HomeMy WebLinkAboutAgreements/Contracts - Central Services (002)Ca
CIVICPIUS
302 South 4th St. Suite 500
Manhattan, KS 66502
us
Client:
Grant County WA - CivicClerk
Quote #:
Date:
Expires On:
Product:
Bill To:
Grant County WA - CivicClerk
K20-202
Q-13244-1
11/19/2020 4:19 PM
2/17/2021
CivicClerk
SALESPERSON Phone EMAIL I DELIVERY METHOD PAYMENT METHOD
Karen Bond x karen.bond@civicplus.com I Due on receipt
CivicClerk - Statement of Work
QTY PRODUCT NAME
DESCRIPTION
PRODUCT
TYPE
1.00 CivicClerk Standard Package
Standard Package - Max Number of Boards: 7
1.00 CivicClerk- Standard Annual Fee
CivicClerk- Standard
Renewable
1.00 CivicClerk Consulting (1h, virtual)
CivicClerk Virtual Consulting
One-time
1.00 CivicClerk Standard Design
CivicClerk Design - includes 2 Agenda templates, 1
Minutes template, 1 Agenda Script template
One-time
1.00 CivicClerk Configuration
CivicClerk Configuration
One-time
1.00 CivicClerk Virtual Training (Half
Day Block)
Training (Virtual) - half day, up to 4 hours
One-time
Total Initial Investment
USD 20,888.00
Annual Recurring Services
USD 3,780.00
1. This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services
Agreement located at https://www.civicplus.com/master-services-agreement ("MSA"), to which this SOW is hereby
attached as the CivicClerk Statement of Work. By signing this SOW, Client expressly agrees to the terms and conditions
of the MSA throughout the Term of this SOW.
2. This SOW shall remain in effect for an initial term equal to five years (60 months) from the date of signing ("Initial
Term"). In the event that neither party gives 60 days' notice to terminate prior to the end of the Initial Term or any
subsequent Renewal Term, this SOW will automatically renew for an additional 1 -year renewal term ('Renewal Term").
The Initial Term and all Renewal Terms are collectively referred to as the "Term".
3. The Total Initial Investment will be invoiced at signing of this SOW. Client will pay all invoices within 30 days of the
date of invoice.
V. PD 06.01.2015-0048
Page 1 of 5
4. Annual Recurring Services shall be invoiced on the start date of each Renewal Term. Annual Recurring Services,
including but not limited to hosting, support and maintenance services, shall be subject to a 5% annual increase beginning
in the sixth year of service.
5. Client shall have sole control and responsibility over the determination of which data and information shall be included
in the content that is to be transmitted and stored by CivicPlus. Client shall not provide to CivicPlus or allow to be provided
to CivicPlus any content that (a) infringes or violates any 3rd party's Intellectual Property rights, rights of publicity or rights
of privacy, (b) contains any defamatory material, or (c) violates any federal, state, local, or foreign laws, regulations, or
statutes.
6. The parties agree to cooperate in a timely manner to complete the Project Development Division of Work, asset forth
on Addendum 1 hereto.
Signature Page to follow.
V. PD 06.01.2015-0048
Page 2 of 5
Acceptance
By signing below, the parties are agreeing to be bound by the covenants and obligations specified in this SOW and the
MSA terms and conditions found at: https/./www.civicpluscom/master-services-agreement.
IN WITNESS WHEREOF, the parties have caused this SOW to be executed by their duly authorized representatives as of
the dates below.
Client
By: V'1,
Name:
t fjoy C.Pa
Title:
Date:
CivicPlus
Name: Amy Vikander
Title: Vice President of Client Services
Date: 11/23/2020
V. PD 06.01.2015-0048
Page 3 of 5
Contact Information
.all documents must be returned: Master Service Agreement, Statement of Work, and Contact Information Sheet.
Organization URL
Street Address
Address 2
City
State Postal Code
CivicPlus provides telephone support for all trained clients from lam —7pm Central Time, Monday -Friday (excluding holidays).
Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for
ensuring CivicPlus has current updates.
Emergency Contact & Mobile Phone
Emergency Contact & Mobile Phone
Emergency Contact & Mobile Phone
Billing Contact
E -Mail
Phone
Ext. Fax
Billing Address
Address 2
City
State Postal Code
Tax ID #
Sales Tax Exempt #
Billing Terms
Account Rep
Info Required on Invoice (PO or Job #)
Are you utilizing any external funding for your project (ex. FEMA, CARES): Y [ ] or N [ ]
Please list all external sources:
Contract Contact Email
Phone Ext. Fax
Project Contact Email
Phone Ext. Fax
V. PD 06.01.2015-0048
Page 4 of 5
Addendum 1 to Exhibit A.1 -Project Development Division of Work
Phase 1 — Introduction and Initial Configuration
CLIENT RESPONSIBILITY CIWCPLUS RESPONSIBILITY
• Complete the implementation questionnaire Create a production site request and assign a PL request in
• Provide Word versions of your agendas and item reports ARA
• Reach out to Client to explain the Implementation plan
• Schedule and conduct a kick-off call with Client, if
requested
• Once supplied Word versions of the agendas and item
reports, configure the templates in the system
Input questionnaire data
Phase 2 — Initial Review
CLIENT RESPONSIBILITY CIWCPLUS RESPONSIBILITY
• Be prepared to schedule a call for system review Schedule and conduct a first look call with Client.
• Provide feedback on any needed changes Provide any template changes needed to CivicPlus.
Phase 3 — Final Configuration and Review
CLIENT RESPONSIBILITY CIVICPLUS RESPONSIBILITY
• Provide a list of users Enter user list with appropriate security settings
• Provide any additional feedback and changes Make necessary changes to templates and configuration
Phase 4 — Training
CLIENT RESPONSIBILITY CIWCPLUS RESPONSIBILITY
• Schedule a presentation for administrator training Schedule and conduct administrator and end user training,
• Schedule a presentation for end user training
Phase 5 (As Needed) — Additional Services
CLIENT RESPONSIBILITY MACPLUS RESPONSIBILITY
• Provide Word versions of your most recent minutes Once supplied Word versions of the minutes, configure the
• Provide a list of your Board/Council members templates in the system
• Schedule a 30 minute call for minutes training Schedule and conduct minutes training
• Schedule a 30 minute call for BoardView training Schedule and conduct BoardView training
V. PD 06.01.2015-0048
Page 5 of 5