Loading...
HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of July 10 - July 16, 2023 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a WEBER Conference Call/Video option available. MONDAY, JULY 101, 2023 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. —10:00 a.m. D Stone, Grant County Public Health Briefing for Healthcare and Schools 8:30 a.m. — 9:30 a.m. Homeless Issues/Coordinated Entry (CE): Impacts on Staff • Janice Flynn discussed grants and the impacts on staffing of the Commissioner's Office. Potentially a two-year contracted employee to update the plan to end homelessness, coordinated entry. Commerce is now stating that counties must allow permanent support of homeless housing. Commerce has determined what each county needs to have for housing. -- ----- -----Housing-Autho-r-i-t-y-is- our lead CE agency and must have ONE spot to communicate with. HMIS is - - - -of the State -0 merce ictal software tracking system. Potential "Human Services" _-- --- epartment - • -- -The City --of Moses Lake will be requesting funds from the County to update the Sleep Center._ Make it a 24-hour center? • HopeSource could potentially be the main "hub" for CE at a cost of over $300,000. • Janice feels the citizens of Grant County should be involved in the process. • Could administrative costs pay for new position wages? State funding? Does this service have to be 24 hours a day? • Janice reminded everyone that the sleep center and other homeless programs were implemented out of COVID. This now needs to be re -looked at. • Potential to utilize the Renew Cityview building? There is a men's facility for those out of rehab and in recovery called "Oxford House", have one for women? • Bring in Sandra Van Osten to go over our coordinated entry program to get this process started. Rob to reach out to her. • Homeless Task Force to potentially assist with CE. 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • Pending Items Spreadsheet / Board Decision forms • Commissioners Office Supervisor Position (Tn ho dicr.,,ccod 1AX1 "D11 Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 10:01 a.m. to go until 10:15 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, Barbara J. Vasquez, Clerk of the Board and Kirk Eslinger, Human Resources Director. The session was continued to 10:25 a.m. Commissioner Jones closed the session at 10:25 a.m. Page 2 of 8 Grant County Commissioners Minutes Week of July 10, 2023 10:30 a.m. —11:00 a.m. J Sainsbury, Security Update —1 Month Update In attendance: Josh Sainsbury and Matt Klein came to discuss the county Emergency Assistance Program and they are now on the intranet. • County computers take over plan for emergencies, schedule training for Elected Officials/Department Heads. • Kim Allen mentioned a security matching grant program that she heard about. 11:00 a.m. —11:30 a.m. D Bren, Road Improvement District (RID)— Next Steps Discussion • Public Works has a new detailed process on their website to apply for an RID. • Defined list of primitive roads will be completed after a 7/18/23 public hearing. • Potential LTAC funding for widening a road at the Gorge Amphitheater. 11:30 a.m. —12:00 p.m. M McKnight, Assessor's Office Update • Road Improvement District process continued. discussion. • 2024 values are being worked on. • Vacation-re=n-tals aren't be assessed differently than-a=fam-ily--dwelling: "Transient cord- e --is different than regular code. p p C Carter w/ Columbia Basin Herald (Bookery, Ephrata) 12:00 .m. — 1:00 .m. 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items o BOCC Item 9: Commissioner Stone asked about the amounts that were not listed on the contract. Janice Flynn stated she is working on getting the numbers together. This is a "first draft". o Renew Item 15: Commissioner Stone asked why the Prosecuting Attorney's Office didn't sign the contract. Linze Greenwalt stated they haven't done that in the past. o Sheriff's Items 17 and 18: these are the standard renewals. o Sheriff's Item 16: this has been held for the past few weeks regarding a new vehicle replacement schedule. Discussion ensued about the potential cost savings. • ARPA: $1 million for Sleep Center building and property (RJ): Commissioner Jones stated this was to build/purchase a facility. Need meeting to decide when to reopen ARPA funding (Meeting to be held 7/31/23) • Response to David Hunt re: Fairgrounds Republican Building roof/paint request. (Jim McKiernan to respond) • CC: Komaki Japan will now be here 7/11/23 at Spm (not 7/12/23). • Cannabis Moratorium: Barbara Duerbeck will review the process. • Sam Castro discussed a 90 -day extension request to the Department of Ecology for the Agreed Order for the landfill. Page 3 of 8 Grant County Commissioners Minutes Week of July 10, 2023 2:00 p.m. — 3:30 p.m. R Jones at Accounting/Human Resources/BOCC Partnership Discussion (HR Department) 3:30 p.m. — 4:00 p.m. Commissioners Work Session (Anticipated Executive Session) Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 3:32 p.m. to go until 3:55 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone, and Jones. Commissioner Jones closed the session at 3:55 p.m. 4:00 p.m. — 4:30 p.m. D Warren, TWELVE Sustainable Aviation Fuel • Dave Warren, Lobbyist and Dr. Etosha Cave, co-founder, attended to discuss Twelve. They are using CO2 and hydrogen to create a renewable energy jet fuel. This plant is located at the former Sugar Beet Plant in Moses Lake out Wheeler Road. • There's a potential to make Moses Lake/Grant County a "Tech -Hub" and implement a training program for area residents. TU-E=SD:AY=J-ULY 11, 2023 - - - _ The session was continued at 8:00 a.m. with Commissioners Jones and Stone in attendance. Commissioner Jones attended via Webex. Commissioner Carter attended via Webex at 8:08 a.m./in person at 8:20 a.m. 8:00 a.m. — 8:30 a.m. T Gaines, Central Services Update • Request from public to park in county parking lot. • Potential purchase of Ephrata Family Dentistry • Remodel of Auditor's Office 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update • Recodification of the Grant County Code: Set up conference call with BOCC and Staff and PAO. Get quote and begin the process • They have lost 2 Deputy Prosecutor's in the past 2 months. Need to look at wages. • Elected Official annual wage increases Page 4 of 8 Grant County Commissioners Minutes Week of July 10, 2023 9:00 a.m. — 9:30 a.m. Washington Counties Risk Group (WCRG) Insurance Update- Anticipated Executive Session (RCW 42.30.110 (1)(I) Pursuant to RCW 42.30.110(1)(i), Commissioner Jones called an Executive Session to order at 9:01 a.m. to go until 9:16 a.m. regarding Litigation. In attendance were Commissioners Carter, Stone and Jones, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney, Joe Kriete and John McMillan, Sheriff's Office, Andrea Callaghan, Clear Risk, and Carl Warring, Attorney. Commissioner Stone Jones the session at 9:16 a.m. 10:30 a.m. —12:30 p.m. Commissioners at TWELVE Groundbreaking Ceremony (Wheeler Road) 1:00 p.m. — 2:00 p.m. D Stone, PCC Rail Authority Meeting 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update 1.0 Discussion Topics 1.1 SWAC Meeting July 20 (Sam) 1.2 Bid Opening—July 13, 2023, Alternate Daily Cover (Sam) 1.3 Finance Manager Interviews Updates (Sam) 1.4 Chip Seal .District 1—Completed (Sam) 1.5 Moses Lake Economic Development— Meeting Update water coalition -(Sam) 1.6 Introduction: Shilo Nellis (Sam) -- - 1.7 Accepting Credit Cards. . Landfill (Sam) 1.8 Public Works Currently has the following job positions open internally/externally (Sam) Truck Driver— Ephrata Truck Driver — Royal City Light Equipment Operator — Hartline Light Equipment Operator — Royal City 1.9 Road S -NE and Road 5 -NW Speed Limit Petition Updates (Dave) *Lowering of speed on Rd S -NE: Friehe/Rainis/Cumaravel —County Engineer recommendation is to deny and the BOCC were all in favor of this recommendation. Dave Bren will write the applicant a letter that the BOCC will not be holding a public hearing. *Lowering of speed on Road 5 -NW: Luce —County Engineers recommendation is to deny. Dave Bren will write the applicant a letter that the BOCC will not be holding a public hearing. The Engineer will investigate some "traffic calming measures". *Lowering of speed on Road U -SE: Peele —County Engineers recommendation is to lower the 55mph speed to 45mph along Road U -SE, from 9 -SE to the City Limits. The County Engineer will further review the area then let the Clerk of the Board know when to schedule the Public Hearing. 1.10 Road Supervisor Credit Cards —GCC 2.28 Accountability (Dave) 1.11 Road U -SE Speed Limit Petition Scoring Form (Dave) 1.12 Public Works Fees Update (Dave) 1.13 Request Hearing to Declare Certain County Owned Property Surplus (Sam) Page 5 of 8 Grant County Commissioners Minutes Week of July 10, 2023 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None • Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner Carter, to approve the agenda as presented. The motion passed unanimously. • Correspondence (ie. Emails that have come in that need response, letters of support etc.) o FEMA email release of funds for the Baird Springs Fire in Grant County. o Patty Murray phone call to Commissioner Jones. Desiree Ochocinski recommended Court Marshal's do an evaluation. Must be on CFP for 2024 with funding. • Commissioners Roundtable — Miscellaneous Discussion • Consent Agenda — (Items 1 through 19) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Carter, seconded by Commissioner Stone, to approve the consent agenda, holding item 9 until 7/18/23 and noting there were no invoices for item S. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as requi-r-e-d-b-y---RCW-42.24.090, as_recorded on a I sti-ng.and made available to the Board. (in the amount of. 3,499,417.75) 2. Pursuant to RCW 36.32.210, the Commissioners shall file with the auditor a full and complete inventory of all capitalized assets in accordance with standards established by the state auditor. Amount for Public Works inventory is $34,,130.,845.00, bringing the total of all inventories to $4,.726,,776.01. (Resolution No. 23 -060 -CC) CENTRAL SERVICES -� 3. Request approval of change order in the amount of $126,000.00 to Stan's Construction for the move of three (3) Noble Horse Barns at the Fairgrounds. COMMIS'SIONER'S OFFICE 4. Approval of Commissioners June 12, 19, and 26, 2023 Minutes. .5. Invoices None 6. "Tentativie" American Rescue Plan Act (ARPA) Beneficiary Agreement with Big Bend Community College in the amount of 999,000.00. 7. "ToIng +,tigV American. Rescue Plan Act (ARPA) Beneficiary Agreement with Big Bend Community College in the amount of 30,000.00. g. "TeRtaltiveff American Rescue Plan Act (ARPA) Beneficiary Agreement with Big Bend Community College in the amount of 471,000.00. Page 6 of 8 Grant County Commissioners Minutes Week of July 10, 2023 9. "Tentative" Washington State Department of Commerce, Housing Division Homelessness Assistance Unit, Consolidated Homeless Grant (CHG) Sub Recipient Agreement No. 24-46108-10 beginning July 2, 2024 through June 30, 2025, with the Housing Authority of Grant County. (Hold until 7/18/23) Iylta-C MSINU rz14 10. Out of state travel request for Rebecca Martinez to attend the International Association of Fairs and Expositions Convention and Trade Show (IAFE) from November 25 —December 7, 2023 in Salt Lake City, UT for the total amount of $2,,142.00. NRA/ HnPF 11. Washington State Department of Social and Health Services, County Program Agreement No. 2363-48961 in the amount of $635,,433.00 for their County Program Agreement for Community - Based Domestic Violence Program Emergency Shelter and Supportive Services. Term is July 1, 2023 through June 30, 2024. PI 1R1 IC \A/nRKC, 12. Recommendation to award the bid for the Steel Canopy Body project to Cobalt Truck Equipment in the amount of $51,885.00. 13. Request public hearing to declare certain county -owned property surplus and ordering the sale of: Miscellaneous vehicles. (Public Hearing was scheduled for August 8, 2023 at 3:15 p.m.) RENEW 14. Interlocal Agreement between the City of Moses Lake and Grant County for Law Enforcement Co -Responder Behavioral Health Program. (Resolution No. 23 -058 -CC) 15. Washington State Department of Social and Health Services County Program Agreement No. 2363-49275 in the amount of $1,128.,607.00 for DDA County Services. Term is July 1, 2023 through June 30, 2024. SHERIFF'S OFFICE 16. Held from the July 11, 2023, agenda: Request to update and implement a New Vehicle Replacement Schedule that would move from a 5 -year replacement to a 4 -year replacement schedule or mileage of 100,000, whichever is reached first. 17. GCB 3187 (Emergency proclamation) Public Works Emergency Response Assistance Mutual Aid Agreement between Grant County and the Washington State Department of Transportation to provide for immediate assistance to protect life and property. 18. GCB 3207 (Local Agency Emergency Event - No Proclamation) Public Works Emergency Response Assistance Mutual Aid Agreement between Grant County and the Washington State Department of Transportation to provide for immediate assistance to protect life and property. (Resolution No. 23 -059 -CC) Page 7 of 8 Grant County Commissioners Minutes Week of July 10, 2023 TECHNOLOGY SERVICES 19. Purchase Order No. 486 to Cities Digital in the amount of $51,609.24 for the annual Laserfiche support and updates renewal. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Walk-on items: ■ Commissioner Carter moved to approve a potential request for an emergency proclamation related to the FEMA email authorizing Federal Funds to assist with the firefighting costs for the Baird Springs Fire burning in Grant County. Commissioner Stone seconded and the motion passed unanimously. ■ Request from District Court and the Prosecuting Attorney's Office to sign a termination letter to Moon Security to cancel their Services Agreement that originated in 2011. Commissioner Stone moved to terminate the contract, Commissioner Carter seconded, and the motion passed unanimously. • Adjournment 3:00 p.m. -3:30 p.m. 3:00 p.m. — 4:00 p.m. 4:00 p.m. -5:00 p.m. 7:00 p.m. -8:00 p.m. WEDNESDAY, JULY 12, 2023 10:00a.m.-10:30 a.m. 11:00 a.m. —11:30 a.m. Public Works Petition Review on Roads 5 -NW and S -NE Speed Limit Lowering (Cancelled) Komaki, Japan City Visit R Jones, Position Management Review Team Meeting R Jones, Warden City Council Meeting D Stone, LEOFF —1 Disability Board D Stone, PCC Rail Authority Executive Session 3:00 p.m. —4:00 p.m. Komaki, Japan City Visit (Moved to 7/11/23) 4:00 p.m. — 4:50 p.m. Veterans Advisory Board (VAB) Meeting 6:00 p.m. — 7:30 p.m. D Stone and C Ca -Ft -e -r, Grant County Health Board Meeting 6:00 p.m. — 8:00 p.m. C Carter at Komaki Japan Dinner (Moses Lake) Page 8 of 8 Grant County Commissioners Minutes Week of July 10, 2023 THURSDAY, JULY 13, 2023 9:00 a.m. —10:00 a.m. R Jones, Multi -Agency Communications Center (MACC) Meeting 10:30 a.m. —12:30 p.m. R Jones at Grant County Homeless Housing Taskforce Service Provider Meeting (Port of Moses Lake) 11:30 a.m. —1:00 p.m. D Stone, Forum of County Commissioners 1:00 p.m. — 3:30 p.m. C Carter, Area Aging/Council of Governments Meeting (E Wenatchee Office) (Did not attend) 1:00 p.m. — 2:00 p.m. R Jones, Grant'County Jail OAC Meeting 6:00 p.m. —7:00 p.m. FAIR ADVISORY COMMITTEE MEETING 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting F -R I DAY, J U LY 14; -2023 No Meetings Held MISCELLANEOUS ITEM The Commissioners approved an Emergency Accounts Payable Batch for New Hope in the amount of $800.00. Signed this day of 4Uc 2023. 0 Attest: l40 Barb ra J. Vas ue CSM � q Cler of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Raab J o n, &s-eC hd i Cindy Prt6)Vice-Chair Danny E. one, Member