HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of June 12 -June 18, 2023
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in Person with a WEBER Conference Call Video option available.
MONDAY, JUNE 12, 2023
The Grant County Commissioners session began at 9:00 a.m. with all Commissioners in attendance.
Commissioner Jones attended via Webex until 11:00 a.m. and then attended in person.
9:00 a.m. — 9:30 a.m. District Court Update on Community Court
Judge Gwinn and Amy Paynter came to discuss the recent grant they applied for. They had one
individual entered into their therapeutic court but unfortunately failed the program. Judge
g
Gwinn mentioned the Superior Court Drug Court being brought into the District Court, but this is
not a."done deal". They should know by the end of June if their funding from the State is
approved. They are looking for another employee to help with the program and will work with
H R.
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• Animal Rescue/ CBDRC
• LEAN Debrief— Next Steps
• Anticipated Executive Session: RCW 42.30.110(1)(f) —Job Applicant /Evaluation
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at
9:56 a.m. to go until 10:15 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Barbara J. Vasquez, Clerk of the Board, and Kirk
Eslinger, Human Resources Director. The session was continued to 10:25 a.m. Commissioner
Jones closed the session at 10:25 a.m.
10:30 a.m. —11:30 a.m. Department Head Review
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at
10:35 a.m. to go until 11:00 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Chris Young, Development Services Director.
Commissioner Jones closed the session at 11:00 a.m.
11:30 a.m. —12:00 p.m. M McKnight, Assessor's Office Update (Did not attend)
12:00 p.m. —1:00 p.m. WSAC Virtual Meeting
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Grant County Commissioners Minutes
Week of June 12, 2023
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion Commissioner
Jones attended at 1:13 p.m.
• Review of Consent Agenda Items
o Auditor Item 2: DS asked for clarification since drug court and therapeutic court may
merge. Kevin McCrae state it may merge July/Aug.
o BOCC Item 12: The SIP committee recommends approval. Janice Flynn discussed issues
with the Sam.gov program.
o BOCC Item 13: Jerry confirmed the accounts were accurate.
o Public Works Item 22: Heavy Equipment Operator lob Description -Human Resources is
aware this is being brought forward.
o Renew Item 25: Dell Anderson clarified.
• Commissioner District Updates
o DS District 1: He believes the county is ready to move forward with discussing the
balance of the ABPA funding. There is a chicken farmer in his district that allows their
chickens to roam the area and make a mess all over. There is no code that addresses
poultry. Potentially create an ordinance that addresses this. Ron Luce emails will be
addressed at the next PW update. Mike Ramsey /Fair issues: will be handled by the fair
staff and FAC. Commissioner Carter will send a letter to the BOCC to amend the travel
reimbursement timeframe from 30 days after travel to 45 days after travel.
o RJ District 2: Clerk to schedule study session on cannabis licensing. (7/6/23 at 2pm)
o CC District 3: Cannabis licenses are now being reviewed. The Board denied a recent
application and they would like the BOCC to reconsider. The Board toured the
Wenatchee Valley Humane Society facility last week. Potentially have them come to
Grant County and perform an assessment.
• Sheriff Kriete has been working with Public Works on the vehicle replacement program and
changes to be made. He also discussed issues with youth at the Moses Lake Springfest.
Potentially have open carry only, clear bags required, metal detectors at the entryways.
• Dell Anderson discussed his new vehicle leasing program and wondered if those cars must
follow the ER&R replacement schedule? The Board said no.
• Katie Smith discussed Item 29 and the creation of a fund for the maintenance of the 311 Fund.
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
Discussion Items
Request
Action
01. Command Staff Comp
Direct,
Board Signed - Copy Provided to Board Staff.
02. HR Needs from BOCC
Discuss
No Action Taken — Informational Only.
03. Improving HR Time Service
Discuss
No Action Taken — Informational Only.
04. Aged Project Report
Discuss
No Action Taken — Informational Only.
05. District Court Staffing
Direct
Board Direction Given — Will be contacted by Amy
Paynter when the Court is ready for action.
06. Public Works Update
Discuss
No Action Taken — Informational Only.
a. Recruitment Process
b. Recruitment Audit
c. Comp Restructure
d. Impact - Comp Restructure
e. Leadership Team Partnership
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Grant County Commissioners Minutes
Week of June 12, 2023
f. Accommodation
g. Investigation
h. Investigation
i. Investigation
j. New Position Development
k. Supervisory Development
`Authorization Requests
Request
Action
07. Retention Bonus for Attorneys (5%)
FYI Only
No Action Taken —Informational Only.
LaborRelations
Request
Action
08.2023 Negotiations Planning
FYI Only
No Action Taken -Labor Update Provided.
09. General
FYI Only
No Action Taken —Labor Update Provided.
a. Public Negotiations
b. Tony Menke
c. No Retro /Financial Decisions
d. Accounting Participation
10. Contracts FYI Only No Action Taken — Labor Update Provided.
a. Association (6 Contracts/6 Units)
b. Sheriff Deputies (1 Contract)
c. Corrections (1 Contract)
d. Sheriff Support (1 Contract)
e. Renew (1 Contracts/4 Units)
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 2:58 p.m.
to go until 3:15 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter,
Stone and Jones, and Kirk Eslinger and Gina Saldana, Human Resources. The session was continued to
3:25 p.m. Commissioner Jones closed the session at 3:25 p.m.
The Commissioners approved the Sheriffs Office Command Staff wage scale update.
3:30 p.m. — 4:00 p.m. D Pheasant, Treasurer's Office Personnel Discussion
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at
3:35 p.m. to go until 3:50 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Darryl Pheasant, Treasurer, and Kirk Eslinger and Gina
Saldana, Human Resources. The session was continued to 4:00 p.m. Commissioner Jones closed
the session at 4:00 p.m.
TUESDAY, JUNE 13, 2023,
The Grant County Commissioners session began at 8:00 a.m. with Commissioners Jones and Stone in
attendance. Commissioner Carter arrived at 8:15 a.m.
8:00 a.m. - 8:30 a.m. K McCrae, Prosecuting Attorney's Office Update
0 They will have a position to bring forward to the Position Management Team.
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Week of June 12, 2023
• Opioid Abatement —Interlocal Agreement will be placed on next week's Consent Agenda. Kevin
McCrae to contact Dell Anderson to sit on the OIC Board.
• Guns at the Fairgrounds
• Cannabis Licenses and approvals/denials. They will investigate the statute.
Pursuant to RCW 42.30.110(1)(1) Commissioner Jones called an Executive Session to order at 8:20
a.m. to go until 8:25 a.m. regarding Litigation. In attendance were Commissioners Carter, Stone and
Jones, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office. Commissioner Jones closed
the session at 8:25 a.m.
8:30 a.m. —10:30 a.m. Grant County Fairgrounds Future Planning Session
In attendance were Jim McKiernan, Tom Gaines and Chris Turner and discussed with the
Commissioners their thoughts on Future Planning ideas on the usage of the Fairgrounds.
10:30 a.m. —11:45 a.m. T Gaines, Central Services Update
GCTS • Webex for DC
• Network Security (anticipated exec. session)
• New Employee started
Facilities . Tree damage from winds (lost tree)
• Consolidation of departments
• Landscaping
• Sage and Sun, (50/50 on power)
Fairgrounds • 4H bathroom completion
• Paving and horse stall update
• Manpower needs or ideas
• Well #1 Issues at fairgrounds
Central Services • Jail update/ team charter
• Need for weekly updates
• Courthouse restoration /NAC architecture
• Coroner's office restart
• Flag certificate
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Grant County Commissioners Minutes
Week of June 12, 2023
Pursuant to RCW 42.30.110(1)(A)(ii) Commissioner Jones called an Executive Session to order at
11:06 a.m. to go until 11:26 a.m. regarding Data Security Breach. In attendance were
Commissioners Carter, Stone and Jones, Tom Gaines, Joe Carter and Vanessa Brown, Central
Services. Commissioner Jones closed the session at 11:26 a.m.
12:00 p.m. —1:00 p.m. Commissioners at Historical Society Monthly Meeting (Time out Pizza,
Ephrata)
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
• Program Update —Solid Waste
o - Mattawa Drop Box— Meeting with DNR
o - Landfill Road Access
o - Landfill Point and Pay — Credit Card Options
o - Phase 4 Construction — 2024
o - LandfillTour - -Planning & Public Works Coordination
• Other
0 5 -NW Speed Limit Reduction Request
o Heavy Equipment Operator Job Description: Kirk Eslinger went over the job description
and wages.
o Viewmont Drive Gate issue: The homeowner's association may be bringing forth a
petition to vacate the road and remove the gate.
o K -SW Approach permit is still ongoing.
o Desert Aire Road meeting: Dave Bren to attend.
Pursuant to RCW 42.30.110(1)(i), Commissioner Jones called an Executive Session to order'at
1:31 p.m. to go until 1:36 p.m. regarding Litigation. In attendance were Commissioners Carter,
Stone and Jones, Sam Castro and Dave Bren, Public Works, and Kevin McCrae, Prosecuting
Attorney. The session was continued to 1:39 p.m. Commissioner Jones closed the session at
1:39 p.m.
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
o Blair Collins re: Marijuana license application denial.
o Mike Ramsey: Commissioner Jones asked him to write a letter to the full BOCC.
• Commissioners Roundtable —Miscellaneous Discussion
o DS: Item 22: He is in favor of approving the forwarding of the proposal to the union and
pending concurrence with Position Management Team.
o Road K —Commissioner Stone will clarify public comments at a meeting.
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Grant County Commissioners Minutes
Week of June 12, 2023
o Historical Society — can they use $200,000 left over from fire to build storage facility.
Commissioner Carter is looking into this. Also, ask Fairgrounds about their request to
move historical items to another building.
Consent Agenda — (Items 1 through 29) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item June be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Carter, to approve the consent
agenda as presented. The motion passed unanimously, noting that Public Works item 22 will
be forwarded to the union and Position Management Team.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.0901
as recorded on a listing and made available to the Board. ($3.,542,,595.58)
2. Request to amend Resolution No. 22 -116 -CC relating to the establishment of a new fund titled
"Dedicated Drug Court Fund" #123.001. (New Resolution No. 23 -046 -CC)
COMMISSIONER'S OFFICE
3. Invoices
4. Agreement Amending the Washington State Department of Commerce Community Services and
Housing Division Consolidated Homeless Grant (CHG) No. 22-46108-10 subrecipient agreement
between Grant County and Housing Authority of Grant County signed the 20t" day of July 2021
and Amended April 12, 2022. Amendment purpose is to increase the total amount payable by
the County to the Subrecipient by $706.,876.00 for a new total of $2,015,331.00.
5. Amendment F on the Washington State Department of Commerce Housing Division Homeless
Assistance Unit (HAU) Consolidated Homeless Grant (CHG) No. 22-46108-10. Amendment de -
obligates HEN budget spending.
6. Reimbursement request from the City of Moses Lake on the Consolidated Homeless Grant (CHG)
No. 22-46108-10, in the amount of $38,,759.92 for July —November 2022 expenses.
7. Reimbursement request from Renew on the Consolidated Homeless Grant (CHG) No. 22-46108-
10, in the amount of $329.79 for February 2023 expenses.
8. Reimbursement request from the Renew on the Consolidated Homeless Grant (CHG) No. 22-
46108-10, in the amount of $1,,067-41 for March 2023 expenses.
9. Reimbursement request from the New Hope on the Consolidated Homeless Grant (CHG) No. 22-
46108-10, in the amount of $6,840.00 for April 2023 expenses.
10. Request from McKay Healthcare and Rehabilitation Center (Hospital District No. 4) for an
extension to their Strategic Infrastructure Program grants (SIP 2021-01 and SIP 2022-02) to
March 31, 2024.
11. Request for release of funds on Strategic Improvement Project (SIP) No. 2020-02, Port of Quincy
—Intermodal Yard Container Expansion project, in the amount of $299.,496.73 grant funds.
12. Request from the Port of Royal Slope for asix-month extension to their Strategic Infrastructure
Program grant (SIP 2022-04).
13. Request for transfer of funds in the amount of $12,000.00 from Fund 001.101 to Fund 133.184
for wages on the Japanese Student Exchange (Bridges).
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Grant County Commissioners Minutes
Week of June 12, 2023
14. Insurance quote from Risk Placement Services for Morgan Fife, MD for Correctional Medicine at
the Jail.
15. Assumption cannabis license application for Valley Cultivations (Trilogy Arts LLC dba Logik) from
the Washington State Liquor and Cannabis Board.
16. Special occasion liquor license for the Columbia Basin Rodeo Association and their beer garden
at the Grant County Fair August 15-19, 2023, from the Washington State Liquor and Cannabis
Board.
17. Special occasion liquor license for the Columbia Basin Rodeo Association and their hospitality
tent at the Grant County Fair August 18, 2023, from the Washington State Liquor and Cannabis
Board.
18. Special occasion liquor license for the Columbia Basin Rodeo Association and their loading chute
at the Grant County Fair August 15-19, 2023, from the Washington State Liquor and Cannabis
Board.
19. Recommendation from the Lodging Tax Advisory Committee (LTAC) to allocate $100,000.00 to
the LTAC to go through the public bidding process for a Request for Proposal to study the Grant
County Tourism and develop a master plan for tourism.
PUBLIC WORKS
20. Amended Interlocal Agreement between Grant County and the Regional Board of Mayors
(Electric City, Grand Coulee, Coulee Dam, Elmer City) to sub -grant funds from the Washington
State Department of Ecology Solid Waste Financial Assistance Grant to encourage woody yard
debris diversion from the Ephrata Landfill. Funds shall not exceed $10,500.00 and the term is
April 1, 2022, through June 30, 2023. (Resolution No. 23 -047 -CC)
21. Authorization to call for bids on the Alternate Daily Cover 2023 and 2024 project. Bid opening is
July 11, 2023 at 3:30 p.m. at Public Works.
22. Request approval of a job description change for their Heavy Equipment Operator positions.
(Approve Human Resources to forward the proposal to the union and it is pending
concurrence with Position Management Team)
23. Washington State Department of Transportation Local Agency Agreement for the Silica Road
Overlay Project, in the amount of $18,.000.00.
RENEW
24. Request to accept a new quote for computer replacement from CDW in the new amount of
$227,719.34. The previously approved quote expired and the difference of $38,,730.46 will be
paid from fund #564.00.3564/SmallTnok.
25. PAXIS Institute Service Agreement in the amount of $14,,642.52 for the PAX Good Behavior
Game, through the Health Care Authority CPWI Prevention Services Contract No. 5536.
26. Approval request to begin the process of upgrading their Ephrata Office to secure access of their
facility. They received a quote from Stan's Construction in the amount of $21,387.32 and will be
paid from fund 108.150 (Capital Outlay).
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Grant County Commissioners Minutes
Week of June 12, 2023
SHERIFF'S OFFICE
27. Request to surplus a Glock 17 duty pistol (SN: BTBC895) and sell to retiring deputy Rick LaGrave,
for the amount of $300.00. (Resolution No. 23 -048 -CC)
TECHNOLOGY SERVICES
28. Purchase Order No. 481 in the amount of $7.808.96 to CDWGI to purchase a APC Smart UPS.
29. Request the creation of a fund to capture and hold the programmed maintenance funds for the
311 budget.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Walk-on item: A motion was made by Commissioner Stone, seconded by Commissioner Carter,
to approve the walk-ons as presented. The motion passed unanimously.
o New Hope: Request permission for the Director to DocuSign a Washington State
Department of Social and Health Services (DSHS) County Program Agreement No. 2363-
48637 WorkFirst Family Violence Services. Contract term is July 1, 2023 —June 30, 2025
in the amount of $31,000.00.
o Recommendation by Commissioner Carter to amend Policy No. 1202 Travel
Authorization and Expense Reimbursement and change section 1202.6.4 amending the
submittal requirement window from 30 to 45 days.
Adjournment
3:00 p.m. -5:00 p.m. D Stone, Out
3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Request to Declare Certain County
Property Surplus (Renew)
The Commissioners held an Open Record Public Hearing to consider the surplus and sale of
vehicles from Renew. These will be sold via PublicSurplus.com.
Dell Anderson, Executive Director of Renew and Pete Wyatt, Safety Officer gave a brief synopsis
of their request.
Vehicles For Surplus
JYear Mike
Wdel
#Plate - -
Mileage
VIN�� Descri tion "... ".
�
,� _.a.... ..,,4.w, ..._...w,..
Reason for Surplus
1999 Ford
Taurus
urus Wa Qn
g.
5J.94J.0
- ., .
��FAFPSSUQXG3t�882�2 a Station Waga►n
Age and Condition
2004 Ford
Taurus
701350
1424681
FA Four Door sedan
Age and Condition
2005 Chevy
Trailblazer,
754310
223800
'dGNDTIA, X52.312342,.. SUV
Broken/Missing Part's
*2005 Jeep
Cherokee
797210
170734' -IJ4GR48K26C3: SUV
Broken/Missing Parts
*2006 Jeep
Cherokee
786920
225660,
-1'J4GR48K0QC301:838 SUV
Condition and Mileage
2001 Ford
Taurus
57710C
167179
3 FAFPL'112t375 5',. Four boar Sedan
Condition and Mileage
2003
intrepid.
67-1.-14C
i 11854.,
2B3HD46RX4H52757'. ' Four Door Sedan
20111fiord
R.V.
C2122C
��59 I - H .. ,.....
6x.0FDWE3Fs3gDA43020w Recreational Vehicle
Condition/Missing Parts
N
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Grant County Commissioners Minutes
Week of June 12, 2023
A motion was made by Commissioner Carter, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in
attendance. A motion was made by Commissioner Carter to approve the surplus of items as
presented. Commissioner Jones seconded and the motion passed with 2 Commissioners in
attendance. (Resolution No. 23 -049 -CC)
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting
5:00 p.m. - 6:00 p.m. R Jones at Boys and Girls Club Family Fun Night (McGraw Family
Clubhouse)
6:00 p.m. -7:00 p.m.
7:00 p.m. -8:00 p.m.
WEDNESDAY, JUNE 14, 2023
D Stone, Out
10:00 a.m. —10:30 a.m.
10:00 a.m.-2:00 p.m.
R Jones at Farmer Group Question and Answer Session (BOCC Hearing
Room)
R Jones, Moses Lake City Council Meeting
LEOFF —1 Disability Board
R Jones at Moses Lake Senior Picnic (Fairgrounds)
I
11:30 p.m. -2:00 p.m. HEARINGS EXAMINER
2:00 p.m. — 3:30 p.m. E Johnson, Washington State Association of Counties (WSAC) —Grant
County Courthouse Briefing (Cancelled)
6:00 p.m. — 7:30 p.m. R Jones and C Carter, Grant County Health Board Meeting
MISCELLANEOUS ITEM
Emergency Accounts Payable Batch in the amount of $3,794.00 from Renew for Emergency Housing.
THURSDAY. -JUNE 15, 2023
D Stone, Out
9:00 a.m. —10:00 a.m. R Jones, Multi -Agency Communications Center (MACC) Meeting
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Grant County Commissioners Minutes
Week of June 12, 2023
10:00 a.m. —11:30 a.m. R Jones at MACC Finance Committee Meeting (Moses Lake)
10:00 a.m. —12:00 p.m. R Jones, CBSWC Board Meeting
1:00 p.m. -2:00 p.m. RJones, Grant County Jail OAC Meeting
6:30 p.m. — 8:00 p.m. C Carter, Grant Transit Authority Board Meeting
MISCELLANEOUS ITEM
Emergency Accounts Payable Batch in the amount of $3,040.00 from New Hope for Emergency Housing.
FRIDAY, JUNE 16, 2023
D Stone, Out
Signed this _��� day of 2023.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Danny E. one, Member