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HomeMy WebLinkAboutAgenda - BOCCDRAFT MEETING AGENDAAMENDED see pcj. 4 underlined added meet Week of July 10- July 16, 2023 Commission Chambers 35 C Street NW Ephrata,. WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available. (info below) MONDAY, JULY 10, 2023 Event address for attendees: 6 Event number: 2486 465 3990 Event password: soCc-Juuo Video Address: 24864e53990@gn,ntcowa.webex.00m You can also dial z73.243.z6oand enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1'400'4zo'ssoo(password 2s22o5os) Show all global call-in numbers Access code: 24864e53990 8:30 a.m. — 10:00 a.m. D Stone, Grant County Public Health Briefing for Healthcare and Schools 8:30 a.m. —9:3O a.m. Homeless Issues/Coordinated Entry Impacts on Staff 9:30 a.m. — 10:30 a.m. B Vasquez, Clerk of the Board Update w Pending Items Spreadsheet / Board Decision forms • Commissioners Office Supervisor Position 10:30 a.m. — 11:00 a.m. J Sainsbury, Security Update — 1 Month Update 11:00 a.m. — 11:30 a.m. D Bren., Road Improvement District — Next Steps Discussion 11:30a.m.-12:00p.m. M McKnight, Assessor's Office Update 12:00p.m.-1l0p.m. CCarter w/ Columbia Basin Herald (Bookery,Ephrata) 1:00p.m.-2:00p.nn. Commissioners Round Table — Miscellaneous Discussion m Review ofConsent Agenda Items w Commissioner District Updates w ARPA: $lmillion for Sleep Center building and property (RU) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATFER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 6 Grant County Commissioners Agenda AMENDED Week of July 10, 2023 2:00 p.m. — 3:30 p.m. R Jones at Accounting/Human Resources/BOCC Partnership Discussion (HR Department) 3:30 p.m. — 4:00 p.m. Commissioners Work Session (Anticipated Executive Session) 4:00 p.m. —4:30 p.m. D Warren, TWELVE Sustainable Aviation Fuel TUESDAY, JULY 119 2023 Event address for htt s: rantcowa.webex.com rantcowa '. h?MTID=m86ld8df8bdc36bd4a55515dff618720 attendees: c Event number: 2481665 4818 Event password: BOCC-J U L11 Video Address: 24816654818@grantcowa.webex.com 1:00 p.m. — 2:00 p.m. You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number 2:00 p.m. — 3:00 p.m. below and enter the access code. United States Toll +1-408-418-9388 (password 26220585) Show all global call-in numbers Access code: 2481665 4818 8:00 a.m. — 8:30 a.m. T Gaines, Central Services Update 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. — 9:30 a.m. Washington Counties Risk Group (WCRG) Insurance Update- Anticipated Executive Session (RCW 42.30.110 (1)(I) 10:30 a.m. —12:30 p.m. Commissioners at TWELVE Groundbreaking Ceremony (Wheeler Road) 1:00 p.m. — 2:00 p.m. D Stone, PCC Rail Authority Meeting 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (ie. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion Page 3 of 6 Grant County Commissioners Agenda AMENDED Week of July 10, 2023 • Consent Agenda — (Items -1 through 19) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item July be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. 2. Pursuant to RCW 36.32.210, the Commissioners shall file with the auditor a full and complete inventory of all capitalized assets in accordance with standards established by the state auditor. Amount for Public Works inventory is $34.,130.,845-00, bringing the total of all inventories to $4,,726.,776.01. CENTRAL SERVICES 3. Request approval of change order in the amount of $126,000.00 to Stan's Construction for the move of three (3) Noble Horse Barns at the Fairgrounds. COMMISSIONER'S OFFICE 4. Approval of Commissioners June 12, 19, and 26, 2023 Minutes. 5. Invoices 6. "Tentative" American Rescue Plan Act (ARPA) Beneficiary Agreement with Big Bend Community College in the amount of 999,000.00. 7. "Tentative" American Rescue Plan Act (ARPA) Beneficiary Agreement with Big Bend Community College in the amount of 30,000.00. 8. "Tentative" American Rescue Plan Act (ARPA) Beneficiary Agreement with Big Bend Community College in the amount of 471,000.00. 9. "Tentative" Washington State Department of Commerce, Housing Division Homelessness Assistance Unit, Consolidated Homeless Grant (CHG) Sub Recipient Agreement No. 24-46108-10 beginning July 2, 2024 through June 30, 2025, with the Housing Authority of Grant County. r:oiRrRni ming 10. Out of state travel request for Rebecca Martinez to attend the International Association of Fairs and Expositions Convention and Trade Show (IAFE) from November 25 —December 7, 2023 in Salt Lake City, UT for the total amount of $2.,142.00. 11. Washington State Department of Social and Health Services, County Program Agreement No. 2363-48961 in the amount of $635,433.00 for their County Program Agreement for Community - Based Domestic Violence Program Emergency Shelter and Supportive Services. Term is July 1, 2023 through June 30, 2024. Page 4 of 6 Grant County Commissioners Agenda AMENDED Week of July 10, 2023 P1 IRI it IAinRK� 12. Recommendation to award the bid for the Steel Canopy Body project to Cobalt Truck Equipment in the amount of $51,885.00. 13. Request public hearing to declare certain county -owned property surplus and ordering the sale of: Miscellaneous vehicles. RENEW 14. Interlocal Agreement between the City of Moses Lake and Grant County for Law Enforcement Co -Responder Behavioral Health Program. 15. Washington State Department of Social and Health Services County Program Agreement No. 2363-49275 in the amount of $1.,128.,607.00 for DDA County Services. Term is July 1, 2023 through June 30, 2024. -~ SHERIFF'S OFFICE 16. Held from the July 11, 2023, agenda: Request to update and implement a New Vehicle Replacement Schedule that would move from a 5 -year replacement to a 4 -year replacement schedule or mileage of 100,000, whichever is reached first. 17. GCB 3187 (Emergency proclamation) Public Works Emergency Response Assistance Mutual Aid Agreement between Grant County and the Washington State Department of Transportation to provide for immediate assistance to protect life and property. 18. GCB 3207 (Local Agency Emergency Event - No Proclamation) Public Works Emergency Response Assistance Mutual Aid Agreement between Grant County and the Washington State Department of Transportation to provide for immediate assistance to protect life and property. TECHNOLOGY SERVICES 19. Purchase Order No. 486 to Cities Digital in the amount of $51,.609.24 for the annual Laserfiche support and updates renewal. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 3:30 p.m. Public Works Petition Review on Roads 5 -NW and S -NE Speed Limit Lowering 3:00 p.m. — 4:00 p.m. Komaki, Japan City Visit 4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting 7:00 p.m. -8:00 p.m. RJones, Warden City Council Meeting Page 5of8 Grant County Commissioners Agenda AMENDED Week of July 10, 2023 WEDNESDAY, JULY 12, 2023 10:00am.-10:30a.m. DStone,,BOFF—1Disability Board Event address for attendees: 98 Event number: 24887895508 Event password: eoCC-JuL12 Video Address: 24887895508@grantcowa.webex.00m You can also dial z73.24s.2.6oand enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +z~400'4zo-gaoo(password s3es3o5o) Show a,ll,glo,bal, call-in numbers Access code: 248878e5508 11:00a.m.-11:30a.m. DStone, PCC Rail Authority Executive Session 4:00 p.m. — 4:50 p.m. Veterans Advisory Board (VAB)Meeting Event address for attendees: de Event number: 24995097859 Event password: veTs-Juuz Video Address: 249950e7859@gramzowa.webex.com You can also dial z7s.24a.z.aoand enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +z-400~41o'ssoo(password o3o7oso5o5) Show all global call-in numbers Access code: 249950e7859 6:00 p.m. — 7:30 p.m. D Stone and C Carter, Grant County Health Board Meeting Page 6 of 6 Grant County Commissioners Agenda AMENDED Week of July 10, 2023 THURSDAY, JULY 13, 2023 9:00 a.m. —10:00 a.m. 10:30 a.m.-12:30 p.m. 1:00 p.m. -3:30 p.m. 1:00 p.m. -2:00 p.m. 6:00 p.m. -7:00 P.M. 7:00 p.m. -8:00 p.m. FRIDAY, JULY 14, 2023 No Meetings Held R Jones, Multi -Agency Communications Center (MACC) Meeting R Jones at Grant County Homeless Housing Taskforce Service Provider Meeting (Port of Moses Lake) C Carter, Area Aging/Council of Governments Meeting (E Wenatchee Office) R Jones, Grant County Jail OAC Meeting FAIR ADVISORY COMMITTEE MEETING R Jones, Moses Lake School Board Meeting GRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of July 10 -July 16, 2023 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available. (info below) MONDAY, JULY 101, 2023 Event address for htt s: rantcowa.webex.com rantcowa '. h?MTID=m5e959f11bb8997a4069e793aicf40b3 attendees: 6 Event number: 2486 465 3990 Event password: BOCC-J U L10 Video Address: 24864653990@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220585) Shaw all global call-in numbers Access code: 2486 465 3990 8:30 a.m. —10:00 a.m. D Stone, Grant County Public Health Briefing for Healthcare and Schools 8:30 a.m. — 9:30 a.m. Homeless Issues/Coordinated Entry: Impacts on Staff 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • Pending Items Spreadsheet /Board Decision forms • Commissioners Office Supervisor Position 10:30 a.m. —11:00 a.m. J Sainsbury, Security Update —1 Month Update 11:00 a.m.-11:30 a.m. D Bren, Road Improvement District — Next Steps Discussion 11:30 a.m. —12:00 p.m. M McKnight, Assessor's Office Update 12:00 p.m. —1:00 p.m. C Carter w/ Columbia Basin Herald (Bookery, Ephrata) 1:00 p.m. — 2:00 p.m. Commissioners Round Table —Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates • ARPA: $1 million for Sleep Center building and property (RJ) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD AND/OR DELETE AND TAKE ANYACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 6 Grant County Commissioners Agenda Week of July 10, 2023 2:00 p.m. — 3:30 p.m. R Jones at Accounting/Human Resources/BOCC Partnership Discussion (HR Department) 3:30 p.m. —4:00 p.m. Commissioners Work Session (Anticipated Executive Session) 4:00 p.m. — 4:30 p.m. D Warren, TWELVE Sustainable Aviation Fuel TUESDAY. JULY 119 2023 Event address for htt s: rantcowa.webex.com rantcowa i. h ?MTID=m861d8df8bdc36bd4a55515dff618720 attendees: c Event number: 2481 665 4818 Event password: BOCC-J U L11 Video Address: 24816654818@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220585) Show all global call-in numbers Access code: 2481 665 4818 8:00 a.m. — 8:30 a.m. T Gaines, Central Services Update 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. — 9:30 a.m. Washington Counties Risk Group (WCRG) Insurance Update- Anticipated Executive Session (RCW 42.30.110 (1)(I) 10:30 a.m. —12:30 p.m. Commissioners at TWELVE Groundbreaking Ceremony (Wheeler Road) 1:00 p.m. — 2:00 p.m. D Stone, PCC Rail Authority Meeting 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (ie. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable—Miscellaneous Discussion Page 3of6 Grant County Commissioners Agenda Week of July 10, 2023 • Consent Agenda — (Items 1 through 19) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item July be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required _by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. 2. Pursuant to RCW 36.32.210, the Commissioners shall file with the auditor a full and complete inventory of all capitalized assets in accordance with standards established by the state auditor. Amount for Public Works inventory is $34.,130,.845.00., bringing the total of all inventories to $4,726,,776.01. CENTRAL SERVICES 3. Request approval of change order in the amount of $126,000.00 to Stan's Construction for the move of three (3) Noble Horse Barns at the Fairgrounds. COMMISSIONER'S OFFICE 4. Approval of Commissioners June 12, 19, and 26, 2023 Minutes. 5. Invoices 6. "Tentative" American Rescue Plan Act (ARPA) Beneficiary Agreement with Big Bend Community College in the amount of 999,000.00. 7. "Tentative" American Rescue Plan Act (ARPA) Beneficiary Agreement with Big Bend Community College in the amount of 30,000.00. 8. "Tentative" American Rescue Plan Act (ARPA) Beneficiary Agreement with Big Bend Community College in the amount of 471,000.00. 9. "Tentative" Washington State Department of Commerce, Housing Division Homelessness Assistance Unit, Consolidated Homeless Grant (CHG) Sub Recipient Agreement No. 24-46108-10 beginning July 2, 2024 through June 30, 2025, with the Housing Authority of Grant County. FAIRGRn1INnS 10. Out of state travel request for Rebecca Martinez to attend the International Association of Fairs and Expositions Convention and Trade Show (IAFE) from November 25 —December 7, 2023 in Salt Lake City, UT for the total amount of $2,142.00. NRA/ NnPF 11. Washington State Department of Social and Health Services, County Program Agreement No. 2363-48961 in the amount of $635,433.00 for their County Program Agreement for Community - Based Domestic Violence Program Emergency Shelter and Supportive Services. Term is July 1, 2023 through June 30, 2024. Page 4 of 6 Grant County Commissioners Agenda Week of July 10, 2023 Pi iRi it XninRkq 12. Recommendation to award the bid for the Steel Canopy Body project to Cobalt Truck Equipment in the amount of $51,885.00. 13. Request public hearing to declare certain county -owned property surplus and ordering the sale of: Miscellaneous vehicles. RENEW 14. Interlocal Agreement between the City of Moses Lake and Grant County for Law Enforcement Co -Responder Behavioral Health Program. 15. Washington State Department of Social and Health Services County Program Agreement No. 2363-49275 in the amount of $1,128,607.00 for DDA County Services. Term is July 1, 2023 through June 30, 2024. SHERIFF'S OFFICE 16. Held from the July 11, 2023, agenda: Request to update and implement a New Vehicle Replacement Schedule that would move from a 5 -year replacement to a 4 -year replacement schedule or mileage of 100,000, whichever is reached first. 17. GCB 3187 (Emergency proclamation) Public Works Emergency Response Assistance Mutual Aid Agreement between Grant County and the Washington State Department of Transportation to provide for immediate assistance to protect life and property. 18. GCB 3207 (Local Agency Emergency Event - No Proclamation) Public Works Emergency Response Assistance Mutual Aid Agreement between Grant County and the Washington State Department of Transportation to provide for immediate assistance to protect life and property. TECHNOLOGY SERVICES 19. Purchase Order No. 486 to Cities Digital in the amount of $51,609.24 for the annual Laserfiche support and updates renewal. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting 7:00 p.m. — 8:00 p.m. R Jones, Warden City Council Meeting Page 5of6 Grant County Commissioners Agenda Week of July 10, 2023 WEDNESDAY, JULY 12, 023 10:00om.-10:30a.m. DStone, UECIFF-1Disability Board Event address for attendees: 98 Event number: 24887895508 , Event password: BocoJuuz Video Address: 24887895508@gnantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-4ou-4zo-s3oo(password 5as33o5o) Show all global call-in numbers Access code: 24887895508 11:00 a.m. — 11:30 a.m. D Stone., PCC Rail Authority Executive Session 3:00pm.-4:00p.m. Komaki.,Japan City Visit 4:00 p.m. — 4:50 p.m. Veterans Advisory Board (VAB) Meeting Event address for attendees: de Event number: 2499 509 7859 Event password: VETS-Juu2 Video Address: 24995097859@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +z-400-410-s3oo(password u3o7ososo5) Show all global call-in numbers Access code: z4sssoe7oss 6:00 p.m. — 7:30 p.m. D Stone and C Carter, Grant County Health Board Meeting Page 6 of 6 Grant County Commissioners Agenda Week of July 10, 2023 THURSDAY, JULY 13,p 023 9:00 a.m. —10:00 a.m. R Jones, Multi -Agency Communications Center (MACC) Meeting 10:30 a.m. —12:30 p.m. R Jones at Grant County Homeless Housing Taskforce Service Provider Meeting (Port of Moses Lake) 1:00 p.m. — 3:30 p.m. C Carter, Area Aging/Council of Governments Meeting (E Wenatchee Office) 1:00 p.m. -2:00 p.m. RJones,. Grant County Jail OAC Meeting 6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting FRIDAY, JULY 14, 2023 No Meetings Held