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GRANT COUNTY BOARD OF COMMISSIONERS
Public meetings were held by the Grant County Commissioners via WEBEX Conference Call or Video only.
MONDAY, AUGUST 24, 2020
8:30 a.m. — 9:00 a.m. Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM
Meeting)
9:00 a.m. —10:00 a.m. C Carter, Public Works Management Team Meeting
10:00 a.m. —10:20 a.m. Commissioners Office Staff Meeting
10:30 a.m. —10:50 a.m. T Gaines, Central Services Update
• Technology Services: Webex Costs
• Interfund Communications: Interactive Kiosks
• Facilities and Maintenance: Doors costs; Ongoing projects
• Fairgrounds: Costs for projects; Ongoing
• Central Services: Trying to keep it all moving forward
11:00 a.m. —11:50 a.m. Budget and Finance Update
1:00 P.M. —1:50 P.M. D Anderson, Grant Integrated Services Update
1. GrIS Reports
2. COVID-19 Response
2:00 p.m. —2:45 p.m. B Hill, Public Defense Update
MISCELLANEOUS ITEMS
The Commissioners signed an award letter to Wheeler Excavation, LLC for the 3 -NE Road Reconstruction
Project, Phase 2, for a bid price of $1,129,992.80. This award recommendation was approved August
18, 2020.
TUESDAY, AUGUST 25, 2020
8:30 a.m. — 8:50 a.m. B Rang, Administrative Services Coordinator Update
• Schedule Changes
• Grant Updates
Page 2 of 5
Grant County Commissioners Minutes
Week of August 24, 2020
• City of Moses Lake and Homeless Task Force
• Interviews for Office Assistant Position
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Discussion Items
1. COVID Situation Update
a. Board Instruction re COVID
b. Furlough Program
c. Home Schooling
2. Elections Observation
3. HR Consultant 1 Hiring
Employee & Department Issues
4. Auditor's Office
5. GrIS
Recruitment / Civil Service
6. Exceptions to Hiring Freeze:
a. HR Consultant 1
b. Deputy Clerk 1
c. Deputy Prosecutor (1)
Labor Relations/ Legal Actions
7. Standby Settlement
8. GrIS Negotiations
9. Corrections Negotiations
Arbitration Settlement Agreement by and between Grant County, Grant County Development
Services, Grant County Public Employees Association — Courthouse Unit, and Jerry Bessett,
Edward Springen, and Crue Woodward regarding standby pay when conducting fire calls (on-
call). (Approved)
10:00 a.m. —10:20 a.m. Elected Official / Department Head COVID-10 and CARES Act Discussion
The Commissioners discussed with Grant County Elected Officials and Department Heads how
the virus is impacting their office.
10:30 a.m. —10:50 a.m. G Dano, Prosecuting Attorney's Office Update
11:00 a.m. —11:20 a.m. S Palacios, Juvenile Court and Youth Services Update
• Financial
• Intakes
• Courts: COVID-19 Operation
■ Offender/Diversion:
■ Truancy:
■ Dependency:
Page 3 of 5
Grant County Commissioners Minutes
Week of August 24, 2020
• Martin Hall
• Administration
11:30 a.m. —11:50 a.m. Consent Agenda (Items 1 through 15)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1
through 15 on the agenda as presented. The motion passed unanimously.
1. Commissioners Office and Public Defense Vouchers for approval. (Approved)
2. Commissioners July 27, 2020 Minutes for approval. (Approved)
3. Proclamation asking the Grant County community to implement cautionary measures as
recommended by our Grant County Health Officials — Mask up! (Approved)
4. Request for release of funds on SIP 2019-08, Port of Royal Slope, Waterline Extension —
Eldorado, in the amount of $70,890.36 (Grant) to the Port of Royal Slope. (Approved)
5. Recommendation to allocate $2,500 of Coronavirus Relief Funds (CRF) grant monies to purchase
35 new, easily cleaned chairs for the District Court courtroom in Moses Lake. (Approved)
6. Recommendation to increase previously approved allocation of $6,500.00 of Coronavirus Relief
Funds (CRF) grant monies to $10,000.00 to Cities Digital for the DocuSign project/Laserfiche
agenda process to cover the quoted estimated 20 hours of configuration time. (Approved)
7. Grant County Reimbursement No. 11 on Coronavirus Relief Funds (CRF) CARES Act Grant for
Grant County Expenditures for the period of July 1, 2020 through July 31, 2020, with the
Department of Commerce. (After review, this item is being rescinded as no back up
information could be found)
AUDITOR'S OFFICE
8. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$764,958.45)
9. Software as a Service agreement with Tyler Technologies to provide products and services
including access to Tyler's proprietary software products, in the amount of $53,290.00. Term is
August 25, 2020 through September 1, 2025. (Approved)
CENTRAL SERVICES
10. Budget extension request in the amount of $7,410.00 to purchase Biamp audio and recording
system hardware for the Superior Court — Youth Services courtroom, from EVCO Sound and
Electronics. Law and Justice Funds are being requested for this purchase. (Approved, the public
hearing was scheduled for September 22, 2020 at 10:00 a.m. It was also determined that Trial
Court Improvement funds will be used for this expense.)
Page 4 of 5
Grant County Commissioners Minutes
Week of August 24, 2020
GRANT INTEGRATED SERVICES
11. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during May 2020—Supplemental #1, in the amount of
$1,146.29 on Washington State Health Care Authority Contract No. K3919. (Approved)
12. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services,
during July, 2020 in the amount of $457.50 on Washington State Department of Corrections
(DOSA) contract. (Approved)
PUBLIC WORKS
13. Request to purchase 700 tons of Category 8B Standard Gradation Road Salt in the amount of
$105,000.00 from LTI, Inc. through the Washington State Department of Enterprise Services
Contract No. 02714. (Approved)
14. Request to purchase a 2020 Madvac Model LP61-G Portable Vacuum Litter Collector — Gas, in
the amount of $19,084.00 from Bens Cleaner Sales Inc. through the Washington State
Department of Enterprise Services Contract No. 122017 -EXP. (Approved)
15. Resolution No. 20 -074 -CC notice of hearing for vacating Road 23 -NE along with unbuilt county
right-of-way Finney Rd in S 9, T 22 N, Range as petitioned by Duane Bruner. The proposed
hearing date is September 15, 2020 at 1:30 p.m. (Approved)
MISCELLANEOUS ITEMS
Commissioner Stevens was authorized to sign the Grant County Health District voucher listing in the
amount of $331,747.61.
WEDNESDAY, AUGUST 26,202
R Stevens at WRCIP All Board Meeting and Retreat - Preliminary Budget (Northern Quest Casino,
Spokane)
Page 5 of 5
Grant County Commissioners Minutes
Week of August 24, 2020
THURSDAY, AUGUST 27,202
R Stevens at WRCIP All Board Meeting and Retreat - Preliminary Budget (Northern Quest Casino,
Spokane)
8:30 a.m. — 9:00 a.m. Grant County COVID-19 Healthcare and Public Health Briefing
10:00 a.m. —12:00 p.m. Martin Hall Juvenile Detention Center — Board Meeting
10:00 a.m. —12:00 p.m. R Stevens, Columbia River Caucus "Commissioners' Meeting (Did not
attend)
FRIDAY, AUGUST 28, 2020
R Stevens at WRCIP All Board Meeting and Retreat - Preliminary Budget (Northern Quest Casino,
Spokane)
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their August
28, 2020 payroll.
Signed this day of2020.
BOARD OF COUNTYXOMMISSIONERS
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Richard Stevens, Member
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