HomeMy WebLinkAbout*Other - BOCCTo: Department Heads and Elected Officials
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UNKNIM Board of County Commissioners
Dia hn August 26, 2019
Re: 2020 Budget Call and Preparation Review Areas
This year's deadline for budget submissions Is Monday, September 30_,2019, and the Board of County Commissioners
(BOCC) would like to direct your attention at this time to the process and requirements for the 2020 budget call, Over the
next few days, Accounting will e-mail this year's 2020 budget spreadsheets to all Department Heads and Elected Officials.
This year's materials will be combined in a single Excel workbook for the 2020 budget as follows:
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Tab 1 — Expenditures Tab 2 - Revenue
Tab 3 — Salaries Tab 4 - Benefits
Tab 5 — Additional Expense/Capital Outlay Budget Request
Upon completion of their respective budgets, each office/department is to e-mail the final Excel document to Katie Smith
(krsmith@qrantcountywa-gov) and copy Madeline Prentice (miprenticeCc-Dwantcou"t wa.gov) in Accounting.
The BOCC's guidelines for your office/department budget are as follows:
Salary (step increases and a preliminary 3% COLA are included) as per the salary worksheet. Please review for
accuracy and if changes are needed, Please add the change/correction in the comment section and we will take care
of it once the budget is returned. The COLA will be adjusted during the budget meetings,
• Benefits as calculated per the worksheet;
• All other budgets at the 2019 adopted budget (see attached), If your office/department received one or more new
long-term grants during 2019 that were not included in the 2019 budget, please increase your budget to include the
grant amounts to be received (or unspent) in 2020. If your office/department received approval for capital items that
have not been started/completed in 2019, please remember to re -budget for those items in 2020.
• Do not budget, plan for, or request any new positions not fully funded by a grant; and
• If any additional budget items are necessary, please create a sixth tab in the Excel document and name it "Supplemental
Budget" and list the budget item(s).
Budgets must be received by Monday -,-September 30th 12019.
Please e-mail your budget submittals to Katie Smith (copy Madeline Prentice ) and ask her to
confirm receipt of your materials.
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County offices and departments have once again done an excellent job of keeping expenses as low as possible this I s paOL
year. We thank you for those efforts and look forward to working with you on the 2020 budget. With the exception of the
increases in salary (including step increases and COLA's) and benefits as calculated per the worksheets, we are asking all
departments to submit budgets at last year's level of adoption.
Should you have any questions or concerns regarding the BOCC's stated guidelines for your 2020 budget preparation,
please contact Katie Smith at ext. 2740 or Madeline Prentice at ext. 2735.