HomeMy WebLinkAboutGrant Related - BOCC (004)Housing Authority of Grant County
1139 Larson Blvd. • Moses Lake, WA 98837-3308
Phone: (509) 762-5541 • Fax: (509) 762-2202
Toll Free: (800) 747-9202 • TTY: (800) 833-6388
,A-wa.hagc.net
October 8, 2020
Grant County Board of Commissioners
ATTN: June Strickler
PO Box 37/35 C Street
Ephrata, WA 98823
Dear Ms. Strickler:
Please consider this letter and attached documentation the Housing Authority's claim for draw #1 for
September, 2020, for the Eviction Rent Assistance Program. I certify that:
The information on the A-19 and supporting documentation for the Eviction Rent Assistance Program
(ERAP), contract # 21-4614C-108, in the amount of $25,592.32
is a true and accurate report and that all reported expenditures are properly chargeable to the ERAP
grant.
Sincerely,
�0,
Christopher A. Sutherland
Financial Director
Dated this % day of 2QQ0
Board of County Commissioners
Grant County, %Xashington
Approye Disapprove Abstain
Dist#Io Dist#1 Dist#1
Dist # Ist #2 Dist #2
Dist #3 Dist #3 Dist #3
f2r
T,eHousfngAuthorityofGnmt Countyi Washingtonis an equal opportunityproviderand employer and does notdiscriminate on the basisofrace, color, nationalarigm, religion, sex, physical or menta!
disability, arJamilial status. The Housing Authority oJGrara Cbmsty's polities and practices are designed to provide assurances that persons with disabilities will be given reusonabie accan+modations,
EQUAL HOUSING upon request, so that they may fully access and utilize the housing programs and rcliaed services.
OPPORTUNITY 4 you or anyone in yourfamily is a person with duabilitics, and you require a specific accommodation in order to fully utilize our programs and services, please contact the Housing Authority,
Grant County/GCHA
Contract*21F4CO-1( RAP) Submitted to GC by:
HAG,R.
Date:+ ID
Requestement No. #'I
Grant County's Subrecipient Checklist:
State Auditor's Office Audit Procedures for Testing Activities Allowed
And Not Allowed, As Published In 2007
Questions to ask before submitting a payment request
Was the expenditure or cost:
_x_ Made for an allowable activity under the grant guidelines?
_x_ Authorized (or not prohibited) under state or local laws or regulations?
_x_ Approved by the federal awarding agency, if required?
_x_ Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43?
For payroll transactions:
_x_ Does the employee's time and effort documentation meet the requirements of
Circular A-122?
_x_ Allocable to the program? (i.e., was the dollar amount charged to the program
relative to the benefits received by the program? Is the federal grantor being
charged its fair share of the cost?)
_x_ Based on actual costs, not budgeted or projected amounts?
Applied uniformly to federal and non-federal activities (i.e., is the federal
government being charged the same amount as if non-federal funds were being
used to pay the cost)?
_x_ Given consistent accounting treatment within and between accounting periods?
(Consistency in accounting requires that costs incurred for the same purpose, in
like circumstances, be treated as either direct costs only or indirect costs only
with respect to final cost objectives).
_x_ Calculated in conformity with generally accepted accounting principles, or
another comprehensive basis of accounting, when required under the applicable
cost principles?
_x_ Not included as a cost (or used to meet cost sharing requirements) of other
federally -supported activities of the current or a prior period?
_x_ Net of all applicable credits? (e.g., volume or cash discounts, insurance
recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and
scrap sales).
_x_ Not included as both a direct billing and as a component of indirect costs?
_x_ Properly classified (e.g., some costs may be incorrectly claimed as a direct cost
instead of being incorporated as part of the indirect cost rate).
_x_ Supported by appropriate documentation? (e.g., approved purchase orders,
receiving reports, vendor invoices, canceled checks, and time and attendance
records.) Documentation may be in an electronic form.
Correctly charged to the proper account code and grant period?
H:\ACCOUNTING\LOTUS\LOTUS\EVICTION PROTECTION GRANT\ERAP Subrecipient Checklist.docx Page 1
. 4
?r
WASHINGTON STATE
DEPARTMENT OF COMMERCE
EVICTION RENT ASSISTANCE PROGRAM
AGES CY NUMBER
Short Code
Commerce Contract Number
21-4614C-108
Activity
Form 19 -IA VOUCHER DISTRIBUTION
> v;
GRANT COUNTY
INSTRUCTION TO VENDOR OR CLAIMANT:
Grant Balance
PO BOX 37
Submlt this fcan to claim payment for matenala, merchandise or services
EPHRATA, WA 98823
Show complete detail for each !tem.
VENDOR OR CLAIMANT (Warrant is to be payable toe
$100,000.00
$0.00
Vendor's Car if cafe: t hereby certify under penury that the items and totals listed herein are proper
$100,000.00
Housing Authority of Grant County
charges for materials, merchandise or services furnished to the state of Washington, and that all goods
1139 Larson Blvd
furnished andlor services rendered have been provided without discriminatfon because of age, sex,
marital status, race, creed, color, national origin, handicap, religion or Vietnam era or disabled veterans
Moses Lake, WA 98837
atetaa.
By: --
$0,00
Contact Person: Istephanie Bothwell
Phone:
509-762-5541
(SIGN IN BLUE INK)
C - r -b 16l16le 1204-4
Email:. sbonrvellCla haac.net
Contract Period: AUGUST 1, 2020 -DECEMBER 31, 2020
REPORT PERIOD:
Sep -20
RITLE� (DATE)
PROGRAM APPROVAL (The ,rdi dual signing ods veuor ., warrants they have the authority to sign this -cher)
CURRENT DOC. NO. REFERENCE DOC NO. and SUFrlx DATE
DOC DATE ASD NUMBER VENDOR MESSAGE
ACCOUNTYO. SUB INVOICE
SUB Gi. AMOUNT
sGe OeJ OBJ ACCT
TRANS MOTET 3UBSID
CODE INDEX
DATE WARRANT
TOTAL
DATE
SIGNATURE OF ACCOUNTING PREPAAER FOR PAYMENT
ACCOUNTING APPROVAL FOR PAYMENT
revised 3/2.5111
A19 -1a - basic forth
ai
Expenditure
Expenditure Request
Activity
Budget
> v;
Previously Reported
this Period
Grant Balance
ADMIN
$100,000.00
$0.00
$0,00
$100,000.00
RENT
$886,808.00
°" .
$0,00
$21,951.83
$864,856.17
OPERATIONS
$72,000.00
$0.00
$3,840.49
$68,359.51
TOTAL
$1,058,808.00;.
t,
$0.00
$25,592.32
$1,033,215.68
PROGRAM APPROVAL (The ,rdi dual signing ods veuor ., warrants they have the authority to sign this -cher)
CURRENT DOC. NO. REFERENCE DOC NO. and SUFrlx DATE
DOC DATE ASD NUMBER VENDOR MESSAGE
ACCOUNTYO. SUB INVOICE
SUB Gi. AMOUNT
sGe OeJ OBJ ACCT
TRANS MOTET 3UBSID
CODE INDEX
DATE WARRANT
TOTAL
DATE
SIGNATURE OF ACCOUNTING PREPAAER FOR PAYMENT
ACCOUNTING APPROVAL FOR PAYMENT
revised 3/2.5111
A19 -1a - basic forth
General Ledger Detail Report
Summary Report for Period 09 Ending 9/3012020
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 01 -
0"00£,+
� +
38 7
Account Number/Description
Beg Balance
Debit
Credit
Net Change
End Balance
401000-8-01
MGMT SALARIES - ERAP
0.00
883.87
0.00
883.871
883.87
408200-8-01
MGMT FICA - ERAP
0.00
66.67
0.00
66.67
66.67
408201-8-01
MGMT SUTA - ERAP
0.00
10.87
0.00
10.87
10.87
408202-8-01
MGMT L&I - ERAP
0.00
4.52
0.00
4.52
4.52
411000-8-01
ADMIN SALARIES - ERAP
0.00
1,458.48
0.00
1,458.48
1,458.48
418200-8-01
ADMIN FICA - ERAP
0.00
111.71
0.00
111.71
111.71
418201-8-01
ADMIN SUTA - ERAP
0.00
17.72
0.00
17.72
17.72
418202-8-01
ADMIN L&I - ERAP
0.00
17.20
0.00
17.20
17.20
419017-8-01
OFFICE SUPPLIES - ERAP
0.00
1,021.95
0.00
1,021.95
1,021.95
419018-8-01
POSTAGE - ERAP
0.00
44.00
0.00
44.00
44.00
471501-8-01
HAPPAYMENTS-RENT -ERAP
0.00
21,951.83
0.00
21,951.831
21,951.83
PROJECT 01 -Total:
0.00
25,588.82
0.00
25,588.82
25,588.82
011
3s640.49G+
Run Date: 10/712020 2:03:36PM Page: 1
G/L Date: 9130/2020 User Logon: CAS
0"00£,+
� +
38 7
+
66-67
10.87 +
4.52 +
1 +45848 +
111.71 +
1772 +
17=20 +
1,021.95 +
44.00 +
3.50 +
3s640.49G+
Run Date: 10/712020 2:03:36PM Page: 1
G/L Date: 9130/2020 User Logon: CAS
General Ledger Detail Report
Summary Report for Period 09 Ending 9/3012020
HOUSING AUTHORITY OF GRANT COUNTY (GCH)
PROJECT 02 -
Account Number/Description Beg Balance
Debit Credit
Net Change
End Balance
419018-8-02 POSTAGE - ERAP 0.00
3.50 0.00
3.50
3.50
PROJECT 02 - Total: 0.00
3.50 0.00
3,50
r 3.50
Report Total: 0.00
25,592.32 0.00
25,592.32
25,592.32
tii
0.00G+
3*640.49 +
21 =951 -83 +
25+592.326+
6)
Run Date: 10/7/2020 2:03:36PM Page: 2
G/L Date: 9/30/2020 User Logon: CAS
General Ledger Detail Report
Detail Postings for Period 09 Ending 9/30/2020
tAP HOUSING AUTHORITY OF GRANT COUNTY (GCH)
Account Number/Description
Period Date
Journal
Comments
Beg Balance
Debit
Credit
Net Change
End Balance
471501-8-01
HAP PAYMENTS -RENT - ERAP
0.00
09
9115/2020
AP -003717
000100235 AN: 0AN&JONONNOM
167.00
0.00
167.00
09
9/15/2020
AP -003717
000100235 AN: M1MIrPPP41111818
153.00
0.00
320.00
09
9/15/2020
AP -003717
000100235 AN:
167.00
0.00
487.00
09
9/15/2020
AP -003717
000100235 AN: 1
647,00
0.00
1,134.00
09
9/15/2020
AP -003717
000100235 AN:
647.00
0.00
1,781.00
09
9/1512020
AP -003717
000100235 AN: 01800ONWAididkk
512.64
0.00
2,293.64
09
9/15/2020
AP -003717
000100235 AN: MMRI NMPlPP*PR
698.17
0.00
2,991.81
09
9/15/2020
AP -003717
000100235 AN:
700.00
0.00
3,691.81
09
9/15/2020
AP -003717
000100235 AN: !W
700.00
0.00
4,391.81
09
9/15/2020
AP -003717
000100235 AN:
422.58
0.00
4,814.39
09
9/15/2020
AP -003717
000100235 AN:
475.00
0.00
5,289.39
09
9/15/2020
AP -003717
000100235 AN: SRR
632.00
0.00
6,921.39
09
9/15/2020
AP -003717
000100235/IN:
632.00
0.00
6,553.39
09
9/15/2020
AP -003717
000100235 AN: 3611MAIMMINNOWAO
371.00
0.00
6,924.39
09
9/15/2020
AP -003717
000100236 AN: 1000MOUNNINMk
371.00
0.00
7,295.39
09
9/15/2020
AP -003717
000100235/IN:�I
371.00
0.00
7,666.39
09
9/15/2020
AP -003717
000106829AN4
936.00
0.00
8,602.39
09
9/15/2020
AP -003717
00010682911N.
936.00
0.00
9,538.39
09
9/15/2020
AP -003717
000106829 AN: S11111116000111114PW
936.00
0.00
10,474.39
09
9/15/2020
AP -003717
000106829 AN:
233.44
0.00
10,707.83
09
9/15/2020
AP -003717
000106829 AN:
226.00
0.00
10,933.83
09
9/1512020
AP -003717
000106829 AN:
811.00
0.00
11,744.83
09
9/15/2020
AP -003717
000106829 AN: VII&W M111111111latlME
811.00
0.00
12,555.83
09
9/16/2020
AP -003719
0001076351K.
1,179.00
0.00
13,734.83
09
9/16/2020
AP -003719
000107635 AN:
1,179.00
0,00
14,913.83
09
9/22/2020
AP -003722
000100235 AN: !)
460.00
0.00
15,373.83
09
9/2212020
AP -003722
000106788 AN: VMMMMMMMMOPW
634.00
0.00
16,007.83
09
9/22/2020
AP -003722
000106788 AN: NMNMMMMMMIWW
790.00
0.00
16,797.83
09
9/22/2020
AP -003722
000106788 AN: JONIONNOIlarM
790.00
0.00
17,587.83
09
9/22/2020
AP -003722
000106853 AN: SOW
575.00
0.00
18,162.83
09
9/22/2020
AP -003722
000108599 AN; 080000MMiNOPM
905.00
0.00
19,067.83
09
9/22/2020
AP -003722
000108882 AN:
600.00
0.00
19,667.83
09
9/22/2020
AP -003722
000108882 AN: 006�l
60.00
0.00
19,727.83
09
9/2212020
AP -003722
00010888211J. 1
600.00
0.00
20,327.83
09
9/24/2020
AP -003723
000107176 AN: sommmml`9
553.00
0.00
20,880.83
09
9/24/2020
AP -003723
000107176 AN: Sd *MNMW iNAMir4
518.00
0.00
21,398.83
09
9/24/2020
AP -003723
000107176 AN:
553.00
0.00
21,951.83
0.00
21,951.83
0.00
21,951.83
21,951.83
Report Total:
0.00
21,951.83
0.00
21,951.83
21,951,83
Run Date: 10/5/2020 8:26:48AM Page: t
GIL Date: 1 0/512 02 0 User Logon: SAB
d* Washington State
Department of
4 Commerce
Eviction Rent Assistance Program ERAP -Report Form through December 2020
Report Period: Enter corresponding week or month that matches the invoice reimbursement request.
Instructions: Match all of the information below to the information collected on the ERAP Household Information and Eligibility Form.
Grantee:
Grant County
Report period:
September 1- September 30, 2020
Household Pa spent Information
Head of Household information (select from dropdown)
Household ID
No. of months rental
arrears paid
No. of months Current/
Future Rent paid
Total Rent Payment Gender Race
y
Ethnicity
Staying with Friend Family?
[]!AMPLE! 080120200945
2
1
1500 Gender Non -Conforming (i.e. Black or African American
not exclusively male or
female
Non-Hispanic/Non-Latinx
No
AV09012020
3
0
1848 Male Refused/Don't know
His nic/Latinx
No
RC08312020
1
1
1872 Male White
Non-Hispanic/Non-Latinx
No
JL.08162020
1
1
897,58 Male Refused/Don't know
His nlc Latinx
No
T508182020
3
0
1113 Female White
Non -His anic/Non-Latinx
No
RH08192020
2
1
2098.17 Male White
Non -His nic/Non-Latinx
No
KSD8192020
1
0
512.64 Female White
Non -His nic/Non-Latinx
No
7508252020
1
1
1169.44 Female White
Non-Htspenic/Non-Latinx
No
KG08242020
1
1
2358 Female Black or African American
Non -His nic Non-Latinx
No
GG08242020
1
1
1294 Female White
His anic/Latinx
No
AC08242020
3
0
487 Female White
Non -His nic/Non-Latinx
No
AS08202020
1
1
1264 Female Multiple Races
Refused Don't know
No
DD09092020
1
905 remale Multiple Races
His anic/Latinx
No
/508262020
1
0
460 Female White
Non -His nic Non-Latinx
No
AM09DS2020
575 Female Refused/Don't know
His nl Latinx
No
NNO8262020
2
1
1260 Female White
Non -MIs ntc/Non-Latinx
No
MS08252020
2
1
2214 Female White
Non -Hi ni Non-Latinx
No
AS09152020
2
1
1624 Female Multi le Races
Hispanic/Latinx
No