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HomeMy WebLinkAboutGrant Related - BOCCWaAK -on GRANT COUNTY BOARD OF COUNTY COMMISSIONERS To: Board of County Commissioners Janice Flynn, Administrative Services Coordinator Data July 18, 2023 Re: Authorization for Release of BOCC Approved Funds, Dept of Commerce, Emergency Solutions Grant #20-4613C-100, Reimbursement #40A, Request #29, City of Moses Lake The City of Moses Lake requested reimbursement for the above -referenced grant, in the amount of $5,227.81 for June 2023 expenses and this request was approved by the BOCC on 07/17/2023. Subsequent to the approval, the City submitted an invoice for additional June 2023 costs of $836.55. The original amount approved on 07/17/23 has not been paid. I am requesting a modification of the total to be paid to the City for June 2023 expenses to $6,064.36. The invoice and supporting documentation are attached for review. I am requesting the release of funds for payment to the City of Moses Lake in the amount of $6,064.36. This will cancel the 07/17/23 request to release $5,227.81 to the City as this amount is included in the new amount of $6,064.36. Thank you. JUL 1 8 2023 CONSENT k � Form 194A20-461W100 WASHINGTON STATE 615PAR 1 MENT OF .COMMERCE VOUCHER DISTIBU� ION DEPARTMENT OF COMMERCE PO BOX 42523 OLYMPIA, WA 9850442525 AtiENCY Nam Short Code Comm+ rce Conteact Number 103 INSTRUCTION To VEROCIA OR OR. MANT, Submit this town to claim payment far materials; merchandise or sar+r'cot. Show complete detail for each item, Contact Person. VENDOR OR CLAWANT (Warrant ti to bo payable to.) Kirsten Sackett Mender's Crart ricatet The individual signing this vauchor bolow veorrants they hova the, authority to do to as authorized and on behalf of the;entity identified to then Vendor/04.1mant todtion, The irtdivi ual ti�gn ng'hdlow certifies ender penalty of polury that the itarrts end tatols listed harakiri ate oraptt dhorsas to mauwdls, merchandise or services furnished to tho Shite Of Washington, and that all 9666's himlthod owh*seNloea randerbd We been provided Without discrirninbtton b eause of oaa, Seg, matil ttatusk Vie. tteed, Wor, national or%gin, handicap, religion or Vietnarn era lir disabled votdtans statut, B Phone: Email: Contract PeCl8iJa 809.76k3751 ksgch cat ofml,cd3m 0110112023•60/203 (SIGN IN Bi..Ul~, INK) Cornrnirriity Developrndrtt Director a REPORT" PERIODkw 00112023-0613112023 DATE ogsCRIPTiON (TITLE) BUDGET PREVlbi1 LY REQNeSTED A14tOUNT't` IS tNVCltoi': AWARD Ra"041" IwANCE :ADlti $115,1291,58 $145,157.58 $5,972.36 "MIS $20,00. O $121.X98 $7,62102 OWMEACH $11517►3.3 $1,517,33 $0,00 'SHELTER CASE MAAAGCMMT $651 }797.21 .$651,7' 711 �• ,yp� SlIEI.T R. E1RA't NS�y . . $565.652►'92 $0 '�% RAPID RE-HOUSING CASE MANAOWERT $142 977.34 $125,068.04$1,7X91,26 RAPID AE-HOUSIM RENTAL AaSISTANCE �$�,�+��i�� $401742A3 ww�� y44 �L.�7..17 RA Pdt3 tiE►l t ll C M FiltiANi»IAL ASSISS'C ►NCE $ Y00 �j�WW$$ ��y,y1y��,o RWtN n0H USE MMriOstSL7tG, tNT y�17 r�':T�Ll i s � l w$1 4. 4i 3, 86 $92.00 ,. PSE mnoN:REHT'ASSlSTsANM PREVENIWOR OTHIER P°1NARO AL AS51STIANEE $60,501.68 $60t501,68 %00 $400.00 ► .... ...., ..... .. •. •. .... ... .. ' gnaw _.. _. TOTALS $V14,775.83 $1,577,228.43 $6,04,1 $1314368.87 Match V►Y DATE Year .I DolifirsfCoding PROGRAM APPROVAL M* �r* at *4*g ihis v+ester vagwws thay have 1houLoWly to s#tvi INS vt+u aet,l DATE .. {i..D..�.1�MNy�y1 • ..i.}�Yylk'y4I4yl�►+iiTi l:l 'hi tldll4, f -i'ilN.}��s. 'fk�a�Yyby. . MGNAiJAE; �y KID. VENDORNoseuItI3tt A CrtiNiN k CODS O NUMOM VENOM ME$SsAGE lM 11(1{ WW � 'gsll.v�. '$USM #h71FWQ# 'tM1\77VIL'rT ...moo .. SIGN?li' RE OF ACCOUlt'no PIOAI" M 0AYkltrtit .. 1F44YVI t11i t4i'f'fi4!/W. i T FMI.�'ti O»IE City of Moses Lake PO Box 1579 Moses Lake, WA 98837 TO Grant County Attn,- Janice Flynn Via EMAIL INVOICE DATE July 12, 2023 DEPTIeWADMINISTRATION INVOICE #1 - 02-2023 FOR COVID - 19 EMERGENCY SOLUTIONS GRANT Description - June 2023 Steep Center Operations Amount Subcontract work for Grant County Dept of Commerce Contract 20-4613C-1 00 HopeSource - May Invoice $5227,81 HopeSourcue -June Invoice $836.55 ... ............. ............ .. 01.7, JU00 08% 00 :�,ON �P YMENTT0 fFERENCE ACCOONT:N.U.Affl, fk- 110.000�333211 -A .......... iE.N U R EAPOOW! R-ESPOW-S-E Payment i's due within 30 days of Invoice date. Balance $6064.36 Due Make all checks payable to City of Moses Lake or call 509-764-3715 or 3719 to pay with a credit card. If you have any questions concerning f his invoice, contact Finance Department at 509.764.3732 or - 3735* � � I . � I � . I Exp'enses I ­ I . I . - Grantee � � I ­ I S� ub6onItracI to r., k ­I . ISI, 6. I bcont� rIac� to, � r#. 2I T�u-bIcIoIntri. a� c.t`or�I.3 SubcontractorI #4 Subcontractor .., .. . # Subcontractor o ntr ac.t or# � � r. I N M_ wo I.- - � i IN", �4y;: 1,� - .$5972.36 *_` M, ,� � � a 0 M I NOW IT' M 010'*"'-W-g,a, aim M, ) -%-_!7'_- 00100M i el;v-�'$*0044W 111,00 - 1100M 0 ..,f ,0_, ��� I I I � ­ I , I . I 11 I I - I p I � I I I I I I :,:- � _­ --l", - , I I I -, I I . . I I � . ­ : :' I � I . � - - - 1: - _1 i,:, I .... .1 -, " _­ - I . I I � I . : �- . � ,: I I I � , . I I . I , , - ­�:: ,: 1. I . I - - i � I- - : I-— I ,:, I _ I � - - �'. - �, , - , ,e ,%:1 .1 � , 1. I . I �. I I ` I - :.�', I :_ 1:1,1" , - . I � .1 1, ,�� �,:_;___ , � ,%, - - I , ,: I - . AMIS I 1. . 1. I - e � I , � - ,_ � � � I - I . 1-11 . . . :11 I - . I I � : � �:, . .. ; I I ,,:;:::; ­�. - I I , . �� ..; ., - . . I .1 I.. � � �, _': _ - . ­;� , - - , - , ,:::� - � � - I - '­ I I I .., . 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'1 0.00Landlord .�:L. *.. % I . %x:, I ;,.�I,j ", . 0.00 ,�% ! ,'� " �t� I:�,IVolunteer Incentives unique aCtiVi., I :: . -; I ,�II ,: I ,; ,.�,. . L L � .,-. . Tranngunique aCtiVi.I . 1 . .I L9 '0.00 I .!-. , -� Subtotal Homelessness Prevention' . I._ ,�-� . 1. .I L $92.00 invoice ioxan .?D,UD,+.5t: Program Staffing Changes: Please complete monthly to report new or departingPROGRAM staff Staff Change Type No Yes If yes, enter employee name, job title, 8t email ATTN:; Alliston Williams Mt3�dtf �1«AKFi, City of Moses Lake Grant_ Bars Code . . . . . . . . . . . . . _ - \\` ;Nc""tu• :\ \. . . . . . . . >. „ \• tea, \ ,\\ a\r , g \1 HCG. Vic\\",�t, \\ \\ .,`:t.v� \ �Gr^\ c"• �. t� .\\u,•'\\\\,`a\\`\\`\\\\\a\\\:�T\\,\,.,�\,�..;,:\r�\`�.p\:��\rF,.i,\�, \,had\ a,,\a A`\\\,.\� ,\4,`.. \\\, :\h\ „\,\'.\ 1\�'?':Jl. `\\, 'Y`\ •u\\W ��., \.0\�' a.� 'a� \,4 l,. •\. ..:. \�., ,� \,\�`,\, .\,\� \:\t\.� \\. �`\\ �;\\t HOMELESS GRANTS .\\`; ,\\\d , \\, p.;,c �\\.3 •. Q\.,.\, tMe .f`\\\\\� .:\4\, ,:.\`\.,: \k. .1�,,,..�\.h\\U\\ \ .y\" �.\.\.�.`A��\,\..,.,\\�\,.,,\,,,,J gta:�tt.`q: ,. \.\�\\,\,\h \`.\,t•;,,a�\at..\,\\a\\.„�,..,.tat,a�\ia:,a\Ya3,�\',a\ \\\.;����\\�`�\,:\\ to\`;\\�n�\.,\\,. \ra,,, `�`t\,\.,\•,\\t ,\`: •\,`tc,\,a\,t,a\„\ GRANT REIMBURSEMENT REQUEST INSTRUCTION TO VENDOR OR CLAIMANT: Submit this form to request payment for services or materials. CITY OF MOSES LAKE COMMUNITY DEVELOPMENT PO BOX 1579 Attach accompanying proof of expenses (i.e. receipts, timesheets) Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf of the entity identified inthe Vendor/Claimant section. The individual signing below certifies under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or services furnished for the Grant, and that all goods furnished and/or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, national origin, handicap, religion or Vietnam era or disabled veterans status. MOSES LAKE, WA 98837-1579 VENDOR OR 'CLAIMANT; (Warrant is ao be payable to:) Hopesource/Rapid Re-Housing/Hotel Voucher Program 700 E Mountain View Ave Suite 501 Ellensburg VILA 98926 By: Contact Person: Susan Grindle Phone: 509, 899-0978 (SIGNATURE) CFO07/17/2023 Email: skerindle@hopes6urce:us Grant Period 4/1/2027-9/30/2022 Title (DATE) REPORT PERIOD/Month & Year: Jun -23 ” 11/21- 9/22 ESG-CV Line lte : ms. ,- _ Grant -Bud et 4/1%21 _ _ _9[30/221,AM Ex enses To ” Re ort Period Re uest Date ; Line`Item Balance \\\\�I \ \I �\ $47,046.39 836:55 , , . 7 161.64 R\\ N IN $12,376.98 $7,623.02 ,)" \ \\\\\\\���,\ \\ ��\\\\\\ \\ \\\\�� \� �\,�t�,\s \�\ Via•\ r \\ $1,467.73 10.51 \,\\ •,\�\�\�\\\\.\. \ �. 1 1110��1\5\ MON 491 569.76 11 506.AN\ 83' ($86y180.92) W Wy $20y987.07 $887664.70 �\ � lma \\ 10211($97,988.55) 8.63\ 15 41 9; \ e \llloll, �i ti� $125, 068.04 $17, 909.26 \,.11101 \ \\\ \ ,\ \XEN � � $40 742. 83 $44257.O\ 17 \\ sa , $14,620.03 $55,367.78 $63,950 40 3 448.72 . $0.00 $2,050.00 919 947.86 27 27 $ 885. $35,425.89 New Grant Balance for Current425 $351 89 Reimbursement Request this $271885.27 Fiscal Year Reporting Period FOR CITY USE ONLY: Voucher Approval Signature: DATE: Program Staffing Changes: Please complete monthly to report new or departingPROGRAM staff Staff Change Type No Yes If yes, enter employee name, job title, 8t email Hope Source Expanded General Ledger - BL- ESG-CV - Unposted Transactions Included In Report 632202111 - ESG- Grant County From 6/1/2023 Through 6/30/2023 Opening Balance Date: 7/14/23 11:24:56 AM Page: 1 Sub - Divisi... GL division Code Division Title Code GL Title Session ID Code Debit Credit 100 Administration 7000 Salaries & Wages 99999 0.00 100 Administration 7000 Salaries & Wages JVA1579 99999 192.81 100 Administration 7100 FICA & Medicare Expense JVA1579 99999 18.45 100 Administration 7101 Employee Tax JVA1579 99999 44.70 100 Administration 7105 Health Benefits JVA1579 99999 35.92 100 Administration 7107 L & I tax expe'nse JVA1579 99999 2.23 100 Administration 7108 Other Benefits JVA1579 99999 6.22 100 Administration 7110 Employee Incentive JVA1579 99999 0.03 100 Administration 8010 Professional Fees JVA1579 99999 226.95 100 Administration 8050 Audit Fees JVA1579 99999 53.97 100 Administration 8100 Office Supplies JVA1579 99999 8.04 100 Administration 8110 Office Furniture JVA1579 99999 143.39 100 Administration 8200 Communication Expense JVA1579 99999 4.67 100 Administration 8300 Postage & Shipping JVA1579 99999 0.24. 100 Administration 8350 Dues & Subscriptions JVA1579 99999 6.53 100 Administration 8400 Rent - Space Lower County JVA1579 99999 12.92 100 Administration 8405 Utilities - Ellensburg JVA1579 99999 13.24 100 Administration 8406 Utilities - Upper JVA1579 99999 0.10 County/Offsite offices 100 Administration 8420 Repairs & Maintenance - JVA1579 99999 22.54 General 100 Administration 8450 Insurance Expense JVA1579 99999 11.57 100 Administration 8501 Computer hardware and JVA1579 99999 3.82 Software 100 Administration 8510 Program supplies and tools JVA1579 99999 0.88 100 Administration 8610 Educational Materials JVA1579 99999 0.78 100 Administration 8650 Photocopy Expense JVA1579 99999 0.58 100 Administration 8660 Printing & Publications JVA1579 99999 0.23 100 Administration 8675 Advertising Expense JVA1579 99999 0.78 100 Administration 8700 Travel Expense JVA1579 99999 5.09 100 Administration 8710 Meeting Exp JVA1579 99999 1.64 100 Administration 8711 Training & Technical JVA1579 99999 6.17 Assistance 100 Administration 8712 Representation expense JVA1579 99999 8.59 100 Administration 8805 Vehicle Gas & Oil - JVA1579 99999 3.06 100 Administration 8990 Interest Expenses JVA1579 99999 0.12 100 Administration 8997 Depreciation Expenses JVA1579 99999 0.29 Opening Balance Date: 7/14/23 11:24:56 AM Page: 1 Hope Source Expanded General Ledger - BL- ESG-CV - Unposted Transactions Included In Report 632202111 - ESG- Grant County From 6/1/2023 Through 6/30/2023 Sub Divisi... GL division Code Division Title Code GL Title Session ID Code Debit Credit 836.55 0.00 Transaction Total Balan... Administration 836.55 100 612003 Permanent- Shelter Case Management 7000 Salaries & Wages 99999 0.00 Opening Balance (M LES) 612003 Permanent- Shelter Case Management 7000 Salaries & Wages CDSPR01391 99999 767.97 153.98 (M LES) 612003 Permanent- Shelter Case Management 7000 Salaries & Wages CDSPR01397 99999 1,932.00 373.30 (MLES) 612003 Permanent- Shelter Case Management 7000 Salaries & Wages CDSPR01400 99999 92.00 (M LES) 612003 Permanent- Shelter Case Management 7100 FICA & Medicare Expense CDSPR01391 99999 66.88 (M LES) 612003 Permanent- Shelter Case Management 7100 FICA & Medicare Expense CDSPR01397 99999 154.74 (M LES) 612003 Permanent- Shelter Case Management 7101 Employee Tax CDSPR01391 99999 153.98 (M LES) 612003 Permanent- Shelter Case Management 7101 Employee Tax CDSPR01397 99999 373.30 (M LES) 612003 Permanent- Shelter Case Management 7105 Health Benefits CDSPR01391 99999 180.01 (M LES) 612003 Permanent- Shelter Case Management 7105 Health Benefits CDSPR01397 99999 428.59 (M LES) 612003 Permanent- Shelter Case Management 7107 L & I tax expense CDSPR01391 99999 9.74 (M LES) 612003 Permanent- Shelter Case Management 7107 L & I tax expense CDSPR01397 99999 22.11 (M LES) 4,181.32 527.28 Transaction Total Balan... Permanent- Shelter Case Management 3,654.04 612003 (M LES) 612010 Permanent- Sleep Center Case 7000 Salaries & Wages 99999 0.00 Opening Balance Management 612010 Permanent- Sleep Center Case 7000 Salaries & Wages AP1046320 99999 4,981.44 Management Date: 7/14/23 11:24:56 AM Page: 2