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GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 16.2020
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
5:00 a.m. — 6:00 a.m. T Taylor at Road 7 and Stratford Road Intersection —Traffic Count
Meeting (Moses Lake) (Cancelled)
8:30 a.m. — 9:00 a.m. Grant County Discussion on COVID-19
The Commissioners (BOCC) met with the Elected Officials and Department Heads of Grant
County to discuss the effects of the COVID-19 virus will have on county facilities and its
employees. The BOCC is leaving it up to each department/office to determine essential/non-
essential personnel within their office. The Grant County website will be continuously updated
to assist the public.
9:00 a.m. — 9:20 a.m. B Rang, ASC Update and Misc BOCC Action (Items 1 through 6)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1
through 6 on the agenda as presented. The motion passed unanimously.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services,
during February, 2020 in the amount of $457.50 on Washington State Department of
Corrections (DOSA) contract. (Approved)
3. Request for release of funds on Strategic Infrastructure Program SIP Project No. 2016-05, City of
Warden, Wastewater Collection System Extension in the amount of $167,770.79 (Grant) to the
City of Warden. (Approved)
4. Reimbursement Request #20-8 on Washington State Department of Commerce on Consolidated
Homeless Grant, (CHG) No. 20-46108-10, administered through the Housing Authority of Grant
County, in the amount of $28,855.56. (Approved)
5. 2020 Grant County Tax Statement in the amount of $12,975.37 (full tax). This amount includes
the delinquent tax of $9,585.55 for the Moses Lake Irrigation & Rehabilitation District
assessment. (Approved)
6. Payment Under Protest letter regarding 2020 Moses Lake Irrigation & Rehabilitation District tax
amount to Darryl Pheasant, Grant County Treasurer. (Approved)
9:30 a.m. — 9:50 a.m. T Gaines, Central Services Update
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m. —11:20 a.m. T Jones, Sheriffs Office Update (Did not attend)
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Grant County Commissioners Minutes
Week of March 16, 2020
11:30 a.m. —11:50 a.m. District Court Update
• Employee Appreciation BBQ
o Has it been scheduled for this year
o Judicial Conference is May 31" to June 3rd
1:00 P.M. —1:50 P.M. D Anderson, Grant Integrated Services Update
• Personnel
• DDA Update
• Signatory Authority
2:00 p.m. —2:20 p.m. Consent Agenda (Items 1 through 14)
A motion was made by Commissioner Taylor, seconded by Commissioner Stevens, to approve items 1
through 14 on the agenda as presented. The motion passed unanimously.
1. Commissioners Office and Public Defense Vouchers for approval. (Approved)
2. Letter of reappointment for Craig Cleveringa to the Horticultural Pest and Disease Board for
another 2 year term beginning February 20, 2020 through February 19, 2022. (Approved)
3. Letter of appointment for Doris Long to the Health and Wellness Committee and represent the
Development Services Department as the primary, voting member from March 17, 2020
through March 16, 2023. (Approved)
4. New liquor license application for Oregon Beverage Services, Moses Lake, WA from the
Washington State Liquor and Cannabis Board. (Approved)
5. Letter of support for Grant County Fire District No. 7 to apply for a grant from FEMA to purchase
Air Packs. (Approved)
6. Multi -Agency Communications Center MACC Bond Claims Payment Request (Batch 01-95) in the
amount of $90,514.23. (Approved)
7. On March 2, 2020, the Health and Wellness Committee submitted a recommendation to the
BOCC in regards to changing the current membership process in the HWC Bylaws. This was
approved. Due to a vote tally miscalculation, the HWC leadership is resubmitting the previously
approved recommendation with a new vote tally. The recommendation still remains the same.
(Approved)
8. Request to purchase 15 iPad Tablets in the amount of $9,435.00 through Technology Services.
(Approved)
9. Out of state travel for Tina Bjerke, Veronica Gonzalez, and Karina Santana to attend the
PEERPOCALYPSE training from April 19 - 23, 2020 in Seaside, OR. (Approved, noting the dates of
the conference has changed to July 20, 2020—July 23, 2020)
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Grant County Commissioners Minutes
Week of March 16, 2020
PROSECUTING ATTORNEY
10. Request to surplus their Sharp MX-X5141N Copier (Asset ID# 500019) and trade it in for a Sharp
MX -5071 Copier, from Business Interiors and Equipment in the amount of $10,707.50 plus tax.
(Approved, Resolution No. 20 -029 -CC)
FAIRGROUNDS
11. Recommendation to award the Request for Proposal (RFP) for an Economic Impact Study for the
Fairgrounds to CAI Consulting for an amount not to exceed $35,000.00. (Approved)
12. Recommendation to implement a policy for fees for any potential cancelled events in the
extenuating circumstances of the COVID-19 virus: "For events cancelled in 2020 as a result of
limitations on large gatherings or cautionary measures taken by promoters, it is the
recommendation to reimburse all fees in effort to lessen the impact to the customers as a result
of the COVID-19 Virus. (Approved)
13. Request to purchase two (2) signs for the Gold Gate from Marshall Signs in the amount of
$1,568.90. This was approved in their capital outlay budget. (Approved)
14. Request to purchase Sheep Barn Pens in the amount of $22,798.82 from Triton Barn Systems.
This was approved in their capital outlay budget. (Approved)
Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as
recorded on a listing and made available to the Board. (Approved in the amount of $839,318.12)
MISCELLANEOUS ITEMS
The Commissioners signed Executive Order No. 2020-03 adjusting county operations during the COVID-
19 event. During this event, and while the county is not closed by Emergency Declaration, county
operations shall limit as many "in-person" services as possible by start of business March 18, 2020.
Sheriff's Office request to authorize procurement of a new Jail Inmate Kiosk system and recognizing it as
an emergency for the COVID-19 pandemic response, foregoing the competitive bid process pursuant to
RCW 38.52. (Approved)
Grant Agreement with the Washington State Department of Commerce through their Housing
Assistance Unit for the Washington State COVID-19 Outbreak Emergency Housing Grant. The amount of
the agreement is $388,462.00 with a term beginning March 15, 2020 through September 30, 2020.
(Approved)
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their March
13, 2020 payroll.
The Chair of the Board was authorized to sign the Pedro and Maria Flores (Maria Flores Short Plat) File #
P 20-0015 (preliminary P 19-0364) Final Plat Submission and Review.
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Grant County Commissioners Minutes
Week of March 16, 2020
The Commissioners sent out a Public Service Announcement (PSA) regarding the closure of certain
departments/offices and asking the public to visit the county website for information in the upcoming
days.
TUESDAY, MARCH 17, 2020
The session was continued to 8:45 a.m. with all Commissioners in attendance.
8:45 a.m. — 8:55 a.m. Z Kennedy / Potts and Associates, Legislative Session Update
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
COVID-19 Update
1. Human Resources Plan
a. Ability to assign all staff to other locations
with full access to phones and technology.
b. Implemented department "social
distancing' protocol by creating a front
counter area.
c. Implemented regular disinfectant of
"common touch" areas.
d. Participating in Webex updates.
2. HR Resources
a. COVID-19 Guidelines 03/12/20
b. COVID-19 Employee Guidelines (Pending)
3. Potential Revisions to Healthcare Coverage
4. Policy Decisions
5. Interim Decision Making
10:00 a.m. —10:30 a.m. C Carter at Canvassing Board Precertification of Election (Elections
Department)
10:00 a.m. —10:50 a.m. J McKiernan, Fairgrounds Update
11:00 a.m. —11:20 a.m. J Gingrich, Deputy Clerk of the Board Update
BOCC:
• Update
Board of Equalization (BOE):
• Update
o 164 registered appeals
Tourism Commission:
• Update
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Grant County Commissioners Minutes
Week of March 16, 2020
Disability Board:
• Update
o Elections
Veteran Services:
• Update
12:00 p.m. — 5:00 p.m. R Stevens, QLA
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. Public Works Update (1 Item)
1. Anticipating: Execution of Contracts for the Fuel Management System. (Item not ready for
signature)
1:30 p.m. —1:40 p.m. Bid Opening, Road Stabilization 2020
The following bids were received:
• EnviroTech Services, Inc. $122,847.75
• Roadwise, Inc. $128,599.87
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to turn over
the bids to Public Works for their review and recommendation. The motion passed
unanimously.
WEDNESDAY, MARCH 18, 2020
8:00 a.m. — 3:00 p.m. T Taylor at Public Works Director and County Engineer Interviews
(Grand Coulee Room)
8:30 a.m. — 9:00 a.m. R Stevens, WRCIP Fiscal Committee Conference Call
9:30 a.m.-11:30 a.m. TOURISM COMMISSION MEETING
4:00 p.m. —7:00 p.m. T Taylor at Leadership Symposium (Cave B Resort, Quincy) (Cancelled)
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Grant County Commissioners Minutes
Week of March 16, 2020
THURSDAY, MARCH 19, 2020
No meetings held
FRIDAY, MARCH 20, 2020
1:00 p.m. —1:30 p.m. C Carter at Canvassing Board Certification of Election (Elections
Department)
Signed this / day of 2020.
Attest:
Ba bara J. Vasq C
Cl rk of the Ba d,'
BOARD OF COUNTY COMMISSIONERS
Grant�Qunty, Washi gII''ton
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Tom Ta lor, Vice Chair
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