HomeMy WebLinkAbout*Other - Fairgroundsf-3-
uralit Colmty Fairgrounds
3953 Airway Dr NE
• Moses Lake WA 98837-1029
(509) 765-3581 Fax: (509) 766-7940
ArWW,111-j'a
=VGLUIdS.COM
grantcowit
Tuesday, 7/26/2023
To: Board of County Commissioners
Re: consent to set up,$15,000 Fair start up funds
Please authorize accountingto provide funds of $15,000 for gate startup p registers as well as
$1500 for office cash fun,ds to operate during Fair. The funds are returned I after fair in the full
amount.
This is the process we have been using for as long as any
one can remember.
Thank
you for your consideration
Sin 6re.
JicKiern. an, Director
R E C E "
JUL 2 _023
6 9
NIs T On
-----------------
FINANCIAL REQUEST
Requestor Jim McKiernan Request6r's Department 116.159; Fairgrounds
Date 07.26.2023 Fund/Dept of Request 1.1 1 6.159; Fairgrounds
Capital Asset Approval No Budget Extension No
Establish/Close Fund No Cash Transfer No
Description/Notes. The BARS Manual, as established by the Washington State Auditor's office, Section 3.8.8,20, requires a resolution for an increases
or decreases of revolving funds. The Fairgrounds requests a temporarily increase of the Fair Change fund of $16,500 from $800 to $17,300. This
increase is necessary to accommodate operations during the annual county fa>r(s@�t�ta�ch�edfrom,F-a7l7f;&�oun,Js Director). An additional
�leetter
resolution will be required at the completion of the Fair to reduce the Fair Change fund to back 0 80-01"."
CAPITAL ASSET PURCHASE APPROVAL
BUDGET REQUIREMENT
Asset Description
Additional Expense
Total Purchase Expense
Additional Revenue
Less: Existing Approval
Additional Cash Requirement
Additional Funding Source
Additional Approval Required w
Capital Facility Related
Grant Funded
Documentation
BUDGET EXTENSION REQUEST
Fund Name Revenue code/s Account Description Arniount
Fund Name Expense code/s Account Description Amount
— --------- --
CASH TRANSFER REQUEST
Fund Name (From) Code Account Description Amount (From)
Fund Name (To) Code Account Description Amount (To)
COMPLETED BY ACCOUNTING
FUND CASH SUMMARY
Notes: Discussed the need for a resolution to decrease the Change Fund
balance as the conclusion of the annual county fair with Fairgrounds
Beginning Cash -
Expense Bdgt (w/,amendments) -
Accountant. Deposit of $16,500 back to the Treasurer' s office should be
coded to 116-000-00-0000.111760000.
Expense Ext. Requested -
Budget Hearing: N/A
Revenue Bdgt (w/amendments), -
Resolution Required-, Required
Revenue Ext. Requested (excl 308) -
Estimated Ending Cash -
Reviewed B
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
RESOLUTION INCREASING THE FAIR RESOLUTION No. 23 -Tv 1 Z. -CC
CHANGE FUND FOR THE GRANT COUNTY
FAIRGROUNDS FUND #116.159
WHEREAS, it has been called to the attention of the Board of County Commissioners that the Fair Change
Fund, Fund # 116, Department # 159, needs to be increased; and
WHEREAS, Resolution No. 90 -53 -CC dated June 25, 1990 established this fund in the amount of
$100.00; and
WHEREAS, Resolution No. 12 -038 -CC dated June 12, 2012 increased the fund to $400.00; and
WHEREAS, Resolution No. 14 -017 -CC dated March 25, 2014 increased the fund to $1,000.00; and
WHEREAS, Resolution No. 18 -076 -CC dated August 7, 2018 increased the fund to $1,100.00; and
WHEREAS, it was later determined that $100.00 approved by Resolution No. 18 -076 -CC was not needed
and never used and was rescinded by Resolution No. 19 -068 -CC; and
WHEREAS, Resolution No. 19 -068 -CC dated August 27, 2019, increased the fund by $400.00 to
..1;400-.00-;-and-
WHEREAS,
400..00;-an - _WHEREAS, Resolution No. 20 -003 -CC decreased the fund to $800.00; and
WHEREAS, the Fairgrounds is requesting to increase_ the Fair- Change Fund, Fund #116, by $16,500.00
for a new total of $17,300.00
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF GRANT COUNTY, STATE OF WASHINGTON, to increase Fund #116, Department
#159, Fair Change Fund, to the amount of $17,300.00, for the cash registers at the Fairgrounds.
Dated this day of -�— , 2023.
Yea Nay
X 0
ATTEST:
l
t'tl
❑
Barbara J. sc�tiez C
Clerk of the oar
BOARD OF COUNTY COMMISSIONERS
Abstain GRANT COUNTY, WASE GTON
Lonc ai
dr
iny Ca e ice -Chair
Danny E. S one, Member
N:\Staff\BVasquez\Resolution-Ordinance\Fairgrounds Change Fund increase 07272023.doc