HomeMy WebLinkAboutContract Award - Public WorksMemo
Grant County
Department of Public Works
124 Enterprlse St. S.E.
Ephrata, WA 98823
To: Honorable Board of County Commissioners
Grant County
From: Samuel Dart
Assistant Director of Public Works
Date: October 13, 2020
Re: Award Recommendation, Alternate Daily Cover 2020
I have examined the bids received and recommend the following action:
Serial No. 20.146
Item No. 1, furnish and delivery Alternate Dailv Cover, E.O.B.. Ephrata Landfill, 3803
Neva Lake Rd. NW, Ephrata, WA. The bidder is proposing their product can cover more
working area with a Yz tank batch of product. Furnish and deliver 62,440 lbs. of
ProGuard SB2 & Cellulose, ADC in the amount of $50,076.88, including shipping but not
including sales tax, with one (1) scheduled delivery. The unit bid price was $0.802 per
pound (includes shipping cost per pound).
New Waste Concepts, Inc.
26624 Glenwood Road
Perrysburg, OH 43551
This product being proposed is subject to testing prior to approval for use on this site. The
determination of product adequacy is at the discretion of the Solid Waste Manager/Supervisor. In the
event that the material does not meet requirements, an alternate material meeting contract
specifications and Solid Waste Manager/Supervisor determination shall be provided at no additional
cost to the County.
Dated this' `- day of L '�, 2020
Board of County Commissioners
Grant County, Washington
A ro Disapprove Abstain
Dist #I Dist 91 Dist #1
Dist #Dist #2 Dist #2
Dist #3 Dist #3 Dist #3
f_,.._ RECEIVED
1 OCT 2 2 2020
. ,;Alff COUNTY COMMISSIONERS
"To meet current and future needs, serving together with public and private entities. while fostering a respectful and successful
work environment."
Information .... ....... ___ .........._................ (509) 754.6082
Keith Elefson. County Road Engineer ...................
Ext. 3502
Ed Lowry, Supervisor -Dist. No. 1 ...............................
Ext. 3540
FAX...............................................„..............(509) 7546087
Bob Bersanti, Construction Engineer ................
....ExL 3503
Mike DeTrolio, Supervisor -Dist. No. 2........ ................
Ext 3591
E•mall.............. ___ ..... publicworks0grantcountywa.gov
Loc Ohl, Accountant Lead... ............. ............... . ..... Ext. 3555
John Brissey, Supervlsor-Dist. No. 3 ........................... Ext. 3541
Sam Castro. Public Works Director..................Ext. 3504
Rod roilett. Foreman -Sign Shop ............................
Ext. 3579
John Spiess, Supervisor -Central Shop .............
(509) 7546086
Samuel Dart, Assistant Director ..................... ....Ext 3519
Jason Collings, Solid Waste.. .......................
(509) 754-4319
Andy Booth, Bridge Supervisor .......... ...... ..................
Ext. 3535
�W"'0-"GCHD
GRANT COUNTY HEALTH DISTRICT
October 19, 2020
Ephrata Landfill
ATTN: Jason Collings
PO Box 37
Ephrata, WA 98823
Jason Collings,
1038 West Ivy, Suite 1
Moses Lake, WA 98837
Your Permit Modification request to use Pro Guard S132 as Alternative Daily Cover is approved. The
ADC should only be used for daily cover and should not be used for intermediate or final cover.
Your Operating Procedures must be updated to reflect the approved ADC.
If you have any questions, please let me know.
Th k you,
Stephanie Shopbell
Environmental Health Manager
sshopbetl@-,granthealth..o.rg
509-766-796o ext 41
Cc: Sam Castro (by email)
Sam Dart (by email)
Martyn Quinn (by email)
arg
Public Health
P --t. r. -M, P -t -t.
NWC Proposal Bid
Original Bid request Description asked:
Furnish and deliver
WASTE COVER ADC in 50 Ib bags Requested 176,000 lbs
FOB Separate deliveries Quarterly Delivery requested
Semi -Annual or Annual Delivery quoted
Additional information based upon site information:
• Permitted size of working face is 100' x 50' = 5000 sq ft / day
o Assumes Landfill covers 6 days per week and 52 weeks a year= 312 days
• Tonnage per day: 300 tons
• Landfill did initially fill a Kincaid 1200 gallon machine with 500 gallons of water (1/2 tank) and 6
bags of Posishell basic mix with fiber.
NWC proposes that a Y tank batch is sufficient to cover the working face, and that be the cost
comparison between products on a per day basis for 5000 square foot working face
New Waste Concepts Inc Proposes: Unit price total cost . 2
PROGUARD SB2 & CELLULOSE: 62,4401bs $ 0.601/Ib $ 9g540:89 537,524- 94
Freight: $ 0.201/Ib $ =102-sO 4 12r SSv. 4 4
Sales Tax (7.9%): $ 0
Total $ 5eAft5B t56,01(9-08
NWC recommends that to compare bids properly, the cost per Ib should be not be the comparative. The
reason is that NWC is penalized for using less weight (1/1 of the weight of your current product) to cover
your working face annually. A competitor could cost 1.9 times more annually, and still remain at a lower
per pound cost. ABETTER MEASURE IS TO EVALUATE THE PRODUCTS ON THEIR BATCH COST PER DAY
WHICH CAN EASILY BE PUSHED UP TO ANNUAL COST. THIS GIVES YOU A TRUE MEASURE OF YOUR COST OF
USINGAN ADC'.
PROGUARD S132 AND CELLULOSE
(Mixed with 400 gallons of H2O orleachate)
Cost Information per batch (without freight):
1/2 bag of ProGuard SB2 $65.00
1-4oz dye pack $ 5.50
3.5 bags - #50 bag of cellulose $52.50
Total Daily Batch cost: $122.00
Freight cost allocation:
200.25 lbs of cellulose & Chemical —Daily cost per Ib: $0.597
Total Bags of Cellulose: 1092 bags (about 28 pallets)
Total Bags of chemical: 156 bags - 3 pallets
This product will actually cover over 10,000 square feet so in the event you have a larger working
face it would be able to provide complete cover for the day, or go over some of the areas from a previous
day
Replaces the top of page 4 of the proposal 1