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HomeMy WebLinkAboutMinutes - BOCCMINUTES MONDAY, AUGUST 19, 2019 The Grant County Commissioners session began at 9:00 a.m. with all Commissioners in attendance. 9:00 a.m. — 9:20 a.m. J Hammond., ASC Update and Misc BOCC Action (Items 1 through 4) A motion was made by Commissioner Carter, seconded by Commissioner Stevens., to approve items 1 through 4 on the agenda as presented. The motion passed unanimously. 1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved) 2. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services" , Prevention and Recovery Center (PARC), during May, 2019 in the amount of F. $15,,973.90 on Washington State Health Care Authority Contract No. 1763-94250. (Approved) 3. Appointment and Oath of Office of Special Deputy Prosecuting Attorney between Garth Dano and Sean Boutz, Attorney at Law, of Evans,. Craven and Lackie, P.S. to service as Special Deputy Prosecuting Attorney to perform and render legal assistance and advice regarding the matter of the H5 Data Centers -Quincy., LLC v. Grant County, Douglas County Superior Court Cause No. 19- 2-00229-09. (Approved) 4. Reimbursement Request #1 on Washington State Department of Commerce on Consolidated Homeless Grant (CHG) No. 20-46108-10, administered through Grant County Housing Authority in the amount of $30,591.44. (Approved) 9:30 a.m. — 9:50 a.m. T Gaines, Central Services Update • Facilities and Maintenance: Personnel update • Technology Services: No major issues at fair • Grant Integrated Services: CityView review • Fairgrounds: Project Updates • Interfund Communications: Public Works to Central Services Amazon this week • Central Services: General Updates; Sidewalk bid; out of state travel 10:30 a.m. —10:45 a.m. Citizen Public Comment Period (No public in attendance) 11:00 a.m. —11:20 a.m. T Jones, Sheriffs Office Update 11:30 a.m. —11:50 a.m. District Court Update 1:00 p.m. —1:50 p.m. Grant Integrated Services Update • City View Update • Building Maintenance Update • HR Update Page 2 of 6 Grant County Commissioners Minutes Week of August 19,,2019 • Financials • Clinical Director Transition Plan • Collection Letters and Fee Scales 2:00 p.m. — 2:20 p.m. C Sears, McKay Healthcare and Rehabilitation Hospital District #4 Update (Cancelled) 7:00 p.m. — 8:30 p.m. Commissioners at Health Board Meeting (Public Works, Ephrata) MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Tressa Kleyn (Kleyn Farm Unit 171 Short Plat) File # P 19-0235 (preliminary P 19-0144) Final Plat Submission and Review. The Commissioners approved and signed the Public Works County Payroll Salary Fund for their August 16., 2019 payroll. TUESDAY, AUGUST 20, 2019 The session was continued at 9:00 a.m. with all Commissioners in attendance. 9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update Calendar It I ems 08/21/19-08/22/19 — PERC 130684-P-18 -Lopez 08/22/19 — Health & Wellness Committee Meeting Authorization Requests 1. Hiring Freeze — Maintenance 2 2. PMA — Investigator (Coroner's Office) Priority Items 3. NOVAtime Implementation Compensation, Benefits, & Payroll 4. Proposed L&I Rule Change re OT Exemption Employee & Department Issues 5. Central Services 6. GrIS Policy & Procedure 7. 402 — Personnel Action Request (PAR) Process Labor Relations 8. Association — CH; DC; PW; SW; YS Negotiation: Negotiations for 2019 (08128)(In Progress) Page 3 of 6 Grant County Commissioners Minutes Week of August 19,, 2019 Grievance: Grievance ASC20181022 (Date Pending) Grievance ASC20180221 (Date Pending) 9. Teamsters-GCSO — Corrections Negotiation: Negotiations for 2020 (TBD) (In Progress) Grievance: Grievance CO R20190415 (Date Pending) PERC: PERC 130683-P-18 (Pending Decision) PERC 130684-13-18 (08121-22) 10. Teamsters-GCSO —Sheriff Support Negotiation: Negotiations for 2020 (In Progress) 11. Teamsters-GrIS — CM, I&C, TS, SUD Negotiation: Negotiations for 2020 (In Progress) PERC: PERC 131647-P-19 Hiring Freeze Exception Form for a Maintenance 2 position within Facilities and Maintenance due to an employee not completing their probationary period. (Approved) Position Management Approval (PMA) for an Investigator position within the Coroner's Office due to the high volume of work in that office. (Approved) Recommend changes to policy 402 — Personnel Action Request (PAR) process. (Approved) 10:00 a.m. —10:50 a.m. J McKiernan, Fairgrounds Update 11:00 a.m. —11:20 a.m. J Gingrich,, Deputy Clerk of the Board Update BOCC: 0 SITREP Board of Equalization (BOE): • Final Hearing — August 28., 2019 • Board Composition: • Need member from District 1 • Need member from District 2 Tourism Commission: • Commission Retreat September 18, 2019 @ Quincy Public Market • LTAC Appointments Disability Board: 0 Updated policy Veteran Services: • Monthly Update • General Policy Discussion • Budget Extension Page 4 of 6 Grant County Commissioners Minutes Week of August 19,, 2019 1:00 p.m. — 1:20 p.m. G Dano, Prosecuting Attorney's Office Update 1:00 p.m. —1:30 p.m. T Taylor at Canvassing Board Certification of Election (Elections Department) 1:30 p.m. — 2:20 p.m. J Tincher, Public Works Update (Items I and 2) A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 1 and 2 on the agenda as presented. The motion passed unanimously. 1. Recommendation to award the Crush and Remove Scrap Metal project at the Ephrata Landfill to Tornmer Equipment dba Moses Lake Iron and Metal of Moses Lake, WA in the amount of $55.00 per ton. (Approved) 2. Execution of Contract with Yellow Jacket Drilling Services,. LLC for the drilling proposal at the Ephrata Landfill in the amount of $1,049,772.20. (Approved) 1:30 p.m. —1:40 p.m. Bid Opening., Quincy Road District No. 3 Shop Repair The following bids were received: • Halme Builders, Inc. $1.,525,000.00 • Blew's Construction $1,.493,000.00 Alt #1 $8,000.00 A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to turn the bids over to Public Works for their review and recommendation. The motion passed unanimously. 2:30 p.m. — 2:50 p.m. Consent Agenda (items 1 through 6) A motion was made by Commissioner Carter, seconded by Commissioner Stevens,, to approve items 1 through 6 on the agenda as presented. The motion passed unanimously. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers for approval. (Approved) 2. Letter of appointment for Amanda Laramore to the Grant County Lodging Tax Advisory Committee (LTAC) for a one year term beginning September 1, 2019. 3. Letter of appointment for Harriet Weber to the Grant County Lodging Tax Advisory Committee (LTAC) for a one year term beginning September 1,. 2019. (Approved) AUDITOR'S OFFICE—ACCOUNTING DEPARTMENT 4. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amounts of $5.,161.52y $89.,431.87., $256.98., and $653,630.55) Page 5 of 6 Grant County Commissioners Minutes Week of August 19,, 2019 GRANT INTEGRATED SERVICES (GRIS) 5. Out of State travel request for Darla Boothman, Michael Lopez and Dell Anderson to attend the Value -Based Healthcare Congress Conference September 8 —11, 2019 in Scottsdale, AZ including travel dates. (Approved) 6. Out of State travel request for Leiza Tobin to attend the Relias Annual Conference in San Antonio, TX September 22 — 26,, 2019 including travel dates. (Approved) 6:00 p.m. — 7:00 p.m. T Taylor at City Council Meeting to discuss Criminal Justice 3/10% Sales and Use Tax (Grand Coulee) MISCELLANEOUS ITEMS Letters of re -appointment for the following individuals to the Lodging Tax Advisory Committee for another one year term beginning September 1, 2019: Cindy Carter, Marilyn Meseberg,, Kevin Danby, and Goldye Moyer. WEDNESDAY, AUGUST 21, 2019 7:00 a.m. — 8:00 a.m. T Taylor at Grant County Economic Development Council Board Meeting (ATEC, BBCC) 8:00 a.m. — 5:00 p.m. PUBLIC EMPLOYMENT RELATIONS COMMISSION (PERC) MEETING 9:30 a.m. —10:30 a.m. C Carter at Royal Slope Solar Panel Production Discussion (Tom Dent's Office, Moses Lake) MISCELLANEOUS ITEMS Sheriff's Office request for out of state travel for Corporal Char and Deputy De La Rosa to perform a prospective K-9 site visit from August 28-29,, 2019 in Vancouver., BC. (Approved) Page 6 of 6 Grant County Commissioners Minutes Week of August 19,, 2019 THURSDAY, AUGUST 22, 2019 8:00 a.m. — 5:00 p.m. PUBLIC EMPLOYMENT RELATIONS COMMISSION (PERC) MEETING 10:00 a.m. —12:00 p.m. Martin Hall Juvenile Center Board Meeting (Medical Lake) FRIDAY, AUGUST 23, 2019 No meetings held Signed this day ofSvxj�'; ----,,2019. st: Bar ara J. Vasqug�, 'C CCrk of the Board V - e r BOARD OF COUNTY COMMISSIONERS Grant County, Washington Richard Stevens, Member ow: GRANT COUNTY BOARD OF COMMISSIONERS MONDAY, AUGUST 19, 2019 9:00 a.m. — 9:20 a.m. J Hammond,, ASC Update and Misc BOCC Action (items 1 through 4) l.Possible vouchers for insurance, legal services, grantadministrationYetc. 2. Reimbursement Request (A-19) for contract work performed byGrant Integrated Services' Prevention and Recovery Center (PAmZduring May,, 2019inthe amount of $15,965.58 on Washington State Department of Health Care Authority Contract No. 1763-94250. I BDCC signature on Appointment and Oath of Office of Special Deputy Prosecuting Attorney between Garth Dano and Sean P.Boutz, Attorney atLaw, ofEvan�Craven and Lackie,P.S.to service as Special Deputy Prosecuting Attorney to perform and render legal assistance and advice regarding the matter ofthe H5Data Centers-Quinq\LLC v.Grant County, Douglas County Superior Court Cause No. 19-2-OOZ29'O9. 4. Reimbursement Request #1 on Washington State Department of Commerce on Consolidated Homeless Grant (CHG) No. 2O'46lO8-1O,administered through Grant County Housing Authority inthe amount of$3O,591.44. 9:30a.m.-9:50a.m. TGaines,,Central Services Update 10:30 a.m. — 10:45 a.m. Citizen Public Comment Period 11:00 a.m. — 11:20 a.m. T Jones,, Sheriff's Office Update 11:30a.m.-11:50a.nn. District Court Update 1:00 p.m. —1:5Op.m. Grant Integrated Services Update l. City View Update 2. Building Maintenance Update 3. HR Update 5. Clinical Director Transition Plan 2:00p.m.-2:20p.rn. CSeansl McKay Healthcare and Rehabilitation / Hospital District #4 7:00 p.m. — 8:30 p.m. Commissioners at Health Board Meeting (Public Works, Ephrata) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAYADD ANDZOR DELETE AND TAKE ANYACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODA:FIONS PROVIDED UPON REQUEST.