline. Grant County Road Department to chip seal streets. The cost of work to be
done is a maximum of $139,584.57 and must be completed by October 30, 2024.
15. Seventeenth Amendment to Subcontract Agreement for the Ephrata Landfill Remedial
Investigation (RI), Feasibility Study (FS), and Clean Up Action Plan (CAP) with Mott MacDonald
LLC. The amendment revises contractors scheduling to a new term date of December 31, 2024.
16. Washington State Department of Labor and Industries Approved Training Agent Agreement and
Construction Equipment Operators Joinder Agreement with the Inland Northwest Chapter
Associated General Contracts Heavy Equipment Apprenticeship Committee # 560 and Training
Trust Fund and membership application.
SHERIFF'S OFFICE
17. Contract with Pro Connection LLC (Darrell Doolittle) for the vehicle upfitting and maintenance of
Sheriff's Office Vehicles. The term of the contract is 5 years upon signature.
TECHNOLOGY SERVICES
18. Purchase order No. 493 to Progress (PRSWC) in the amount of $26,232.80 for the annual
renewal for support contract- WhatsUp Gold Total Plus Unrestricted Services Agreement.
19. Purchase Order No. 494 to Netwrix Corp. (NETWC) in the amount of $41,241.12 for the annual
renewal of Netwrix Auditor.
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Week of AUGUST 7, 2023
Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
o Walk-on: A motion was made by Commissioner Carter, seconded by Commissioner
Stone, to approve Grant County signing on to the Eastern Washington Council of
Governments letter to the Washington State Department of Fish and Wildlife
Commission (WDFW) relating to their Proposed Draft Management Policy. The motion
passed unanimously.
3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Declare Surplus County Owned Property
Public Works
The Commissioners held an Open Record Public Hearing to declare Public Works county -owned
property surplus through public auction and order the sale thereof via www.publicsu-rplus.com.
Sam Castro, Public Works Director gave an overview of the vehicles and equipment that are
requesting to be surplus' d and sold.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in
attendance. A motion was made by Commissioner. Stone to approve the surplus as presented.
Commissioner Jones seconded and the motion passed with 2 Commissioners in attendance. The
hearing adjourned. (Resolution No. 23 -073 -CC)
3:20 p.m. -3:50 p.m. Open Record Public Hearing, Six -Month Cannabis Moratorium
The Commissioners held an Open Record Public Hearing to take public comment interim
ordinance adopting a six-month moratorium on the establishment, re -location, or licensure of
facilities, properties, or businesses involving the production and processing of recreational
marijuana or marijuana -infused products.
Barbara Duerbeck, Deputy Prosecuting Attorney, read from Ordinance No. 23 -067 -CC that was
adopted on July 25, 2023:
Section 1: Moratorium Imposed. Pursuant to the laws of the State of Washington,
a moratorium is hereby imposed prohibiting within all areas of
unincorporated Grant County the establishment, re -location, or
licensure, of facilities, properties, or businesses involving the production
or processing of recreational marijuana and marijuana infused products.
While said moratorium is in effect no building permit, occupancy
permit, other development permit or approval, or business license shall
be issued for any of the purposes or activities set forth above. Should
any permits or licenses be issued in error for the above purposes or
activities, such shall be null and void.
Section 2: Duration. The moratorium imposed by this ordinance shall continue in
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Week of AUGUST 7, 2023
effect for six consecutive months from its effective date, unless
repealed or modified by the Board of Grant County Commissioners in
accordance with applicable law.
Section 3: Public Hearing. Pursuant to RCW 36.70A.390 the Board of Grant County
Commissioners shall hold a public hearing on this moratorium within
sixty days of the adoption of this moratorium, issuance of findings of
fact to immediately follow, to be held:
Date: 08/08/2023
Time: 3:20 p.m.
Location: Grant County Commissioners Hearing Room #101,
Courthouse, Ephrata, WA
Section 4: Vesting. This ordinance does not apply to any uses legally established,
permits issued, or complete applications submitted, before the effective
date of this ordinance.
Commissioner Stone stated that the Board decided there was a need to review the county
ordinance and this six-month moratorium will allow for that.
Jerome Wawers asked about the reference of water use and that it should be governed by the
state/federal entities, not by this board.
A motion was made by Commissioner Stone, seconded by Commissioner Carter, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Carter to adopt the 6 -month moratorium. Commissioner Stone stated the
Board already approved the moratorium and would not second the motion. This hearing was to
only take public comment on the previously adopted Ordinance. Commissioner Carter stated
the hearing was advertised as such and the Clerk of the Board stated it was a staff error. Based
on what was advertised, Commissioner Stone asked the Prosecuting Attorney if the ordinance
needs to be adopted again. Barbara Duerbeck, Civil Deputy Prosecuting Attorney stated no, and
that Findings of Fact will be adopted at the next Consent Agenda meeting. The hearing
adjourned.
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake City Council Meeting
WEDNESDAY, AUGUST 9, 2023
10:00 a.m.-10:30 a.m. LEOFF-1 Disability Board
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Week of AUGUST 7, 2023
11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session
11:30 p.m. — 2:00 p.m. HEARINGS EXAMINER
1:00 p.m. — 2:00 p.m. D Stone, WSRRI Community Fire Resiliency Focus Table
6:00 p.m. — 7:30 p.m. D Stone and C Carter, Grant County Health Board Meeting
THURSDAY, AUGUST 10, 2023
9:00 a.m. —10:00 a.m.
10:00 a.m. —12:00 p.m.
11:00 a.m. —12:00 p.m.
1:00 p.m. -3:30 p.m.
1:00 p.m. — 2:00 p.m.
R Jones, Multi -Agency Communications Center (MACC) Meeting
D Stone at QUADCO (Public Works, Ephrata)
C Carter, at CCR Meeting —Columbia Basin DV & SA Consortium (New
Hope) (Cancelled)
C Carter, Area Aging/Council of Governments Meeting (E Wenatchee
Office) (Cancelled)
RJones, Grant County Jail OAC Meeting
4:00 p.m. — 5:00 p.m. Veterans Advisory Board (VAB) Meeting
6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building,
Fairgrounds) (Cancelled)
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting
FRIDAY, AUGUST 11, 2023
No Meetings Scheduled
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Week of AUGUST 7, 2023
SATURDAY, AUGUST 12, 2023
8:00 a.m. — 9:00 a.m. C Carter at Sunland Estates Annual Meeting (Sunland)
Signed this —��� day o 2023.
BOARD OF COUNTY COMMISSIONERS
st:
barb ra J. VasgLX, M
C
Clerk of the Boar
Grant County, Washington