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HomeMy WebLinkAboutAgreements/Contracts - Public Works (002)K20-127 0"� ,� i9 Aft ��Washington State enc Local A A Department of TransportationTransportationn Agency Agreement Supplement Agency Supplement Number Grant County Public Works 1 Federal Aid Project Number Agreement Number CFDA No. 20.205 HSIP-OOOS(546) LA 9795 (Catalog of Federal Domestic Assistance) The Local Agency requests to supplement the agreement number noted above. All provisions in the basic agreement remain in effect except as modified by this supplement. The Local Agency certifies that it is not excluded from receiving Federal funds by a Federal suspension or debarment (2 CFR Part 180). Additional changes to the agreement are as follows: Project Description Name Flashing LED Stop Signs - Phase 1 & 2 Length County Wide Termini County Wide Description of Work ✓ No Change Reason for Supplement Obligate Construction Phase Funding Are you claiming indirect cost rate? ❑Yes ✓ No Project Agreement End Date December 31, 2023 Does this change require additional Right of Way or Easements? ❑ Yes ✓ No Advertisement Date: August 31, 2020 The Local Agency furth stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a n to payme t of t e ederal funds obligated, it accepts and will comply with the applicable provisions. Age y tial Z� Washington State Department of Transportation By By Title Director, Local Program Date Executed DOT Fonn 140-041 Page 1 Revised 05/2020 Estimate of Fundin Type of Work (1) (le (3) (4) (5) Previous Supplement Estimated Total Estimated Agency Estimated Federal re A ementlSu I. ProectFunds Funds Funds PE 23,500.00 23,500.00 2,350.00 21,150.00 90 b. Other 0.00 FederaTAid c.Other 0.00 Participation Ratio for PE d. State 500.00 500.00 e. Total PE Cost Estimate a.b•c.d 24,000.00 0.00 24,000.00 2,350.00 21,150.00 Right of Wayo f. A n 0.00 a. Other 0.00 Federal Aid h.he 0.00 Participation Ratio for RW i. State 0.00 '. Total RNV Cost Estimate -h 0.00 0.00 0.00 0.00 0.00 Construction kContract 501,950.00 501,950.00 501,950.00 100 % 1. Other 0.00 Other 0.00 Federal Aid n. Other 0.00 Participation Ratio for CN 24,050.00 24,050.00 24,050.00 n.State 2,000.00 2,000.00 12000.00 te m 0.00 528,000.00 528,000.00 0.00 1528,000.00 r. To al Pro'ect Cost Estimate ("+a) 24,000.00 528,000.00 1552,000.00 12,350.00 549,150.00 The Local Agency furth stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a n to payme t of t e ederal funds obligated, it accepts and will comply with the applicable provisions. Age y tial Z� Washington State Department of Transportation By By Title Director, Local Program Date Executed DOT Fonn 140-041 Page 1 Revised 05/2020 Agency Supplement Number Grant County Public Works I Federal Aid Project Number Agreement Number CFDA No. 20.205 HSIP-OOOS(546) LA 9795 (Catalog of Federal Domestic Assistance) VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 - Uniform Admin. Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required, shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 - Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation. IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project (e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date - This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement. All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for federal reimbursement. VIII. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations. A subrecipient who expends $750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program -specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. XVII. Assurances Local Agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration) are required to submit a written policy statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA). DOT Form 140-041 Page 2 Revised 05/2020 DOCUMENTED COST ESTIMATE Flashing LED Stop Sign Varies CRP 20-03, HSIP Varies Documented Cost Estimate For Preliminary Engineering (Federal & County Funds) 4/7/2020 Design, Survey, PS & E Review $ 21,000.00 Prepare Bid Documents $ 2,000.00 Advertisement Process $ 1,000.00 Total $ 24,000.00 (Costs based on historical preliminary engineering costs) Documented Cost Estimate For Construction Construction Cost Estimate $ 481,000.00 Agency Construction Engineering (5%) $ 24,050.00 State Construction Engineering Estimate $ 2,000.00 Contingencies (Approximately 4% of Project Cost) $ 20,950.00 Total $ 528,000.00 (Costs based on historical construction costs) CN Phase Fund Breakout HSIP $ 528,000.00 Agency $ - Total $ 528,000.00 Complete Project Total (CN&+PE) $ 552,000.00 Washington State S. T. I. P. 2020 to 2023 (Project Funds to Nearest Dollar) MPOIRTPO: Quad -Co RTPO N Inside Y Outside February 19, 2020 County: Grant Agency: Grant Co. PE 24,000 0 0 0 0 CN 0 528,000 0 0 0 Totals 24,000 528,000 0 0 Page 1 0 Total Project Total Est. STIP Func Project Imp Length Environmental RW Begin End Cost of Amend. Cls Number PIN STIP ID Type Type Required Termini Termini Project No. 00 WA -12566 21 CE No Countywide Countywide 552,000 20-01 Safety- Flashing LED Stop Signs Phases 1 & 2 This project will install Flashing LED Stop Signs and other associated work on various roads throughout the County. Funding Federal Funds Phase Start Date Federal Fund Code State Fund Code State Funds Local Funds Total PE 2020 HSIP 21,600 0 2,400 24,000 CN 2021 HSIP 528,000 0 0 528,000 552,000 Project Totals 549,600 0 2,400 Expenditure Schedule Phase 1st 2nd 3rd 4th 5th & 6th PE 24,000 0 0 0 0 CN 0 528,000 0 0 0 Totals 24,000 528,000 0 0 Page 1 0 Flashing LED Stop Signs Phase 1 & 2 Engineer's Estimate, 4/7/2020 HSIP-0005(546) CRP 20-03 Item # Total Quantity Unit Item Description Unit Price Total Amount PREPARATION 1 100% L.S. Mobilization $43,000.00 $43,000.00 2 100% L.S. Notification $1,000.00 $1,000.00 TRAFFIC 3 1 L.S. Project Temporary Traffic Control $40,000.00 $40,000.00 4 79 EA Install Flashing LED Stop Signs $5,000.00 $395,000.00 OTHER ITEMS 5 100% L.S. Spill Prevention, Control, and Countermeasure (SPCC) Plan $2,000.00 $2,000.00 6 1.00 Dol. Minor Changes Contract Total $481,000.00 Project Total $481,000.00 iMIL C Washington State AiDepartment of Transportation Local Agency Federal Aid Project Prospectus uui Form 14U -1U1 Page 1 Revised 04/2015 Previous Editions Obsolete Prefix Route ( ) Date 7/20/20 Federal Aid Project Number HSIP 000S 546 DUNS Number 01-020-2562 LocalAgency CRP 20-03 ( WSDO Y 1 Federal Employer 91-6001319 Project Number ` Use Onl J Tax ID Number Agency CA Agency Federal Program Title Grant County Public Works 0 Yes ❑ No 0 20.205 [:]Other Project Title Start Latitude N County Wide Start Longitude W County Wide Flashing LED Stop Signs - Phases 1 & 2 End Latitude N County Wide End Longitude W County Wide Project Termini From -To Nearest City Name Project Zip Code (+4) County Wide Moses Lake 98837-9206 Begin Mile Post End Mile Post Length of Project Award Type N/A N/A N/A 0 Local 1:1Local Forces ❑ State ❑Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name N/A N/A N/A N/A 13 Grant WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number North Central Region 12 & 13 4 N/A Total Local Agency Federal Funds Phase Start Phase Estimated Cost Funding Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar Month Year P. E. 24.000.00 2,400.00 21,600.00 March 2020 RAN Const. 528,000.00 0.00 528,000.00 August 2020 Total 552,000.00 2,400.00 549,600.00 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes Varies 2 County roads effected by this work are 2 lane roads. Description of Proposed Work Description of Proposed Work (Attach additional sheet(s) if necessary) This project will install Flashing LED Stop Signs and other associated work on various roads throughout the County. Local Agency Contact Person Title Phone Jacob Shearer Associate Engineer (509) 754-6082 Mailing Address City State Zip Code 124 Enterprise Street Ephrata WA 98823-1987 By Approving Authority Project Prospectus Title County Road Engineer Date 7/zz,/1o;,�) uui Form 14U -1U1 Page 1 Revised 04/2015 Previous Editions Obsolete Agency Project Title Date Grant County Public Works Flashing LED Stop Signs - Phases 1 & 2 7/20/20 Type of Proposed Work Project Type (Check all that Apply) Roadway Width Number of Lanes ❑ New Construction ❑ Path / Trail ❑ 3-R Varies 2 ❑ Reconstruction ❑ Pedestrian / Facilities ❑ 2-13 ❑ Railroad ❑ Parking ❑✓ Other ❑ Bridge Geometric Design Data Description Through Route Crossroad ❑ Principal Arterial ❑ Principal Arterial Federal ❑ Urban ❑ Minor Arterial ❑ Urban ❑✓ Minor Arterial Functional ❑✓ Rural ❑ Collector ❑✓ Rural �✓ Collector Classification ❑ NHS ❑✓ Major Collector ❑ NHS ❑✓ Major Collector ❑✓ Minor Collector ❑✓ Minor Collector ❑ Local Access ❑✓ Local Access Terrain ❑✓ Flat ❑ Roll ❑ Mountain ❑✓ Flat [:]Roll ❑ Mountain Posted Speed Varies N/A Design Speed Varies N/A Existing ADT Varies N/A Design Year ADT N/A N/A Design Year N/A N/A Design Hourly Volume (DHV) N/A N/A Performance of Work Preliminary Engineering Will Be Performed By Others Agency Grant County Public Works % 100 Construction Will Be Performed By Contract Agency Contractor 100 Environmental Classification ❑ Class I - Environmental Impact Statement (EIS) ❑✓ Class II - Categorically Excluded (CE) ❑ Project Involves NEPA/SEPA Section 404 ❑✓ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑ Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreements Environmental Considerations NEPA documents Approved 4/16/20. DOT Form 140-101 Nage 2 Revised 04/2015 Previous Editions Obsolete Agency Project Title Date Grant County Public Works Flashing LED Stop Signs - Phases 1 & 2 7/20/20 Right of Way ❑✓ No Right of Way Needed ❑ Right of Way Needed * All construction required by the ❑ No Relocation ❑ Relocation Required contract can be accomplished within the exiting right of way. Utilities Railroad ❑✓ No utility work required W" No railroad work required ❑ All utility work will be completed prior to the start [:]All railroad work will be completed prior to the start of of the construction contract the construction contract [:]All utility work will be completed in coordination ❑ All the railroad work will be completed in coordination with the construction contract I with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project No utility issues known at this time. FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? []Yes ❑✓ No Remarks This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency Date By County Road Engineer DOT Form 140-101 Page 3 Revised 04/2015 Previous Editions Obsolete � Washington State �f/ Department of Transportation NEPA Categorical Exclusion Documentation Form NEPA Approval Signatures H -7 ,�Zzort-,Z/z &,z4 4/16/20 Local A ncy Approving Authority Date I Local Programs Environmental Engineer Date Alin /Z© Programmatic CE Regional Local rog s Engineer Date Federal Highway Administration Date Completed By (Print Official's Name) Telephone (include area code) Eanail Address Jacob Shearer (509) 754-5082 jshearer@g rantcountywa.gov uvi rurm iw-jvu Revised 1212019 Federal Aid Project Number HSIP-0005(546) NEPA Start Date 3/23/2020 Intent of Submittal El Preliminary Final Re -Evaluate Agency Grant County Public Works Project Title Flashing LED Stop Signs - Phases 1 & 2 County Grant Beginning terminus: SEE Ending terminus: EXHIBIT Miles: A Township(s): SEE ATTACHED Range(s): SEE ATTACHED Secton(s): SEE ATTACHED Part 1 - Project Description (Attach Vicinity Map) This project will install Flashing LED Stop Signs and other associated work on various roads throughout the County. Part 2 - Categorical Exclusion & STIP • Identify one CE from 23 CFR 771.117 (CE Guidebook - Appendix A) that fits the entire project C (8) • Per 23 CFR Part 452(l) identify the subsequent project phase identified on the STIP? ❑ ROW Q,/ Construction • Attach a copy of the STIP page to the CE documentation form. NEPA Approval Signatures H -7 ,�Zzort-,Z/z &,z4 4/16/20 Local A ncy Approving Authority Date I Local Programs Environmental Engineer Date Alin /Z© Programmatic CE Regional Local rog s Engineer Date Federal Highway Administration Date Completed By (Print Official's Name) Telephone (include area code) Eanail Address Jacob Shearer (509) 754-5082 jshearer@g rantcountywa.gov uvi rurm iw-jvu Revised 1212019