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Home My WebLink AboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS.. DRAFT MEETING AGENDA Week of June 12- June 18 2023 Commission Chambers 35C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available. 1 -info below) MONDAY, JUNE 12, 2023 Event address for attendees: e5 Event number 2496 3210630 Event password: eocC-Jum12 Video Address: 24963210630@pgrantcowa^vebexcom You can also dial z73.24s.z.soand enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +z-400'4z8-eaoa(password 2e22o5os) Show all global call-in umbers Access code: 2496 3210630 9:00 a.m. — 9:30 a.m. District Court Update on Community Court 9:30 a.m. — 10:30 a.m. BVasqmez, Clerk of the Board Update w Animal Rescue/ CBORC • LEAN Debrief — Next Steps w Anticipated Executive Session: RCVV42.3O.l1O(l)Ul—Job Applicant /Evaluation 10:30a.m.-11:30a.rn. Department Head Review 11:30am-12:00p.m. M McKnight,, Assessor's Office Update 12:00 p.m. — 1:00 p.m. WSAC Virtual Meeting 1:0X}p.m.-2:]0p.m. CommissionersRoundTabke—Misce|bneousOiscussion m Review of Consent Agenda Items w Commissioner District Updates 2:00 p.m. — 3:30 p.m. K Eslinger., Human Resources Update 3:30pm.-4:00p.m. OPheasant, Treasurer's Office Personnel Discussion NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD AND/QR DELETE AND TAKE ANYACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MAWER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2of7 Grant County Commissioners Agenda Week of June 12, 2023 TUESDAY, JUNE 13t2023 Event address for htt s: rantcowa.webex.com rantcowa `. h?MTID=mc4dd6e8daafbe813ec7c89bca27f38d attendees: a Event number: 2481696 9287 Event password: BOCC-JUN 13 Video Address: 24816969287@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220586) Show all lobal call-in numbers Access code: 2496 3210630 8:00 a.m. - 8:30 a.m. K McCrae, Prosecuting Attorney's Office Update 8:30 a.m. --10:30 a.m. Grant County Fairgrounds Future Planning Session 10:30 a.m. 11:45 a.m. T Gaines, Central Services Update GCTS • Webex for DC • Network Security (anticipated exec. session) New Employee started Facilities ies �� • Tree damage from winds (lost tree) Consolidation of departments • Landscaping • Sage and Sun, (50/50 on power) Fairgrounds • 4H bathroom completion Paving and horse stall update • Manpower needs or ideas • Well #1 Issues at fairgrounds Page 3 of 7 Grant County Commissioners Agenda Week of June 12, 2023 Central Services • Jail update /team charter • Need for weekly updates • Courthouse restoration /NAC architecture • Coroner's office restart • Flag certificate 12:00 p.m. —1:00 p.m. Commissioners at Historical Society Monthly Meeting (Time out Pizza, Ephrata) 1:00 p.m. -2:00 p.m. S Castro, Public Works Update • Program Update —Solid Waste o - Mattawa Drop Box— Meeting with DNR o - Landfill Road Access o - Landfill Point and Pay — Credit Card Options o - Phase 4 Construction — 2024 o - Landfill Tour — Planning '& Public Works Coordination • Other o 5 -NW Speed Limit Reduction Request o Heavy Equipment Operator Job Description 2:00 P.M. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (ie. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 29) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item June be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE I. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.0901 as recorded on a listing and made available to the Board. 2. Request to amend Resolution No. 22 -116 -CC relating to the establishment of a new fund titled "Dedicated Drug Court Fund" #123.001. COMMISSIONER'S OFFICE 3. Invoices Page 4 of 7 Grant County Commissioners Agenda Week of June 12, 2023 4. Agreement Amending the Washington State Department of Commerce Community Services and Housing Division Consolidated Homeless Grant (CHG) No. 22-46108-10 subrecipient agreement between Grant County and Housing Authority of Grant County signed the 20t" day of July 2021 and Amended April 12, 2022. Amendment purpose is to increase the total amount payable by the County to the Subrecipient by $706,876.00 for a new total of $2,.015,331-00. 5. Amendment F on the Washington State Department of Commerce Housing Division Homeless Assistance Unit (HAU) Consolidated Homeless Grant (CHG) No. 22-46108-10. Amendment de - obligates HEN budget spending. 6. Reimbursement request from the City of Moses Lake on the Consolidated Homeless Grant (CHG) No. 22-46108-10, in the amount of $38,759.92 for July— November 2022 expenses. 7. Reimbursement request from Renew on the Consolidated Homeless Grant (CHG) No. 22-46108- 10, in the amount of $329.79 for February 2023 expenses. 8. Reimbursement request from the Renew on the Consolidated Homeless Grant (CHG) No. 22- 46108-10, in the amount of $1,,067.41 for March 2023 expenses. 9. Reimbursement request from the New Hope on the Consolidated Homeless Grant (CHG) No. 22- 46108-10, in the amount of $6,840.00 for April 2023 expenses. 10. Request from McKay Healthcare and Rehabilitation Center (Hospital District No. 4) for an extension to their Strategic Infrastructure Program grants (SIP 2021-01 and SIP 2022-02) to March 31, 2024. 11. Request for release of funds on Strategic Improvement Project (SIP) No. 2020-02, Port of Quincy — Intermodal Yard Container Expansion project, in the amount of $299,496.73 grant funds. 12. Request from the Port of Royal Slope for a six-month extension to their Strategic Infrastructure Program grant (SIP 2022-04). 13. Request for transfer of funds in the amount of $12,000.00 from Fund 001.101 to Fund 133.184 for wages on the Japanese Student Exchange (Bridges). 14. Insurance quote from Risk Placement Services for Morgan Fife, MD for Correctional Medicine at the Jail. 15. Assumption cannabis license application for Valley Cultivations (Trilogy Arts LLC dba Logik) from the Washington State Liquor and Cannabis Board. 16. Special occasion liquor license for the Columbia Basin Rodeo Association and their beer garden at the Grant Count Fair August 15-19, 2023, from the Washington State Liquor and Cannabis Board. 17. Special occasion liquor license for the Columbia Basin Rodeo Association and their hospitality tent at the Grant Count Fair August 18, 2023, from the Washington State Liquor and Cannabis Board. 18. Special occasion liquor license for the Columbia Basin Rodeo Association and their loading chute at the Grant Count Fair August 15-19, 2023, from the Washington State Liquor and Cannabis Board. 19. Recommendation from the Lodging Tax Advisory Committee (LTAC) to allocate $100,000.00 to the LTAC tog o through the public bidding process for a Request for Proposal to study the Grant g County Tourism and develop a master plan for tourism. Page 5 of 7 Grant County Commissioners Agenda Week of June 12, 2023 PHRI IC IAMPIN 20. Amended Interlocal Agreement between Grant County and the Regional Board of Mayors (Electric City, Grand Coulee, Coulee Dam, Elmer City) to sub -grant funds from the Washington State Department of Ecology Solid Waste Financial Assistance Grant to encourage woody yard debris diversion from the Ephrata Landfill. Funds shall not exceed $10'.500-00 and the term is April 1, 2022, through June 30, 2023. 21. Authorization to call for bids on the Alternate Daily Cover 2023 and 2024 project. Bid opening is p g July 11, 2023 at 3:30 p.m. at Public Works. 22. Request approval of a job description change for their Heavy Equipment Operatorp ositions. 23. Washington State Department of Transportation Local Agency Agreement for the Silica Road Overlay Project, in the amount of $18,000.00. RENEW 24. Request to accept a new quote for computer replacement from CDW in the new amount of $227,.719.34. The previously approved quote expired and the difference of $38,730.46 will be paid from fund #564.00.3564/Small Tools. 25. PAXIS Institute Service Agreement in the amount of $14,642.52 for the PAX Good Behavior Game, through the Health Care Authority CPWI Prevention Services Contract No. 5536. 26. Approval request to begin the process of upgrading their Ephrata Office to secure access of their facility. They received a quote from Stan's Construction in the amount of $21,387.32 and will be paid from fund 108.150 (Capital Outlay). SHERIFF'S OFFICE 27. Request to surplus a Glock 17 duty pistol (SN: BTBC895) and sell to retiring deputy Rick LaGrave, for the amount of $300.00. TECHNOLOGY SERVICES 28. Purchase Order No. 481 in the amount of $7.808.96 to CDWGI to purchase a APC Smart UPS. 29. Request the creation of a fund to capture and hold the programmed maintenance funds for the 311 budget. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. -5:00 P.M. DStone, Out 3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Request to Declare Certain County Property Surplus (Renew) 4:00 P.M. — 5:00 p.m. R Jones, Position Management Review Team Meeting I Page 6 of 7 Grant County Commissioners Agenda Week of June 12, 2023 5:00 p.m. - 6:00 p.m. R Jones at Boys and Girls Club Family Fun Night (McGraw Family Clubhouse) 6:00 p.m. — 7:00 p.m. R Jones at Farmer Group Question and Answer Session (TBD) 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake City Council Meeting WEDNESDAY, JUNE 14, 2023 D Stone, Out 10:00 a.m. —10:30 a.m. LEOFF —1 Disability Board Event address for htt s: rantcowa.webex.com rantcowa '. h ?MTID=mb9d56b4f62al9l9e89526ba6cfa0064 attendees: 0 Event number: 2488 098 8194 Event password: BOCC-JUN 14 Video Address: 24880988194@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. To receive a callback, provide your phone number when you join the event, or call the number Audio conference: below and enter the access code. United States Toll +1-408-418-9388 (password 53633058) Show all lobal call-in numbers Access code: 2488 098 8194 10:00 a.m. — 2:00 p.m. R Jones at Moses Lake Senior Picnic (Fairgrounds) 11:30 p.m. — 2:00 P.M. HEARINGS EXAMINER 2:00 p.m. — 3:30 p.m. E Johnson, Washington State Association of Counties (WSAC) —Grant County Courthouse Briefing Event s: address for htt rantcowa.webex.com MTID=ml3623252eaOeO696def87a2fff0blaa attendees: b Event number: 2496 415 6552 Event password: BOCC-JUN 14 Video Address: 24880988194@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Page 7 of 7 Grant County Commissioners Agenda Week of June 12, 2023 Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 53633058) Show all Rlobal call-in numbers Access code: 2496 415 6552 6:00 P.M. — 7:30 p.m. R Jones and C Carter, Grant County Health Board Meeting THURSDAY, JUNE 15, 2023 D Stone, Out 9:00 a.m. —10:00 a.m. R Jones, Multi -Agency Communications Center (MACC) Meeting 10:00 a.m. —12:00 p.m. R Jones, CBSWC Board Meeting 1:00 P.M. — 2:00 p.m. R Jones, Grant County Jail OAC Meeting 6:30 P.M. — 8:00 p.m. C Carter, Grant Transit Authority Board Meeting FRIDAY, JUNE 16, 2023 D Stone, Out