HomeMy WebLinkAboutAgenda - BOCCAGENDA
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 9, 2020
8:45 a.m. — 8:55 a.m. Open Record Public Hearing, Central Services, Auditor's Office and New
Hope Budget Extensions
Open Record Public Hearing to consider the following budget extension requests:
• Central Services in the amount of $268,000.00 for a consultant contract to Soft Resource
Software Consultants for the selection of an Enterprise Resource Platform to replace our
current system, GP.
• Auditor's Office in the amount of $10,250.00 for the purchase of Quartermaster software
from Collective Data to track all capital assets and inventory including QUAD and all small
and attractive assets.
• Auditor's Office in the amount of $6,381.44 to receive Secretary of State Grant funds that
will be used for an advertising campaign to educate voters about changes to election laws.
• New Hope in the amount of $5,000.00 (Fund 128.170) to receive a foundation grant from
Innovia Foundation to provide assistance in community outreach and the 2020 Census
count.
9:00 a.m. — 9:20 a.m. B Rang, ASC Update and Misc BOCC Action (Items 1 through 8)
1. Possible vouchers for insurance, legal services, grant administration, etc.
2. Request to approve Personnel Policy 512 — Use of County Resources changes regarding Asset
Inventory process and credit card utilization to reflect current processes and asset value levels.
3. Request to approve Personnel Poli —Procedure under General Financial Policies
"regarding the changing the threshold for secondary approvals for purchases from $2,500.00 to
$5,000.00.
4. Request for waiver of the current Personnel Policy 1104.4.3 — Fire/Emergency Procedures for
New Hope Offices. Property owner, Mario Padilla, supports this request with specifications
regarding size and the inclusion of the auto -off safety feature if tipped over.
5. Request to increase the number of guards at Youth Services from one (1) guard and one (1) on
call guard to two (2) guards for Monday's and Tuesday's. This will be included on the
amendment to the current contract which will include the new cost of $XXXX and the updated
post orders.
6. Anticipating: Correction of scrivener's errors to Grant County Personnel Policy No. 1202 titled
Travel Authorization & Expense Reimbursement.
7. Anticipating: New Hope Policy Update
8. Website Update discussion.
9:30 a.m. — 9:50 a.m. C Morrison, Coroner's Office discussion on County Morgue Options
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MARCH BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION THE BOARD MARCH ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY
ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE
MATTER IS STATED ON THE AGENDA MARCH BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT
(ADA) ACCOMODATIONS PROVIDED UPON REQUEST.
Page 2 of 4
Grant County Commissioners Agenda
Week of March 9, 2020
10:00 a.m. —10:15 a.m. Commissioners Office Safety Meeting
10:30 a.m. —10:45 a.m. Citizen Public Comment Period
11:00 a.m. —11:45 a.m. Commissioners at Public Works Road Supervisor Meeting (Public Works,
Ephrata)
12:00 p.m. —1:00 p.m. T Jones, Law and Justice 3/10% Sales and Use Tax — Initial Stakeholder /
Law and Justice Council Meeting
1:00 p.m. —1:20 p.m. M McKnight, Assessor's Office Update
1:30 p.m. — 2:20 p.m. 1 Nelson, D.A. Davidson — Criminal Justice 3/10% Sales and Use Tax
Funding Discussion
TUESDAY, MARCH 10, 2020
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
10:00 a.m. —10:50 a.m. T Gaines, Central Services Update
11:00 a.m. —11:10 a.m. Open Record Public Hearing, CDBG Public Services and General Purpose
Grant Application(s)/Closeout
11:30 a.m. —11:50 a.m. B Walters, North Central Regional Library Update
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
1:30 p.m. — 2:20 p.m. Public Works Update (Items 1 through 4)
1. Resolution Notice of Hearing: Declaring Certain County Owned Property Surplus and Ordering
the Sale thereof with a hearing date of March 31, 2020 at 1:30 pm:
VEHICLE or
YEAR
MAKE
MODEL
SERIAL NUMBER
MILEAGE or
EQUIPMENT #
HOURS
7007
2009
FORD
EXPLORER 4X4
1FMEU73809UA
123,855
33165
7008
2009
FORD
EXPLORER 4X4
1FMEU73829UA
113,785
33166
7029
2010
FORD
CROWN
2FABP7BV4AX13
109,529
VICTORIA
1219
7061
2013
CHEVROLET
TAHOE 4X2
1GNLC2EOXDR31
131,313
0674
Page 3 of 4
Grant County Commissioners Agenda
Week of March 9, 2020
7064 2013 CHEVROLET TAHOE4X4 1GNSK2EOODR31 144,600
3615
7065 2013 CHEVROLET TAHOE 4X4 1GNSK2EO5DR30 111,523
8474
7081 2015 DODGE CHARGER AWD 2C3CDXKT7FH82 146,781
0134
Washington State Department of Transportation Prospectus Submittal Checklist for Flashing LED
Stop Signs — Phases 1 and 2 projects.
/3. Local Agency A & E Professional Services Negotiated Hourly Rate Consultant Agreement with
Nicholls Kovich Engineering, PLLC for On Call Engineering Support — Engineering Approval of
Final Plat Mylars and Bridge Engineering Support on an as -needed basis for a maximum payable
of $15,000.00.
q Request to the County Road Dept. for Reimbursable Work: between City of Quincy and Grant
/ County for removal of excess dirt and silt from the tail water ditches up to a maximum of
$7,000.00
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 7)
COMMISSIONERS OFFICE 1
1. Commissioner's Office ana Vouchers.
2. Commissioners February 3 and 10, 2020 Minutes for approval.
W 3. Resolution calling for the Washington State Legislature to fully fund The Washington State Patrol
Crime Laboratory and Toxicology Laboratory.
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
4.,4. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board.
NEW HOPE
X5. Out of state travel request for Carmen Aguila to attend the Nuestas Voces-National Bilingual
Sexual Assault Conference from May 27 — 30, 2020 in Phoenix, AZ.
FAIRGROUNDS
t6. Request to purchase lighting for the Commercial Building in the amount of $2,637.80 from
Amazon. This was approved in their capital outlay budget.
L 7. Request to purchase portable bleachers in the amount of $25,838.92 from Kay Park Recreation.
This was approved in their capital outlay budget.
Page 4 of 4
Grant County Commissioners Agenda
Week of March 9, 2020
WEDNESDAY, MARCH 11, 2020
10:00 a.m. —11:00 a.m. R Stevens, Disability Board Meeting
6:00 p.m. — 7:30 p.m. R Stevens at Health Board Meeting (Public Works, Ephrata)
THURSDAY, MARCH 12,202
9:00 a.m. —10:00 a.m. T Taylor at Multi Agency Communications Center (MACC) Board
Meeting (Moses Lake)
10:00 a.m. —12:00 p.m. R Stevens at Columbia River Caucus "Commissioners" Meeting (Holiday
Inn Express, Moses Lake)
1:30 p.m. — 3:00 p.m. C Carter at Area Aging / Council of Governments Meeting (E Wenatchee
Office)
FRIDAY, MARCH 13. 2020
No meetings held