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Home My WebLink AboutGrant Related - BOCC (003)I. < x &• r • r Ymw.hagc.net July 17, 2023 Housing Authority of Grant CnAouy Grant County Board of Commissioners ATTN: Janice Flynn Po Box 37'35 C street Ephrata, VISA 98823 Dear Ms. Flynn: 1139 Larson Blvd... Moses Lake, WA 98837-3308 Phone: (509) 762-5541 • Fax: (509) 762-2202 Toll Free: (800) 747-9202 • TTY- (800) 833-6388 Please consider this letter and attached documentation the Housing Authority's claim for drag #22 for July, 2023, for the Eviction Rent Assistance Program 2.0 (ERAIP 2,0). 1 certify that: The information on the A-19 and supporting documentation for the Eviction Rent Assistance Program (ERAP), contract # 21-46190-108, in the amount of $2,380.29 is a true and accurate report and that all reported expenditures are properly chargeable to the ERAP 2.0 grant. Sincerely, Christopher A. Sutherland Financial Director Dated this _ �- day of J2t1 Board of County Commissioners Grant County, Washington A,rove Disapprove Abstain Dist #1 Dist #1 Dist #1 Dist #7 Dist #2 Dist #2 Dist #3 JE Lust #3 mist #3 �ctmy �a+a1' �� T� �y% •.I�� ¢(^ter �'. JUL 2023 GRAT y l.,Iy E .' �! 16;Tho HousingAurharity of Ginni Count)l Washington is an equal opportunityl}rovider Arid employer and does not discriminate on the basis of race, color, national origin, religion, sex, physicat or mental dlsabllity, or familialstalus, The Hbusi8 AuthorRy of Grant CoumVspollcles andpractices are designed to provide assurances ihatpersans �t O; d�tsabilPtteswill lreSiven reasonable accommodations, E�UAL,H,IOTUNIANG upon request, so that they may fully access and utilize the housingprograyrus and related services. 0TY f you or anyone fn your family is aperjan with disabMites, and you require a specific accommodation in order ta, fully utilize our programs andservims,ple*tse contact the Housing Autihorio. 8 Grant County/GCHA Contract #, 214619^ 1 (ERAP 2.0) Submitted to GC by: 11 0 HAW MjGrz.:64 �10 Date:- ->& _V a — jWJ Roquest fpr 'kalr&_ureement No, 422 Grant County's Subrecipient Checklist State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: Made for an allowable activity under the grant guidelines? �,X Authorized (or not prohibited) under state or local laws or regulations? IN. X Approved by the, federal awarding agency, if required? X Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? opp"s For payroll transactions: X Does the employee's time and effort documentation meet the requirements of Circular A-1227 �X Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) �X Based on actual costs, not budgeted or projected amounts? . X Applied uniformly to federal and non-federal activities (4e,, is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? lw.b.ax Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). _X Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? S.."X Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). X Not included as both a direct billing and as a component of indirect costs? up X Properly clas.sified (e.g,, some costs may be Incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). b..MX Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor 'Invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form,, _X Correctly charged to the proper account code and grant period? 1-1:\ACCOUNTING\LOTUS\LOTUS\EVICTION PROTECTION GRANn E-4 RAP 2AERAP 2.0 Subreciplent Chooklist,doex Page 1 Total Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Invoice Total: $2,380.29 ,ERAP 2.0 Voucher Detail Worksheet Lead Grantee Name: ZiA .V, TOTAL OF REMAINING Report Week or Month/Year: `*2023 BUDGET Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 DRAWS BALANCE Admin ,. > $6;346 10: Operations $413;311 56` Rent and Utility. Assistance $15,839;756:22 By and For Subcontracting,"` Rent/Utilities Advance ti t By and , , - Advance ` $0.00 $0.00 $0.00 $0.00 $2,000.00 $0.00 $0.00 $5,000.00 $1,346.10 $11,769.36 $20,212.12 $19,204.29 $6,946.58 $17,742.37 $34,309.49 $2,380.29 $415,001.34 -$1,689.78 $642,359.80 $205,624.87 $279,673.27 -$537.32 $1,463,421.58 $1,670,543.16 $0.00 $15,830,339.68 $9,416.54 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Totals $0.00 $16,259,413.88 $654,129.16 $225,836.99 $298,877.56 $6,409.26 $1,483,163.95 $1,704,852.65 $2,380.29 $16,250,341.02 $9,072.86 General Ledger Detail Report Summary Report for Period 07 Ending 7131/2023 P'll j Run Date: 7/1312023 10:23:36AM Page: I CIL Date: 7113/2023 User Logon: CA$ HOUSING AUTHORITY OF GRANT COUNTY (GCH) Account Number/Description Beg Balance Debit Credit Not Change End Balance 401000-8-01 MGMT SALARIES - ERAP 14,042.64 0.00 0.00 0.00 14,042.64 408200-8-01 MGMT FICA - ERAP 11049.90 0.00 0.00 0.00 11049.90 408201-8-01 MGMT 6UTA - ERAP 210.66 0.00 0.00 0.00 210.65 408202.8-01 IVIGIVIT L&I - ERAP 45.85 0.00 0.00 0.00 46.86 408204.8-01 MGMT RETIREMENT - ERAP 11423.14 0.00 0.00 0.00 11423.14 408206.8-01 MGMT MED/DENT/VIS/LI - ERAP 11311.47 271.67 0.00 271.57 11683.04 411000-8-01 ADMIN SALARIES - ERAP 67,016,90 0.00 0100 0,00 47,018,80 417001-.8-01 ADMIN FEES -GRANT CO- ERAP 21000.00 0.00 0.00 0,00 21000.00 418200-8-01 ADMIN FICA - ERAP 41948.00 0.00 0.00 0.00 41948,00 418201-8-01 ADMIN SUTA - ERAP 1,004.65 0.00 0.00 0,00 11004.66 418202-8-01 ADMIN W - ERAP 391.24 0100 0.00 0.00 391.24 418204-8-01 ADMIN RETIREMENT - ERAP 6,426,02 0.00 0.00 0.00 61426.02 418206-8-01 ADMIN MED/DENTIVIS/L - ERAP 10,872.00 21108.72 0.00 21108,72 12,680.72 4190134-01 TELEPHONE - ERAP 1,144.23 0.00 0,00 0.00 11144.23 419017-8-01 OFFICE SUPPLIES - ERAP 225.90 0100 0.00 0.00 226.90 419018-8-01 POSTAGE - ERAP 108.60 0.00 0.00 0.00 108.60 419018-8-02 POSTAGE - ERAP 263.01 0.00 0,00 0.00 263.01 471501-8-01 HAP PAYMENTS -RENT - ERAP 4,263,636.36 0.00 0100 41263,838.36 Report Total: 4,376,022.57 21380.29 0.00_( 2,380.29 -41378,402.86 P'll j Run Date: 7/1312023 10:23:36AM Page: I CIL Date: 7113/2023 User Logon: CA$ General Ledger Detail Report � a' � �X�� Summary Report for Period 07 Ending 7/31/2023 0� HOUSING AUTHORITY OF GRANT COUNTY (GCH) Account Number/Description Run Date: 7/14/2023 11:10:43AM Page: 1 G/L Date: 7/14/2023 User Logon: CAS Beg Balance Debit Credit Net Change End Balance 401000-8-01 MGMT SALARIES - ERAP 14,042.64 0.00 0.00 0.00 14,042.64 408200-8-01 MGMT FICA - ERAP 1,049.90 0.00 0.00 0.00 1,049.90 408201-8-01 MGMT S UTA - ERAP 210.65 0.00 0.00 0.00 210.65 408202-8-01 MGMT L&I - ERAP 45.85 0.00 0.00 0.00 45.85 408204-8-01 MGMT RETIREMENT - ERAP 1,423.14 0.00 0.00 0.00 1,423.14 408205-8-01 MGMT MED/DENT/VIS/LI - ERAP 1,311.47 271.57 0.00 271.57 1,583.04 411000-8-01 ADMIN SALARIES - ERAP 67,016.90 0.00 0.00 0.00 67,016.90 417001-8-01 ADMIN FEES -GRANT CO- ERAP 2,000.00 0.00 0.00 0.00 2,000.00 418200-8-01 ADMIN FICA - ERAP 4,948.00 0.00 0.00 0.00 4,948.00 418201-8-01 ADMIN SUTA - ERAP 1,004.66 0.00 0.00 0.00 1,004.66 418202-8-01 ADMIN L&I - ERAP 391.24 0.00 0.00 0.00 391.24 418204-8-01 ADMIN RETIREMENT - ERAP 6,426.02 0.00 0.00 0.00 6,426.02 418205-8-01 ADMIN MED/DENT/VIS/L - ERAP 10,572.00 2,108.72 0.00 2,108.72 12,680.72 419013-8-01 TELEPHONE - ERAP 1,144.23 0.00 0.00 0.00 1,144.23 419017-8-01 OFFICE SUPPLIES - ERAP 225.90 0.00 0.00 0.00 225.90 419018-8-01 POSTAGE - ERAP 108.60 0.00 0.00 0.00 108.60 419018-8-02 POSTAGE - ERAP 263.01 0.00 0.00 0.00 263.01 471501-8-01 HAP PAYMENTS -RENT - ERAP 4,263,838.36 - - ___N zl 0.00 0.00 4,263,838.36 Report Total: 4, 376, 022.57 2,380.29 0.00 2,380.29 4,378,402.86 Run Date: 7/14/2023 11:10:43AM Page: 1 G/L Date: 7/14/2023 User Logon: CAS