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Home My WebLink AboutBudget Extension - Central Servicesi3 me left Grant County /ki Central Services P O Box 37 Ephrata WA 98823 (509) 754-2011 Ext -3276 To: Board of County Commissioners, October 1, 2020 Re: Budget Extension for Superior Court, Cisco Room Kits Central Services applied for and was awarded a grant from the Washington State Association of Courts (AOC) to pay for needed technology in the courtrooms utilized by our Superior Courts. Due to the COVID-19 pandemic our courts have had to find a way to observe new requirements for social distancing while performing court operations including everyday hearings, trials, and Voir Dire. We partnered with our technology integrator Ednetics, and with the Cisco corporation to meet these needs under state contracted pricing. The grant awarded totals $555,528.00 and is a reimbursement grant. This will pay for almost the entire project for three Superior Courtrooms in the Law & Justice building, the courtroom at Youth Services, and the needed technology in the multi-purpose room. Our County did have an approved project funded at $35,000 for technology at Youth Services. We do plan on utilizing those funds to pay for the portion of the project not covered by the grant. Doing this will fully fund the project. This was not a previously approved project and was not accounted for in the 2020 budget. Central Services is requesting a budget extension in the amount of $555,528.00 from "Trial Court Improvement' funds to pay for this project as required and as per the language of the grant, this cost will be reimbursed to the County. For records purposes this is CARES act funding from AOC and will not count against the CARES funding Grant County received. Respectfully submitted, (C�6m &tines Tom Gaines Director, Grant County WA Central Services Department cc; A Prentice, C. Burns, sj-� kca_L_';� Dated this _ day of t✓/ 2Q5;x Board of County Commissioners Grant County. Washington A-pRrove DisappLuve Abstain Dist #1 �_ j) Dist # 1 Dist # 1 Dist # ist # 2 Dist # 2 Dist #3 Dist # 3 Dist # 3 RECEIVED Tom Gaines Director of Central Services r Q tgaines@grantcountywa.gov - J G, s�k "To meet current and future needs, serving together with public and private entities, while fostering a respectful �`si HcN I ft;C rM COMM SSIONERS Barbara Vasquez From: Sent: To: Subject: Attachments: Here is the original email... Tom Gaines Thursday, October 1, 2020 11:50 AM Barbara Vasquez FW: Grant County A19 CARES ACT.DOC From: Radwan, Ramsey <Ramsey.Radwan@courts.wa.gov> Sent: Wednesday, September 30, 2020 12:59 PM To: Tom Gaines <tgaines@grantcountywa.gov> Subject: FW: Grant County I received a bounce back -forwarding again. Ramsey Radwan Administrative Office of the Courts Director, Management Services Division 360-357-2406 Management Services Division What happens in another dimension stays there. From: Radwan, Ramsey Sent: Wednesday, September 30, 2020 12:57 PM To: 'Tom Gaines' <tgaines@grantcountywa.gov>; Knutson, Sam <Sam.Knutson@courts.wa.gov> Cc: Kropelnicki, Jenny <Jenny.Kropelnicki@courts.wa.gov> Subject: RE: Grant County Hi Tom. Thanks for all the additional information. I am pleased to inform you that your application for CARES Act reimbursement funding of $555,528 has been approved by the CARES Application Review Workgroup. The CARES Act funds are reimbursable. In other words, after you have paid for the goods and/or services you must then submit an invoice voucher (A19) to the AOC for reimbursement. Along with the invoice voucher (A19), please include copies of documents/invoices that support the reimbursement request. I have attached a copy of the invoice voucher form (A19) to use for submitting the payment requests. You may submit electronic copies of the completed A19's and invoices and/or supporting documents. Please send all A -19's and associated documentation to Sam Knutson at sam.knutson(c�courts.wa.gov. Please note, if you subsequently receive county/city funds for reimbursement of items funded by the AOC CARES Act funds, you are expected to return the AOC CARES funding to the AOC. You may, however, submit additional applications for reimbursement of other necessary items. Ramsey Radwan Administrative Office of the Courts Director, Management Services Division 360-357-2406 Management Services Division What happens in another dimension stays there. From: Tom Gaines[mailto:tgaines@grantcountywa.gov] Sent: Tuesday, September 29, 2020 10:34 AM To: Knutson, Sam <Sam.Knutson@courts.wa.gov>; Radwan, Ramsey <Ramsey.Radwan@courts.wa.gov> Subject: Grant County Good morning Ramsey, Sam Just curious if there was any available update on our request? If there was anything else I could provide? Regards, Tom Gaines Director, Grant County WA Central Services Department tgaines ,,grantcountywa.gov 509-754-2011 Ext 3276 Serle the Public, Be Evceptiortal, Enj(�r Lije Barbara Vasquez From: Knutson, Sam <Sam.Knutson@courts.wa.gov> Sent: Thursday, October 1, 2020 11:40 AM To: Tom Gaines Cc: Barbara Vasquez Subject: RE: CARES act funding Good morning Tom, No, there is no contract required. The application and email confirmation of award constitutes the agreement for reimbursement. No hard deadline for submission of the A19. However, per the federal guidelines, all goods/services must be delivered by 12/30/2020 in order to eligible for reimbursement. However, the guidelines also provide that if, through no fault of the recipient (you) that goods/services cannot be delivered (or costs incurred) by that date, then CARES funds can still be used to reimburse for those costs. So, I can continue to reimburse you for costs up to the amount you have been awarded after that date. I believe the deadline for billing under those circumstances is 3/31/2021. Hopefully this helps clarify. Let me know if you have any follow-up questions. Sam Knutson Comptroller Administrative Office of the Courts Management Services Division Office: 360-704-5528 Cell: 360-951-5333 Sam. Knutson(a),courts.wa.gov http://www.courts.wa.gov/Mgmt Services Division Z1 COURTs "All the gold that is or ever was could never offer rest to even one of these exhausted spirits." - Dante; Inferno, canto VII v. 64-66 Get the most current information on the Courts' response to COVID-19 here. From: Tom Gaines [mailto:tgaines@grantcountywa.gov] Sent: Thursday, October 1, 2020 11:10 AM To: Knutson, Sam <Sam.Knutson @courts.wa.gov> Cc: Barbara Vasquez <bvasquez@grantcountywa.gov> Subject: CARES act funding External Email Warning! This email has originated from outside of the Washington State Courts Network. Do not click links or open attachments unless you recognize the sender, are expecting the email, and know the content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, report the incident. Sa m, I received an email from Ramsey stating we were awarded the grant, he also sent an A19 for reimbursement, Couple of questions? Is there a contract number or something we need to sign for this grant? Is there a date that all billing must be completed by or a date for submission of the A19? Thanks Sam (please reply all so our Clerk of the Board sees this), Because, Nothing works without Clerks! Tom Gaines Director, Grant County WA Central Services Department tgaines ,Qrantcountywa.gou 509-754-2011 Ext 3276 Serve the Public, Be Exceptional, Enjov Life