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GRANT COUNTY BOARD OF COMMISSIONERS
Public meetings were held by the Grant County Commissioners via WEBEX Conference Call or Video only.
MONDAY. DECEMBER 14. 2020
The Grant County Commissioners session began at 10:00 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:30 a.m. Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM
Meeting)
10:00 a.m. — 10:20 a.m. Commissioners Office Staff Meeting
10:30 a.m. — 10:50 a.m. T Gaines, Central Services Update
• Technology Services: Current SitRep
• Interfund Communications: Current SitRep
• Facilities and Maintenance: Project Updates
• Fairgrounds: Project Updates
• Central Services: Current SitRep
11:00 a.m. —11:20 a.m. J Flynn, Administrative Services Coordinator Update
1:00 p.m. — 1:20 p.m. M McKnight, Assessor's Office Update
1:30 p.m. — 2:20 p.m. K Eslinger, Human Resources Update
Calendar items
12/15/20 — CivicHR Demo (Applicant Tracking,
Employee Orientation, Performance Management)
12/22/20 — Final HR Update of the Year
12/28/20 —12/31/20: Vacation (No Update)
Discussion Items
1. Annual Leave Carryover for 2021
2. AFLAC Access to Grant County Employees
3. PFML Policies
Recruitment / Civil Service
4. Exceptions to Hiring Freeze:
a. Sheriff Deputy (1)
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Grant County Commissioners Minutes
Week of December 14, 2020
TUESDAY, DECEMBER 15, 2020
The session was continued to 10:00 a.m. with all Commissioners in attendance.
10:00 a.m. —10:50 a.m. J McKiernan, Fairgrounds Update
Plans for 2021
Go over ideas for 2021
Demolition of unused buildings — thoughts
• Old Koots
• Eagles Booth
• GC Animal Outreach booth
• Milking Parlor
Additional events for 2021
• Dia de los muertos
• Movie Nights
• Demo Derby partnership with rodeo folks
• Carshow
• Horse clinics
Schedule for 2021
• Our buildings are going to be very full except in the first quarter
11:00 a.m. —11:20 a.m. 1 Gingrich, Deputy Clerk of the Board
• BOCC:Insurance
• Board of Equalization: 2019-2020 Session: 1 remaining appeal / 2020-2021 Session: Start
scheduling hearings
• Tourism: Commission meeting w/ BOCC after first of year
• Disability Board: Advertising At -Large Position; New Commissioner; Update
• Veteran Services: Monthly Update; Assistance Fund Policy Update; Board Member Resignation
(new applicant nominee)
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. S Castro, Public Works Update (1 Item)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve the 1 item
on the agenda as presented. The motion passed unanimously.
1. Authorization to Purchase Equipment on the 2021 Equipment Expense Program through State
Contracts.
• Two (2) each 2019 Kenworth T370 4,000 gal water trucks, in the amount of $336,000
including sales tax from Pape' Machinery through Sourcewell contract #032119.
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Grant County Commissioners Minutes
Week of December 14, 2020
• One (1) each installation of truck mounted dump body, plow, wing, and sander body onto
2021 Western Star 4900 FA cab/ chassis for road district operations, in the amount of
$134,478.90 including sales tax from Northend Truck Equipment through state contract
#01117.
• One (1) each installation of truck mounted dump body, plow, wing, and tailgate sander onto
2021 Western Star 4900 FA cab/ chassis for road district operations, in the amount of
$135,099.29 including sales tax from Northend Truck Equipment through state contract
#01117.
• One (1) each John Deere 772 G Motor Grader 6WD including Henke wing, Balderson front
lift group, and rear mounted ripper/ scarifier, in the amount of $336,581.48 including sales
tax from Pape' Machinery through Sourcewell contract #032119-JDC.
• One (1) each John Deere 644L Wheel Loader with JRB 418 hydraulic coupler, 4.5 Yd. bucket
and 8 ft. fork attachment, in the amount of $276,622.55 including sales tax from Pape'
Machinery through Sourcewell contract #032119-JDC.
• One (1) each Trail King TK50RB tilt deck trailer with 10Ft deck, in the amount of $67333.85
including sales tax from Pape' Machinery through Sourcewell contract #032119-JDC.
• One (1) each Caterpillar 826K Wheel Dozer & Compactor, in the amount of $859,974.81
including sales from NC Machinery through Sourcewell contract #032119 -CAT.
• One (1) each John Deere Wheel Loader with Waste Handler package, 4.5 Yd. bucket, JRB 418
hydraulic coupler, front blade with angle, and 10 Ft angle broom, in the amount of
$347,171.29 including sales tax from Pape' Machinery through contract #032119-JDC
1:30 p.m. —1:40 p.m. Open Record Public Hearing, Public Works Surplus of Misc Equipment
and Vehicles
The Commissioners held an Open Record Public Hearing to consider a request from Public
Works to surplus the following items:
SURPLUS EQUIPMENT 2020 APPROXIMATE
MAKE MODEL DESCRIPTION VALUE
KING ELECTRICAL MFG.
KFUH 30
30,000 WATT 240 VOLT ELECTRIC SHOP HEATER
$200.00
KING ELECTRICAL MFG.
KFUH 30
30,000 WATT 240 VOLT ELECTRIC SHOP HEATER
$200.00
REZNOR
FE165
165,000 BTU/HR NATURAL GAS SHOP HEATER
$500.00
BEALL
N/A
6,000 GALLON HOT OIL TANK
$500.00
UNKNOWN
N/Al
2000 GALLON STOVE OIL TANK
$200.00
UNKNOWN
N/Al
8,000 GALLON HOT OIL STORAGE TANK
SALVAGE
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner Taylor
moved to approve surplus as presented. Commissioner Stevens seconded and the motion
passed unanimously. The hearing adjourned. (Resolution No. 20 -103 -CC)
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Grant County Commissioners Minutes
Week of December 14, 2020
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 16)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 16 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved)
2. Settlement and Release Agreement between Grant County, Sheriff's Office and Phillip and April
Leitz related to an injury to the Leitz dog. (Approved)
3. 2021 Eastern Washington Vacation/Travel Planner contract between Grant County, Tourism
Commission and NW Weekend Get-Aways (Harry Hayter), LLC to produce a vacation/travel
planner. Term is December 1, 2020 through December 1, 2021. (Approved)
4. Reimbursement Request #3 on Washington State Department of Commerce Eviction Rent
Assistance Program (ERAP) Grant No. 21-4614C-108, administered through the Housing
Authority of Grant County, in the amount of $20-27,787.16. (Approved)
5. Amendment to Round 9 Department of Commerce, Contract No. 20-6541C-013 CARES Act grant
funding application from Loose Ends Salon. This application was previously denied due to
location. It was determined that it is in Grant County and its recommended that this be
approved and awarded. (Approved)
6. Reimbursement request #20-04 from the City of Moses Lake on Washington State Department
of Commerce COVID-19 Outbreak Emergency Housing Grant, Contract No. 316-46108-10 in the
amount of $110,179.26. After review, it was determined that the total invoice amount should
have been $109,070.86. (Approved amended amount)
7. Request from Grant County Mosquito Control District No. 1 for permission to operate within the
borders of Grant County for the purpose of mosquito abatement for the year 2021. (Approved)
8. Lodging Tax Advisory Committee (LTAC) recommendation on the disbursement of 2021 grant
funds through the Grant County Tourism Commission: (Approved)
Columbia Basin Allied Arts
Promotion
$5,000
Columbia Basin Rodeo Association
Event
$ 7,250
Coulee Corridor Consortium — Sin
Capital
$ 3,000
Coulee Corridor Consortium
Promotion
$ 1,750
Ephrata Chamber of Commerce
Promotion
$ 5,000
Mas uers Theater
Promotion
$ 5,000
Moses Lake Spring Festival — Freedom Festival
Event
$ 15,000
Moses Lake Spring Festival —.Spring Fest
Event
$ 13,000
Ridge Riders Saddle Club — Colorama Rodeo
Event
$ 5,000
Sand Scorpion;
Event
$ 5,000
Total Recommended Grant Distribution in 2021
$ 65,000
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Grant County Commissioners Minutes
Week of December 14, 2020
AUDITOR'S OFFICE
9. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
1,743,798.46)
10. Authorization of Canvassing Board Representatives - Auditor's Staff, to act under authority given
in RCW 29A.60 for Dedra Osborn, Michele Blondin and Kaylyn Orozco to act as representatives
for the County; and for Maria Lugar and Karrie Stockton to handle the ballots through the mail
room process for the Special Election to be held February 9, 2021. (Approved)
11. Designation of County Commissioner Cindy Carter to serve as the County Legislative Authority
on the Canvassing Board for the Special Election to be held February 9, 2021. (Approved)
CENTRAL SERVICES
12. Budget extension request in the amount of $281,300.00 to receive a Department of Commerce
grant for the MUSCO Lighting project at the Fairgrounds. (Approved, the public hearing was
scheduled for December 29, 2020 at 10:30 a.m.)
13. Request for repair of electrical work at the Rodeo Grounds within the Fairgrounds. Neppel
Electric is currently contracted to perform other work and will perform these repairs for the
amount of $53,645.00 utilizing funds from other Fairgrounds projects and 309 -Bond funds.
(Approved)
14. Purchase Order No. 339 in the amount of $35,686.84 to Motorola Solutions to purchase the
Annual Software Maintenance License for 2021. (Approved)
PUBLIC DEFENSE
15. Agreement No. ICA21013 with the Washington State Office of Public Defense for use of Public
Defense Grant Funds (pursuant to RCW 10.101) in the amount of $90,340.00 for use in 2021.
(Approved)
GRANT INTEGRATED SERVICES
16. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services,
during November, 2020 in the amount of $457.50 on Washington State Department of
Corrections (DOSA) contract. (Approved)
WEDNESDAY, DECEMBER 16, 2020
7:00 a.m. — 8:00 a.m. T Taylor, Grant County Economic Development Council Board Meeting
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Grant County Commissioners Minutes
Week of December 14, 2020
9:00 a.m. —10:00 a.m. R Stevens, WRCIP Fiscal Committee Conference Call
9:30 a.m.-11:30 a.m. TOURISM COMMISSION MEETING
1:00 p.m. — 2:30 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting
THURSDAY, DECEMBER 17,202
10:00 a.m. —12:00 p.m. Martin Hall Juvenile Detention Center — Board Meeting
6:00 p.m. — 8:00 p.m. C Carter, Grant Transit Authority (GTA) Board Meeting
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the following Final Plat Submission and Reviews:
• Lilian Cabio (Cabio Short Plat) File # P 20-0057 (preliminary P 19-0125)
• Gayle Dow (Dow Short Plat) File # P 20-0135 (preliminary P 19-0406)
• Zachary Teuber (Teuber Short Plat No. 2) File # P 20-0368 (preliminary P 20-0293)
FRIDAY, DECEMBER 18, 2020
4:00 p.m. — 5:00 p.m. C Carter, Japanese Digital Exchange Meeting
Signed this day ofJJW 2021.
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