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HomeMy WebLinkAboutRequest to Purchase - Central ServicesBoard of County Commissioners FIR Vh [�-- Grant County Central Services P O Box 37 Ephrata WA 98823 (509) 754-2011 Ext -3276 Subj: Request to purchase goods and services through OMNIA Partners & Keyless entry for County facilities in response to the COVID-19 pandemic. July 27, 2020 Central Services has been tasked to provide keyless entry installation at numerous County facilities as the funding has been provided through two grants; The CARES act funding managed through the Administrative Services Coordinator and the HAVA grant through the Auditors office. Central Services will soon be providing to the Board, for approval, a contractual agreement for this work. The purchase of these goods and services is being performed under the guidelines provided through the CARES act and as this is a response to the COVID-19 Pandemic, competitive bidding is not necessarily required. Central Services has found the requested services are provided under a cooperative purchasing agreement the County is a signatory member of, OMNIA partners (formerly U.S. Communities) utilizes two contracts for this work and as such (and for the purpose of being overly cautious) regardless of the CARES act guidelines which may or may not change as events progress the County is utilizing its purchasing policies to secure this work. This letter is to memorialize that the Grants have been awarded, Central Services received a notice of approval by both the Board and the Auditor, that the County is proceeding with the work effective immediately, and that the goods and services have been found under Contract #s R170601 & R170502 with OMNIA Partners a cooperative purchasing partner of Grant County and as such a competitive bid process is not required. Central Services holds the documents for these contracts including the contracts, original RFP's, award letters, responses to questions during the RFP process and other documents created by OMNIA as being relevant to the process. Respectfully, mem wines Tom Gaines Director, Grant County WA Central Services—D=,jrtmen JUL 2 7 2020 Dated this day of 20� Board of County Commi ioners Grant County, Washington A rove Disapprove Abstain Dist #1 Dist # 1 Dist # 1 Dist #2 Dist # 2 Dist # 2 Dist #3 Dist # 3 Dist # 3 T G' our aures Director of Central Services tgaines@grantcountywa.gov serving together with public and private entities, while fostering a respectful and successful work environment"