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Home My WebLink AboutBudget Extension - Central ServicesrFM r7l 1 k ,A —70 �3;s — 0 Grant County Central Services P O Box 37 Ephrata WA 98823 (509) 754-2011 Ext -3276 Board of County Commissioners December 10, 2020 Re: Budget Extension Request-MUSCO lighting As the Board is aware the County received a direct appropriation grant from the Department of Commerce for the lighting project at the County fairgrounds. Central Services has completed the requirements of the grant and we should be reimbursed $281,300.00 in the next few days. I am requesting a budget extension in order to receive those funds into an account to be accessed for funding the second half of the project which is roughly $176,096.00 Understanding that a public hearing must be held, I am expressing that time is of the essence. If we can do this as quickly as possible the contractor will not have to demobilize and remobilize for the second half of this project. This project was originally referenced in the document attached to this request. Along with the original quote for reference. The work completed in the quote thus far is the "base bid" the reimbursement is being utilized to fund the "alternate" as listed in the quote. Both are highlighted in the quote for clarity. Dated this �� day of --L - Board of County Commissioners Respectfully submitted I Ap! Dist #1 �6m �arnes Dist #2 Tom Gaines Pist #3 Director, Grant County WA Central Services Department Cc: M. Prentice / J. Mckiernan Grant County, Washington 20,;D Disaonrove Abstain st # 1 Dist # 1 Dist # 2 Dist # 2 Dist # 3 Dist # 3 2020 Tom Gaines Director of Central Services }IfUi1SS1t7NERS tgaines@grantcountywa.gov q=elt current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment" (5, Grant County Central Services d this day of 20�P Box 37 --- Board of County Commissioners Ephrat L WA 98823 Grant County, Washington (509) 75 -2011 Ext -3276 A prove Disal�,1o,e Abstain Dist 41 Dist # I Dist # 1 Board of County Commissioner Dist #2 Dist # 2 Dist # 2 iAust 25, 2020 RE: Funds for MUSCO lighting pMp�� Dist # 3 Dist # 3 The Fairgrounds received a direct appropriation grant from the State legislature in the amount of $281,300 and even though this is a direct appropriation and not a grant requiring matching funds, The Department of Commerce will not execute the contract without proof that we have the funding for the entire project regardless of their grant. The award of the grant was not really expected, and our budgets were approved before we heard that we had received any funds, we also did not know if we were to receive funds, how much they would be. The budget amount anticipated for the lighting project was low at $175,000. The project total for the rodeo arena alone is 297,541.00 meaning we had to come up with matching funds in the amount of $122,541.00. We were not concerned about matching funds as we were told it was not required. We had to cancel some projects in order to secure the money for the project as we did not want to lose the grant, the following is an accounting of what was moved / cancelled so that we could have the matching funds. We are currently executing the contract with Commerce and the contract will be presented as a consent item in the next couple of weeks. We will then order the project through KCDA and begin. Originally awarded budget 126.168.00.9116.594736214 $175,000.00 Cost of Rodeo Arena Lighting $297,541.00 Grant Amount $281,300.00 Actual Spend by County $16,241.00 Needed for match $122,541.00 Cancel: Shavings Cage 126.168.00.9116.594736400 $55,000.00 Cancel: Landscape Lighting 126.168.00.9116.594736214 $5000.00 Cancel: Underground sprinklers (track) 126.168.00.9116.594736214 $20,000.00 Move from Fuel Tank Repairs 309.000.00.0000.594736400 $42,541.00 Matching funds completed $122,541.00 The Boards signature approves the moving of funds, and the approval to move forward with this project. Respectfully Submitted, Tom Gaines Director, Grant County WA RECEIVED Central Services Department Cc: James McKiernan Tom Gaines Director of Central Services GRANT COUNTY CONiMiSSiONERS_ tgaines@grantcountywa.gov "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment" C�CX~,C MUAr O, Grant County Fairgrounds Date: June 26th, 2020 King County Directors Association Master Project: 148772 Contract Number: 19-406 Quote #188266 Expiration: 02/28/2021 Musco Equipment— Rodeo Arena Light -Structure Green TM System delivered to your site • 6 - Pre -cast concrete foundations • 6 — 60' & 70' Galvanized steel poles • UL Listed remote electrical component enclosures • Pole length wire harnesses • 27 - Factory -aimed and assembled TLC - LED 1200 field lighting luminaries • 4 - Factory -aimed and assembled TLC - LED 600 field lighting luminaries • Lighting control cabinets and Control Link (wireless control system) ALTERNATE 9 Musco Equipment — Parking/Warm up Area Light -Structure Green TM System delivered to your site • 4 - Pre -cast concrete foundations • 4 —80' Galvanized steel poles • UL Listed remote electrical component enclosures • Pole length wire harnesses • 12 - Factory -aimed and assembled TLC - LED 1200 field lighting luminaries • Lighting control cabinets and Control Link (wireless control system) The above prices also include: • Energy savings of more than 40% over a standard lighting system • 50% less spill and glare light than Musco's prior industry leading technology • Musco Constant 25 TM warranty and maintenance program that eliminates 100% of your maintenance costs for 25 years, including labor and materials • Guaranteed constant light levels for 25 years, per IESNA RP -06-15 • Control Linko, Control & Monitoring System for control and management of your lighting system Installation Breakdown • Unload Musco equipment • Auger and set Musco pre -cast concrete foundations • Assemble and stand Musco equipment • Installation of the Musco control and monitoring system • Cutting/patching asphalt/hardscape Boring/trenching, conduit and wire Electrical connections at each pole/control cabinet Site clean up Scope of Work: The work shall be completed by, a licensed Electrical Contractor, Licensed in the State of Washington, under contract to Musco Sports Lighting. Any necessary precautions will be taken to protect surfaces to provide access for drilling equipment, excavation equipment, trucks, crane, concrete truck, lift equipment and material handling equipment. Remove and dispose of all existing wood poles, overhead wiring, lighting equipment and associated hardware. The Musco Lighting System will be unloading upon arrival to the job site, the foundations will be augured, set and backfilled with concrete per the detailed foundation design. The Poles will be staged and assembled, the LED luminaires will be mounted, poles erected and luminaire aiming. Wiring for the Lighting System is from the lights/luminaire assemblies down to the remote electrical enclosure at the base of each pole where it will be terminated on the Musco supplied disconnect breaker. The Musco pole top assemblies, electrical enclosures and associated hardware will installed on the cell tower and will be wired and aimed. All packing material, containers and shipping debris will be removed from site. Hardscape/landscape will be removed (as needed) to trench all conduit from the existing service cabinet location to each pole location. In -ground boxes will be installed next to each new pole. Conduit will be installed from the in -ground boxes to each of the Musco poles. Trenches will be compacted and graded, final grading and seeding will be by others. Hardscape/landscape with be patched to match existing. Note that all trenches will be 36" wide and 24" deep, however, any trenches inside the rodeo arena will be 36" wide and 46" deep. Musco control and monitoring cabinet(s) will be installed next to the existing service cabinet. Conductors will be pulled through the new conduits from each pole to each in ground box and from each in ground box to the Musco control and monitoring cabinet and from the Musco control and monitoring cabinet to the electrical distribution cabinet, all splicing and terminations will be completed. The system will be energized, tested and commissioned. Site will be cleaned up of all debris, packing and construction materials. We will take all precautions necessary to minimize impacts to the site. Electrical permit is included, any additional required permits will be by others. Exclusions: - Final grading and seeding Total Breakout of Equipment: KCDAContract Price................................................................................................................. $230,534.00 Adder — 2 — 60' poles and foundations (2 @$8,400.00)............................................................. $16,800.00 Adder— Electrical Installation...................................................................................................... $47,500.00 Performanceand Payment Bond...................................................................................................$2,707.00 Total Price (Equipment and Installation): $297541-00 Total Breakout of Equipment: KCDAContract Price................................................................................................................. $226,430.00 Deduct —TLC — LED —1500 Luminaires (16 @ $4,746.00)........................................................ ($75,936.00) Adder— Electrical Installation...................................................................................................... $24,000.00 Performanceand Payment Bond...................................................................................................$1,602.00 Total Price (Equipment and Installation): $176,096.00 Notes: Performance and payment bond is included in the quote at a rate of $9.18/$1000.00 Pricing does NOT include taxes. Purchase orders are to be sent directly to the KCDA along with a copy of this Quote. Delivery to the job site from the time of order, submittal approval, and confirmation of order details including voltage and phase, pole locations is 30 days. Current estimated delivery is August 2020. Due to the built-in custom light control per luminaire, pole locations need to be confirmed prior to production. Light Levels and uniformities are guaranteed by MUSCO, any additional aiming required to meet the specified requirements shall be done by MUSCO. Mail or Email a copy of the Purchase Order to KCDA and Musco Sports Lighting: KCDA Attn: Valerie Buckbee P.O. Box 5550 Kent, WA 98064 Fax: 425-282-0675 E-mail: vbuckbee@kcda.ora Phone: 800-422-5019 Musco Sports Lighting, LLC Attn: Ryan Tighe P.O. Box 260 Muscatine, IA 52761 Fax: 800-374-6402 E-mail: rvan tipheamusco com Phone: 800-756-1205 Thank you for considering Musco for your sports -lighting needs. Please contact me with any questions. Tim Butz Musco Sports Lighting, LLC Phone: 503/720-6625 E-mail: t hutz mucco com Alli Costello Musco Sports Lighting, LLC Phone: 800-754-6025 ext. 4736 E-mail: alli.costello@musco.com