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Home My WebLink AboutGrant Related - BOCC (004)NEW4 1 W! HopeSource\� 606 West 3rd Ave Ellensburg, WA 98926 Phone: 509-925-1448 Fax: 509-925-1204 FN Name: 7e-. jArriam Mehtsentu Signature. Date: 15/15/23 r Grant County Courthouse ,Attn:Janice Flynn,. Admin. Services Coordinator P.O. Box 37 Ephrata, WA 98823-0037 606 West 3rd Ave Ellensburg, WA 98926 Phone (509) 9251448 Fax (509) 925-1204 110 Pennsylvania Ave, Cle Elum, WA 98922 Phone (509) 674-2375 Fax (509) 674-5187 10- il!mil MAY 2 3 2023 CONSENT List Sub Grantee Names Below Total $0.00 $0.00 $0.00 Contract* Submitted to GC by: _Q 5 /15 L2'1 Request for Reimbursement No. Grant County's Subrecipient Checklist: State Auditor's Office Audit Procedures for Testing Activities Allowed And Not Allowed, As Published In 2007 Questions to ask before submitting a payment request Was the expenditure or cost: x Made for an allowable activity under the grant guidelines? x Authorized (or not prohibited) under state or local laws or regulations? NA Approved by the federal awarding agency, if required? NA Allowable per Circular A-87 (June 2004 version), Attachment B, items 1-43? For payroll transactions: x Does the employee's time and effort documentation meet the requirements of Circular A-122? 1 x Allocable to the program?- (Le., was the dollar amount charged to the program relative to the benefits received by the program? Is the federal grantor being charged its fair share of the cost?) x Based on actual costs, not budgeted or projected amounts? x Applied uniformly to federal and non-federal activities (Le., is the federal government being charged the same amount as if non-federal funds were being used to pay the cost)? x Given consistent accounting treatment within and between accounting' periods? (Consistency In accounting requires that costs incurred for the same purpose, in like circumstances, be treated as either direct costs only or indirect costs only with, respect to final cost objectives). x Calculated in conformity with generally accepted accounting principles, or another comprehensive basis of accounting, when required under the applicable cost principles? I x Not included as a cost (or used to meet cost sharing requirements) of other federally -supported activities of the current or a prior period? x Net of all applicable credits? (e.g., volume or cash discounts, insurance recoveries, refunds, rebates, trade-ins, adjustments for checks not cashed, and scrap sales). x Not included as both a direct billing and as a component of indirect costs? x Properly classified (e.g., some costs may be incorrectly claimed as a direct cost instead of being incorporated as part of the indirect cost rate). x Supported by appropriate documentation? (e.g., approved purchase orders, receiving reports, vendor invoices, canceled checks, and time and attendance records.) Documentation may be in an electronic form.- - x Correctly charged to the proper account code and grant period? NAStafAASC Files\JStrickler Pre Feb 2018\00 Grants\00 Subrecipient Checklist.docx , Page 1 Hope Source Expanded General Ledger - BL- ERAP - Unposted Transactions Included In Report 625202110 - Eviction Rent Assistance- Grant- ERAP 2.0 From 4/1/2023 Through 4/30/2023 Date: 5/12/23 11:06:46 AM Page: 1 Sub GL Divisi... division Code GL Title Session ID Code Division Title Debit Credit Code 7000 Salaries & Wages 100 Administration 0.00 99999 Opening Balar 7000 Salaries & Wages JVA1564 100 Administration 1,466.64 99999 7100 FICA & Medicare Expense JVA1564 100 Administration 140.30 99999 7101 Employee Tax JVA1564 100 Administration 326.78 99999 7105 Health Benefits JVA1564 100 Administration 284.26 99999 7107 L & I tax expense JVA1564 100 Administration 19.85 99999 7108 Other Benefits JVA1564 100 Administration 2.45 99999 8010 Professional Fees JVA1564 100 Administration 217.46 99999 8100 Office Supplies JVA1564 100 Administration 43.49 99999 8110 Office Furniture JVA1564 100 Administration 375.13 99999 8200 Communication Expense JVA1564 100 Administration 5.35 99999 8300 Postage & Shipping JVA1564 100 Administration 1.96 99999 8350 Dues & Subscriptions JVA1564 100 Administration 32.57 99999 8400 Rent - Space Lower County JVA1564 100 Administration 132.09 99999 8405 Utilities - Ellensburg JVA1564 100 Administration 105.31 99999 8406 Utilities - Upper JVA1564 100 Administration 0.56 99999 County/Offsite offices 8420 Repairs & Maintenance - JVA1564 100 Administration 47.56 99999 General 8501 Computer hardware and JVA1564 100 Administration 110.38 99999 Software 8510 Program supplies and tools JVA1564 100 Administration 3.70 99999 8650 Photocopy Expense JVA1564 100 Administration 5.11 99999 8660 Printing & Publications JVA1564 100 Administration 3.02 99999 8700 Travel Expense JVA1564 100 Administration 14.24 99999 8710 Meeting Exp JVA1564 100 Administration 55.37 99999 8711 Training & Technical JVA1564 100 Administration 60.64 99999 Assistance 8805 Vehicle Gas & Oil JVA1564 100 Administration 23.18 99999 8990 Interest Expenses JVA1564 100 Administration 1.20 99999 8992 Bank Fee JVA1564 100 Administration 1.37 99999 8998 Property Tax JVA1564 100 Administration 5.63 99999 8999 Misc. Expenses JVA1564 100 Administration 1.51 99999 3,487.11 0.00 Transaction T( Balan... Administration 3,487.11 C 100 Date: 5/12/23 11:06:46 AM Page: 1 Hope Source Expanded General Ledger - BL- ERAP - Unposted Transactions Included In Report 625202110 - Eviction Rent Assistance -_Grant- ERAP 2.0 From 4/1/2023 Through 4/30/2023 GL Divisi... Code GL Title Session ID Code Division Title 8940 Rent Assistance 611 Direct Client Services 8940 Rent Assistance AP1045424 611 Direct Client Services 8940 Rent Assistance AP1045290 611 Direct Client Services 8940 Rent Assistance AP1045293 611 Direct Client Services 8940 Rent Assistance AP1045215 611 Direct Client Services 8950 Utility Assistance AP1045215 611 Direct Client Services 8950 Utility Assistance AP1045399 611 Direct Client Services 8940 Rent Assistance AP1045291 611 Direct Client Services 8940 Rent Assistance AP1045453 611 Direct Client Services 8940 Rent Assistance AP1045442 611 Direct Client Services Balan... Direct Client Services 611 7000 Salaries & Wages 613 Program Operations 7000 Salaries & Wages CDSPRO1376 613 Program Operations 7000 Salaries & Wages CDSPRO1378 613 Program Operations 7100 FICA & Medicare Expense CDSPR01376 613 Program Operations 7101 Employee Tax CDSPR01376 613 Program Operations 7105 Health Benefits CDSPRO1376 613 Program Operations 7107 L & I tax expense CDSPRO1376 613 Program Operations 7110 Employee Incentive AP1045231 613 Program Operations Balan... Program Operations 613 8010 Professional Fees 613001 Program Support - Pool 8010 Professional Fees AP1045266 613001 Program Support - Pool 8010 Professional Fees AP1045a20 613001 Program Support - Pool 8100 Office Supplies AP1045320 613001 Program Support - Pool 8100 Office Supplies AP1045337 613001 Program Support - Pool 8110 Office Furniture AP1045337 613001 Program Support - Pool 8200 Communication Expense AP1045258 613001 Program Support - Pool 8200 Communication Expense AP1045269 613001 Program Support - Pool 8200 Communication Expense AP1045320 613001 Program Support - Pool Date: 5/12/23 11:06:46 AM Debit Credit 0.00 5,151.00 13,850.00 6,964.96 4,960.00 600.00 785.16 5,332.00 1,477.00 5,859.00 44,979.12 44,979. 12 0.00 314.08 38.50 29.26 57.92 107.15 U0.� 631.91 0.00 17.14 464.45 8.98 3.58 29.50 78.76 34.30 Sub division V i 1+0U 61485 61947 62299 62531 62531 62531 62573 63057 63148 0.00 99999 99999 99999 99999 99999 99999 99999 99999 0.00 99999 99999 99999 99999 99999 99999 99999 14.85 99999 99999 Opening Balar Transaction T( Opening Balar Transaction Tc Opening Balar Page: 2 GL Hope Source Expanded General Ledger - BL- ERAP - Unposted Transactions Included In Report 625202110 - Eviction Rent Assistance- Grant- ERAP 2.0 Frog 4/1/2023 Through 4/30/2023 Divisi... Session ID Code Division Title 8400 Rent - Space Lower County AP1045320 613001 Program Support - Pool 8405 Utilities - Ellensburg AP1045262 613001 Program Support - Pool 8405 Utilities - Ellensburg AP1045320 613001 Program Support - Pool 8406 Utilities - Upper AP1045260 613001 Program Support - Pool County/Offsite offices 8406 Utilities - Upper AP1045320 613001 Program Support - Pool County/Offsite offices 8420 Repairs & Maintenance - AP1045320 613001 Program Support - Pool General 8420 Repairs & Maintenance - AP1045332 613001 Program Support - Pool General 8420 Repairs & Maintenance - AP1045339 613001 Program Support - Pool General 8420 Repairs & Maintenance - AP1045460 613001 Program Support - Pool General 8650 Photocopy Expense AP1045320 613001 Program Support - Pool 8990 Interest Expenses AP1045239 613001 Program Support - Pool 8990 Interest Expenses AP1045320 613001 Program Support - Pool 8998 Property Tax AP1045320 613001 Program Support - Pool Balan... Program Support - Pool 613001 Balance 625202110 - Eviction Rent Assistance- Grant- ERAP 2.0 Report Opening/Current Balance Report Transaction Totals Debit Credit JJV.JJ 40.46 12.48 37.90 48.87 65.04 149.05 0.17 68.62 12.24 185.54 I ^I Imo' I 2,632.52 51,730.66 0.00 0.00 J 1,1-tJ.J 1 I-t.VJ Sub division Vz7VVV 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 Transaction Tc Date: 5/12/23 11:06:46 AM Page: 3 GL Code GL Title Report Current Balances Report Difference Hope Source Expanded General Ledger - BL- ERAP - Unposted Transactions Included In Report 625202110 - Eviction Rent Assistance- Grant- ERAP 2.0 From 4/1/2023 Through 4/30/2023 Divisi... Session ID Code Division Title 51,745.51 C51,730.66 14.85 Sub division Date: 5/12/23 11:06:46 AM Page: 4 • f Eviction Rent Assistance Program 2.0 (ERAP 2.0) - Report Form -VERSION 4 'HouseholdReport Period: Enter corresponding week or month that matches the invoice reimbursement request. Match all of the information below to the information collected on the ERAP2.0 PaymentForms and Information and Eligibility Form. Hopesource Report period: April 2023 - Grant County Household rental assistance NM� 24 or Unaccompanied utilities assistance Provided Provided Youth 16-17 •. , Percent Area Median income (AMI) EXAMPLE: 080120200945 American Indian/Alaska �!Non-Hispanic/Non- Native/indigenous :,'Latin ;leased lot space/mooring fee (a)(o)(x) 30% or less :. Cisgender Woman leased rental unit 130% or less . ••Cisgender Woman leased rental unit 30% or less U1 IM� E-Cisgender Ma leased rental unit .:Cisgender Man._ or less Cisgender Woman leased rental unit 30% . Cisgender Woman leased rental unit • ..leased rental unit li 30%. Summary No. of Applications JTotal Households Months of Utility Assistance I Total Amount of Utility Assistance --- [Months of Rental Assistance �.Total , Amount'of Rental AssistanceI 71 71 — 121 1385.161 541 43593.96 . . . ... .. ... A gender other than singularly mano r woman (e.g. non- Transk6nder Man or binary/genderfluid/agendet/c6iturally, Cisgender Woman Cis ender Man Transgender Woman specific gender)' ': I Questioning Client Doesn't Know Client Refused Data Not Collecte�d — 4, 3, of 0 01 01 0, 0 57%1 43%1 0%1 0% 0%1 0%1 0%1 0%1 S 7 6�� R66 A' 0 American indian/Alaska Collect Asian Asian American an or Pacific Islander Multiple Races ick/African American/African Native/indigenous White, Client Doesn't Know Client Refused' Data Not e Native Hawaii Asian or 0 6 0 0 0 0 0 0 1401. 0% 86% 0% 0% 0% 0% 0% 0% " m ' E g, \39 I "g R b Nm Hispanic/Non-Latina)(o)(x) His panic/Latin(a)(6)(x) Client Doesn`t Know Client Refused Data Not Collected,: 3 4 0 0 43% 57% 0% 0% pe Leased Rental Unit Family/Friends Hotel/Motel, Leased Lot Space/Mooring Fee Refused/Don't Know 7 0 0 0 0 100% 0% 0% 0% 0% Less than 301A 31-50•A' 51-80% 71%1 14°x6