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M! 60e)
GRANT COUNTY
OFFICE OF THE COUNTY COMMISSIONERS
Board of County Commissioners
Board of Equalization
February 28, 2020
Dated this — -=t day of I V I U, —, 20
Board of County Commissioners
Grant County, Washington
Approye Disapprove Abstain
Dist #I Dist # 1 Dist # 1
Dist #2 Dist # 2 Dist # 2
Dist #3 Dist # 3 Dist # 3
Re: Rescind Board of Equalization (BOE) Members Travel & Meal Expenses for
2019/2020 dated January 7, 2020.
The Grant County Board of Equalization (BOE) had a travel policy exception letter, dated
January 7, 2020 approved by you, the County Commissioners. After detailed discussion and
investigation, it is determined the BOE does require any special considerations and request the
above referenced policy should be rescinded effective immediately.
Mileage for the BOE will be in accordance with the Grant County Personnel Policy, 1202 —
Travel Authorization & Expense Reimbursement, dated February 6, 2020.
The BOE will be reimbursed mileage from their home of record to the Grant County Courthouse
in accordance with current policy and reimbursement rates. Meals will be provided in accordance
with paragraph 1202.13 — Appointed Boards, Commissioners and Special Speakers:
1) For those who are appointed to boards, serve as Commissioner's, and/or are special
speakers that are dealing with County business (inclusive of County staff):
a. Meetings held during meal times are eligible to be reimbursed with prior approval
from the Board of County Commissioner's; and
b. Host agencies may also cover the cost of meals.
Please contact Jerry Gingrich, X2931 if you have any questions.
Jerry Gingrich
Clerk
Board of Equalization FEB 2 8 2020
GRANT COUNTY COMMIS;
"To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work
environment."
Grant County Personnel Policy
writing and document the cost and benefit to the employee and Grant County
and is subject to prior written approval by the supervisor.
1202.13 Appointed Boards, Commissioners and Special Speakers:
1) For those who are appointed to boards, serve as Commissioners, and/or are
special speakers that are dealing with County business (inclusive of County
staff):
a. Meetings held during meal times are eligible to be reimbursed with
prior approval from the Board of County Commissioners; and
b. Host agencies may also cover the cost of meals.
1202.14 Unallowable Expenses:
1) Expenses that are not directly related to official County business, and/or are
set forth as unallowable by this policy, are considered unallowable expenses.
a. Unallowable expenses include, but are not limited to:
L All room service charges, including: laundry services, valet
services, media services or other items of a similar nature.
Meals are paid by allowances and may not be claimed as a room
service expense.
ii. Costs of personal trip insurance or medical services.
iii. Personal telephone calls, except in emergency situations or
necessary notification of extension of travel plans.
iv. Entertainment expenses including, but not limited to, clothing,
personal sundries and services.
v. Fines and penalties.
vi. Dependent care, except as may be provided through a County
benefits program.
vii. Expenses for spouses, guests, and/or family member(s).
viii. Any expense deemed unreasonable or unnecessary by the
EO/DH, which may be otherwise permitted under this policy.
2) Any exception(s) to the unallowable expenses as listed above requires written
approval from the Board of County Commissioners, which must be submitted
with the Expense Reimbursement Claim to the Accounting Department.
Grant County Personnel Policy Page 13 of 14