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HomeMy WebLinkAboutMinutes - BOCC (002)Public meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, JUNE 191, 2023 Courthouse Closed, Juneteenth Holiday TUESDAY, JUNE 20, 2023 The Grant County Commissioners session began at 8:30 a.m. with Commissioner Jones and Commissioner Carter in attendance. Commissioner Stone is excused from this session. 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update Barbara Duerbeck was in attendance for the Prosecuting Attorney's Update She discussed that as of right now, Commissioners should have "no comment" regarding the situation that occurred at the Gorge over the weekend. She also discussed looking into the "For Hire" e-mail that was received. She will be in touch with Darryl and wille-mail the Commissioners about how to move forward. 9:00 a.m. — 9:30 a.m. S Palacios, Juvenile Court and Youth Services Update • Financial • Intakes • Courts o Offender/Diversion o Truancy o Dependency • Chelan County • Administration • Needs of the Department 9:30 a.m. —10:00 a.m. S Heston, Trask Insurance / WRCIP Insurance Update Shane Heston was present for the insurance update, open claims and litigation were reviewed. Shane discussed a housekeeping issue on discussion and sharing documents for litigated claims. This will be discussed with Public Works at their update. 10:00 a.m. —11:00 a.m. J McKiernan, Fairgrounds Update Page 2 of 6 Grant County Commissioners Minutes Week of JUNE 19, 2023 11:00 a.m. —12:00 p.m. Commissioners Roundtable- Miscellaneous Discussion • Review of Consent Agenda Items o Sheriff Office item 23: Commissioner Carter inquired if this would have a fiscal impact to the current budget. Beau Lamens shared that after speaking with John Spiess at PW there would be no impact on the budget. Commissioner Carter and Jones voiced wanting to remove this item and review it once Commissioner Stone was present. • NCW Library Board of Trustees Position (JG) • M&J Committed Producer License Relocation Denial (CC) • Catalytic Converter Theft Prevention Device (RJ) o Commissioner Jones discussed a more cost-effective device that is available rather than building fences, replacing stolen parts etc. • Farmers Patrol Meeting (RJ) 0 GTA Right of First Refusal letter (CC) o This was'forwarded to Dell Anderson as Renew deals with the CJTA funding. • 2024 Toyoyama Exchange (CC) • Commissioner District Updates 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None • Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the agenda as presented. The motion passed with 2 Commissioners in attendance. • Correspondence (ie. Emails that have come in that need response, letters of support etc.) o Washington State Liquor and Cannabis Board letter relating to the denial of cannabis applications. • Commissioners Roundtable — Miscellaneous Discussion • Consent Agenda — (Items 1 through 27) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item June be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the agenda as presented, holding item 23 until July 05, 2023, as well as fixing a Scrivener's error on item #27 correcting trail to trial. The motion passed with 2 Commissioners in attendance. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. ($1,576,,075.31 & $185,447.08) COMMISSIONER'S OFFICE 2. Approval of Commissioners May 29, 2023, and June 5, 2023, Minutes. Page 3of6 Grant County Commissioners Minutes Week of JUNE 19, 2023 3. Invoices 4. Reimbursement request from HopeSource on the Department of Commerce Eviction Rent Assistance Program (ERAP 2.0) Grant No. 21-4619C-108 in the amount of $119,712.53 for May 2023 expenses. 5. Reimbursement request from the City of Moses Lake on the Department of Commerce Emergency Solutions Grant (ESG) No. 20-4613C-100 in the amount of $64,372.98 for November 2022 expenses. 6. Reimbursement request from the City of Moses Lake on the Department of Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment, in the amount of $105,953.58 for December 2022 —April 2023 expenses. 7. Reimbursement request from New Hope on the Department of Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment, in the amount of $10,269.58 for May 2023 expenses. 8. Request for Amendment B on the Washington State Department of Commerce Community Development Block Grant (CDBG) No. 20-6221C-111. The purpose of the amendment is to extend the contract through June 30, 2025. 9. Agreement amending Washington State Department of Commerce Community Services & Housing Division Consolidated Homeless Grant (CHG) No. 22-46108-08 Subrecipient Agreement Between Grant County and Housing Authority of Grant County. The purpose of the amendment is to decrease the total amount payable by Grant County to the sub recipient by $132,608.00 for a new total of $1,882,723.00. 10. Reappointment letter for Gerald Brown to the Grant County Water Conservancy Board for another 6 -year term beginning June 7, 2023, through June 6, 2029. 11. Washington State Liquor and Cannabis Board Notice of Cannabis License Application regarding Application for added privilege for Bar 37 Ranches Inc. 12. Request for Amendment A on the Washington State Department of Commerce Local Government Division Community Development Block Grant Program Public Services Grant No. 22-62210-005. The purpose of the amendment is to increase the grant amount by $122.,000.00 for a new grant total of $250,.000.00, for Opportunities Industrialization Center (OIC) of Washington. 13. Reimbursement request from Renew on the Department of Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment, in the amount of $329.78 for May 2023 expenses. 14. Reimbursement request for Strategic Infrastructure Program (SIP) Project No. 2022-05 for Grant County Hospital #4 —McKay Healthcare, Phase 1 Capital Improvement Plan, in the amount of $20.,974.00 grant monies. 15. Reimbursement request for Strategic Infrastructure Program (SIP) Project No. 2021-01 for Grant County Hospital #4—McKay Healthcare, Phase 1 Capital Improvement Plan, in the amount of $143.,428.34 grant monies. 16. Reimbursement request from Renew on the Department of Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment, in the amount of $250.43 for April 2023 expenses. 17. Interagency Reimbursement Agreement (IAA24014), with the Washington State Administrative Office of the Courts (AOC) for the purpose of reimbursing Jurisdiction for the extraordinary costs of resentencing and vacating sentences as required by State v. Blake ("BLAKE"). Term of the agreement is July 1, 2023, through June 30, 2024. (Resolution No. 23 -050 -CC) Page 4 of 6 Grant County Commissioners Minutes Week of JUNE 19, 2023 18. Interlocal Agreement between Chelan County, Douglas County, Grant County, Okanogan County, City of Wenatchee, City of East Wenatchee and City of Moses Lake to establish the Opioid Abatement Council (OAC) for the North Central Region. (Resolution No. 23 -051 -CC) FACILITIES AND MAINTENANCE 19. Request to award Basin Refrigeration and Heating Grant County Project FM2305, FCU replacements at Youth Services, in the amount of $19,253.84, funded from the Capital BEET 1 fund, 1235.168.00.9112.59418600. Upon approval, the contract will be signed. (Contract signed) RENEW 20. Request to utilize Enterprise Fleet Management for the vehicle fleet. Upon approval, the following contracts will be signed with a term of agreement Upon Signature until terminated by either party: • Agreement to Sell Customer Vehicles • Consignment Auction Agreement • Full Maintenance Agreement • Maintenance Management and Fleet Rental Agreement • Master Equity Lease Agreement • Government Credit Application 21. Request for Director, Dell Anderson, to DocuSign Amendment No. 4 to the Washington State Health Care Authority, contract No. K3958, for Treatment and Recovery Services. The purpose of the amendment is to update the business name as Grant County dba Renew as well as increase funding by $50,267.63 for client services. 22. PAXIS Institute Service Agreement in the amount of $11,918.28 for the PAX Good Behavior Game, through the Health Care Authority CPWI Prevention Services Contract No. 5536. SHERIFFS OFFICE 23. Request to update and implement a New Vehicle Replacement Schedule that would move from a 5 -year replacement to a 4 -year replacement schedule or mileage of 100,000, whichever is reached first. (Hold until 7/05/2023) TECHNOLOGY SERVICES 24. Purchase Order No. 475 to Ednetics (EDNTC) in the amount of $516,565.25 for the purchase of Rubrik 120TB Usable Enterprise Solutions security software. Currently, they have $35.,395.16 to support the purchase and request a possible budget extension in the amount of $481.,170.00 if needed. 25. Purchase Order No. 482 to Brightly Software, Inc. fna Dude Solution (DUDES) in the amount of $38,947.27 for the annual software renewal. 26. Purchase Order No. 483 to CDWG in the amount of $61,722.96 for the purchase of video conferencing equipment. Page 5 of 6 Grant County Commissioners Minutes Week of JUNE 19, 2023 TPPAQ1 MCD 27. Request to transfer second quarter 2023 Trail Trial Court Improvement monies, per SSB 5454, from the Current Expense Fund to the Trail Court Improvement Fund in the amount of $16,858.00. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Walk-on: A motion was made by Commissioner Carter, seconded by Commissioner Jones to approve the walk-on item as presented. The motion passed with 2 Commissioners in attendance. o Washington State Department of Revenue "For Hire Addendum" Form BLS 700 200 for Business Licensing Service for Jessica's Shuttle LLC stating that Grant County, the local jurisdiction authority, does not regulate the For Hire business type per RCW 81.72. • Adjournment 3:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update (Cancelled) 4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting (Cancelled) MISCELLANEOUS ITEM The Chair of the Board was authorized to sign the Kathie Milbrandt King (A. Flippen Short Plat (BLK 78 FU 129) File # P 23-0089 (preliminary P 23-0008) Final Plat Submission and Review. WEDNESDAY, JUNE 21, 2023 D Stone, Out 7:00 a.m. — 8:00 a.m. R Jones, Grant County EDC Board Meeting (ATEC Building, BBCC) 9:00 a.m. — 9:30 a.m. C Carter, WCRG Fiscal Committee Call 9:30 a.m. —11:30 a.m. TOURISM COMMISSION MEETING 10:00 a.m. —11:00 a.m. R Jones, CBSWC Steering Committee Meeting 1:00 p.m. -2:30 p.m. CCarter, Grant County Suicide Prevention Taskforce Meeting 5:00 p.m. — 7:30 p.m. R Jones at Leadership Roundtable Dinner (Best Western ML) Page 6 of 6 Grant County Commissioners Minutes Week of JUNE 19, 2023 THURSDAY, JUNE 22, 2023 D Stone, Out 7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Sabin Properties LLC (Sabin Properties Short Plat (WDU 54 Blk 251) File # P 23-0108 (preliminary P 23-0041); and the S&S Brothers Properties LLC (S&S Brothers Short Plat No. 1) File # P 23-0020 (preliminary P 22-0322) Final Plat Submission and Reviews. FRIDAY, JUNE 23, 2023 D Stone, Out Y , Signed this da of 2023. g st: Ba bara J. Vasquez, CI rk of the Board BOARD OF COUNTY COMMISSIONERS Grant County, Washington Al Danny E. St ne, Member