HomeMy WebLinkAboutAgreements/Contracts - New Hope DV/SAJuly 18,2023
Board of Grant County Commissioners
PO Box 37
Ephrata, WA 98823
RE: Docu-Sign Signature Permission Requested
Dear Board of County Commissioners:
APPROVEL,
JUL 18 20'23
CONSENT,
Please see each attached agreement for review and approval.
1. Sexual ult Core and Specialized Grants
Contractor: De ment of Commerceicf e of Crime Victims Advocacy
Term of Contract: 7. 023 ough 6.30.2024
Purpose: This agreemeKis toreoew our sexual assault core advocacy services for
Grant and Adamsunties.
Amount: $2t6r190 for Core and $97,460 forS�ecialized= Total $313,650
2. Domestic Violence Legal Advocacy Grant
Contractor: Department of Commerce, Office of Crime Victims Advocacy
Term of Contract: 7.01.2023 through 6.30.2024
Purpose: This agreement is to renew our DVLA services for Grant and Adams Counties.
Amount: $23,,247
Suzi Fode is requesting permission to Docu-Sign electronically with the contractors.
Thank you for your consideration,
Suzi Fode, Director
Kids Hope and New Hope
J
JUL 13 "s�23
DocuSign Envelope ID: 36A59180-4B52-4600-8B96-25F7AD54E57C
.,/►' Washington State
op%i►�artment of Cmmerce
Interagency Agreement with
New Hope
through
Office of Crime Victims Advocacy
Community Services Division
Grant Number:
S24-31108-004
For I
SFY24 Violence Against Women DVLA Program
Dated: 07/01/2023
K23-175
DocuSign Envelope ID: 36A59180-4B52-4600-8B96-25F7AD54E57C
� W8shing:ori State
C Dei a, merit of
Table of Contents
TABLEOF CONTENTS........................................:`:....................................................................................................2
FACESHEET...........................................................................................................................................................■ 3
SPECIAL TERMS AND CONDITIONS.........................................................................................................................4
1.
AUTHORITY......................................................................................................................................................4
2.
BILLING PROCEDURES AND PAYMENT.............................................................................................................4
3.
COMPENSATION..............................................................................................................................................4
4.
FRAUD AND OTHER LOSS REPORTING.............................................................................................................5
5.
GRANT MANAGEMENT....................................................................................................................................5
6.
GRANT MODIFICATION...................................................:................................................................................5
7.
INSURANCE ......................................................................................................................................................5
8.
REPORTING... ...................................................................... .............................................................................
5
9.
REQUIREMENTTO REPORT BREACH OF PERSONALLY IDENTIFIABLE INFORMATION......................................6
10.
SUBGRANTEE DATA COLLECTION....................................................................................................................6
11.
ORDER OF PRECEDENCE..................................................................................................................................6
GENERAL TERMS AND CONDITIONS.......................................................................................................................7
1.
DEFINITIONS....................................................................................................................................................7
2.
ALLWRITINGS CONTAINED HEREIN..............................................................................................................:..7
ol
3.
AMENDMENTS................................................................................................................................................7
4.
ASSIGNMENT...................................................................................................................................................7
5.
CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION...........................................................................7
6.
COPYRIGHT......................................................................................................................................................8
7.
DISPUTES.........................................................................................................................................................8
8.
GOVERNING LAWANDVENUE........................................................................................................................9
9.
INDEMNIFICATION..........................................................................................................................................9
10.
LICENSING, ACCREDITATION AND REGISTRATION...........................................................................................9
11.
RECAPTURE.........................i............................................................................................................................9
12.
RECORDS MAINTENANCE
13.
SAVINGS..........................................................................................................................................................9
14.
SEVERABILITY.. .. ... .. ..... ............ .. .. ... ... ....................
15.
SUBCONTRACTING........................................................................................................................................10
16.
SURVIVAL.......................................................................................................................................................10
17.
TERMINATION FOR CAUSE.............................................................................................................................10
18.
TERMINATION FOR CONVENIENCE................................................................................................................10
19.
TERMINATION PROCEDURES.........................................................................................................................10
20.
TREATMENT OF ASSETS.................................................................................................................................11
21.
WAIVER.........................................................................................................................................................12
ATTACHMENT A: SCOPE OF WORK.......................................................................................................................13
ATTACHMENTB: BUDGET....................................................................................................................................15
Page -2 of 15
DocuSign Envelope ID: 36A59180-4852-4600-8896-25F7AD54E57C
k JV'Vashirig:on State VV Depa--mertt of
t
�401 Commerce
Face Sheet
Grant Number: S24-31108-004
Washington State Department of Commerce
Community Services Division
Office of Crime Victims Advocacy
SFY24 Violence Against Women DVLA Program
1. Grantee
2. Grantee Doing Business As (as applicable)
GRANT, COUNTY OF
New Hope
PO BOX 37
EPHRATA, WA 98823-0037
3. Grantee Representative
4. COMMERCE Representative
SuziFode
Mia Davidson PO Box 42525
Director
Program Coordinator 98504-8304
sfode@grantcountywa.gov
(360) 725-2835
(509) 764-8402
mia.davidson@commerce.wa.gov 1011 Plum Street SE
Olympia WA 98501
5. Grant Amount
6. Funding Source
7. Start Date
8. End Date
$231247.00
Federal: 7 State: ® Other: 0 N/A: 1:1
07/01/2023
06/30/2024
9. Federal Funds (as applicable) Federal Agency: ALN
10. SwV #
11. UBI #
12. UEI #
13. Indirect Rate
(if applicable)
SV\IV0002426-17
132001884
ZL6WM26K8KR5
13. Grant Purpose
To provide funding in support of the Domestic Violence Legal Advocacy Program that ensures victims' interests are
represented and their rights upheld within the criminal and civil justice systems
COMMERCE, defined as the Department of Commerce, and the Grantee, as defined above, acknowledge and accept the
terms of this Grant and attachments and have executed this Grant on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this Grant are governed by this Grant and the following other
documents incorporated by reference: Grant Terms and Conditions including Attachment "A" — Scope of Work; Attachment
"B" — Budget; and Grantee's Application for funding.
FOR GRANTEE
FOR COMMERCE
SuziFode Director
Name, Title
Cindy Guertin -Anderson, Assistant Director
Signature
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
Date
APPROVAL ON FILE
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DocuSign Envelope ID: 36A59180-4852-4600-8B96-25F7AD54E57C
Washirlg, yOn State
Depa" nerit of
%dr C onimerce
Special Terms and Conditions
1. AUTHORITY
COMMERCE and Grantee enter into this Grant pursuant to the authority granted by Chapter 39.34
RCW.
2. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the Representative for COMMERCE at least
quarterly, but not more often than monthly.
The Grantee shall submit all requests for reimbursement via the Commerce Contracts Management
System (CMS). If unable, please submit via email to your grant manager Mia Davidson.
If required, the attachments to the invoice request in the Commerce Contract Management System
shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the
progress of the project, and fees.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after
receipt of properly completed invoices. Payment shall be sent to the address designated by the
Grantee.
COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the
Grantee for services. rendered if the Grantee fails to satisfactorily comply with any term or condition
of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement
shall be made by COMMERCE.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide
notification of the end of fiscal year due date.
The Grantee must invoice for all expenses from the beginning of the Grant through June 30,
regardless of the Grant start and end date.
Duplication of Billed Costs
The Grantee shall not bill COMMERCE for services performed under this Agreement, and
COMMERCE shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be
paid by any other source, including grants, for that service.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its subgrantees.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed $23,247.00 for the performance of all things
necessary for or incidental to the performance of work as set forth in Attachment A - Scope of Work.
Grantee's compensation for services rendered shall be in accordance with Attachment B — Budget.
Transfer of funds between line item budget categories must be approved by the Office of Crime
Victims Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10)
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DocuSign Envelope ID: 36A59180-4852-4600-8B96-25F7AD54E57C
0Washirig:cin State
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percent of the total program budget shall be subject to justification and negotiation between the
Grantee and OCVA, including approval from the Grantee's signature authority and the relevant OCVA
Section Manager.
Payment will be on a reimbursement basis only.
Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current
state rate and in accordance with the State of Washington Office of Financial Management Travel
Regulations. Current travel rates may be accessed at:
httr)s:Hofm.wa.00v/sites/default/fi,les/public/resources/travel/colormap.pdf
4. FRAUD AND OTHER LOSS REPORTING
Grantee shall report in writing all known or suspected fraud or other loss of any funds or other property
furnished under this Contract immediately or as soon as practicable to the Commerce Representative
identified on the Face Sheet.
5. GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this Grant.
The Representative for COMMERCE and their contact information are identified on the Face Sheet
of this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet
of this Grant.
6. GRANT MODIFICATION
Notwithstanding any provision of this Grant to the contrary, at any time during the grant period,
COMMERCE may, by written notification to the Grantee and without notice to any known guarantor
or surety, make changes within the general scope of the program activities to be performed under
this Grant. All other modifications shall not be valid unless made in writing and signed by the parties.
Any oral understandings and agreements not incorporated herein, unless made in writing and signed
by the parties hereto, shall not be binding.
Notwithstanding any provision of this Grant to the contrary, at any time during the grant period,
COMMERCE may analyze grant expenditures as a proportion of the grant budget. If COMMERCE
determines, in its sole discretion, that the grant funding is underutilized, COMMERCE, in its sole
discretion, may unilaterally modify the Grant to reduce the balance of the grant budget. Funds de -
obligated by COMMERCE as a result of a budget reduction may be made available to other grantees
for the provision of eligible program activities.
7. INSURANCE
Each party certifies that'it is self-insured under the State's or local government self-insurance
liability program, and shall be responsible for losses for which it is found liable.
8. REPORTING
Grantees must collect and maintain data that measure the performance and effectiveness of work
done under this grant.
If providing direct services or outreach, the Grantee shall submit data quarterly in the InfoNet data
collection system, relative to the provision of SFY24 Violence Against Women DVLA Program
services. Report data will be due in InfoNet no later than the fifteenth day following the end of each
quarter.
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DocuSign Envelope ID: 36A59180-4852-4600-8B96-25F7AD54E57C
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The Grantee shall submit non -personally identifying demographic, service and compliance data
required by state funding sources in the InfoNet data collection system. The Grantee shall maintain
documentation and records that support the data reported in InfoNet.
The Grantee shall establish and maintain written procedures for the security of InfoNet use at its
site. Procedures shall include:
Only authorized staff are provided access to the InfoNet data and files;
Staff are informed of the need for security and confidentiality of data and files maintained in
or available through the InfoNet system; and
That the Grantee shall notify the Department Program Coordinator for this grant when an
employee is no longer authorized to access the InfoNet system.
9. REQUIREMENT TO REPORT BREACH OF PERSONALLY IDENTIFIABLE
INFORMATION
The Grantee must have written procedures in place to respond in the event of an actual or imminent
breach of personally identifiable information (as defined in RCW's 70.123.076, 5.60.060, and
70.123.075) if Grantee creates, collects, uses, processes, stores, maintains, disseminates, discloses,
or disposes of personally identifiable information within the scope of a DVLA grant -funded program
or activity.
The Grantee's breach procedures must include a requirement to report actual or imminent breach of
personally identifiable information to the authorized representative identified on the Face Sheet of this
Grant no later than twenty-four (24) hours after an occurrence of an actual breach, or the detection of
an imminent breach.
10. SUBGRANTEE DATA COLLECTION
Grantee will submit reports, in a form and format to be provided by Commerce and at intervals as
agreed by the parties, regarding work under this Grant performed by subgrantees and the portion of
Grant funds expended for work performed by subgrantees, including but not necessarily limited to
minority-owned, woman -owned, and veteran -owned business subgrantees. "Subgrantees" shall
mean subgrantees of any tier.
11. ORDER OF PRECEDENCE
In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving
precedence in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A — Scope of Work
• Attachment B — Budget
• SFY24 Violence Against Women DVLA Program Application for Funding as submitted and
approved by COMMERCE
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DocuSign Envelope ID: 36A59180-4B52-4600-8B96-25F7AD54E57C
Wa;,khing.on State
Depa'tmartt Of
General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing
to act on the Director's behalf.
B. "COMMERCE" shall mean the Washington Department of Commerce.
C. "Contract" or "Agreement" or "Grant" means the entire written , agreement between
COMMERCE and the Contractor, including any Attachments, documents, or materials
incorporated by reference. E-mail or Facsimile transmission of a signed copy of this contract
shall be the same as delivery of an original.
D. "Contractor" or "Grantee" shall mean the entity identified on the face sheet performing
service(s) under this Contract, and shall include all employees and agents of the Contractor.
E. "Personal Information" shall mean information identifiable to any person, including, but not
limited to, information that relates to a person's name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, other identifying numbers, and any financial
identifiers, and "Protected Health Information" under the federal Health Insurance Portability
and Accountability Act of 1996 (HIPAA).
F. "State" shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all
or part of those services under this Contract under a separate contract with the Contractor. The
terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
L All material provided to the Contractor by COMMERCE that is designated as "confidential"
by COMMERCE;
ii. All material produced by the Contractor -that is designated as "confidential" by
COMMERCE; and
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DocuSign Envelope ID: 36A59180-4852-4600-8B96-25F7AD54E57C
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iii. All Personal Information in the possession of the Contractor that may not be disclosed
under state or federal law.
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential
Information solely for the purposes of this Contract and shall not use, share, transfer, sell or
disclose any Confidential Information to any third party except with the prior written consent of
COMMERCE or as may be required by law. The Contractor shall take all necessary steps to
assure that Confidential Information is safeguarded to prevent unauthorized use, sharing,
transfer, sale or disclosure of Confidential Information or violation of any state or federal laws
related thereto.. Upon request, the Contractor shall provide COMMERCE with its policies and
procedures on confidentiality. COMMERCE may require changes to such policies and
procedures as they apply to this Contract whenever COMMERCE reasonably determines that
changes are necessary to prevent unauthorized disclosures. The Contractor shall make the
changes within the time period specified by COMMERCE. Upon request, the Contractor shall
immediately return to COMMERCE any Confidential Information that COMMERCE reasonably
determines has not been adequately protected by the Contractor against unauthorized
disclosure. _
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within twenty-four
(24) hours of any unauthorized use or disclosure of any confidential information, and shall take
necessary steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall
be considered the author of such Materials. In the event the Materials are not considered "works for
hire" under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and
interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to
COMMERCE effective -from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty -
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants
and represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract.
The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of
infringement received by the Contractor with respect to any Materials delivered under this Contract.
COMMERCE shall have the right to modify or remove any restrictive markings placed upon the
Materials by the Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
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DocuSign Envelope ID: 36A59180-4852-4600-8896-25F7AD54E57C
�mashirq.on State
14AW Commerce
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington, and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies
available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract.
The Contractor shall retain such records for a period of six years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions.
14. SEVERABILITY
The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
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15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior
written approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as
they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or
entity; or (c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract. The Contractor shall appropriately monitor the activities of the
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable
for claims or damages arising from a Subcontractor's performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract
shall so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized
by law including, but not limited to, any cost difference between the original contract and the
replacement or cover contract and all administrative costs directly related to the replacement contract,
e.g., cost of the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or
her control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are, in
addition to any other rights and remedies, provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days' written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this
contract, may require the Contractor to deliver to COMMERCE any property specifically produced or
acquired for the performance of such part of this contract as has been terminated. The provisions of
the "Treatment of Assets" clause shall apply in such property transfer.
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,g a Dep'c' *meet of
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COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
��� COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract.
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the
Authorized Representative, all of the rights, title, and interest 'of the Contractor under the orders
and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to
settle or pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent
the Authorized Representative may require, which approval or ratification shall be final for all
the purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed
by the Authorized Representative any property which, if the contract had been completed,
would have been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the
Authorized Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for
the protection and preservation of the property related to this contract, which is in the
possession of the Contractor and. -in which COMMERCE has or may acquire an interest. 1.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a
direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such
property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor
under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property
in the performance of this contract, or (ii) commencement of use of such property in the performance
of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part,
whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided
herein or approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that
results from the negligence of the Contractor or which results from the failure on the part of the
Contractor to maintain and administer that property in accordance with sound management
Page 11 of 15
DocuSign Envelope ID: 36A59180-4852-4600-8B96-25F7AD54E57C
o
m' Washitig',on Stale
� ,Qer.. �-man�t of
r COT)
practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately
notify COMMERCE and shall take all reasonable steps to protect the property from further
damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract.
E. All reference to the Contractor under this clause shall also include Contractor's employees,
agents or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless
stated to be such in writing and signed by Authorized Representative of COMMERCE.
Page 12 of 15
DocuSign Envelope ID: 36A59180-4852-4600-8B96-25F7AD54E57C
Washitig:on State
Depa-lmerrt of
Commerce
Attachment A: Scope of Work
New Hope shall furnish goods and services necessary to accomplish the activities under the SFY24
Violence Against Women DVLA Program grant funding during the grant period.
This Grant is not a benefit or entitlement to the Grantee. It is not to be used to acquire property or
services for the government's direct benefit. The principle purpose of this Grant is to provide funding for
New Hope to accomplish a public purpose.
Funding from this Grant must be used to support the services outlined and approved in the SFY24
Violence Against Women DVLA Program funding application.
Funding from this Grant must be used to support the Grantee's domestic violence legal advocacy program
to ensure assistance is available to support a victim's recovery. Grantee must ensure that activities funded
under this Grant program are provided to victim s%survivors of both intimate partner and non -intimate
partner domestic violence and are available during Grantee's regular business hours. Activities shall
include, but not be limited to:
• active advocacy on behalf of the client;
• courtroom/hearing support and preparation for the courtroom;
• assistance with safety planning;
• legal education for a client on specific issues;
• assistance in procuring protection/no-contact/restraining/anti-harassment orders;
• assistance in gathering information for divorce/separation and/or child custody/visitation/parenting
plans; and
referrals to other agencies which can provide information or assistance to the client.
The legal advocate shall have a background in both domestic violence and legal or court -based activities.
Grantee must comply with the provision of services to domestic violence clients as described in WAC 388-
61A-1015. The Grantee shall document in the individual's personnel file and record in InfoNet all training
that the legal advocate has received in accordance with WAC 388-61A-1080.
Funding from this Grant cannot be used for legal representation.
CLIENT RECORDS
Grantee shall maintain a written file for clients who are served pursuant to this Grant and records must
comply with standards found in WAC 388-61A-1060. At a minimum, files shall:
• include an intake that clearly demonstrates each client's eligibility for domestic violence services;
• be brief in documenting the advocacy services provided to the client if written documentation of
services is also maintained in the client file;
• document only sufficient information to identify the service provided, and not include any references
to client feelings, emotional or psychological assessments, diagnoses, or similar subjective
observations or judgments (documentation shall not include any direct quotes from the client); and
• include copies of all required releases and client notices.
Page 13 of 15
DocuSign Envelope ID. 36A59180-4B52-4600-8B96-25F7AD54E57C
'
„� Depa (Tient of ;&'w �., onimerce
DATA REQUIREMENTS
1. Grantees will submit quarterly reports on SFY24 Violence Against Women DVLA Program activities
to their grant manager.
2. Report data will be due in InfoNet no later than the fifteenth day following the end of each quarter
(October 15, 2023; January 15, 2024; April 15, 2024; and with final invoice).
DELIVERABLES
1. Services — As detailed above
2. Reports — As described in Special Terms and Conditions
3. Vouchers — Must be submitted at least quarterly
PERFORMANCE MEASURES
Provision of the deliverables listed above will be measured using the following performance measures:
1. 90% of required reports will be submitted on time
2. 100% of required audits will be completed on time
Page 14 of 15
DocuSign Envelope ID: 36A59180-4852-4600-8B96-25F7AD54E57C
CD6pa,71J,,enf of
OMITICITC(11
Attachment B: Budget
Budget
DVLA
Salaries
$14,751.00
Benefits
$4)917.00
Goods and Services
$3,579.00
Total
$23)247.00
Transfer of funds between line item budget categories must be approved by the Office of Crime Victims
Advocacy (OCVA) program staff. A cumulative amount of these transfers exceeding ten (10) percent of
the total program budget shall be subject to justification and negotiation between the Grantee and OCVA,
including approval from the Grantee's signature authority and the relevant OCVA Section Manager.
Travel expenses incurred or paid by Grantee shall be reimbursed at a rate not to exceed the current state
rate and in accordance with the State of Washington Office of Financial Management Travel Regulations.
Current rates for travel may be accessed at
https.:,Hofm..wa.gov/sites/defauIt/files/pubIic/resources/traveI/colorm,ap.pdf.
Any purchase over $5,000 must be pre -approved by COMMERCE.
Page 15 of 15
DocuSign Envelope ID: 36A59180-4852-4600-8B96-25F7AD54E57C
Washington State
Department of
Vii► comierce
DocuSign Contract Review and Routing Form
Office of Crime Victims Advocacy
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Jodine HoneysettMemo
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Manager
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Richard Torrance
Managing
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7/10/2023 17:14 AM PDT
Director
Documentation has been included with
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Updated 5/25/2022
I verify that I have: Date:
Reviewed by:
Title:
Grant
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Checked that Grantee has completed
all required certifications and/or forms
Updated 5/25/2022
DocuSign V1
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Cert teats Of Com letion
Envelope Id: 36A591804B5246008B9625F7AD54E57C Status: Sent
Subject: Please DocuSign: OCVA DVLA SFY24 VAWA Grant - New Hope
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Program: OCVA
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Status
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Envelope Originator:
Certificate Pages: 5 Initials: 0
Kelly Tracy
AutoNav: Enabled
1011 Plum Street SE
Envelopeld Stamping: Enabled
MS 42525
Time Zone: (UTC -08:00) Pacific Time (US & Canada)
Olympia, WA 98504-2525
kelly.tracy@commerce.wa.gov
IP Address: 198.239.106.179
Rscord Tracks n g
Status: Original Holder: Kelly Tracy
Location: DocuSign
7/13/2023 3:11:50 PM kelly.tracy@commerce.wa.gov
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: Washington State Department of Commerce Location: DocuSign
S!ner Events S ati n
ure Timestam :
Suzi Fode Sent: 7/13/2023 3:37:47 PM
sfode@grantcountywa.gov
Director
Grant County
Security Level: Email, Account Authentication
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I D: f9391 c86-5931-4a2b-9328-a83d20f3b27c
Cindy Guertin -Anderson
cindy.guertin-anderson@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
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Viewed: 7/14/2023 11:38:28 AM
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Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM
Parties agreed to: Suzi Fode
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