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GRANT COUNTY BOARD OF COMMISSIONERS
All public meetings were held by the Grant County Commissioners via WEBEX Conference Call only.
MONDAY, JUNE 15, 2020
8:30 a.m. — 9:00 a.m. Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM
Meeting)
9:00 a.m. —10:00 a.m. C Carter, Public Works Management Team Meeting — Conference Call
TUESDAY, JUNE 16, 2020
The Grant County Commissioners session began at 8:45 a.m. with all Commissioners in attendance.
8:45 a.m. — 8:55 a.m. Open Record Public Hearing, Ordinance amending Grant County Code
Ch. 10.38 titled "Use of Compression Brakes"
The Commissioners held an Open Record Public Hearing to consider an Ordinance amending Ch.
10.38 of the Grant County Code titled "Use of Compression Brakes" and adding that portion of
Frenchmen Hills Road one mile west of Road Q SW, roadlog 91044 milepost 0.0 to 0.99 and that
portion of Frenchman Hills one mile east of Q SW, roadlog 91035 BMP 5.82 to EMP 6.82 and
that portion of Road Q SW one mile north of Frenchman Hills Road, roadlog 91035 BMP 4.82
EMP 5.82.
Ken Jones, Chief Deputy, discussed Sheriff Jones recommendation letter.
Sam Castro, Public Works Director, agreed with the recommendation.
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor to close the
public comment portion of the hearing. The motion passed unanimously. Commissioner Taylor
moved to approve amendment to Ch. 10.38 of the Grant County Code as presented.
Commissioner Stevens seconded and the motion passed unanimously. The hearing adjourned.
(Ordinance No. 20 -051 -CC)
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND JUNE BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION THE BOARD JUNE ADD AND/QR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA JUNE BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
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Grant County Commissioners Minutes
Week of June 15, 2020
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Discussion Items
1. COVID Situation Update
a. COVID Leave Summary
b. Department Plans
c. Cost -Containment Efforts
d. Board Instruction re COVID
2. GrIS Update
Authorization Requests
3. PAR —Crystal Burns
4. Authorization to Allocate Menke
Expense
5. MOU —Sheriff Support Vacation
Hours
6. MOU — Sheriff Support 2018
Payroll Correction
7. MOU — Corrections 2018 Payroll
Correction
Reports & Metrics
8. Menke Jackson Expense Allocation
Recruitment / Civil Service
9. Exceptions to Hiring Freeze:
a. SW Seasonal Laborer (Landfill)
b. District Court Clerk 2
Compensation, Benefits, & Payroll
10. 2021 COLA Estimate
11. Elected Official Wage Increases
Labor Relations/ Legal Actions
12. Labor & Legal Report Review
The Commissioners authorized the Human Resources Director to allocate labor and legal
expense incurred from Menke Jackson to individual departments.
10:00 a.m. —10:50 a.m. J McKiernan, Fairgrounds Update
Staffing status
• Budget discussion
Projects accomplished and in work
• Centerfield is nearing completion. Electrical, sprinklers, lights and pathway
• The ag building envelope updates are in progress
• The Goat barn has been painted, waiting for new concrete and then pens
• Chicken cages arrived and are ready to assemble
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Grant County Commissioners Minutes
Week of June 15, 2020
• The new wall for storage in the Desert Artist building has been completed\.
• Continuing to clean Barn 44 and 45
• New Asphalt in Barn 46 —Stalls to be rebuilt in the Fall
• Tree plan developed with Lori looking at trees
• The Ardell Readerboard has been installed and wow
• Gold gate signs are in, now waiting on permit for installation
Event cancellations through June (We are still waiting on July)
• We may need to consider purchasing commercial sanitizing equipment and we have REET
funds we can allocate
• Commercial Janitorial services and we will want to include sanitizing services as well.
• The campgrounds are open and we are getting some campers. Our campground software
seems to be working great
• Reopening Open riding in the Harwood in Phase 2 to allow people to use the facility. We
aren't getting a lot of takers.
• Putting the burden on event promoters (Tenants) but helping them through the process.
• Top Gun Concessions has been open
• Lioness inquired about opening and I said, by all means, they just need to follow the Health
District guidelines.
• We are rescheduling events, later in the year, based on order of cancellation.
Livestock show and sale status
11:00 a.m. —11:20 a.m. D Boothman, GrIS — Employee Exit Interview
11:30 a.m. —12:00 p.m. Elected Official / Department Head COVID-19 and CARES Act Discussion
The Commissioners discussed with Grant County Elected Officials and Department Heads how
the virus is impacting their office.
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. Public Works Update (1 Item)
1. Reimbursable Work Request with the City of Quincy for shoulder patch work on M St. NE to
Columbia Way and Rd 11 Intersection to Irrigation District Bridge (Item held till next week)
1:30 p.m. —1:40 p.m. Bid Opening, Alternate Daily Cover 2020
The following bids were received:
• LSC Environmental Products LLC $63,360.00
• New Waste Concepts, Inc. $51,870.00 (Alt 1)
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Grant County Commissioners Minutes
Week of June 15, 2020
• Space Savers Inc. $68,992.00 (Alt 1)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to turn the bids
over to Public Works for their review and recommendation. The motion passed unanimously.
2:20 p.m. —2:50 p.m. Consent Agenda and Misc BOCC Action (Items 1 through 10)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1
through 10 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Possible vouchers for Commissioners Office, insurance, legal services, grant administration, etc.
(Approved)
2. Commissioners June 1, 2020 Minutes for approval. (Approved)
3. Washington State Military Department SEGO County Coordinator Professional Development
(CPD) Contract No. E21-018 for SFY2021 in the amount of $44,687.00 with Grant County/Multi
Agency Communications Center (MACC) for State Enhanced 911 Funds; and Signature
Authorization Form. Term is July 1, 2020 through August 15, 2021. (Approved)
4. Reimbursement Request #20-11 on Washington State Department of Commerce on
Consolidated Homeless Grant, (CHG) No. 20-46108-10, administered through the Grant County
Housing Authority, in the amount of $25,197.80. (Approved)
5. City of Warden request for extension of time on Strategic Infrastructure Project (SIP) 2018-08,
Wastewater System Lift Station, to January 1, 2021 due to COVID-19 impacts delaying
progression of work. (Approved)
6. Multi Agency Communications Center (MACC) Claims Payment Request for Batch 01-97 in the
amount of $36,840.66. (Approved)
7. Insurance Renewal Quotation for Crum & Forster Storage Tank Pollution Liability Coverage in
the amount of $4,421.00 for insurance coverage on Grant County aboveground and
underground storage tanks. (Approved)
TECHNOLOGY SERVICES
S. Purchase order #318 to SmartDraw Software LLC for annual renewal for site license in the
amount of $10,838.92. (Approved)
CENTRAL SERVICES
9. Request to move forward with the Musco Lighting project for the Fairgrounds using a grant from
the Washington State Department of Commerce in the amount of $281,300.00. (Approved)
Page 5 of 6
Grant County Commissioners Minutes
Week of June 15, 2020
TREASURER'S OFFICE
10. Application from Callie Bartock and Bailee Grindy for Resale of Tax Title property for Parcel Nos.
07-0851-000, 07-0867-000, and 07-0871-000 with a starting bid of $130.50 for all three parcels.
Parcels are within Lot 13, 32, 33, and 16 within the Simpson's Plat of Coulee City Addition,
unrecorded (S 35, T 25 N, R 28 EWM). The Treasurer recommends approval of the offer.
(Approved, the Chair signed the County Commissioner's Order)
3:00 p.m. — 3:50 p.m. D Anderson, Grant Integrated Services Update
• Update on COVID Plan
• Crisis Solutions Update
• Ephrata Facility
• Psychiatrist
MISCELLANEOUS ITEMS
Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense
reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a
listing and made available to the Board. (Approved in the amount of $566,250.50)
WEDNESDAY, JUNE 17, 2020
7:00 a.m. — 8:00 a.m.
T Taylor, Grant County Economic Development Council (EDC) Board
Meeting (ZOOM)
8:30 a.m. — 9:00 a.m.
R Stevens, WRCIP Fiscal Committee Conference Call (Did not attend)
9:30 a.m.-11:30 a.m.
TOURISM COMMISSION MEETING
1:00 p.m. — 2:30 p.m.
C Carter, Grant County Suicide Prevention Task Force Meeting (Webex)
Page 6 of 6
Grant County Commissioners Minutes
Week of June 15, 2020
THURSDAY, JUNE 18, 2020
8:30 a.m. — 9:00 a.m.
Grant County COVID-19 Healthcare and Public Health Briefing (ZOOM
Meeting)
2:00 p.m. —4:00 p.m.
T Taylor, Solid Waste Advisory Committee (SWAG) Meeting (Webex)
6:30 p.m. —8:00 p.m.
C Carter, Grant Transit Authority (GTA) Board Meeting
FRIDAY, JUNE 19,202
1:00 p.m. —1:45 p.m. C Carter, Governor's Office —Central WA Weekly Call
Signed this J V` day of / ,7 I M jL , 2020.
7 ---
BOARD OF COUNTY COMMISSIONERS
Groun y, Was gto
ZTy or, Vice -Char
Richard Stevens, Member
ttest:
a bara J. Vasque
erk of the Board