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GRANT COUNTY BOARD OF COMMISSIONERS
Public meetings were held by the Grant County Commissioners via WEBEX Conference Call or Video only.
MONDAY, SEPTEMBER 28,202
The Grant County Commissioners session began at 10:00 a.m. with all Commissioners in attendance.
8:30 a.m. —9:00 a.m. Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM
Meeting)
9:00 a.m. —10:00 a.m. C Carter, Public Works Management Team Meeting
10:00 a.m. —10:20 a.m. Commissioners Office Staff Meeting
10:30 a.m. —10:50 a.m. T Gaines, Central Services Update
• Technology Services: WebEx costs and the grant, no change
• Interfund Communications: Interactive kiosks, too expensive?
• Facilities and Maintenance: Doors update and project updates, still going
• Fairgrounds: Current projects and the end of the year
• Central Services: Fairgrounds business
11:00 a.m. —11:50 a.m. Budget and Finance Update
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. —1:50 p.m. D Anderson, Grant Integrated Services Update
• GrIS Reports
• Prevention Update
• Crisis Solutions Update
• All Staff Back to Work—October 1st
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their
September 25, 2020 payroll.
Page 2 of 7
Grant County Commissioners Minutes
Week of September 28, 2020
TUESDAY, SEPTEMBER 29,202
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Calendar Items
09/24/20 — HWC Meeting
09/28/20 — New HR Consultant Starts
09/29/20 — Deputy Sheriff Negotiations Starts
09/05/20-09/09/20 — Vacation
Discussion Items
1. COVID Situation Update
a. Update to COVID Leave Resolution
2. Administrator Services Coordinator
Budget, Finance, & Risk
3. Vision Premium Request
Policy & Procedure
4. Donations -Charitable Contributions
Recruitment/ Civil Service
5. Exceptions to Hiring Freeze:
a. District Court Clerk (3)
Administrator Services Coordinator (1)
Building Safety Specialist (1)
The Commissioners signed Resolution No. 20 -090 -CC providing a directive for Grant County
employees in response to the "Stay Home -Stay Healthy" proclamation from Governor Inslee.
Specifically discontinuing the COVID leave effective September 30, 2020.
10:00 a.m. —10:20 a.m. C Carter w/ K Eslinger, Personnel Issues (C Carter Office) (Cancelled)
10:30 a.m. —10:50 a.m. J Strickler, Administrative Services Coordinator Update
11:30 a.m. —12:00 p.m. C Carter, Finance Committee Meeting
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. S Castro, Public Works Update
1:30 p.m. —1:40 p.m. Bid Opening, Alternate Daily Cover 2020
The following bids were received:
• LSC Environmental Products LLC $63,360.00
• New Waste Concepts, Inc. $50,102.50
• Space Savers Inc. $72,089.60
Page 3 of 7
Grant County Commissioners Minutes
Week of September 28, 2020
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to turn over the
bids to Public Works for their review and recommendation. The motion passed unanimously.
1:30 p.m. —1:50 p.m. Open Record Public Hearing, Solid Waste Management Fund Disposal
Fee Rate Increase
The Commissioners held an Open Record Public Hearing to take public comment regarding the
proposed Solid Waste Management Fund Disposal Fee Rate Increase. A motion was made by
Commissioner Taylor, seconded by Commissioner Stevens, to allow 3 minutes per individual for
public comment. The motion passed unanimously.
Sam Castro, Public Works Director, discussed the waste management fund increase that he is
proposing. He is needing to establish a reserve fund for the closure of the current landfill. They
must finance $27 million dollars for this project by 2034. The proposed increase for that reserve
is $6.00/ton. The annual operating costs .15 health district, .85 abatement fund. $1.00/ton.
Annual operating costs are $4,371,927.00 proposed rate per ton to fund this is $38.10.
Grant County currently has the lowest rates in the state. Final proposed amount for landfill
tipping fees is $47.62/ton which is 71%.
Lars Leland, Port of Mattawa, recommends keeping their drop box open, illegal dumping in the
area has doubled and would be worse without the drop box.
Joe Harris, City of Mattawa, appreciates being involved in the discussions and is willing to assist
in any way.
Sam Castro mentioned that the Solid Waste Advisory Committee voted to recommend the
closure of the Coulee City drop box. The SWAC also voted to have Sam Castro review the
Mattawa drop box and present that information to the County Commissioners.
Pam Thorsen of the Desert Aire - Safety and Security Committee, has been working with the
Port and City of Mattawa to find a good solution for waste in South Grant County.
Cindy Jensen, Finance Director for the City of Moses Lake, stated she understands the need for a
rate increase but does not understand how there needs to be an increase of 71%. She would
like to see the details of the landfill budget. She understands there is a need for an increase but
why 71%.
Commissioner Carter stated that quite a few letters/emails have been received and will be
added to the file.
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens to close the
public comment portion of the hearing. The motion passed unanimously. Another public
hearing will be forthcoming to make the final decisions on the rate increase. (Scheduled for
November 3, 2020 at 1:30 p.m.)
Page 4 of 7
Grant County Commissioners Minutes
Week of September 28, 2020
2:30 p.m. — 3:00 p.m. Consent Agenda (Items 1 through 11)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 11 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioners Office and Public Defense Vouchers for approval. (Approved)
2. Commissioners August 10 and 17, 2020 Minutes for approval. (Approved)
3. Recommendation for approval of Phase 3 small business & non-profit grants through the
Coronavirus Relief Funds (CRF) CARES Act Grant with the Department of Commerce,
payable to the Grant County Economic Development Council. The third round of
applications for small business and non-profit grants has been submitted by the EDC for a
total request of $328,315.00. After review of the applications, the Board of County
Commissioners has made the following final decisions:
Applications Denied:
Company Name
Area
Amount
Requested
AgriSured, LLC
Moses Lake
$10,000.00
Mountain Medic CPR/Mountain Medic CPR, LLC
Moses Lake
$10,000.00
Rattlesnake Ridge, Inc.
"Grant County"
$10,000.00
First Presbyterian Church of Wilson Creek
Wilson Creek
$10,000.00
Mercy Alternative Health Care
Soap Lake
$ 9,000.00
Applications Approved with amended amounts:
BOCC
Company Name
Area
Amount
Requested
Approved
Amount
Simply Sensational, LLC
Moses Lake
$10,000.00
$ 5,000.00
VODE, LLC
Quincy
$10,000.00
$ 5,000.00
Page 5 of 7
Grant County Commissioners Minutes
Week of September 28, 2020
Application Approved after BOCC reconsideration (from Round 2):
Applications Approved as requested:
Company Name
Area
Amount
Requested
BOCC
Company Name
Area
Amount
Requested
Approved
Nat Washington House
Ephrata
$10,000.00
Amount
La Popular Bakery
Moses Lake
$10,000.00
$10,000.00
Applications Approved as requested:
Company Name
Area
Amount
Requested
BOCC
Approved
Amount
Changes Salon
Electric City
$ 7,520.00
$ 7,520.00
Nat Washington House
Ephrata
$10,000.00
$10,000.00
PAS Print Company, LLC
Ephrata
$10,000.00
$10,000.00
Grand Coulee Fitness
Grand Coulee
$10,000.00
$10,000.00
Grand Coulee Investors, Inc. dba Grand
Coulee Motel
Grand Coulee
$10,000.00
$10,000.00
Hometown Pizza
Grand Coulee
$10,000.00
$10,000.00
Loyal Order of Moose Grand Coulee Lodge
504
Grand Coulee
$10,000.00
$10,000.00
Michon Eagle
Grand Coulee
$10,000.00
$10,000.00
Star Publishing, Inc.
Grand Coulee
$10,000.00
$10,000.00
Tera Whitelaw
Grand Coulee
$ 7,500.00
$ 7,500.00
Parkers Fabrication & Welding
Mattawa
$10,000.00
$10,000.00
Firouzi Development, LLC
Moses Lake
$10,000.00
$10,000.00
Mason's Place, LLC
Moses Lake
$ 8,000.00
$ 8,000.00
Moses Lake Dairy Queen, LLC
Moses Lake
$10,000.00
$10,000.00
Moses Lake Music
Moses Lake
$10,000.00
$10,000.00
Oasis Massage
Moses Lake
$10,000.00
$10,000.00
Resolve Consulting
Moses Lake
$10,000.00
$10,000.00
ShirtBuilders, Inc.
Moses Lake
$10,000.00
$10,000.00
Tom Cobb Agency dba Tom Cobb Insurance
Moses Lake
$10,000.00
$10,000.00
Truk Wurx, LLC
Moses Lake
$10,000.00
$10,000.00
Vicki's Hair-Krafter
Moses Lake
$10,000.00
$10,000.00
The Favored Farmhouse
Moses Lake
$ 6,895.00
$ 6,895.00
Katherine J Eastman Jones
Quincy
$ 9,900.00
$ 9,900.00
Tandy Therapy, LLC
Moses Lake
$10,000.00
$10,000.00
Anas Beauty Salon
Royal City
$ 6,000.00
$ 6,000.00
Anas Hair Creations
Royal City
$ 5,000.00
$ 5,000.00
Royal Embroidery
Royal City
$10,000.00
$10,000.00
Multi Directional Drafting and Design
Soap Lake
$10,000.00
$10,000.00
Americo Freight Transportation, LLC
Warden
$ 9,000.00
$ 9,000.00
Total amount of the grants approved:
$289,815.00
Page 6 of 7
Grant County Commissioners Minutes
Week of September 28, 2020
4. Budget extension request from the Administrative Services Coordinator to the Grants
Administration Fund as follows: (Approved, the public hearing was scheduled for October 27,
2020 at 10:00 a.m.)
• Grants Administration Fund #190001, for Washington State Department of Commerce
Coronavirus Relief Funds (CFR) Grant through CARES Act Grant No. 20-6541C-013, including
Amendment A, in the total amount of $7,405,500.00 for direct Grant County relief and pass-
through funding. Period of performance is March 1, 2020 through November 30, 2020.
• Grants Administration Fund #190001, for Washington State Department of Commerce
Shelter Program Grant No. 21-46100-104, in the amount of $523,375.00 for pass through
funding for the City of Moses Lake and HopeSource (Ellensburg). Period of performance is
August 1, 2020 through June 30, 2023.
5. Housing Assistance Unit, Community Services and Housing Division, Emergency Solutions Grant
—COVID-19 (ESG-CV) amended Sub Recipient Agreement with the Housing Authority of Grant
County (recipient) to receive Washington State Department of Commerce Grant Funds No. 20-
4613C-100. The amendments include a term date correction and an added contract number.
(Approved)
AUDITOR'S OFFICE
6. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$572,038.76)
TECHOLOGY SERVICES
7. Purchase Order No. 332 in the amount of $14,354.14 to purchase Annual License Renewals for
Body Cameras - Evidence.com from AXON. (Approved)
8. Purchase Order No. 333 and Agreement in the amount of $6,720.00 for the Annual License
Renewal for Prison Solutions from LexisNexis. (Approved)
9. Purchase Order No. 334 in the amount of $26,926.56 to purchase WEBEX—AU Meetings Bridge
County Call Back Audio and AU Cloud Meetings Tier 1-1 due to COVID, from Ednetics.
(Approved)
10. Purchase Order No. 335 in the amount of $22,722.00 to purchase the Annual Renewal for
Barracuda Support Contract from CDW through Contract No. 100-5344541-001. (Approved)
FAIRGROUNDS
11. Request to purchase 12 blade signs from Marshall Signs in the amount of $5,258.52 using REET
funds (126.168). (Approved)
WEDNESDAY SEPTEMBER 30.2020
9:00 p.m. —4:00 p.m. BOARD OF EQUALIZATION HEARINGS
Page 7 of 7
Grant County Commissioners Minutes
Week of September 28, 2020
THURSDAY, OCTOBER 1, 202
7:00 a.m. —8:00 a.m. T Taylor, Moses Lake Chamber Response Team Meeting (Cancelled)
8:30 p.m. —4:00 p.m. BOARD OF EQUALIZATION HEARINGS
8:30 a.m. — 9:00 a.m. Grant County COVID-19 Healthcare and Public Health Briefing
6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Fairgrounds)
MISCELLANEOUS ITEMS
The Chair of the Board authorized the Clerk of the Board to stamp her signature of approval to the
Dorsing Farms III, LLC — Tyler Dorsing (Dorsing Farm Unit 100 Short Plat) File k P 20-0270 (preliminary P
20-0241) Final Plat Submission and Review.
FRIDAY, OCTOBER 2. 2020
8:00 p.m. — 5:00 p.m. T Tayler R Stevens, REC Silicon Mediation Meeting
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Signed this �a day of �JOJ 2020.
BOARD OF COUNTY COMMISSIONERS
Gr af/CountI, Wash' Y ton
Cindai—r
Tom Taylor, Vice -Cha
A est:
Richard Stevens, Member
ar ra J. Vasque
of the Board