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HomeMy WebLinkAboutAgreements/Contracts - Development Services/D K20-090 CONSULTING SERVICES AGREEMENT AMENDMENT THIS AMENDMENT to the Consulting Services Agreement ("Agreement"), is made by and among GRANT COUNTY ("County"), County's attorneys. NOSSAMAN LLP ("NOSSAMAN"), and PARAMETRIX, INC. ("Consultant") as of June 1, 2020. Individually, County, NOSSAMAN, and Consultant are each a "Party"; collectively, they are the "Parties". RECITALS A. County, County's attorneys, Heller Ehrman LLP, now succeeded by NOSSAMAN, and Consultant entered into a Consulting Services Agreement ("Agreement"), in 2006. B. Consultant compensation basis for expenses was for actual costs incurred. C. The Parties hereby agree to shift to a Per Diem cost basis for meals and lodging for employees traveling for project purposes and performing project work away from their ordinary work location. AGREEMENTS Agreement Section 3. Compensation and Payment, subsection 3.1 Rates is amended by adding the following expense cost basis: Meal and lodging expenses for Consultant and subconsultant and subcontractor employees traveling for project purposes and performing project work away from their ordinary work location shall be on a Per Diem cost basis at the current rates established by the State of Washington Office of Financial Management for travel within Washington State or the United States General Services Administration for travel outside Washington State. IN WITNESS WHEREOF, the undersigned have executed this Amendment as of the date first above written. NOSSAMAN LLP 1 GRAN�(OUN Y By: J Title: ZD C , C04 i 2 PARAMETRIX, INC. By: / Title: Senior VP Page 2 community attributesinc June 17, 2020 Jim McKiernan, Fairgrounds Director Grant County Fairgrounds 3953 Airway Drive NE Moses Lake, WA 98837 K20-091 500 Union Street, Suite 200 Seattle, Washington 98101 ph: 206.523.6683 Re: Grant County Fairgrounds Economic Impact Study Contractual Agreement Dear Jim McKiernan: This letter and attached Grant County Fairgrounds Economic Impact Study Contract Scope Of Work will constitute our consultant agreement between Community Attributes Inc. (CAI or Contractor) and the Grant County Fairgrounds (or Client). CAI will meet the conditions, scope of services, and schedules described in the Scope of Work (Attachment A). Scope of Work The scope of work presented in Attachment A. In general, Community Attributes will provide an economic impact analysis and study on the benefits of the Grant County Fairgrounds to the City of Moses Lake, Grant County and statewide. Fee CLIENT will pay CAI $30,000 for the scope of services. Project Administration Chris Mefford, at Community Attributes, will be Community Attributes primary contact and contract manager. All correspondence about the contract, fees or scope of work should be addressed to him. Billings and Payments CAI will submit billings to Grant County on a monthly basis, reflecting progress toward deliverables. The Client will pay CAI within 30 days of receipt of invoice. Total payment not to exceed $30,000. JUN 17 2020 Grant County Fairgrounds Economic Impact Study June 17, 2020 Page 2 Termination and Disputes This agreement may be terminated by either party if either party is dis-satisfied with the progress due to actions or inactions of the other party. This agreement may also be terminated by either party if events outside the control of either party frustrate the purposes of this agreement. Community Attributes shall then bill CLIENT for all services performed though the effective date of the termination, for such services performed in a satisfactory manner under the terms of this agreement. Indemnity Community Attributes Inc. agrees to indemnify and hold the client harmless against loss or liability arising from the negligent acts or omissions of CAI's employees and agents. The Client agrees to indemnify and hold CAI harmless for assumptions made in the analysis that change after CAI's engagement. The project is analytical in nature, not advisory, and many decisions will be made that may not reflect the assumptions and analysis. Agreement If you find the conditions outlined in this letter and its attached documents satisfactory, please sign in the spaces indicated below and return two copies. We will return one original for your files. Sincerely, Chris Mefford President, Community Attributes Date: A ST: Ba b ra J Vasquez ' Clerk of the Board Agreed and Accepted: DATED this o;23 day of (Ll ,4f BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON [I C1 JN, J - f, r, vf-1., Cindy Carie,, Chair Tom T lor, Vice Chair Richard Stevens, Member 2020. Grant County Fairgrounds Economic Impact Study June 17, 2020 Page 3 ATTACHMENT A: SCOPE OF WORK At the outset of we will establish key milestones, deliverables, timeline, and key staff for continued coordination. Our project management approach will include interim check-in conference calls as needed to discuss findings and work in progress as well as monthly progress reports. Task 1. Data Gathering and Direct Operations Impacts Our analysis will begin with a comprehensive data gathering effort. Sources will include, but are not limited to: • Institutional and operations data from Grant County Fairgrounds. Data and lists of businesses working with and operating at the Fair and Fairgrounds hosted events, Grant County Fairgrounds employee headcounts, operations budget, admissions and spending. • Washington State Employment Security Department. For estimates of workers among fair operations and vendors. • Washington State Department of Revenue. For estimates of business revenues among fair businesses and operations. • Private Business Directories. Auxiliary sources of data on business payroll, revenues and other indicators on a firm -by -firm basis. We will use the above sources to produce estimates of the annual and seasonal direct impacts of Grant County Fairgrounds operations, including jobs, income and business revenues, with breakouts by activity, such as, vendors and fair administrative operations. Event Participants and Attendees Survey We will additionally develop a survey to collect primary data from event participants (vendors, exhibitors) and attendees to build a complete data set of event attendance and vendor operations. We will leverage the survey to collect demographic data on event participants and attendees and identify potential improvements to the Fairgrounds. Grant County and Fairgrounds staff will help disseminate the survey, leveraging the relationships they have with vendors, exhibitors and event attendees. Meeting: Conference call kick-off meeting Task 2. Visitor Spending Impacts This task will entail estimating the number of visitors at the Fair and the Fairground hosted events, the spending profile of these visitors and the total spending impact over the calendar year. The combined event and Fair attendance data and visitor spending profile will be used to estimate total Grant County Fairgrounds Economic Impact Study June 17, 2020 Page 4 spending by Fair and event attendees as well as the per person spending per day at the Grant County Fair. Fair Visitor Survey We will develop a survey instrument to be distributed through an intercept survey to Fair and Fairgrounds event attendees and engage a survey vendor to disseminate the survey at the 2021 Grant County Fair. The survey will have a maximum of ten questions. Questions will focus on visitor spending on site as well as outside the Fairgrounds on lodging, food services, entertainment and other travel costs. The survey will also aim to gather demographic data on visitors, including residence, distance traveled and income as well as information on suggested improvements to the Fairgrounds. Task 3. Local, Regional and Statewide Economic Impacts Total economic impacts will include additional jobs, income and business revenues supported through upstream business -to -business transactions (indirect) and worker income expenditures elsewhere in the economy (induced). The Washington State Input -Output Model will serve as the primary analytic tool for assessing total economic impacts. Economic impacts will be computed for direct operations -based activities and visitor spending. We will also estimate local and regional impacts through a customized Washington State Input -Output Model. We will work collaboratively with Grant County Fairgrounds staff to confirm the appropriate geographies for inclusion in this analysis, starting with the City of Moses Lake, Grant County and Washington state. Task 4. Stakeholder Outreach In order to more thoroughly understand the spending and lodging choices of out-of-town visitors, as well as the tourism impacts of visitors on local business, CAI will leverage Grant County's relationships with surrounding hotels and businesses to conduct 4-6 in-depth interviews. Interview questions will be designed to collect insight on how Fair and Fairgrounds event visitors benefit the local community, including business revenues from hotel stays, restaurant visits and other impacts to the local community. CAI will also conduct further outreach with County and Fairgrounds staff and other stakeholders to: Develop a list of areas for the greatest potential return on investment with regards to facility improvements as well as potential programming improvements. This will be in addition to any information on Grant County Fairgrounds Economic Impact Study June 17, 2020 Page 5 improvements from participants and attendees gathered through the surveys. Assess the impact of Fair and Fairgrounds event participation on youth. We will focus on educational impact from 4-H participation as well as social and cultural impact. Findings will be integrated into the draft and final reports. Task 5. Draft and Final Reports Draft and final products will include a full report, including graphs, data exhibit and summary and technical addenda. The report will include a concise executive summary designed to serve as a stand-alone briefing document. Our firm also has deep expertise in graphic design and data visualization to help tell the rich story of the economic impacts and reach of the Grant County Fairgrounds. We will use this expertise to develop draft and final reports that convey the economic impacts of the Grant County Fairgrounds in concise and everyday language supported by charts and graphics. Meeting: One final in-person presentation to an audience of the Grant County's choice Schedule and Budget CAI will complete the above scope of work by October 2021 for a budget of $30,000. Analysis will cover the economic impacts of the Grant County Fairgrounds in 2021, including events hosted at the Fairgrounds in 2021 and the Grant County Fair in August of 2021. CAI and Grant County will schedule a project kick-off in late 2020 or early 2021 to develop project schedule, milestones and facilitate data collection throughout the 2021 calendar year.