HomeMy WebLinkAbout*Other - BOCCPROPOSAL FOR DISTANCE LEARNING CENTERS
THE BOYS & GIRLS CLUBS OF THE COLUMBIA BASIN AND
GRANT COUNTY COMMISSIONERS
A funding proposal between the Boys & Girls Clubs of the Columbia Basins and Grant County
Commissioners is requested to provide appropriate locations and assistance for distance
learning center program sites. The distance learning center programs will be run by the Boys &
Girls Clubs of the Columbia Basin. It is critical that this is viewed as a partnership between the
Boys & Girls Club and school districts in order to ensure protecting student safety and offering
equitable care options to the Grant County communities, as well as the financial sustainability
of the Boys & Girls Clubs of the Columbia Basin to provide services at the distance learning
centers. The current proposal is focused on providing, on a routine basis, in-person facilitation
and capacity for connectivity to online instruction. It is agreed that this partnership will be in
effect for the duration of financing available through the CARES Act funding, according to the
attached budget.
Necessary Supports for Success
Dedicated Space—To effectively meet demand in the district, as well as ensure the health and
safety of students and staff, dedicated space is a necessary component of success. Boys & Girls
Club requests consideration of the following:
• Dedicated space in the following communities: Coulee City, Ephrata, Grand Coulee,
Mattawa, Moses Lake, Quincy, Royal City, Soap Lake, and Warden. It is possible that not
all of these spaces will be used until the demand for services dictates it.
• The Boys & Girls Clubs will be the organizer and assume responsibility and liability for
the program.
• Hours of operation at the distance learning center sites are set on Monday — Friday, 7:30
am to 3:30 pm, on days when the designated school districts are regularly scheduled.
The Boys & Girls Clubs will not operate these sites on early release or days when there is
no school scheduled, other than agreed upon dates.
• Meals (breakfast and lunch) provided from each of the identified school districts via the
Summer Food Program via OSPI.
Financial Support —To sustain services with projected operating expenses, it is necessary to
identify support. Boys & Girls Clubs of the Columbia Basin requests consideration based on the
attached estimated budget. This estimate is understood to be preliminary and can be adjusted
as the number of distance learning center sites and students served increases or decreases.
• All expenses will be covered via the CARES Act Grant obtained from the Grant County
Commissioners.
• All receipts for services rendered will be retained by the Boys & Girls Clubs for auditing
purposes, and available upon request.
Staff Hiring — Meeting the demand for services is also conditional upon hiring qualified staff.
Hiring is currently a challenge in the COVID climate due to safety concerns and the presence of
robust unemployment benefits. Boys & Girls Clubs of the Columbia Basin requests
consideration of the following:
• Staff working at the distance learning center sites will be employees of the Boys & Girls
Clubs of the Columbia Basin.
• All employees will follow the procedures and policies established in the Boys & Girls
Clubs of the Columbia Basin's employee handbook.
• There are core programs that will be implemented at each site, including Character and
Leadership Development, Education and Career Development, the Arts, and Sports,
Fitness and Recreation. Staff is expected to run the programs and curriculum set forth
by the Program Manager/Director of Programming.
Student and Safety Enhancement
• Utilization of Shared Data Agreement between identified school districts and the Boys &
Girls Clubs of the Columbia Basin with the ability to track metrics.
• The discipline of the club members is the responsibility of the Boys & Girls Clubs and will
follow the guidelines set forth by the Boys & Girls Clubs. Information will be shared
between the school districts and Boys & Girls Clubs when appropriate to ensure the
safety of all students.
• Health assessments performed on all staff, club members, volunteers, and visitors
before entry into the distance learning center locations are required.
• Daily cleaning and sanitization by Boys & Girls Clubs of the Columbia Basin employees of
ALL utilized spaces.
• Adherence to the guidelines from the CDC, DOH, and Governor's Office for any COVID or
health-related issues.
Duration and Other:
• This partnership shall be effective upon mutual written execution and will continue to
be in effect until the school districts:
1) Are issued new binding health care guidance and/or orders
2) Any other district directive and/or mandate which impacts the ability to provide
effective services
• If any of the above situations arise, the parties agree to meet to discuss the impacts as
soon as possible.
Kim Pope, Boys & Girls Clubs of the Columbia Basin Executive Director Date
Coulee City School District Date
Ephrata School District Date
Grand Coulee School District
Date
Moses Lake School District
Date
Quincy School District
Date
Royal City School District
Date
Soap Lake School District
Date
Wahluke School District
Date
Warden School District
Date
7:30am-4pm: 2shifts
November
YDP:
Program Hours 4 staff
520
Payroll
$7,056.40
15% Tax
$1,058.46
Program Manager:
$6,907.92
Hours
52
Payroll
$806.00
15% Tax
$120.90
Program Expenses:
Janitorial & PPE
$1,250.00
Curriculum, Program Materials,
Uniforms, and Supplies
$4,000.00
Fringe Expenses:
Planning & Prep
$1,085.60
Registration Software & Check-in
$8,000.00
Promotion- Advertisement
$3,100.00
Transportation
$0.00
Rent
$0.00
Electric & Heating
$500.00
Internet
$400.00
Insurance
$338.71
Monthly Total $27,716.07
Administrative Fee 12% $3,325.93
Total
Grand Total:
Coulee City
$6,907.92
Warden
$6,907.92
Soap Lake
$6,907.92
Mattawa
$6,907.92
Grand Total:
December January
$8,660.11
1330 1805
$17,955.00 $24,710.45
$2,693.25 $3,706.57
$8,660.11
140 190
$2,170.00 $2,981.10
$325.50 $447.17
$375.00
$375.00
$750.00
$375.00
$1,085.60
$1,095.20
$500.00
$500.00
$775.00
$775.00
$2,519.65
$3,419.53
$0.00
$0.00
$500.00
$500.00
$400.00
$400.00
$338.71
$338.71
$30,387.71
$39,623.72
$3,646.53
$4,754.85
$65,076.23
$6,591.25
$8,660.11
$6,591.25
$8,660.11
$6,591.25
$8,660.11
$6,591.25
$8,660.11
$26,364.99
$34,640.45
$3,163.80
$4,156.85
$60 476.28
$125.552.51
February
1805
$24,710.45
$3,706.57
190
$2,981.10
$447.17
$375.00
$375.00
$1,095.20
$500.00
$775.00
$3,419.53
$0.00
$500.00
$400.00
$338.71
$39,998.72
$4,799.85
$89,177.13
$34,640.45
$4,156.85
$77,594.61
$166,771.73
Facility Use Agreement /&/OM&caMWCIDW
of the Columbia Basin
Boys & Girls Club of the Columbia Basin (BGCCB) will be utilizing the following areas to provide Distance
Learning for participant in (insert city) at (insert site).
Areas of Use:
€ Community Room
€ Games Room
€ Learning Center
€ Kitchen
€ Janitorial Closet
€ Bathrooms
ALL ADMINISTRATIVE OFFICES AND STORAGE AREAS ARE OFF LIMITS.
BGCCB is responsible for cleaning and disinfecting all areas that are utilized during the program. BGCCB
will provide: trash bags, broom, dustpan, mop, mop bucket, cleaning and disinfecting products, cleaning
towels, and PPE. BGCCB will also provide some facility supplies: toilet paper, paper towels, napkins, and
hand soap.
(Insert site) is responsible for keeping all entrances and exits clear of debris, ice, and other potential
harmful material.
If there is an emergency at (insert site), the following people need to be contacted immediately.
In case of an emergency contact:
(Insert contact person for each site)
Boys & Girls Club representatives:
Kim Pope -(509)750-2624
Rebecca Mabius- (423) 306-6679