HomeMy WebLinkAboutMinutes - BOCCMONDAY, JULY 1, 2019
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners inattendance.
8:30 a.m. —9:OO a.m. Elected Official Roundtable
9:00 a.m. — 9:20 a.m. JHammond, ASC Update and Misc BOCC Action (Items lthrough Zl)
Amotion was made bvCommissioner Carter, seconded by Commissioner Stevens,. toapprove items 1
and 3 through I1onthe agenda aspresented. Item was not ready for signature. The motion passed
1. Possible vouchers for insurance, legal services, grant administration, etc. )
2. Anticipating: Agreement for the provision of Law Enforcement Services between Desert Aire
Home Owners Association and Grant County Sheriffs Office. Term of the agreement is July 1,
2Ol9and ending June 3O,2O2l.(Item not ready for ma)
3. Washington State Department of Commerce Community Development Block Grant (CDBG)
Contract Closeout Report on Public Services Grant, Contract #18-62210-005. (Approved) ,
4. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services"
Prevention and Recovery Center (PARC),during March, 2U19inthe amount of$l3,499.3Jon
Washington State Health Care Authority Contract No. 1763-9425O.(Approved)
S. State of Washington Department ofChildren Youth and Families (DCYF) Agreement on General
Terms and Conditions. D[YFContract No. 1983-S6614.Term isJuly 1,2Ol9through June 3O,
2020.(Approved)
6. Equal Employment Opportunity Commission State and Local Government Information (EEO -4)
form for Grant County's administrative employee data on the Washington State Department of
Commerce Community Development Block Grant (CDBG) Program's Public Services Grant No.
19-62210-005. (Approved) �
7. Washington State Department of Commerce, Community Services and Housing Division Housing
Assistance Unit, Consolidated Homeless Housing Grant (CHG)Contract No. 2O-4G2O8-1Owith
Grant County. Funding is in the amount of $969.,417.00 with a term of July 1, 2019 through June
- 30,,2021. (Approved)
@. Interlocal Agreement between Grant Integrated Services and the Royal School District regarding
Counseling Services. Term is September 3,ZO19through June 12,2O2O.(Approvmd)
9. Resolution No. 19 -052 -CC authorizing execution of Interlocal Agreement between Grant
Integrated Services and the Royal School District Regarding Counseling Services. (Approved)
lO. Memorandum of Understanding between Moses Lake Healthy Youth Partnership 365 (HYP 365)
(Grant Integrated Services) and Boys and Girls Club of the Columbia Basin (BGCC). HYP 365
agrees to purchase items in the amount of $1300 and contribute $75 toward print material to
promote outreach event. (Appro*ed)
11. Request for release of funds on SIP 2018-01, Port of Quincy,. Industrial Park No. 5 Site
Improvements in the amount of $70,,000 ($35,000 grant and $35,,000 loan) to the Port of Quincy.
(Approved)
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Grant County Commissioners Minutes
Week of July 1., 2019
9:30 a.m. —9:5D a.m. TGaines, Central Services Update
mFacilities and Maintenance: Personnel; Whitebird;Auditor"s; Signage and stairwell
m Technology Services: Personnel; tech minutes; budget
m Grant Integrated Services: Personnel; operations new sequence of operations
m Fairgrounds: Project updates
m |nterfundCommunications: Department Updates
w Central Services: General Updates
10:00 a.m. — 10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. — 10:45 a.m. Citizen Public Comment Period (No public lnattendance)
11:30 a.m. — 12:00 p.m. T Taylor at Employee Discussion Meeting (Human Resources)
TU ESDAY, J U LY 21, 2019
The session was continued at 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Pursuant toR��.30.110(2)(f) Commissioner Taylor called anExecutive Session to order at
9:01 a.m. to go until B:O6a.nn. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Taylor, Carter and Stevens, Kirk Eslinger, Human Resources Director, and
Britt�nyRang and Elisabeth Lauver from the Health and Wellness Committee. Commissioner
Taylor closed the session at 9:06 a.m.
Calendar Items
07105119 — Vacation
Authorization Requests
l PAR—Oanie| Dale
2. PAR—KevnMoCrae
3. Hiring Freeze — Legal & Community Advocate
4 Unpaid Insurance Premiums
pens.atioh. Benefits, & Payroll
5. HWC Meeting 06/24
a. Election of Officers
b. Wellness Plan
c. AFLAC Recommendation
6. Payroll Schedule Transition
7. NOVAiinne Implementation
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Grant County Commissioners Minutes
Week of July 1,, 2019
Employee & Department.Issues
8. Sheriff's Office
Recruitment./ Civil Service
9. Youth Services
10. New Hope
Labor Relations
11. Association — CH; DC; PW; Y SW,, - S
Negotiation: Negotiations for 2019 (Date)(In
Progress)
Grievance: Grievance ASC20181022 (Step 2)
Grievance ASC20180221 (Continued)
12. Teamsters-GCSO — Corrections
Negotiation: Negotiations for 2020 (Date)(In
Progress)
Grievance: Grievance COR20190220
Grievance COR20190415
PERC: PERC 130683-P-18 (03/19-20)
PERC 130684-P-18 (04/03-04)
13. Tea mste rs-GCSO —Sheriff Support
Negotiation: Negotiations for 2020 (07/15)(In
Progress)
14. Teamsters-GrIS — CM,, I&C, TS., SUD
Negotiation: Negotiations for 2020 (Date)(In
Progress)
PERC: PERC 131647-P-19
Pending Items
15. GCSO Holiday Pay Closure
Hiring Freeze Exception Form for a Legal and Community Advocate position within New Hope.
(Approved)
Personnel Action Request (PAR) forms for the salary, wage and/or position changes for Kevin
McCrae and Daniel Dale, Prosecuting Attorney's Office. (Approved)
Recommendation to forgive $82.00 in unpaid premiums by a former employee. (Approved)
10:00 a.m. —10:20 a.m. A Kim, Washington State Auditor's Office — 2018 Financial and Federal
Audit Entrance Meeting
10:30 a.m. —10:50 a.m. L Stoltman, Conservation District Update
11:00 a.m. —11:50 a.m. D Hooper, Development Services Update
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Grant County Commissioners Minutes
Week of July 1,, 2019
11:30 a.m. —12:30 p.m. C Carter at Homeless Task Force Meeting (GrIS,, Moses Lake)_
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. I J Tincher, Public Works Update (No items)
2:30 p.m. — 2:50 p.m. Consent Agenda (items 1 through 16)
A motion was made by Commissioner Stevens, seconded by Commissioner Carter., to approve items I
and 21 4, and 6 through 16 on the agenda as presented. Items 3 and 5 were denied. The motion passed
unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners June 17, 2019 Minutes for approval. (Approved)
3. Recommendation from the Health and Wellness Committee to keep the employee voluntary
benefits through Lincoln Financial but also unfreeze voluntary benefits with Aflac on a group
rate with an individual plan. (This item was denied)
4. Recommendation from the Finance Committee to amend the following registered warrant caps:
(Approved)
a. Quincy Valley Medical Center/Hospital District #2 —from $5 million to $4.5 million
b. McKay Healthcare/Hospital District #4 —from $1.5 million to $500,000
c. Mattawa Community Medical/Hospital District #5 —from $750,000 to $500.,000
5. Letter of appointment for David Eck to the Grant County Planning Commission for a 4 year term
from July 2,, 2019 through June 30,, 2023. (After discussion, the Board voted to deny Mr. Eck's
application due to a potential conflict)
6. Letter of reappointment for Marilyn Meseberg to the Grant County Mosquito Control District #1
for another 2 year term beginning February 11,, 2019 through January 31,, 2021. (Approved)
AUDITOR'S OFFICE —ACCOUNTING DEPARTMENT
7. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$379,157.41)
SHERIFF'S OFFICE
8. Surplus request form for a Ballistic Vest (Asset #104795) to be disposed of at the landfill due to
its expiration. (Approved) 1
9. Surplus request form for an AN Polaris RZR (Asset #104721) to be transferred to the Soap Lake
Police Department. (Approved)
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Grant County Commissioners Minutes
Week of July 1., 2019
10. Request to purchase quantity ten (10) semiautomatic patrol rifle kits from Millard Sales in the
approximate amount of $4,800.00. They would like to reallocate the unused portion of their
ammunition capital expenditure budget (Law and Justice Funds) towards this purchase.
(Approved)
11. Request for removal of Grant County Code Ch. 9.06.070 titled "Kennel License Required". Their
office has not received any direct requests or applications and feel any violations of kennels can
be addressed through the normal animal control procedures. (Approved, an ordinance will be
drafted at a later date to have this section removed from the Grant County Code)
12. Request to amend Ch. 9.07.130(2) of the Grant County Code titled "Dangerous Dog and
Potentially Dangerous Dog — Penalties". The amendment will reduce the penalty amounts to
allow for the mandated 105% state tax added. (Approved, the public hearing was scheduled
for July 23, 2019 at 10:10 a.m.)
DEVELOPMENT SERVICES
13. Request for o ' u * t of state travel for Brock Laughlin to attend the Construction Exam Center's Fall
2019 session from October 6 —11, 2019 in Portland, OR. (Approved)
F:AIRGR0tjr*jn.c%
14. Held from July 25., 2019 Consent Agenda: Request to increase credit limits to their office credit
cards to $25,.000.00 each card. (This item was denied)
FACILITIES AND MAINTENANCE
15. Recommendation to award the bid for the Law and Justice Building water treatment system
annual service to NALCO in the amount of $4,,883.17. (Approved)
TREASURER'S OFFICE
16. Pursuant to RCW 54.28.090., request to distribute the PUD Privilege Tax funds as provided on a
listing by the Treasurer. (Approved in the amount of $3,,125.,631.81. Resolution No. 19 -053 -CC)
3:00 p.m. — 3:20 p.m. E Wash, Accounting Travel Policy Discussion
MISCELLANEOUS ITEMS
Commissioner Stevens was authorized to sign the Grant County Health District voucher listing in the
amount of $27.,043.90.
WEDNESDAY, JULY 3, 2019
No meetings held
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Grant County Commissioners Minutes
Week of July 1, 2019
THURSDAY, J U LY 4, 2019
Independence Day, Courthouse Closed
FRIDAY, JULY 5, 2019
No meetings held
Signed this day of 2019.
BOARD OF COUNTY COMMISSIONERS
est:
Bar ara 1. Vasq e , C
_JCerk of the Boar
Grant County, Washington
Richard Stevens, Member