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Home My WebLink AboutGrant Related - BOCCwww.hagc.net September 3, 2020 Housing Authority of Grant County Grant County Board of Commissioners ATTN: Brittany Rang PO Box 37/35 C Street Ephrata, WA 98823 Dear Ms. Rang: 1139 Larson Blvd. • Moses Lake, WA 98837-3308 Phone: (509) 762-5541 • Fax: (509) 762-2202 Toll Free: (800) 747-9202 • TTY: (800) 833-6388 iA Dated this o , 20_ Board of County Commissioners Grant County, Washington -AT rove Disap rove Abstain Dist # 1 Dist # 1 Dist # 1 Dist #2; / gist # 2 Dist # 2 Dista gist # 3 Dist # 3 - Please consider this letter and attached documentation the Housing Authority's claim for draw #14 for August, 2020, for the Consolidated Homeless Grant, I certify that: The information on the A-19 and supporting, documentation for the Consolidated Homeless Grant (CHG), contract # 20-46108-10, in the amount of $22,679.41 is a true and accurate report and that all reported expenditures are properly chargeable to the CHG grant. Sincerely, l - Christop er A. Sutherland Financial Director i L� i iv D r OR 2020 112rThe Housing Authorfty of Grant County, Washington is an equal opportunity provider and employer and does not discriminate on the basis of race, color, national origin, religion, sex, physical or mental EQUAL HOUSING disability, orfamilial;taw. The Housing Authority of Grant County's policies and proctim an designed to provide assurances that persons with disabilities win be given reasonable accommodations, OPPORTUNITY upon request, so that they may fully access and utilize the housing programs and related services. Grantee Name: Grant County (Lead Grantee Report Month/Year: AUGUST 2020 Admin CHG-Other Rent/Fac Supp Lease & Housing Costs CHG-Rent & Fac support/Lease Costs List Sub Grantee Names Below ITotal HAGC $173.16 $173.16 $0.00 $0.00 3,210.12 $5,210.12 FOOK-19�• ""KFw $4,663.18 W,fi0.'00^ $0.00 ,� a .-.-�... •:• ii 0.00 $0.00 a'.Y.k�CQ `e. ' $0.00 W97--m—,.,W�; .._.' $0.00 070 g ;� .� r rl iA $0.00 $426.31 $10,680.00 $1,526.64 Invoice Total: $22,679.41 oncly-Ingirgma -- GranteeName:GrantCounty leadGraMB Uf1Sub Graldee Mme, Bf- I OVERSTATED UNDERSTATED ReportMonth/Year: AUGUST 2020 HAGC Jau-2D Feb -20 Mar -20 Apr -20 May -20 J-20 Jul -20 Aug -20 Sep -20 act -7D Nw20 D-20 J-21 Feb -21 BUDGET DRAW 97 DRAWN DRAW N9 DRAW 910 DRAW 7111 DRAW N22 DRAW 913 DRAW 914 DRAW 915 DRAW 1516 DRAW 917 DRAWNIS DRAW 919 DRAW N20 Ayvyr -' '. :: :, ,00 •.:x ;:..,::: 3655.17 532.25 169.79 3032 518.95 861.04 1186.13 173.16 C W&0 R.WFac Supp leer A HOUShV ... :. rot+.��. 0 0 0 0 0 0 0 CNG-Ilmrt B Fac a lace Losb - 5143131.00 +:.'• ;': ' -' 1070052 842054 9437.62 9607.57 672058 5974 701152 5210.12 K 665937 69%A5 482651 7307.01 729658 463681 6057.26 4663.19 PSH OIf Rafe CoYiL:/. i;.NF ..ii�.tvsi9;i. Z f4: ,_,; 3 5000. i1 Rit'�F.C4.-ri• 0 0 0 0 0 0 0 0 PSH OIf odor feeS-A--A H.K" t...""'•""' ' t4 i ii',.f+: vw-x"- 0 0 0. 0 0 0 0 0 _.'� fSA$' 0 0 0 0 $0M 0 0. 0 HEr4+Aamin +1` 40`" 364.99 312.2 225.53 3833 23138 15331 0 0 11635 9975 9675. 7825 8095.% 8125 0 O 9: %:+'. ' '$00L00 M-Ri i9 2879M 2624.12 3471.18 391832 233955 2291.97 0 0 0 D 0- 0 0 0 257.6 426.31 SOME 0 0 0 0 0 0 113WA5 10680 0 D 0 0 0 0 4639.7 152664 1-41 Tota $32,59956 SUAM56 $25,80&63 $28,971.12 $25.197.80 $21,99LM $30AMA0 $22,67BA3 $909A3�00 1 TOTAL OF DRAWS REMAINING $17,397AS $42,602.32 $0.00 $25,000.00 $316,220.75 $126,9'10.75 $86,49651 SMSMAS $DAO $5,000.00 $DAO $20]12.00 $826.27 $9,173,73 $3,167.10 $5,337.90 $147,078.04 $2,953.% $39,607.13 $4,89797 $693.91 $7,81609 $21,98645 $178,04555 $6,160.69 $38,33932 $439,62452 $529,792A8 Grant CountylGCHA Contract #20-46108-10 ( HG) Submitted to GC by: HAGC - f.2A�x+�. Date: a ... Request for Reimbursement No. 414 Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: Made for an allowable activity under the grant guidelines? _x_ Authorized (or not prohibited) under state or local laws or regulations? x Approved by the federal awarding agency, if required? x_ Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: _x_ Does the employee's time and effort documentation meet the requirements of Circular A-122? x Allocable to the program? (i.e., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) x Based on actual costs, not budgeted or projected amounts? x_ Applied uniformly to federal and non-federal activities (i.e., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? X Given consistent accounting treatment within and between accounting periods? (Consistency in accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with respect to final cost objectives). x Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? x_ Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? _x_ Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). _x Not included as both a direct billing and as a component of indirect costs? _x_ Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). _x_ Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form. _x_ Correctly charged to the proper account code and grant period? H:\A000UNTfNG\LOTUS\LOTUS\Consolidated HG\CHG 2019-2021\CHG Subrecipient Checklist.docx Page I General Ledger Detail Report Summary Report for Period 08 Ending 8/3112020 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 01 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 408204-7-01 MGMT RETIREMENT:CHG 54.10 0.00 0.00 0.00 54.10 408205-7-01 MGMT MED/DENTNIS/LI:CHG 87.82 0.00 0.00 0.00 87.82 411000-7-01 ADMIN SALARIES:CHG 534.17 0.00 0.00 0.00 534.17 418200-7-01 ADMIN FICA-CHG 39.72 0.00 0.00 0.00 39.72 418201-7-01 ADMIN SUTA-CHG 6.57 0.00 0.00 0.00 6.57 418202-7-01 ADMIN L&I-CHG 5.16 0,00 0.00 0.00 5.16 418205-7-01 ADMIN MED/DENTNIS/L:CHG 668.33 0.00 0.00 0.00 668.33 419012-7-01 MEMBERSHIP DUES & FE-CHG 450.00 0.00 0.00 0.00 450.00 419018-7-01 POSTAGE:CHG 4.50 0.00 0.00 0.00 4.50 441000-7-01 MAINTENANCE SALARIES:CHG 1,346.45 113.24 0.00 113.24 1,459.69 443300-7-01 MAINT FICA:CHG 101.46 8.66 0.00 8.66 110.12 443301-7-01 MAINT SUTA:CHG 16.55 1.39 0.00 1.39 17.94 443302-7-01 MAINT L&I:CHG 136.10 12.37 0.00 12.37 148.47 443304-7-01 MAINT RETIREMENT:CHG 256.84 37.50 0.00 37.50 294.34 443305-7-01 MAINT MED/DENTNIS/L:CHG 1.30 0.00 0.00 0.00 1.30 PROJECT 01 -Total: 3,709.07 173.16 0.00 173.16 3,882.23 Run Date: 9/3/2020 11:30:06AM Page: 1 GIL Date: 8/31/2020 User Logon: CAS General Ledger Detail Report Summary Report for Period 08 Ending 8/3112020 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 02 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 411000-7-02 ADMIN SALARIES FACILITY SUPE 27,017,02 2,325.08 418200-7-02 ADMIN FICA FACILITY SUPP & Rf 1,985.62 173.12 418201-7-02 ADMIN SUTA FACILITY SUPP & R 330.10 28.61 418202-7-02 ADMIN L&I FACILITY SUPP & RA 1 242.37 19.57 418204-7-02 ADMIN RETIREMENT FACILITY S1 4,084.30 637.34 418205-7-02 ADMIN MED/DENTNIS/L FACILIT` 10,084.48 1,479.46 419013-7-02 TELEPHONE -FACILITY SUPP FOF 3.32 0.00 443000-7-02 CONTRCT SVC MAINT FACILITY ; 363.02 0.00 PROJECT 02 - Total: 44,110.23 4,663.18 o 0.00 2,325.08 29,342.10 0.00 173.12 2,158.74 0.00 28.61 358.71 0.00 19.57 261.94 0.00 637.34 4,721.64 0.00 1,479.46 11,563.94 0.00 0.00 3.32 0.00 0.00 363.02 0.00 4,663,18 48,773.41 Run Date: 9/3/2020 11:30:06AM Page: 2 G/L Date: 8/31/2020 User Logon: CAS General Ledger Detail Report Summary Report for period 08 Ending 8/31/2020 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 04 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 471501-7-04 HAP PAYMENTS RENTS-CHG 24,025.40 1,048.12 0.00 1,048.12 25,073.52 471502-7-04 HAP PAYMNT PROJECT LEASE C 24,864.00 3,552.00 0.00 3,552.00 28,416.00 471506-7-04 RENT DEPOSITS-CHG 7,798.00 550.00 0.00 550,00 8,348.00 471508-7-04 MOTEL VOUCHERS -CHG 1,084.65 60.00 0.00 60.00 1,144.65 PROJECT 04 - Total: 57,772.05 5,210.12 0.00 5,210.12 62,982.17 Run Date: 9/3/2020 11:30:06AM Page: 3 G/L Date: 8/31/2020 User Logon: CAS General Ledger Detail Report Summary Report for Period 08 Ending 813112020 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 08 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 411000-7-08 ADMIN SALARIES-OPS-CHG 16,471.84 1,248.89 0.00 1,248.89 17,720.73 418200-7-08 ADMIN FICA- OPS-CHG 853,36 57.72 0.00 57.72 911.08 418201-7-08 ADMIN SUTA- OPS-CHG 142.08 9.55 0.00 9.55 151.63 418202-7-08 ADMIN L&1- OPS-CHG 106.16 6.67 0.00 6.67 112.83 418204-7-08 ADMIN RETIREMENT- OPS-CHG 1,795.83 203.16 0.00 203.16 1,998.99 418205-7-08 ADMIN MED/DENTNIS/L-OPS-CF 1.78 0.65 0.00 0.65 2.43 PROJECT 08 - Total: 19,371.05 1,526.64 0.00 1,526.64 20,897.69 � t Run Date: 9/3/2020 11:30:06AM Page: 4 G/L Date: 8/31/2020 User Logon: CAS General Ledger Detail Report Summary Report for Period 08 Ending 8/31/2020 HOUSING AUTHORITY OF GRANT COUNTY (GCH) PROJECT 09 - Account Number/Description Beg Balance Debit Credit Net Change End Balance 411000-7-09 ADMIN SALRIES CHG 1,264,08 301.31 0.00 301.31 1,565.39 418200-7-09 ADMIN FICA - CHG 94.40 22.64 0.00 22.64 117.04 418201-7-09 ADMIN SUTA-CHG 14.89 3.71 0.00 3.71 18.60 418202-7-09 ADMIN L&I -CHG 8.51 1.94 0.00 1.94 10.45 418204-7-09 ADMIN RETIREMENT -CHG 189.88 34.68 0.00 34.68 224.56 418205-7-09 ADMIN MED/DENTNIS/L -CHG 374.25 62.03 0.00 62.03 436.28 471501-7-09 HAP PAYMENTS RENT-CHG 65,612.41 10,680.00 0.00 10,680.076,292.41 471506-7-09 RENT DEPOSITS -CHG 1,025.00 0.00 0,00 0.00 1,025.00 PROJECT 09 - Total: 68,583.42 11,106.31 0.00 11,106.31 79,689.73 Report Total: 193,545.82 22,679.41 0,00 22,679,41 216,225.23 i4 I lo[ Am 0.00G+ 301 -31 + 22.64 + 3.71 + 1.94 + 34.68 + 62.03 + 426. 31G+ 14T, L 11-t°st-5e 000 AM 0.00G+ 173.16 4*663.18 5=210.12 1,526.64 426.31 109680.00 22,679-41G+ Run Date: 913/2020 11:30:06AM Page: 5 G/L Date: 8/31/2020 User Logon: CAS General Ledger Detail Report Detail Postings for Period 08 Ending 8131/2020 CN C7 0.00 HOUSING AUTHORITY OF GRANT COUNTY (GCH) Account Numbor/Description 08 8/3/2020 AP -003693 08 BIT2020 AP -003693 Period Date Journal Comments Seg Balance Debit Credit Net Change End Balance 471501-7-04 3,552.00 28,416.00 HAP PAYMENTS RENTS-CHG 24,025.40 08 8/312020 AP 003693 000100235 AN. 30Q00 0.00 24,325.40 08 8/3/2020 AP -003693 000106827 AN: 482.00 0.00 24,807.40 08 8/27/2020 AP -003706 000107426 AN: 266.12 0.00 25,073.52 �N 24,025.40 1,048.12 0.00 1,048.12 25,073.52 471501-7-09 HAP PAYMENTS RENT EPAP-eHe 65,612.41 08 8/372020 AP -003693 000100235 AN -AW -W6 300.00 0.00 65,912.41 08 8/312020 AP -003693 000100235 300.00 0.00 66,212.41 08 81312020 AP -003693 000100235 AN:6llifil`4 300.00 0.00 66,512.41 08 8/312020 AP -003693 000100235/lN:fA*WA61 9@*% 300.00 0.00 66,812.41 08 813/2020 AP -003693 000106624 AN: 11110101dowUlklift 550.00 0.00 67,362.41 08 8/3/2020 AP -003693 00010698911N:1ilYriYil 300.00 0.00 67,662.41 08 813/2020 AP -003693 000107079 KN: 425.00 0.00 68,087.41 08 813/2020 AP -003693 000107200/IN:.- 560,00 0.00 68,647.41 08 8/3/2020 AP -003693 000106493 AN: 600.00 0.00 69,247.41 08 8/312020 AP -003693 000/08493 ANi 600.00 0,00 69,647.41 08 8/3/2020 AP -003693 000108550 AN:iQg8 525.00 0.00 70,372.41 08 8/3/2020 AP -003693 000108550 AN:fipYf 495.00 0.00 70,867.41 08 8/3/2020 AP -003693 000108599 AN: 400.00 0.00 71,267.41 08 8/3/2020 AP -003693 000108599 AN: 560.00 0.00 71,827.41 08 8/3/2020 AP -003693 000108606 AN: 515.00 0.00 72,342.41 08 8/3/2020 AP -003693 000108606 AN ie C 446.00 0.00 72,782.41 08 8/3/2020 AP-MB93 000108606 AN: 9 535.00 0.00 73,317.41 08 8/3/2020 AP -003693 000108625 AN:j*Ii1N6dh6pdfijft 300.00 0.00 73,617.41 08 8/3/2020 AP -003693 000108680 /IN: MW 450.00 0.00 74,067.41 08 8/3/2020 AP -003693 000108844 AN: 625.00 0.00 74,692.41 08 8/3/2020 AP -003693 000108844 AN: 575.00 0.00 75,267.41 08_ 81312020 AP -003693 000108844 AN: 625.00 0.00 75,892.41 08 8/3/2020 AP -003693 000108855 AN: A 400.00 0.00 76,292,41 65,612.41 10,680.00 0.00 10,680m 76,292.41 471502-7-04 0.00 08 813/2020 AP -003693 08 8/3/2020 AP -003693 08 BIT2020 AP -003693 08 8/312020 AP -003693 08 8/3/2020 AP -003693 08 8/312020 AP -003693 471506-7-04 08 8127/2020 AP -003706 471506-7-09 HAP PAYMNT PROJECT LEASE COST 000100235 AN: 1004080320 000100235 AN: 1006080320 000100235 AN: 1008080320 000100235 AN: 1010080320 000100235 AN: 1102080320 000100235 AN: 1104080320 24,864.00 581.00 0.00 25}445.00 581.00 0.00 26,026.00 614.00 0,00 26,640.00 614.00 0.00 27,254.00 581.00 0.00 27,835.00 581.00 0.00 28,416.00 24,864.00 3,552.00 0.00 3,552.00 28,416.00 RENT DEPOSITS-CHG 7,798.00 000107426 AN: 550.00 0.00 8,348.00 REW 7,798.00 550.00 0.00 550.00 8,348.00 RENT DEPOSITS EfbcP=Ct4d 1,025.00 0.00 0.00 1,025.00 1,025.00 0.00 0.00 0.00 1,025.00 471508-7-04 MOTEL VOUCHERS -CHG 1,084.65 08 8/27/2020 AP -003706 000108221 AN: i 60.00 0.00 1,144.65 1,084,65 60.00 0.00 60.00 1,144.65 Report Total: 124,409.46 15,890.12 0.00 15,890.12 140,299.58 Run Data: 8/31/2020 11:31:33AM Page: 1 G/L Date: 8/31/2020 Esser Logon: 5A8 CHG - AUGUST 2020 471501-7.04 HAP PAYMENTS RENT- CHG 9CC683EEO Rental Assistance: Rental Assistance 08/01/2020 $300.00 7233CO2F3 Rental Assistance: Rental Assistance 08/01/2020 $482.00 083D18BOD Rental Assistance: Rental Assistance 0 8/1 712 02 0 $266.12 $1,048.12 471501-7-09 HAP PAYMENTS RENT - HEN CA8472172 =17C7CE HEN Rent Assistance: HEN Rent Assistance HEN Rent Assistance: HEN Rent Assistance 08/01/2020 08/01/2020 $300.00 $300.00 650OC2195 HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $300.00 A54C625DB HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $300.00 93EBA4669 HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $550.00 551CAE122 HEN Rent Assistance: NEN Rent Assistance 08/01/2020 $300.00 C4BCA126F HEN Rent Assistance: AEN Rent Assistance 06/01/2020 $425.00 7A4164B81 HEN Rent Assistance: HEN Rent Assistance 08/0112020 $560.00 8D071A4A1 HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $600.00 9DC9095B2 HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $600.00 1BOB90DAF HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $525.00 8FA16ACB2 HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $495.00 A585CABF1 HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $400.00 38D689DCF HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $560.00 3FO7EA9AA HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $515.00 E59AAEAF9 HEN Rent Assistance: HEN Rent Assistance 08/03/2020 $440.00 8A5AIBC92 HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $535.00 7CE9CC39A HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $300.00 5854FCFC6 HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $450.00 74OB03F5D HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $625.00 2AD2609EO HEN RentAssistme: HEN Rent Assistance 0810112020 $575.00 542299D6B HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $625.00 37FFE58ED HEN Rent Assistance: HEN Rent Assistance 08/01/2020 $400.00 $10,680.00 471506-7-04 RENT DEPOSITS - CHG 083D18B0D Security Deposit: Security Deposit 08/17/2020 $550.00 $550.00 471508-7-04 MOTEL VOUCHERS - CHG 0831318BOD Motel/Hotel Vouchers: Motel/Hotef Vouchers 8/1/2020 $60.00 $60.00 Barbara Vasquez From: Chris Sutherland <csutherland@hagc.net> Sent: Thursday, September 3, 2020 12:38 PM To: Barbara Vasquez; Cindy Carter; Brittany M. Rang Cc: Carol Anderson; Christopher Sutherland; Steffanie Bonwell Subject: Fwd: Scanned image from Front Desk Attachments: khuff@hagc.net_20200903_142038.pdf Hello Barb, I understand that Brittany is currently out of the office, so I wanted to make sure that you and the Commissioners have our CHG grant claim for August 2020, so it can be processed for payment. Please let me know if you have any questions. Thank you and stay safe!!!! ---------- Forwarded message --------- From: khuffAhage.net <khuff a,hagc.net> Date: Thu, Sep 3, 2020 at 12:24 PM Subject: Scanned image from Front Desk To: <csutherland(uhagc.net> Reply to: khuff2chagc.net <khuff2hagc.net> Device Name: Front Desk Device Model: MX -4141N Location: Not Set File Format: PDF MMR(G4) Resolution: 400dpi x 400dpi Attached file is scanned image in PDF format. Use Acrobat(R)Reader(R) or Adobe(R)Reader(R) of Adobe Systems Incorporated to view the document. Adobe(R)Reader(R) can be downloaded from the f )llowing URL: Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered trademarks or trademarks of Adobe Systems Incorporated in the United States ald other countries. http://www.adobe.com/ Please Note: The Housing Authority's hours of operation are 8 a.m. to 4 p.m., Monday through Thursday Christopher A. Sutherland Chief Financial Officer Housing Authority of Grant County 1139 Larson Blvd. Moses lake, WA 98837 21 c COUN-'i 00MMISSIONEERS