HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, JUNE 5, 2023
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m.-9:00 a.m. Superior Court Update
• They will be consolidating Drug Court and Community Court (Therapeutic Courts) due to
funding.
• They continue to request apart -time commissioner position.
9:00 a.m. —10:00 a.m. B Vasquez, Clerk of the Board Update
• Animal Rescue / CBDRC: Potential Assessment to be completed.
• WSAC Grant County Courthouse Briefing: (Cancelled)
10:00 a.m. —11:00 a.m. Department Head Annual Review Discussion
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at
10:04 a.m. to go until 10:34 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Kirk Eslinger, Human Resources Director. The
session was continued to 10:55 a.m. Commissioner Jones closed the session at 10:55 a.m.
11:30 a.m. —12:00 p.m. D Pheasant, Treasurer's Office Personnel Discussion (Rescheduled)
11:30 a.m. —12:00 p.m. R Jones w/ J Cook
12:00 a.m. —1:00 p.m. WSAC Virtual Assembly
12:00 p.m. —12:45 p.m. R Jones w/ R Wallen, PUD Update (Ephrata Office)
12:45 p.m. —1:00 p.m. R Jones w/ J Kriete
1:00 p.m. — 2:00 p.m. Commissioners Roundtable —Misc. Discussion
• Review of Consent Agenda Items
o BOCC Item 17: Commissioner Stone asked for clarification.
o New Hope Item 19: There will be no charge for intergovernmental usage.
o Sheriff's Office Item 25: clarification requested.
o Technology Services Items: Are now being placed on the "penta" instead of the quad.
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Grant County Commissioners Minutes
Week of June 5, 2023
o DS reported on ARPA beneficiary agreements.
• Commissioner District Updates
o DS District 1: Attended the Memorial Day Isle of Flags event; ARPA beneficiary
agreements.
o RJ District 2: DS/RJ gave an update on the Columbia Basin Tech Hub Grant meeting they
attended on 5/31/22 at Big Bend Community College.
o CC District 3: Rd 12/Rd K discussion will be held at the next Public Works update.
• LTAC Meeting Discussion (JG): They are not recommending to reopen a second grant funding.
They are recommending funding for a Tourism survey; vote to hold funding for future two lane
at the Gorge. Utilize their bylaws for the other boards/committees.
• Quincy Metropolitan Parks District (CC): Rebekah Kaylor stated the City and County would need
to approve resolutions to move forward. Give the voters the decision if this is passed and
approve the tax.
• DS: Discussion was held about the termination of the Moss Adams contract.
• Viewmont Drive gate closure: County Engineer will give an update.
• Road 5 /White Trail Road speed limit. Sam Castro stated the "part b" portion of the public
hearing (2022) was going to be placed on hold to review. Then after discussion it was decided to
not pursue lowering the speed limit. This will be discussed further at the 6/6/23 Public Works
Update.
• DS: Asked Chris Young, Development Services about Marijuana retail/production licenses that
run through the County. Chelan County has placed a moratorium on them so the likelihood of
Grant County getting more is possible and the Unified Development Code would have to be
amended. What process does the county follow for a moratorium?
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update
Discussion Items
Request
Action
01. Command Staff Comp
Direct
Board Deferred Item Until Requested Comparable
Data Has Been Provided.
02. Comp Adjustments
FYI Only
No Action Taken — Informational Only.
03. Providing Support to HR
FYI Only
No Action Taken — Informational Only.
Authorization Ike -,q
Request7F
Action
04. PAR — Rachel Rice
Sign
Board Signed - Copy Provided to Board Staff.
05. Youth Services MOU (Juneteenth)
Sign
Board Signed - Copy Provided to Board Staff —The
MOU will be provided to the Union for signature.
06. MOU Corrections (Pension Trust)
Sign
Board Signed - Copy Provided to Board Staff —The
MOU will be provided to the Union for signature.
Employee & Department Issues
Request
Action
07. HR Needs from BOCC
Direct
Direction Was Not Given —This was the beginning of
a longer discussion.
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at
2:50 p.m. to go until 3:25 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger, Gina Saldana and Decorah Anderson,
Human Resources, Tom Gaines, Central Services, and Barbara Vasquez, Clerk of the Board. The
session was continued .to 3:30 p.m. Commissioner Jones closed the session at 3:30 p.m.
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Grant County Commissioners Minutes
Week of June 5, 2023
Personnel Action Request (PAR) for the salary, wage and/or position change for Rachel Rice,
Assessor's Office.
Memorandum of Understanding (2023 Juneteenth Holiday) with the Grant County Public
Employees Association, representing the recognized employees of the Youth Services Unit. This
MOU recognizes the June 19, 2023 holiday for those in active employment as of this date.
Letter of Understanding (LOU) regarding the Collective Bargaining Agreement for the Grant
County Sheriff's Office —Corrections Facility. This LOU amends the Collective Bargaining
Agreement (CBA) relating to the Western Conference of Teamsters Pension Trust (Article 25 —
Pension).
3:30 p.m. — 4:00 p.m. District Court Update
• Technology Update: The grant they received ends 6/30/23. Possession of the equipment must
be received, along with installation of the equipment.
MISCELLANEOUS ITEM
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their June 2,
2023 payroll.
TUESDAY, JUNE 6, 2023
The session continued at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• John McMillan and Beau Lamens of the Sheriff's Office discussed RV's on county property. If
persons are living in their RV/Car/Trailer, you cannot take their "home".
• Is there a piece of county property that they can be placed on? Potentially draft an ordinance
setting parameters.
• Opioid Settlement is still in Wenatchee waiting for finalization.
• Moss Adams termination letter will be walked on today.
• Blake Agreement not ready for signature. Still needing review by stakeholders.
9:00 a.m. — 9:30 a.m. C Carter w/ Royal Slope Solar (CC Office)
9:30 a.m.-10:00 a.m. Veterans Support — One -Year Update
• Commissioners would like to see the dollar amount of the monthly payments that veterans are
receiving from the VA.
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Grant County Commissioners Minutes
Week of June 5, 2023
Veteran Service Officer Anthony Garcia gave a one-year update on the program:
239 claims
79 Claims closed.
34 Awarded. ($150,783.90)
28 Denied.
17 Deferred
160 Active/pending claims.
112 VAF
9 claims & VAF.
103 VAF
$122,773.75 spent.
Average 25 new vets a month
Average overall 40 vets a month
Revised the VAF policy.
Veteran Support Groups -2 Veterans in April and 4 in May.
Digital Navigator Program— Grant that's help 29 veterans in the county with a free phone, laptop,
and hotspot.
Mentorship Program — Working with the VAB to get it up and running.
Stand Down - 42 agencies, 80 veterans, and 53 family members of veterans attended.
Agencies — HopeSource, VA Rural health social worker, VA HUD-VASH Case manager, Bates
Counseling services, Paragon Group property management, Combat Veterans Motorcycle
Association, Samaritan Hospital Care team, City of Moses Lake Fire Department CARES Coordinator,
Assured Home Health, Aging & Adult Care.
10:00 a.m. —10:30 a.m. D Hunt, Homeless Housing Discussion
• David Hunt came in to discuss the homeless housing issue in the city/county.
• Renew is handing out safe injection kits
• Where is accountability with the recipients of funding and that the homeless are getting the
services they need?
• Mr. Hunt stated the Moses Lake Sleep Center houses homeless from bpm — 6am. Mr. Hunt feels
they should be open 24/7. If you do not show up by 9:30 pm, they are denied entry.
• The non -profits receiving funding should be monitored.
• Janice Flynn stated the covid funding is ending and reverting to homeless funding.
10:30 a.m. —11:00 a.m. M Koberstein, Department of Ecology update on rulemaking to
designate Soap Lake as an Outstanding Resource Water
In attendance via Webex were Marla Koberstein, Chad Brown and Brook Beeler of the
Washington State Department of Ecology. They gave a presentation on Outstanding Resource
Waters and stated Soap Lake was nominated for this designation. Ecology does not believe this
designation would impact recreation on the lake.
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Week of June 5, 2023
11:00 a.m. —12:00 p.m. C Young, Development Services Update
• D.S. Update — Permitting and Revenue Statistics
• Shrubsteppe Land Trust Update:
• Potential Claim — Rd. E.2
• Solar Farm Projects: They are anticipating 3 applications this fall for projects.
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
• Program Update — ER&R
o Employee Recognition — Chuck Spencer
0 2024 Fleet Purchase Review
o Sheriff Coordination
0 2022 Vehicle Replacement Update
• Other
o Primitive Road Designation Ordinance
o Roads Operator Attractive Pay Scale — Apprenticeship Program
o Rd. 5 Speed Limit Discussion. Part B of the petition was not heard at a public hearing
due to that portion not being advertised. The Commissioners directed the County
Engineer to review the part B.
o Review of County Lands for potential homeless RV parking.
o Pay scale of drivers continue to be a concern. The apprenticeship program brought
forth over a year ago needs to be implemented.
2:00 p.m. -3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Jerome Wawers stated he was happy to hear of the training program at Public Works
that will be moving forward.
• Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner
Stone, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
o Moses Lake Temple Tour email: all commissioners to go
o Jerry Gingrich read to the Commissioners the resignation email received from Victor
Lombardi from the Board of Equalization.
o Mike Ramsey email re: Fairgrounds
o Lars Leland email to Danny Stone re: Port of Mattawa SIP grant
• Commissioners Roundtable — Miscellaneous Discussion
o CC: Reina reached out to her requesting to use the balance of her interpreter funding
for the Komaki City Mayor meeting. The Commissioners voted yes.
o No ARPA grant funding will be distributed until UEI numbers are received.
o New Hope Item 19: add the verbiage "and building rental fees" to list of waived fees.
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Week of June 5, 2023
Consent Agenda — (Items 1 through 28) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Carter, to approve the agenda as
presented. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amount of $861,066.61)
COMMISSIONER'S OFFICE
2. Approval of May 22, 2023, Commissioners Minutes.
3. Invoices
4. Reimbursement request from the Housing Authority of Grant County on the Department of
Commerce Eviction Rent Assistance Program (ERAP 2.0) Grant No. 21-4619C-108 in the amount
of $1,,483,,163.95 for May 2023 expenses.
5. Reimbursement request from the Housing Authority of Grant County on the Department of
Commerce Consolidated Homeless Grant (CHG) No. 22-46108-10 in the amount of $441465.58
for May 2023 expenses.
6. Recommendation to award American Rescue Plan Act (ABPA) funds to Samaritan Healthcare
(Grant County Hospital District #1) in the amount of $2,,000,,000.00 in ARPA Grant funding to
support their need for a new HVAC system.
7. Recommendation to award American Rescue Plan Act (ARPA) funds to Columbia Basin
Conservation District in the amount of $57,500 for the purchase of a Blue/Green algae tracker
system.
8. Proclamation recognizing June 8, 2023, as Chief for A Day.
9. "To e - Ins +,+. American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and
the Ephrata Senior Center in the amount of $5.,000.00 on an advance payment basis for eligible
costs incurred during the period of March 3, 2021, through September 30, 2026.
10. American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and the Senior
Opportunity Association, Inc., in the amount of $30,000.00 on an advance payment basis for
eligible costs incurred during the period of March 3, 2021, through September 30, 2026.
11. "TeIng tatiye- American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and
the Public Hospital District #4 of Grant County dba McKay Healthcare and Rehabilitation Center
in the amount of $1,140,.717.00 on an advance payment basis for eligible costs incurred during
the period of March 3, 2021, through September 30, 2026.
12. American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and the
Columbia Basin Cancer Foundation in the amount of $32,000.00 on an advance payment basis
for eligible costs incurred during the period of March 3, 2021, through September 30, 2026.
13. American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and the Grant
County Fire District #5 in the amount of $100,,000.00 on an advance payment basis for eligible
costs incurred during the period of March 3, 2021, through September 30, 2026.
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Grant County Commissioners Minutes
Week of June 5, 2023
14. American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and the Grant
County Fire District #14 in the amount of $100,000.00 on an advance payment basis for eligible
costs incurred during the period of March 3, 2021, through September 30, 2026.
15. `�,-or+�+;,,o" American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and
the Grant County Fire District #15 in the amount of $100,000.00 on an advance payment basis
for eligible costs incurred during the period of March 3, 2021, through September 30, 2026.
16. American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and the
American Legion Post #157, in the amount of $37,,500.00 on an advance payment basis for
eligible costs incurred during the period of March 3, 2021, through September 30, 2026.
17. Amendment B on the Washington State Department of Commerce Local Government Division,
Community Development & Assistance CDBG-CV1 and CDBG-CV2 Grant No. 20-6221C-111. The
purpose of the amendment is to transfer $25,000.00 from Microenterprise to Subsistence
Payments.
18. Resolution No. 23 -045 -CC in regard to Strategic Infrastructure Program Advisory
Recommendations for Funding from the SIP Advisory Committee that was signed on May 15,
2023, for SIP #2023-01 Grant County Hospital District #4, McKay Healthcare ($400,000.00 grant)
and SIP #2023-02 Grant County Port District #10, Moses Lake, Southwest Hangar Utility
Extension ($500.,000.00 grant).
NFW HOPE
19. Request for a waiver of fees for any equipment use and building rental fee for the 2023 Harvest
of Hope fundraiser at the fairgrounds.
PHRI__IC WORKS
20. Authorization to call for bids for the Steel Canopy Body Project. Bid opening is to take place June
27, 2023, at 9 a.m.
21. Request to purchase a SHARP BP -70C31 printer from Kelley Connect in the amount of $5,515.25
for the Grant County Landfill.
RENEW
22. Request to purchase additional computer inventory to support upcoming staff needs. The
purchase will be made from CDWG in the amount of $ 211176.30 from fund 564.00.3500 (Small
Tool/Minor Equipment) in the amount of $18,476.32 and fund 564.00.3564 (Small Tool/Minor
Equipment > $550.00) in the amount of $2.,699.98.
23. Request from the Renew Executive Director, Dell Anderson, for permission to DocuSign
Amendment 01 on the Beneficiary Agreement with the Washington State Health Care Authority -
Agreement No. G247. The purpose of this amendment is to receive $20,970.83 for Behavioral
Health workforce stabilization efforts for recruitment and retention.
24. Out-of-state travel request for Felipe Herrera to attend the CADCA Mid -Year conference in
Dallas, TX. Dates of travel are July 16, 2023, through July 20, 2023. Cost of travel is $3,332.37.
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Week of June 5, 2023
SHERIFF'S OFFICE
25. 2023-2025 Health Services Agreement with Remedy Inmate Medical Services for them to
provide reasonable and necessary basic medical care to the inmates of the Grant County Jail.
Term of agreement is February 1, 2023, through December 31, 2025.
TECHNOLOGY SERVICES
26. Purchase Order No. 479 from SmartDraw (SMTDR) in the amount of $10,838.92 for the annual
renewal of SmartDraw Site License.
27. Purchase Order No. 477 from PluralSight, LLC (PLRLS) in the amount of $5,911.06 for the annual
business enterprise renewal.
28. Purchase Order No. 476 from BIE/Kelley Connect (KECOC) in the amount of $5,978.53 for the
purchase of a copier. This is a budgeted QUAD replacement.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Walk-on item: A motion was made by Commissioner Stone, seconded by Commissioner Carter,
to approve the walk-on items as presented. The motion passed unanimously.
o American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and the
Community Services of Moses Lake in the amount of $750,000.00 on an advance
payment basis for eligible costs incurred during the period of March 3, 2021, through
September 30, 2026.
o Letter to Moss Adams terminating the Master Services Agreement /Statement of Work
effective June 16, 2023, related to the American Rescue Plan Act (ARPA) funding.
• Adjournment
3:00 p.m. — 3:30 p.m. S Fode, New Hope Update
• Shelter Update
• County ARPA Requests —Revisit in July.
• Budget Update For New Grant Year
• BOCC Training Plan for CSAP Accreditation
• Columbia Basin DV/SA Consortium Meetings
• Other
3:30 p.m. — 4:00 p.m. C Bryan, Bureau of Land Management Update
• Curtis Bryan, Wenatchee Field Manager, gave an update on local and federal topics at BLM.
Commissioner Stone discussed his participation in the Shrubsteppe mitigation meetings.
• Fire season is coming up. They are ready and fully staffed.
• Land Health Assessment in the Palisades is taking place. This is to evaluate the landscape in the
area.
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Week of June 5, 2023
• BLM National Solar EIS: currently being updated.
• 2020 notice of intent to change grazing regulations. This was put on hold but will be ramping up
this summer.
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting (Cancelled)
5:00 p.m. — 7:00 p.m. R Jones at Business After Hours (Edward Jones, Moses Lake)
MISCELLANEOUS ITEM
Emergency Accounts Payable Batch for New Hope in the amount of $4,628.00 for emergency housing.
WEDNESDAY, JUNE 7, 2023
9:30 a.m. — 2:30 p.m. D Stone, Columbia River Counties Caucus Meeting
THURSDAY, JUNE 8, 2023
10:00 a.m. —11:00 a.m. Commissioners at Wenatchee Valley Humane Society Tour (Wenatchee)
11:30 a.m. —1:00 p.m. Commissioners at SDC Quincy Expansion Celebration &Tour (Quincy)
1:00 p.m. — 3:30 p.m. C Carter, Area Aging/Council of Governments Meeting (E Wenatchee
Office)
2:00 p.m. — 3:00 p.m. R Jones and D Stone at Chief for the Day Celebration (Courthouse Lawn)
6:00 p.m. —7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building,
Fairgrounds)
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting (Did not attend)
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Grant County Commissioners Minutes
Week of June 5, 2023
FRIDAY, JUNE 9, 2023
No Scheduled Meetings
MISCELLANEOUS ITEM
Emergency Accounts Payable Batch for New Hope in the amount of $1,425.00 for emergency housing.
Signed this r?C) day of J Oh,Q .2023.
Attest:
� v
Barbara 1.
Vasqu z, CMC
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
olaJo -sde ai
Cindy Carter,'Vice-Chair
Danny E. Stone, Member