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Home My WebLink AboutAgenda - BOCCAGENDA GRANT COUNTY BOARD OF COMMISSIONERS All public meetings held by the Grant County Commissioners can be accessed via WEBEX Conference Call only. Call in number and access code are listed within each meeting appointment below. MONDAY, JULY 20, 2020 C Carter, Out 8:30 a.m. — 9:00 a.m. Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM Meeting) 9:00 a.m. —10:00 a.m. R Stevens, Public Works Management Team Meeting — Conference Call 9:30 a.m. —10:30 a.m. T Taylor, Out 1:00 p.m. —1:50 p.m. D Anderson, Grant Integrated Services Update 1-408-418-9388 Access code: 146 654 2875 • Crisis Solutions • New Hires • Personnel • Ephrata Building • BOCC Reports 2:00 p.m. — 2:20 p.m. 2:30 p.m. — 3:15 p.m D Bolyard, Liberty State Movement Discussion 1-408-418-9388 Access code: 146 067 2398 B Hill, Public Defense Update 1-408-418-9388 Access code: 146 586 9390 TUESDAY, JULY 21, 2020 C Carter, Out NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND JULY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION THE BOARD JULY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA. JULY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACI' (ADAI ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 6 Grant County Commissioners Agenda Week of July 20, 2020 9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update 1-408-418-9388 Access code: 146 532 1687 10:00 a.m. —10:50 a.m. J McKiernan, Fairgrounds Update 1-408.418-9388 Access code: 146 349 4774 • Staffing status o Furlough program • Projects accomplished and in work Centerfield is nearing completion. Electrical, sprinklers, lights and pathway o The ag building envelope updates are in progress o The Goat Barn pens arrived, just waiting for concrete work o Chicken cages arrived and are ready to assemble o Barn 44 has been completely cleaned o Barn 39 is in the process of demolition o New Asphalt in Barn 46 — Stalls to be rebuilt in the Fall o Tree plan developed with Lori looking at trees, you approved purchases o Leveling north end of rodeo track o Some entertainment booked for 2021— Parmalee, Grupo Control, Mutton Bustin using tourism funds. • Event cancellations through July but our plan is in the hands of the state. I am confident, if we can get to phase 3, we can do events in September. • Livestock show and sale status —A group from Spokane County, Benton/Franklin, Gary Chandler, Alex McGregor, Sara Smith, have been meeting with the Governor's office. Things are progressing and we hope to know what we can do by next week. Registrations have us around 200 animals which is very manageable. • The Campground plan is progressing as Tom will fill you in • South Field Lighting is going well, Tom awarded the contract to Musco lighting through KCDA. • We plan on bidding out Barn 46 and 47 stall rebuilds as we do not have enough staff to do the project. • Waiting on the planning department for the Gold Gate sign permit. Then we can move forward with installation. • We are looking at alternative events such as equestrian clinics, drive in movies and drive in Music. Page 3 of 6 Grant County Commissioners Agenda Week of July 20, 2020 11:00 a.m. —11:20 a.m. J Gingrich, Deputy Clerk of the Board Update 1-408-418-9388 Access code: 146 283 3629 BOCC Update: • Appointed Board's Update o Form for Board Re -Appointment Interest o Automated application process • Working Budget Numbers Board of Equalization (BOE) Update: • 2019/2020 Appeals: o 173 Petitions 81 Hearings Scheduled • 40 Agreements Reached • 15 Petitions Withdrawn/Dismissed • 2020/2021 Appeals: o Mandatory session begins July 29, 2020 3 meetings within 28 days Tourism Commission: • RFP for Marketing Director o What are you looking for in Tourism • LTAC Disability Board: • Continue with single approval Veteran Services: o Semi -Annual Update o Veterans Stand Down Cancelled 11:30 a.m. —11:50 a.m. T Jones, Sheriffs Office Update 1-408-418-9388 Access code: 146 574 7633 1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update 1-408-418-9388 Access code: 146 486 8340 Page 4 of 6 Grant County Commissioners Agenda Week of July 20, 2020 1:30 p.m. — 2:00 p.m. Public Works Update (Items 1 through 4) 1-408-418-9388 Access code: 146 358 7399 1. Resolution for Transfer of Ownership of surplus rights-of-way for a portion of the Q SW, from Grant County to the Grant County Public Utility District (PUD) No. 2. 2. Authorization to Call for Bids for 3 -NE Road Phase 2 Reconstruction Project (CRP 19-08) with a bid opening date of August 11, 2020 at 1:30 p.m. 3. Resolution for Notice of Hearing declaring certain county -owned property surplus and ordering the sale thereof with a Public Hearing date of August 11, 2020 at 1:30 p.m. 4. Request approval to hire a Human Resources Manager position within Public Works and to create the job description, salary range, advertise and hire to support the department's functions. 2:20 p.m. — 2:50 p.m. Consent Agenda and Misc BOCC Action (Items 1 through 19) 1-408-418-9388 Access code: 146 5912831 COMMISSIONERS OFFICE (� �. Possible vouchers for Commissioners Office, insurance, legal services, grant administration, etc. 1 y ✓/�L Commissioners June 29, 2020 Minutes for approval. Grant agreement #20-4613C-100 with the Department of Commerce through the Community 11�/) Services and Housing Division Housing Assistance Unit for an Emergency Solutions Grant for COVID-19 (ESG-CV) funding in the amount of $278,466.00. Term of the agreement is July 1, 2020 1� through June 30, 2022. ,✓4. Re -appointment letter for Amanda Laramore to the Grant County Tourism Commission effective August 1, 2020 through July 31, 2023. ✓5. Recommendation to deny Coronavirus Relief Funds (CRF) through CARES Act Grant funding request from the Wahluke School District in the amount of $458,060.00. /6. Recommendation to allocate $249,848.87 of Coronavirus Relief Funds (CRF) grant monies to upgrade doors throughout all Grant County facilities. ✓7. Recommendation to allocate $6,500.00 of Coronavirus Relief Funds (CRF) grant monies to purchase the DocuSign integration for Laserfiche and 5 hours of professional services time from Cities Digital for the Commissioner's Office action items routing and approval process. AUDITORS OFFICE ✓8. Request to purchase the following equipment utilizing Elections CARES Act grant funding. a. ClearCount High -Speed Scanner in the amount of $22,500.00 b. IM410 Envelope Opener in the amount of $10,437.84 /9. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. Page 5 of 6 Grant County Commissioners Agenda Week of July 20, 2020 CLERK'S OFFICE ✓10. Request to purchase office furniture (PO# 2020-00001) through Contract Design Associates (CDA) in the amount of $89,473.20 to be paid out of the Law & Justice fund. FACILITIES & MAINTENANCE Recommendation to award 3 year contract for elevator servicing in the amount of $1,310.00 on the C -Street campus in Ephrata to ELTEC Systems, LLC through a Department of Enterprise Services contract #01219. Costs pertaining to the contract will come out of the Facilities & Maintenance operating budget for contracted services. --12..ACElevator Full Maintenance Agreement FM (8) under Washington State Department of Enterprise Services Contract #01219 for the maintenance of 5 elevators located at the C - Street campus in Ephrata for the amount of $1,310.00 per month, $15,720.00 annually. Term is July 22, 2020 through July 21, 2023. GRANT INTEGRATED SERVICES ,/13. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services through the Moses Lake HYP 365 contract, during May, 2020 in the amount of $1,126.75 to the Grant County Health District. ,/14. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services, during June, 2020 in the amount of $228.75 on Washington State Department of Corrections (DOSA) contract. --15. Supported Living/Group Home Exhibit C, Revision No. 210100, on Washington State Department of Social & Health Services (DSHS) Contract No. 1963-57191 with Grant Integrated Services' Developmental Disabilities Department. ,,,-116. Request to designate Cheri Dowse and Mark Hoffman as Designated Crisis Responders per RCW 71.05.020. SHERIFF'S OFFICE ,/17. Request to purchase 12 Axon body cameras and all applicable accessories from Axon Enterprises for the total package amount of $19,544.52 (including taxes), in the below cost break down, utilizing revenue generated from inmate commissary. a. 12 Axon Body Cameras, sync cables, etc - $6264.00 (112.154.00.0000.523603564) b. 2 Axon dock bays - $3,126.00 (112.154.00.0000.523603564) c. 24 Evidence.com license certificates Year 1 - $4,320.00 (112.154.00.0000.523603506) d. 24 Evidence.com license certificates Year 2 - $4,320.00 (112.154.00.0000.523603506) r/ 18. Request for exception to the Travel Authorization and Expense Reimbursement policy 1202 amendment (which suspended travel) to allow Deputy Mark Pannek to attend a Tactical Response Team training in September near Blewit Pass. Page 6 of 6 Grant County Commissioners Agenda Week of July 20, 2020 TECHNOLOGY SERVICES ✓19. Purchase Order No. 323 request & software license agreement with Progress for the annual renewal of WhatsUp Gold total Plus unrestricted service agreement in the amount of $22,000.00 to be paid out of the Technology Services software maintenance budget line. WEDNESDAY, JULY 22, 2020 C Carter, Out THURSDAY, JULY 23, 2020 T Taylor, Out 8:30 a.m. —9:00 a.m. Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM Meeting) 10:00 a.m. —12:00 p.m. Martin Hall Juvenile Detention Center— Board Meeting FRIDAY, JULY 24,202 T Taylor, Out