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Home My WebLink AboutMinutes - BOCCMINUTES GRANT COUNTY BOARD OF COMMISSIONERS Public meetings were held by the Grant County Commissioners via WEBEX Conference Call or Video only. MONDAY, AUGUST 10, 2020 The Grant County Commissioners session began at 10:00 a.m. with Commissioners Carter and Stevens in attendance. Commissioner Taylor was out and excused. 8:30 a.m. — 9:00 a.m. 9:00 a.m. —10:00 a.m 10:00 a.m. —10:20 a.m. 10:30 a.m. —10:50 a.m • Schedule Updates • Grant Updates 11:00 a.m. —11:20 a.m. TUESDAY, AUGUST 11, 2020 Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM Meeting) C Carter, Public Works Management Team Meeting Commissioners Office Staff Meeting B Rang, Administrative Services Coordinator Update M McKnight, Assessor's Office Update The session was continued to 9:00 a.m. with Commissioners Carter and Stevens in attendance. Commissioner Taylor was out and excused. 8:45 a.m. — 9:00 a.m. B Rang, Administrative Services Coordinator Update • Grant Updates; Schedule Changes; Hiring Process for New Employee 9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update Discussion Items 1. COVID Situation Update a. Shared Work Report r Authorization Requests J 2. PMA— Building Safety Specialist 2 & 3 3. PMA —Plans Examiner Tech Priority Items 4. Elected Officials Pay Increase Page 2 of 10 Grant County Commissioners Minutes Week of August 10, 2020 Recruitment / Civil Service 5. Exceptions to Hiring Freeze: a. Therapist (1) b. Corrections Officer (1) c. Fire Marshall (1) Labor Relations/ Legal Actions 6. Labor & Legal Report Review a. Association Contract b. Corrections Contract Negotiations c. GrIS Contract Negotiations d. GrIS Crisis Impact Bargaining e. Building Safety Specialist 2 & 3 f. Fire Call Standby 10:00 a.m. —10:50 a.m. C Carter at Canvassing Board Precertification of Elections (Elections Department) 11:00 a.m. —11:30 a.m. Elected Official / Department Head COVID-19 and CARES Act Discussion The Commissioners discussed with Grant County Elected Officials and Department Heads how the virus is impacting their office. 11:30 a.m. —11:50 a.m. T Gaines, Central Services Update • Technology Services: Current SitRep • Interfund Communications: Current SitRep • Facilities and Maintenance: Current SitRep; Courtrooms: ceilings, lights, doors and locks • Fairgrounds: Current SitRep • Central Services: Department of Commerce Grant : Waiting on Tribe; Executive Session Pursuant to RCW 42.30.110(1)(b) Commissioner Carter called an Executive Session to order at 11:46 a.m. to go until 11:54 a.m. regarding Real Estate Acquisition. In attendance were Commissioners Carter and Stevens, Tom Gaines, Central Services Director; and Barbara Vasquez, Clerk of the Board. Commissioner Carter closed the session at 11:54 a.m. 1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at 1:01 p.m. to go until 1:15 p.m. regarding Personnel Disciplinary Matters. In attendance were Commissioners Carter and Stevens, Garth Dano and Kevin McCrae, Prosecuting Attorney's Office; Sam Castro and Sam Dart, Public Works. The session was continued to 1:20 p.m. and the Prosecuting Attorney's Office left the Executive Session. Commissioner Carter closed the session at 1:20 p.m. Page 3 of 30 Grant County Commissioners Minutes Week of August 30, 2020 1:30 p.m. — 2:20 p.m. Public Works Update (4 Items) A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 1 through 4 on the agenda as presented. The motion passed with 2 Commissioners in attendance. 1. Resolution No. 20 -068 -CC notice of hearing to consider a petition received from William Hill to vacate unbuilt county right-of-way as shown in New Trinidad located in a portion of SW % of the SW'/, in S 7, T 20 N, R 23 E with a hearing date of September 1, 2020 at 1:30 p.m. (Approved) 2. Recommendation to award the Ephrata Landfill Phase 3 Development project to KRCI, LLC in the amount of $2,220,515.46. (Approved) 3. Resolution No. 20 -067 -CC notice of hearing to consider a petition from Tom Jones vacate a portion of surplus rights-of-way along the South Frontage Road turnback in S 6, T 18 N, R 24 E with a hearing date of September 1, 2020 at 1:45 p.m. (Approved) 4. Resolution No. 20 -066 -CC notice of hearing in the matter of Solid Waste Management Fund Disposal Fee Rate Increase with a hearing date of September 8, 2020 at 1:30 p.m. (Approved) 1:30 p.m. —1:45 p.m. Bid Opening, 3 -NE Road Phase 2 Reconstruction Project (CRP 19-08) The following bids were received: • Granite Construction $1,345,177.00 • Wheeler Excavation $1,129,992.80 • Central Washington Asphalt $1,220,841.55 A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to turn the bids over to Public Works for their review and recommendation. The motion passed with 2 Commissioners in attendance. 1:30 p.m. —1:45 p.m. Open Record Public Hearing, Declaring Public Works Property Surplus (Vehicles and Equipment) The Commissioners held an Open Record Public Hearing to consider the surplus and sale of the following Public Works items: ATTACHMENT A SURPLUS VEHICLES & EQUIPMENT 2020 VIN/ VEHICLE YEAR MAKE MODEL SERIALNUMBER 7079 2015 DODGE CHARGER 2C3CDXKTSFH820133 3001 2016 CHEVROLET SILVERADO 1500 3GCUKNEC9GG249026 1340 2004 FREIGHTLINER FL80 1FVABXBS74DM19486 2690 1999 LANDOLL 345B31 1LH345JH7X1B10309 3015 2006 FORD 1FTWW30Y56ED65298 F 0679 2017 FORD ESCAPE 1FMCU9GD6HUA40145 .. HOURS/ APPROXIMATE MILEAGE VALUE 132,747 $6,500 149,442 $8,500 85,311 $10,000 $3,500 135,000 $5,000 110,000 $5,000 Page 4 of 10 Grant County Commissioners Minutes Week of August 10, 2020 ATTACHMENT B SURPLUS EQUIPMENT 2020 K;; WALKER 25 WALKER WILSON BROWN -MINNEAPOLIS UNKNOWN NAPA 15JIN-V DESCRIPTION 25TON PRESS TIRE JACK 3TON ARBOR PRESS 1000 1000 GAL STATIONARY DOUBLE WALL FUEL TANK 600 GAL WASTE OILTANK 91-689 1.5 TON BUMPER JACK APPROXIMATE VALUE $100.00 $100.00 $25.00 $500.00 $200.00 $50.00 NEW HOLLAND 451 8 FT SICKLE MOWER $500.00 VIKING 12 FOOT SNOW PLOW $300.00 I Sam Dart, Assistant Public Works Director, described the items being submitted. A motion was made by Commissioner Stevens, seconded by Commissioner Carter to close the public comment portion of the hearing. The motion passed with 2 Commissioners in attendance. Commissioner Stevens moved to approve the surplus request as presented. Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. (Approved, Resolution No. 20 -069 -CC) The Commissioners signed a 30 Year Dedicated Service Award for Michel Goll. 2:30 p.m. — 3:20 p.m. Public Works Workshop — Solid Waste Rate Review 3:30 p.m. — 3:50 p.m. Consent Agenda (Items 1 through 34) A motion was made by Commissioner Stevens, seconded by Commissioner Carter, to approve items 1 through 34 on the agenda as presented. The motion passed with 2 Commissioners in attendance. COMMISSIONERS OFFICE 1. Commissioners Office and Public Defense Vouchers for approval. (Approved) 2. Commissioners July 13, 2020 Minutes for approval. (Approved) 3. Special occasion liquor license application for Highrollers and their September 18-19, 2020 event at the Sunlakes Park Resort, from the Washington State Liquor and Cannabis Board. (Approved) 4. Letter of appointment for James Liebrecht to the Solid Waste Advisory Committee (SWAC) representing the General Public as a primary, voting member. (Approved) 5. Re -appointment letter for Beverly Shuford to the Grant County Tourism Commission, effective August 22, 2020 through August 21, 2023. (Approved) 6. Re -appointment letter for Marilyn Meseberg to the Grant County Tourism Commission, effective August 22, 2020 through August 21, 2023. (Approved) 7. Re -appointment letter for Corinne Issak to the Grant County Tourism Commission, effective August 22, 2020 through August 21, 2023. (Approved) 8. Re -appointment letter for Spencer Grigg to the Grant County Tourism Commission, effective August 22, 2020 through August 21, 2023. (Approved) Page 5 of 10 Grant County Commissioners Minutes Week of August 10, 2020 9. Letter of appointment for Irene Garza as a Designated Crisis Responder for Grant integrated Services, in accordance with RCW 71.05.020. (Approved) 10. Letter of appointment for Kyleigh Sanchez as a Designated Crisis Responder for Grant integrated Services, in accordance with RCW 71.05.020. (Approved) 11. Letter of appointment for Roger Mar as a Designated Crisis Responder for Grant integrated Services, in accordance with RCW 71.05.020. (Approved) 12. Reimbursement Request #20-12 on Washington State Department of Commerce for the Consolidated Homeless Grant (CHG) No. 20-46108-10, administered through the Grant County Housing Authority, in the amount of $30,453.00. (Approved) 13. US Department of Housing and Urban Development (Office of Public and Indian Housing Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidation Plan for the Housing Authority of Grant County to support housing development, maintain affordable housing units and programs and ensure revitalization of existing service areas. (Approved) 14. City of George request for extension of time on Strategic Infrastructure Project (SIP) 2019-07, Frontage Road Infrastructure Improvements, to August 5, 2021 due to delays associated with the ongoing COVID-19 pandemic. (Approved) 15. Signature Authorization form for Contract E21-018 with Multi Agency Communications Center (MACC) and Washington State Military Department, fiscal year 2021 SECO County Coordinator Professional Development Council for E911 services. (Approved) 16. Reimbursement No. 10 on Coronavirus Relief Funds (CRF) CARES Act Grant for Grant County Health District for the period July 1, 2020 through July 15, 2020, with the Department of Commerce in the amount of $97,226.15. (Approved) 17. Recommendation for approval of small business & non-profit grants through the Coronavirus Relief Funds (CRF) CARES Act Grant with the Department of Commerce for a total amount of $512,000.00, as follows: A lications Denied: pp Company Name Area Amount Requested Central Basin Traffic Safety Task Force DBA Columbia Basin Foundation Coulee City $ 10,000.00 Grant County Safe Kids DBA Columbia Basin Foundation Coulee City $ 10,000.00 GCDA Coulee Dam Chamber Grand Coulee $ 10,000.00 Ridge Riders Grand Coulee $ 10,000.00 George Community Hall Inc Quincy $ 10,000.00 Quincy Valley Historical Society & Museum Quincy $ 4,500.00 Moses Lake Chamber of Commerce Moses Lake $ 10,000.00 Soroptimist of Moses Lake Moses Lake $ 10,000.00 Applications Approved with amended amounts: Amount Company Name Area Requested Rivers Edge Grand Coulee $ 10,000.00 Cherabella's Salon Ephrata $ 9,600.00 BOCC Approved Amount 8,000.00 10,000.00 Page 6 of 10 Grant County Commissioners Minutes Week of August 10, 2020 Sage Coffee House & Bistro Quincy I $ 8,700.00 1 $ 10,000.00 Applications Approved as Requested by all 3 Commissioners: Company Name Area Amount Requested BOCC Approved Amount The Bamboo Shoot & The Country Deli Ephrata $ 10,000.00 $ 10,000.00 Basin Street Motel Ephrata $ 10,000.00 $ 10,000.00 CBCR LLC DBA Big Daddy's Ephrata $ 10,000.00 $ 10,000.00 Ephrata Nails & Salon Ephrata $ 10,000.00 $ 10,000.00 Ephrata Shortstop LLC Ephrata $ 10,000.00 $ 10,000.00 Wicked Auto Repair Ephrata $ 10,000.00 $ 10,000.00 American Legion Grand Coulee Dam Post 157 Grand Coulee $ 10,000.00 $ 10,000.00 Cave B LLC Quincy $ 10,000.00 $ 10,000.00 Dreher Concrete Construction Quincy $ 10,000.00 $ 10,000.00 Familigia LLC Quincy $ 10,000.00 $ 10,000.00 Gillespie Eye Care Quincy $ 10,000.00 $ 10,000.00 Gregory C Klingel DDS Quincy $ 10,000.00 $ 10,000.00 Quincy Senior Center Quincy $ 10,000.00 $ 10,000.00 Quincy Short Stop LLC Quincy $ 10,000.00 $ 10,000.00 Rich Dining LLC Quincy $ 10,000.00 $ 10,000.00 Urban Amish DBA Basin Pacific Insurance Quincy $ 10,000.00 $ 10,000.00 Mickeys Daycare Royal City $ 10,000.00 $ 10,000.00 Anytime Fitness Moses Lake $ 10,000.00 $ 10,000.00 Autism Therapy Services Moses Lake $ 10,000.00 $ 10,000.00 Basalt Collective LLC Moses Lake $ 10,000.00 $ 10,000.00 Boys & Girls Club of the Columbia Basin Moses Lake $ 10,000.00 $ 10,000.00 Crystal Nails & Spa Moses Lake $ 10,000.00 $ 10,000.00 Dance FX Dance Studio Moses Lake $ 10,000.00 $ 10,000.00 FOE #2622 Eagles Lodge Moses Lake $ 10,000.00 $ 10,000.00 Ernies Upolstery Shop Moses Lake $ 10,000.00 $ 10,000.00 Express Employment Professionals Moses Lake $ 10,000.00 $ 10,000.00 Guardan Arms Training Moses Lake $ 10,000.00 $ 10,000.00 HE Buell Farms Moses Lake $ 10,000.00 $ 10,000.00 Janke Insurance Agency Moses Lake $ 10,000.00 $ 10,000.00 Kids R Number 1 LLC Moses Lake $ 10,000.00 $ 10,000.00 Lakeside Optical Dispensary Moses Lake $ 10,000.00 $ 10,000.00 North Electrical Moses Lake $ 10,000.00 $ 10,000.00 Pho Saigon Vietnamese Restaurant Moses Lake $ 10,000.00 $ 10,000.00 Page 7 of 10 Grant County Commissioners Minutes Week of August 10, 2020 Pinwheel Childcare Center Moses Lake $ 10,000.00 $ 10,000.00 Red Door Cafe Moses Lake $ 10,000.00 $ 10,000.00 Roost Lifestyle Moses Lake $ 10,000.00 $ 10,000.00 Specialized Safety Products LLC DBA SSP Eyewear Moses Lake $ 10,000.00 $ 10,000.00 Sporty's Moses Lake Moses Lake $ 10,000.00 $ 10,000.00 The 02 Studio Moses Lake Moses Lake $ 10,000.00 $ 10,000.00 Applications Approved as Requested by With Cindy Carter abstaining from the vote: Company Name Splash N Dash Car Wash Kallv Carter AUDITOR'S OFFICE Area Amount Requested Royal City $ 10,000.00 Roval City $ 10,000.00 BOCC Approved Amount 10,000.00 10,000.00 18. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. (Approved in the amount of $690,658.60) FAIRGROUNDS 19. Request to purchase sign installation for the Gold Gate signs in the amount of $5,593.94. $3,434.00 will come out of the Gold Gate Capital fund code 126.128.00.9116.594736214 and the additional $2,159.94 will be transferred from the Blue Gate capital fund code 126.168.00.9116.594736400. This was approved in their 2020 Capital outlay budget using REET funds. (Approved) GRANT INTEGRATED SERVICES 20. Interlocal Agreement with the Royal School District through Grant Integrated Services regarding Counseling Services for the 2020-2021 school year. (Approved) 21. Resolution No. 20 -070 -CC authorizing execution of interlocal agreement between Grant County, by and through Grant Integrated Services, and the Royal School District regarding counseling services for the 2020-2021 school year. (Approved) 22. Amendment #8 to Beacon Facility Agreement with Grant Integrated Services which amends all previous exhibits except Exhibit A Facility Location(s) & Practitioners, Services & Payment, are removed and replaced The Amendment changes were effective July 1, 2020. (Approved) 23. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services' Prevention and Recovery Center (PARC), during May 2020, in the amount of $23,940.35 on Washington State Health Care Authority Contract No. K3919. (Approved) Page 8 of 10 Grant County Commissioners Minutes Week of August 10, 2020 24. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services' Prevention and Recovery Center (PARC), during June 2020, in the amount of $17,533.85 on Washington State Health Care Authority Contract No. K3919. (Approved) 25. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services through the Moses Lake HYP 365 contract, during June, 2020 in the amount of $3,549.00 to the Grant County Health District. (Approved) 26. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services through the Quincy Partnership for Youth contract, during June, 2020 in the amount of $2,844.43 to the Grant County Health District. (Approved) NEW HOPE 27. Certification of federal award requirements through New Hope for Federal Victims of Crime Act (VOCA) funding. (Approved, this goes with items 29 and 30) 28. Budget extension request in the amount of $23,863.00 to receive Children's Advocacy Center of Washington grant funding through the Washington State Department of Commerce Office of Crime Victims Advocacy Community Services and Housing Division. (Approved, the public hearing was scheduled for September 22, 2020 at 10:00 a.m.) 29. Grant Agreement No. F19-31219-401 with the Washington State Department of Commerce Office of Crime Victims Advocacy Community Services and Housing Division through New Hope for children's advocacy center child centered services VOCA initiative for the amount of $127,174.00. Term is July 1, 2020 through June 30, 2022. (Approved) 30. Grant Agreement with the Washington State Department of Commerce Office of Crime Victims Advocacy Community Services and Housing Division through New Hope for core and specialized sexual assault services for the state fiscal year 2021 in the amount of $287,970.00. Term is July 1, 2020 through June 30, 2021. (Approved) SHERIFF'S OFFICE 31. Budget extension request in the amount of $19,700.00 to increase wages and benefits in order to promote a current employee to a Sergeant's position. (Approved, the public hearing was scheduled for September 22, 2020 at 10:00 a.m.) TECHNOLOGY SERVICES 32. Purchase order request number 325 for Thompson Reuters Terra Scan semi-annual maintenance fees in the amount of $59,393.18. This is a budgeted expense to some out of Technology Service's software maintenance budget line 501.179.00.00.518803506. (Approved) 33. Purchase order request number 326 for Cities Digital laserfiche annual support and updates in the amount of $41,632.43. This is a budgeted expense to some out of Technology Service's software maintenance budget line 501.179.00.00.518803506. (Approved) TREASURER'S OFFICE 34. Request to transfer $16,865.00 from current expense fund 001.142.00.9127.597.00.000 to Trial Court improvement fund 127.169.000.397.21.00 per SSB 5454. (Approved) Page 9 of 10 Grant County Commissioners Minutes Week of August 10, 2020 4:00 p.m. —5:00 p.m. VETERANS ADVISORY BOARD MEETING MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Virgil and Tera Redwine (Virgil and Tera Redwine Short Plat) File # P 20-0231 (preliminary P 20-0190) Final Plat Submission and Review. (Approved) WEDNESDAY, AUGUST 12,202 9:00 a.m. —10:00 a.m. T Taylor, 1-90 Connector Project Discussion 10:30 a.m. —12:00 p.m. Commissioners w/ Moses Lake Chamber meeting with Grant County Cities, County, Health District and Governor's Office to discuss COVID-19 (ZOOM) 11:30 a.m. —1:00 p.m. HEARINGS EXAMINER 3:00 p.m. —4:00 p.m. BOARD OF EQUALIZATION 2020-2021 ANNUAL MEETING #2 6:00 p.m. — 7:30 p.m. R Stevens, Health Board Meeting THURSDAY, AUGUST 13,202 8:30 a.m. — 9:00 a.m. 9:00 a.m. —10:00 a.m. 9:00 a.m. —10:00 a.m. 10:00 a.m. —12:00 p.m. 1:30 p.m. — 3:00 p.m. Grant County COVID-19 Healthcare and Public Health Briefing R Stevens, PCC Rail Authority Meeting T Taylor, Multi Agency Communications Center (MACC) Board Meeting C Carter, QUADCO Council Meeting (ZOOM) C Carter, Area Aging / Council of Governments Meeting Page 10 of 10 Grant County Commissioners Minutes Week of August 10, 2020 FRIDAY, AUGUST 14, 2020 No meetings held Signed this r_�I— day of 2020. ttest: B rbara 1. Vasqu z C Jerk of the Board BOARD OF COUNTY MM ISSIONERS C unty, W hm n Cindy Carte Chair -----� Tom ay or, Vice -Ci it Richard Stevens, Member