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HomeMy WebLinkAboutGrant Related - BOCC (004)kn �\J 8/24/23,12:19 PM Grant County, WA COMMISSIONERS CONSENT AGENDA REQUEST FORM Must be submitted by 12:00 pm on Thursday OFFICE / DEPARTMENT:* BOCC Please select your Office or Department from the dropdown list. PHONE #:* REQUESTOR:* DATE OF REQUEST:* Janice Flynn F87/24/2023 Date this request is submitted Name of person making this request INDIVIDUAL ATTENDING:* CONFIDENTIAL:* 509 754 2011 ext 2937 Janice Flynn NO Does this document contain ..,.,Iconfidential information Phone number to reach requestor with any questions Name of individual that will be attending either the roundtable and/or consent agenda meeting to answer any questions TYPE(S) OF DOCUMENTS BEING SUBMITTED* El AGREEMENT /CONTRACT F] AP VOUCHERS Ej APPOINTMENT REAPPOINTMENT ABPA RELATED BIDS / RFPs / QUOTES AWARD El BID OPENING SCHEDULED Ej BOARDS / COMMITTEES 10BUDGET M COMPUTER RELATED Ej COUNTY CODE Ej EMERGENCY PURCHASE Ej EMPLOYEE RELATIONS El FACILITIES RELATED [ r j FINANCIAL Ej FUNDS Ej HEARING Ej INVOICES/ PURCHASE ORDERS IM GRANTS -FED /STATE FED EILEASES El MOA/ MOU El MINUTES 0 ORDINANCES Ej OUT OF STATE TRAVEL Check Ej PETTY CASH all boxes Ej POLICIES that Ej PROCLAMATIONS apply E] REQUEST FOR and PURCHASE supply RESOLUTION TAX LEVIES THANK YOU'S TAX TITLE PROPERTY WSLCB supporting documentation https://www.grantcountywa.gov/FormCenter/Print?formld=l 08&save=True 1/2 8/24/23,12:19 PM Grant County, WA WORDING FOR AGENDA: FILE UPLOAD:* Reimbursement request from the Housing Authority on theHA Billing.pdf Consolidated Homeless Grant (CHG) No. 24-46108-10, in U load documents that are requested to be on the c the amount of $33,859.47 for July 2023 expenses. nsentagends U= Please provide the suggested wording that will placed as the title for this document on the consent agenda LEGAL REVIEW,-* LEGAL SIGNATURE DATE OF LEGAL Y : REVIEW: NO First M. Last Is legal review required for this mm/dd/yyyy action? BOCC ACTION To Be Completed by BOCC Staff —BOQ:ACTION Y", ;../APPROVED Ej DENIED TABLED / DEFERRED/NO ACTION TAKEN El CONTINUED TO DATE: 0 OTHER DATE OF ACTION r mm/dd/yyy Yj https://www.grantcountywa.gov/FormCenter/Print?formld=l 08&save=True 2/2 . . . . . . . . . . . . . . . . . . . www.hagc.net July 31,,2023 Housing Authority of Grant County 1139 Larson Blvd. is Moses Lake, WA 98837-3308 Phone: (509) 762-5541 * Fax: (509) 762-2202 Toll Free: (800) 747-9202 ; TTY; (800) 833-6388 Grant County Board of Commissioners ATTN: Janice Flynn PO Box 37/35 C Street Ephrata, WA 98823 Dear Ms. Flynn: Please consider this letter and attached documentation the Housing Authority's claim for draw #1 for July, 2023, for the Consolidated Homeless Grant. I certify that: The Information on the A-19 and supporting documentation for the Consolidated Homeless Grant (CHH), contract # �^46108-10, In the amount of $33.,859.47 is a true and accurate report and that all reported expenditures are property chargeable to the CHG grant. Sincerely, %, —jv\,,I\x �, & Chrl C sto her A. Sutherland AM. Financial Director I/ P "`E i V E D 20 23 A U `2 04,iff rC)U!,NTY, -0-J, 0 PIINIRJI oil ON,.i - 71WHau'singAuthorlty of Grant CaunV Washington Is an equal Dpportunityprovider and employer and does not dwrimilhate an the basis of race, color, n411011010figin, Migl0n,h I t S", physical 'Gr#jen 41 disability, orfamilial status. The Housing Authority of Grant Countypolicies and practices are designed to,provide assurances that persons ivith disabilities will bd given reasonable acconpliodafjons., 9QUAL HOUSING Von request, so that they mayfully, access and utilize the liousingprograms and related services, OPPORTUNITY if or anyone in your fawily Is a person with disabilities, and you require a specific accommodation in order to fiffly U titize ourprograms and services, please contact the Housing Authority, Grant County/GCHA Contract #22 1 HG) SubmItted to GC by: HAGO, M,V= Date:_ 2.,3 Request for Relmbuiiernent No. #1 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: 1-4x Made for an allowable activity under the grant guidelines? _X Authorized (or not prohibited) under state or local laws or regulations? X-...- Approved by the federal awarding agency, if required.? X Allowable per Circular A-87 (June 2004 version), Attachment 13, items 1-43? For payroll transactions: _X Does the employee's time and effort documentation meet the requirements of Circular A-1 22? _X Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federalgrantor being charged its fair share of the cost?) _X Based on actual costs, not budgeted or projected amounts? _X_ Applied uniformly to federal and non-federal activities (.e.,. is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? _X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). _X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? _X Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? "-X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales), _X Not included as both a direct billing and as a component of indirect costs? _X Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). _X Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form, _X Correctly charged to the proper account code and grant period? H:\ACCOUN"flNG\LOTUS\LOTUS\Consolidatod FIMCNG 2023-20251CHG Subrecipient Checklist.dom Page 1 CHG Sti .PSH.. 3 HEN SF 7/1/2023-E HEN SF` 7/1/2024-6 Eviction, Pr HEN FCS Br 7/1/2023-6 Inflation, i n l `r >• Y y r t G , ;,L0 cal D RF L Invoice Month/Year Grantee NameList Sub Grantee Names July 2023 HAGC Total Total $33,859.47 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Admin $317:78 $317.78 Rent $0.00 ndard Facility Support - $9,291.50 $9,291.50 Operations $5,836.31 $5,836.31 r ,Y ..: ":): ,... ....... _,. a, .. ., \.. ♦ : -tl . 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Total $33,859.47 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 General Ledger Detail Report Detail Postings for Period 07 Ending 7/31/2023 Account Number/Description Perla Date Journal Comments -0 471501-7-04 HAP PAYMENTS RENTS-CHG 07 7/19/2023 AP -004375 07 7/1912023 AP -004375 07 7/19/2023 AP -004375 07 7/27/2023 AP -004377 07 7/27/2023 AP -004377 07 7/27/2023 AP -004377 471501-7-09 31720.00 07 7/512023 AP -004367 07 7/5/2023 AP -004367 07 7/5/2023 AP -004367 07 715/2023 AP -004367 07 7/6/2023 AP -004367 07 7/5/2023 AP -004367 07 71512023 AP -004307 07 7/612023 AP -004367 07 7/612023 AP -004367 07 7/5/2023 AP..004367 07 7/5/2023 AP -004367 07 7/612023 AP -004367 07 71512023 AP -004367 07 715/2023 AP -004367 07 7/6/2023 AP -004367 07612023 AP -004367 07 7/612023 AP -004367 07 7/5/2023 AP -004367 07 716/2023 AP -004367 07 715/2023 AP -004367 07 716/2023 AP -004367 07 715/2023 AP -004367 07 7/5/2023 AP -004367 07 7119/2023 AP -004375 471502-7-04 31720.00 07 715/2023 AP -004367 07 7/6/2023 AP -004367 07 7 15/2023 AP -004367 07 71512023 AP -004367 07 7/512023 AP -004367 07 71612023 AP -004367 471504-7-06 471504-7-09 07 7119/2023 AP -004375 Account Number/Description Perfo Date Journal .w HAP PAYMENTS RENT HEN -CHC HAP PAYNINT PROJECT LEASE CC 000100236 /IN: 1004070523 OOOiOQ235 AN: 1006070623 000100235 /IN: 1008070623 0001002351IN: 1010070623 000100236 AN: 1102070523 000100235 fflo. 1104070523 HOUSING AUTHORITY OF GRANT COUNTY (13CH) Beg lialance Debit Credit Net Change End Balance 44,669.33 31720.00 0.00 31720.00 26,040.00 HAP PAYMNTS UTILITIES CHC -05 770.00 600.00 0.00 45,159,33 709.60 0.00 45,868.83 770.00 426,00 0.00 46,293.83 HAP PAYNINTS UTILITIE -CHG 829.09 1s007.00 0.00 471300,.83 800.00 0.00 48,100.83 829.09 780.00 0.00 48t880.83 44,559.33 43321.60 0.00 4,321.60 48,880.83 859603.23 300.00 0,00 K 903,23 300.00 0.00 86,203.23 839.00 0.00 87,042.23 626.00 0.00 87,667.23 616.00 0.00 38,'182.2311262.00 0,00 89,444.23 641.00 0.00 90,086.23 641,00 0.00 90,726.23 641.00 0.00 91,367.23 472.60 0.00 91 t839.73 745.00 0.00 92,684.73 775.00- 0.00 93,359.73 64 5.00 0.00 94,004.73 800.00 0, 00 94,804.7 3 800.00 0,00 95,604.73 700.00 0.00 96,304.73 450.00 0.00 96p754.73 630.00 0.00 97,384,73 700.00 0.00 98,084.73 400.00 0.00 98,484,733%,00 0.00 98,834.73 600.00 0.00 99,434.73 500.00 0.00 99,934.73 800.00 0.00 1 00j734,73 85,603.23 15,131.60 0.00 -1 0 6,131.60 100,734.73 22,324.00 610.00 0.00 22,930.00 610.00 0.00 23,540.00 640.00 0.00 24,180.00 040.00 0.00 24*820.00 610.00 0.00 26,430.00 610.00 0.00 26,040.00 22,320.00 31720.00 0.00 31720.00 26,040.00 HAP PAYMNTS UTILITIES CHC -05 770.00 0.00 0.00 770,00 770.00 0.00 0.00 0.00 770.00 HAP PAYNINTS UTILITIE -CHG 829.09 102.17 0.00 931.26 -6 829.09 102.17 -1 - 0.00 102.17 Z 931.254 Comments Beg Balance Debit Credit Not Change End Balance 471606-7-04 RENT DEPOSITS-CHG 07 7119/2023 AP -004375 07 7/1912023 AP -004375 471506-7-09 RENT DEPOSITS HEN-CFIG 471508-7-04 Run Date: 7130/2023 1:44:61 PM G/L Date: 713012023 MOTEL VOUCHERS -CHG 16;010.00 1,x00.00 0.00 17,019-00 260.00 0.00 17,269.00 "16,019.00 1 s25b.'Ob 0.00 11250.00 17,269.00' 0.00 0.00 51557.00 057.00 p.Cl4 0.00 0.00 -6;667.00 660.00 0.00 0100 660.00 Report Total: 1761M.66 24,626.17 0.00.. 24,626.17 200;842.82 Page: 2 User Logon: SAB CHG JULY 2023 471501-7-01 HAP PAYMENTS RENT - CHG $780.00 37FFE58ED Rental Assistance: Rental Assistance DE86507FD Rental Assistance: Rental Assistance 91368F319A Rental Assistance: Rental Assistance C66BB89AC Rental Assistance*, Rental Assistance 679DOA509 Rental Assistance: Rental Assistance A2CE1D278 Rental Assistance: Rental Assistance 471601-7-09 HAP PAYMENTS RENT - HEN $780.00 822A225BD HEN Rent Assistance, HEN Rent Assistance .1 13013900AF HEN Rent Assistance: HEN Rent Assistance 410E07E70 HEN Rent Assistance: HEN Rent Assistance 7BAB2A4B3 HEN Rent Assistance: HEN Rent Assistance A586CABFI HEN Rent Assistance: HEN Rent Assistance A27DDOI 30 HEN Rent Assistance: HEN Rent Assistance 3011347377 HEN Rent Assistance: HEN Rent Assistance 8529765CA HEN Rent Assistance,., HEN Rent Assistance 91376CC014 HEN Rent Assistance: HEN Rent Assistance 99CFE20F4 HEN Rent Assistance: HEN Rent. Assistance 4CbD53486 HEN Rent Assistance: HEN Rent Assistance 642299D6B HEN Rent Assistance*. HEN Rent Assistance D388571301 HEN Rent Assistance: HEN Rent Assistance 188817521 HEN Rent Assistance: HEN Rent Assistance 988FD5FB4 HEN Rent Assistance: HEN Rent Assistance 3A630F182 HEN Rent Assistance,, HEN Rent Assistance 313763E8E0 HEN Rent Assistance: HEN Rent Assistance 6EA898E46 HEN Rent Assistance: HEN Rent Assistance D3731DO14 HEN Rent Assistance: HEN Rent Assistance FOA41313176 HEN Rent Assistance: HEN Rent Assistance 008962DOF HEN Rent Assistance: HEN Rent Assistance 453EB0019 HEN Rent Assistance: HEN Rent Assistance 4655E3733 HEN Rent Assistance: HEN Rent Assistance 427C285BF HEN Rent Assistance: HEN Rent Assistance 471504-7-09 HAP PAYMENTS UTILITIES - HEN 410E07E70 HEN Utility Payment: HEN Utility Payment 471506-7-04 RENT DEPOSITS - CHG C66BB89AC Security Deposit: Security Deposit A2CE1 D278 Security Deposit: Security Deposit 07/01/2023 $780.00 0710112023 $800.00 07/0112023 = $600.00 07/01/2023 $425.00 07/01/2023 $1,007.00 07/10/2023 $709.50 07101/2023 $40321.50 07/01/2023 $800,00 07/01/2023 $641,00 07/0112023 $1,262,00 07/01/2023 $641.00 07/01/2023 $472,50 0710112023 $300.00 07101/2023 $450.00 0710112023 $745.00 07101/2023 $400.00 07/0112023 $350.00 0710112023 $641.00 0710112023 $775.00 07/0112023 $500.00 07/01/2023 $839.00 07/0112023 $800.00 07/011/2023 $800,00 07101/2023 $645,00 07/01/2023 $300.00 07101/2023 $700.00 07/01/2023 $815.00 07/01/202 $625,00 07101/2023 $630.00 07101/2023 $600,00 0701/2023 $700.00 $15,131.50 07/0312023 $102,17 $102.17 07/01/2023 $250.00 07/11712023 $1,000,00 $1.1250,00 General Ledger Detail Report Summary Report for Period 07 Ending 7/3112023 Run Date., 7131/2023 1:17:36PM Page: 1 OIL Data: 713112023 User Logon: . CAS HOUSING AUTHORITY OF GRANT COUNTY (OCH) PROJECT 01 - Account Number/Description Beg Balance Deblt Credit Net Change End Balance 408204-7.01 MGMT RETIREMENT-,,CHG 26.49 0.00 0.00 0.00 26.49 408205-7-01 MGMT MEDIDENTNIS/LI:CHG 46.36 0.00 0100 0.00 46.36 411000-7-01 ADMIN SALARIES:CHG 31706.09 0.00 0.00 0.00 31705.09 417001-7-01 ADMIN FEES -GRANT CO-CHG 21000.00 0100 0.00 0.00 21000.00 418200-7-01 ADIVIN FICA-CHG 272.63 0.00 0.00 0.00 272.63 418201-7-01 ADMIN SUTA-GHG 55.56 0.00 0.00 0.00 65-56 418202-7-01 ADMIN L&I-CHS 18.33 0.00 0.00 0.00 18.33 418204-7-01 ADIVIN RETIREMENT:CHG 635.89 0.00 0.00 0.00 636.89 418206-7401 ADMIN MEDIDENTNIS/L:CHG 11101.20 181.37 0.00 181,37 11282.57 419012-7-01 MEMBERSHIP DUES & FE-CHG 600.00 0.00 0.00 0.00 600.00 419018-7-01 POSTAGE:0F1G 90.81 0.00 0.00 0.00 90.81 441000-7-01 MAINTENANCE SALARIES:CHG 532.37 120.04 0100 120.04 652.41 443300-7-01 MAINT FICA:CHG 40.16 9.18 0.00 9.18 49.34 443301-7-01 MAINT SUTA:CHG 7.99 1.80 0.00 1.80 9.79 443302-7-01 MAINT L&I:CHG 18.86 5.39 0.00 6.39 24.25 443305-7-01 MAINT IVIED/DENT/VISILCI-IG 1.13 0.00 0.00 1.13 PROJECT 01 -Total: 91052-87 317.71 0100 317.78 91370.65 Run Date., 7131/2023 1:17:36PM Page: 1 OIL Data: 713112023 User Logon: . CAS General Ledgor Detail Report Summary Report for Period 07 Ending 7/3112023 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 02 - Account Number/Deserlption Beg Balance Debit Credit Net Change End Balance 411000-7-02 ADMIN SALARIES FACILITY SUPF 29,078.28 21673,33 0.00 21673.33 31,761.61 418200-7-02 ADMIN FICA FACILITY SUPP & FV 21132.31 197.26 0.00 197.26 21329,57 418201-7-02 ADMIN SLITA FACILITY SUPP & R 436.19 40,10 0.00 40.10 476.29 418202-7-02 ADMIN L&I FACILITY SUPP & RA 1 167.31 14.86 0.00 14.86 182.17 418204-7-02 ADMIN RETIREMENT FACILITY Sr 31667.35 817.44 0.00 1817.44 41484.79 418205-7-02 ADMIN MED/DENTNISIL FACILIT" 10,900.75 21093.32 0.00 21093.32 13,054.07 443000.7-02 CONTRCT SVC MAINT FACILITY! 208.36 0.00 0.00 0,06'N) 208.363 PROJECT 02 Total: 46,650-66 51836.31 0.00 518366.31,.% 52,486.86 Run Date: 7131/2023 1:17:36PM Page; 2 G/L Date: 7131/2023 User Logont. CAS General Ledger Detail Report Summary Report for Period 07 Ending 7/3112023 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT' 04 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 471601-7-04 HAP PAYMENTS RENTS -CHCS 44,559.33 41321.50 0.00 4,321.60 48,880.83 471502-7-04 HAP PAYMNT PROJECT LEASE C 22,320.00 31720.00 0.00 31720.00 26,040.00 471606-7-04 RENT DEPOSITS-CHG 16,019.00 11250.00 0.00 11250.00 17,269.00 471608-7-04 MOTEL VOUCHERS -CHG 600-00 0.00 0.00 0.001"., 660.00 PROJECT 04 . Total: 83,568.33 91291.50 0.00 r9,291.50-"')" 92,849.83 9 1 U3--0 I Run Date: 713112023 1:17:36PM Page: 3 GIG Date: 713112023 Usor Logon: CA$ General Ledger Detail Report Summary Report for Period 07 Ending 7131/2023 HOUSING AUTHORITY OF GRANT COUNTY (GChE) PROJECT 06 - Account Number/Doscription Beg Balance Debit Credit Met Change End Balance 471504-7-05 HAP PAYNINTS UTILITIES CHG-01% 770.00 0.00 0.00 0.00 770-00 PROJECT 05 - Total,., 770.00 0.00 0.00 0.00 770.00 Run Date: 7/31/2023 1:17:36PM Page: G/L Date: 7/3112023 User Logon: CA$ General Ledger Detail Report Summary Report for Period 07 Ending 7/31/2023 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 08 - Account Number/Description Beg Balance Deb1t Credit Nat Change End Balance 41.1000-7-08 ADMIN SALARIES-HEN-OPS-CHG 11,079.37 1,307.76 0.00 11307.76 120387.12 418200-7-08 ADMIN FICA-HEN-OPS-CHG 818.07 96.61 0.00 96.61 914.68 418201.7-08 ADMIN SUTA HEN-OPS-CHG 166.20 19.62 0.00 19.62 185.82 418202-7-08 ADMIN l &l HEN-OPS-CHG 64.02 6.86 0.00 6.86 70.88 418204-7-08 ADMIN RETIREMENT HEN -OPS -C 11474.92 200.64 0.00 200.54 11675.46 418205-7-08 ADMIN MED/DENTNIS/L HEN -OP; 41827.77 11173.63 0.00 1 61001.30 PROJECT 08 - Total: 18,430.36 21804.91 0.00 -2-1864.91 21,235.26 ape it ivrl 0 A S 2 WO Run Date: 7/3112023 1:17:35PM Page: 6 GIL Data: 7131/2023 User Logon: CAS General Ledger Detail Report Summary Roport for Period 07 Ending 7131/2023 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 09 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 4110004-09 ADMIN SALRIES HEN-CHG 863.11 93.88 0.00 93.88 956.99 418200-7-09 ADMIN FICA HEN- CHO 63.82 7.02 0.00 7.02 70.84 418201-7-09 ADMIN SUTA 'HEN-CHG 12.95 1.41 0.00 1.41 14.36 418202-7-09 ADMIN L&I HEN -CHCS 5.16 0.42 0.00 0.42 6.58 418204-7-09 ADMIN RETIREMENT HEN-CHO 190.17 233.70 0100 233.70 423-87 418205-7-09 ADMIN MED/DENTNIS/L HEN -CH, 297.97 38.87 0.00 38.8 336.84 471501.7-09 HAP PAYMENTS RENT HEN-CHO 86,603.23 15,131.60 0.00 15,131.50 100,734.73 471504-7-09 HAP PAYMNTS UTILITIE -CHG 829.09 102.17 0.00 102.17 931,26 471506-7-09 RENT DEPOSITS HEN-CHG 5,557.00 0.00 0.00 0.00 51667.00 PROJECT 09 - Total: 93,422.50 15,608.97 0.00 16,608.97 109,031.47 Report Total: 251,884.60 33,859.47 0.00 33,859.47 285,744.07 000 0 010062+ 7 * 78 + JA 7uO2 9 29 v 5.0 + + + 0a 42 + 37 5 3 0 + 2 3 3 70 + 159 2.5367 + 3 8 13 7 006 006 33 8 5 44 G + 000 0 40 0 (,)14- 1 5 1 5 0 + r 102 1.7 + Run Date: 7131/2023 1:17:31% ' Page: 6 G/L Date., 713112023 0 0 2 1 t User Logon: AS 1 5 2 .`5 25 ty 6 7. 6