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GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 2,202
Public meetings were held by the Grant County Commissioners via WEBEX Conference Call or Video only.
The Grant County Commissioners session began at 10:00 a.m. with all Commissioners in attendance.
8:30 a.m. — 9:30 a.m. Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM
Meeting)
9:00 a.m. —10:00 a.m. C Carter, Public Works Leadership Meeting
10:00 a.m. — 10:20 a.m. Commissioners Office Staff Meeting
10:30 a.m. —10:50 a.m. T Gaines, Central Services Update
• Technology Services: Current SitRep
• Interfund Communications: Current SitRep
• Facilities and Maintenance: Project Updates
• Fairgrounds: Project Updates
• Central Services: Current SitRep
11:00 a.m. — 11:20 a.m.
TUESDAY, NOVEMBER 3,202
S Fode, New Hope / Kids Hope Update
The session was continued to 9:00 a.m. with all Commissioners in attendance.
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Discussion Items
1. Retro Pay Calculation
2. New Admin Services Coordinator (11_/16)
Authorization Requests
3. PAR — Damien Hooper
4. PMA— Finance Manager
5. PMA—Job Title_
Priority Items _
6. 2021 Budget
7. Commissioner Meeting Minutes
8. CARES Reimbursement
Page 2 of 7
Grant County Commissioners Minutes
Week of November 2, 2020
Employee & Department Issues 1
9. Public Works
Recruitment / Civil Service
10. Exceptions to Hiring Freeze:
a. Associate Engineer (1)
b. Corrections Officers (2)
Executive Session
Start: 9:15
Length: 15
End: 9:30 AM
AM
min
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
9:15 a.m. to go until 9:30 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter and Stevens, and Kirk Eslinger, Human Resources Director. Commissioner
Carter closed the session at 9:30 a.m.
10:30 a.m. —10:50 a.m. L Stoltman, Conservation District Update
11:00 a.m. —11:50 a.m. D Hooper, Development Services Update
Workload Report; Pending Personnel Acquisitions; Landfill RI/FS.
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:00 p.m. S Castro, Public Works Update (Items 1 through 4)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1
through 4 on the agenda as presented. The motion passed unanimously.
1. Authorization to Call for Bids for the Safety Flashing LED Stop Signs project (CRP 20-03) with a
bid opening date of December 15, 2020 at 1:30 pm. (Approved)
2. Resolution No. 20 -088 -CC Notice of Hearing in the matter of adopting a Comprehensive Six Year
Transportation Improvement Program for the years 2021-2026. Hearing will take place
November 16, 2020 at 10:30 a.m. (Approved)
3. Grant County Request to the County Road Department for Reimbursable Work between Grant
County and Grant County Fire District 10 to crack fill their parking lots, up to a maximum of
$4,460.79. (Approved)
4. Budget Extension request in the amount of $1,000,000.00 to their Solid Waste Fund (401.401)
for the approved Landfill Phase 3 Construction Project. (Approved, the public hearing was
scheduled for December 7, 2020 at 11:30 a.m.)
1:30 p.m. —1:40 p.m. Open Record Public Hearing, Proposed - Solid Waste Management Fund
Disposal Fee Rate Increase
The Commissioners held an Open Record Public Hearing to consider a Solid Waste Management
Fund Disposal Fee Rate Increase.
Page 3 of 7
Grant County Commissioners Minutes
Week of November 2, 2020
Sam Castro, Public Works Director, stated they received a letter from the Department of Ecology
putting them on notice requiring them to establish a reserve fund. After reviewing the revenues
and expenditures, it was found that the expenditures were exceeding the revenues. He met
with the Board and Solid Waste Advisory Committee. The SWAC made a motion on September
24, 2020 to accept the increase per ton to cover $47.62/ton to cover operating expenses, cell
closure liabilities and other expenses as outlined, as of March 1, 2021. This motion passed
unanimously by the SWAC.
Commissioner Carter asked about the possibility of splitting the increase; half in March 2021 and
the other half December 2021.
Mark Wash, Consolidated Disposal, stated that he would prefer to not give notice to their
customers 2 times. He also stated that the City of Moses Lake's comment on the 71% increase is
to the landfill only. The increase to his customers would be approximately $2.30 each.
A motion was made by Commissioner Stevens to approve the rate increase as presented
effective March 1, 2021. Commissioner Taylor seconded and the motion passed unanimously.
(Resolution No. 20 -089 -CC)
Waste Type
3/1/21
Comments
Minimum fee
$4.93
Garbage tipping fee -- per ton
*$49.33
Unsecured Load Fee
Passenger vehicles
$5.00
Trucks over three cubic yards
$15.00
Tires
Tires (35" in diameter or less) A
maximum of 20 tires per load
$3.00 each &
*$49.33 per ton
More than 20 tires in a load is a
bulk tire load
Bulk tire loads/ Large Tires —per ton
$225.00
Large tires have a diameter
more than 35"
Animals
Small (under 50 pounds) -- each
$4.93
Large/Livestock (over 50 pounds) —
per ton
*$49.33
Monday thru Friday only
Must schedule appointment **
Appliances
Household Appliances — per ton
*$49.33
Refrigerators/Refrigeration Units
$7.25 each &
$49.33 per ton
Asbestos — per ton
*$49.33
Monday thru Friday only Must
schedule appointment**
Waste Type
3/1/21
Comments
Garbage tipping fee --per cubic yard
*$57.40
%2 cubic yard or less --per load
*$28.69
Page 4 of 7
Grant County Commissioners Minutes
Week of November 2, 2020
Unsecured Load Fee
Passenger vehicles
$5.00
Trucks over three cubic yards
$15.00
Appliances
Appliances/Metal items — per item
$4.93
Refrigerators, Freezers, AC Units — per item
$7.25 each
Animals
Animals (under 50 pounds) — per animal
$4.93
Animals over 50 pounds
will be received at the
landfill by appointment
only.
Tires
Tires (35" or less in height) —per tire
$4.50
Truck tires —per tire
$8.00
Tractor/Implement tires —per tire
$11.75
Heavy Equipment Tires —per tire
$17.00
*Disposal fees include the 3.6% State Refuse Tax. This tax rate will be removed from disposal
fees after evidence is provided by hauler of separate collection of the tax.
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 13)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1
through 13 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
Commissioner's Office and Public Defense Vouchers. (Approved)
Letters of reappointment for Dennis Lohrman and Paul McLeod to the Grant County Mosquito
Control District No. 2 for another 2 year term beginning November 3, 2020 through November
2, 2022. (Approved)
Request for a temporary exception to the Veteran's Assistance Fund Policy from November 3,
2020 — December 31, 2020 only, as follows: (Approved)
• Food Allowance: Allow more than 2 uses per year up to yearly max
• Utilities Allowance: Allow more than 2 uses per year up to yearly max
• Rent/Mortgage Allowance: Allow more than $1,000 up to yearly max
• Lifetime Limit Allowance: Remove 3 years usage for remainder of year
4. Contract with James W. Potts and Zak Kennedy (Potts and Associates) to provide legislative
services in Olympia during the legislative sessions and sessions provided by the Washington
State Association of Counties. Term is January 1, 2021 through December 31, 2022 for the
amount of $5,280.00 per year. (Approved)
5. Reimbursement No. 24 on Coronavirus Relief Funds (CRF) CARES Act Grant for Grant County
Health District for the period September 16, 2020 through September 30, 2020, with the
Department of Commerce. This request entails $24,439.17 for expense reimbursement and
$119,129.00 to move funds from the COVID-19 Disaster Response Accounting fund. The total
reimbursement request is $143,568.17. (Approved)
Page 5 of 7
Grant County Commissioners Minutes
Week of November 2, 2020
6. Second September 2020 reimbursement request from the Grant County Health District on
Washington State COVID-19 Outbreak Emergency Housing Grant, Contract No. 316-46108-10 in
the amount of $3,567.42. (Approved)
AUDITORS OFFICE
7. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$513,120.65)
CENTRAL SERVICES
Execution of 1 year contracts with Ednetics for Cisco Room Kits for the audio visual work
(Webex) being done throughout county offices. The contracts are: (Approved)
• Ednetics Service Order for video conferencing system upgrade —Courts / Criminal
Justice (No. EVSO-062083)
• Ednetics Service Order for video conferencing system upgrade — Part 2 (No. EVSO-
062729)
• Ednetics Service Order for video conferencing system upgrade — Part 3 (No. EVSO-
062794)
Total amount is $1,202,538.04 utilizing CARES Act funds, Administrative Office of the Courts
grant, and Current Expense funds.
DEVELOPMENT SERVICES
9. Request approval of change order No. 1 to Amendment 8 of the Parametrix Ephrata Landfill
RI/FS Engineering Services contract. The amount of the change order is $387,970.00 and
expands the feasibility study and work on the Phase 2 work plan. (Approved)
FACILITIES AND MAINTENANCE
10. Snow Removal Service Contract with KJ's Lawn Care and Maintenance for snow plowing and
related services at county facilities. Term is upon signature through November 15, 2021.
(Approved)
11. Contract with Stan's Construction and Son LLC for the Superior Courtroom Ceiling Replacement
project (FM2004) in the amount of $57,100.00 with a term ending December 1, 2020.
(Approved)
TECHNOLOGY SERVICES
12. Renewal of NASPO ValuePoint Master Agreement No. MA152, Cellco Partnership, dba Verizon
Wireless to allow for the purchase and use of Verizon wireless products and services.
(Approved)
Page 6 of 7
Grant County Commissioners Minutes
Week of November 2, 2020
DISTRICT COURT
13. Request to purchase partitions for their office in the amount of $4,648.99 from Contract Design
Associates (CDA) using CARES Act funding. (Approved)
3:00 p.m. — 3:30 p.m. K Pope, Boys and Girls Club — Discussion on Day Camps
Kim Pope, Executive Director of the Boys and Girls Club of the Columbia Basin, discussed a
funding proposal to provide appropriate locations and assistance for distance learning center
program sites "day camps'. These programs will be run by the B&G Club in coordination with
the school districts in order to ensure protecting student safety and offering equitable care
options. The Commissioners believe CARES Act / COVID-19 funding could be used.
MISCELLANEOUS ITEMS
Technology Services Purchase Order No. 336 in the amount of $14,049.94 for the TeamViewer Renewal
Subscription with AddOn Channel and Mobile Support. This was originally approved on October 6, 2020
but did not include tax. This is an increased amount to include tax.
WEDNESDAY, NOVEMBER 4,202
C Carter, Out
12:30 p.m. -2:00 p.m. HEARINGS EXAMINER
THURSDAY, NOVEMBER 5,202
C Carter, Out
7:00 a.m. — 8:00 a.m. T Taylor, Moses Lake Chamber Response Team Meeting (Zoom)
10:00 a.m. —12:00 p.m. C Carter, Columbia Basin Domestic Violence and Sexual Assault
Consortium Meeting
Page 7 of 7
Grant County Commissioners Minutes
Week of November 2, 2020
FRIDAY. NOVEMBER 6.2020
C Carter, Out
ti
Signed this i day of jh l 020
BOARD OF COUNTY COMMISSIONERS
Tom Taylor,
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Richard Stevens, Member
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CI of the Boar