HomeMy WebLinkAboutMinutes - BOCCMINUTES
GRANT COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 2,202
The Grant County Commissioners session began at 8:45 a.m. with Commissioners Taylor and Stevens in
attendance. Commissioner Carter arrived late and was excused.
8:30 a.m. —9:00 a.m. Elected Official Roundtable
9:00 a.m. — 9:20 a.m. B Rang, ASC Update and Misc BOCC Action (Items 1 through 9)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 9 on the agenda as presented. The motion passed with 2 Commissioners in attendance.
1. Possible vouchers for insurance, legal services, grant administration, etc. (Approved)
2. Amendment #5 to Beacon facility agreement for Grant Integrated Services, which amends
Exhibit B -2.A4 Maximum Contract Amounts to add $20,000 from the Dedicated Marijuana
Account fund source and add $35,500 from the Substance Abuse Block Grant fund source.
Amendment changes were effective January 1, 2020. (Approved)
3. Memorandum of Understanding with Amerigroup Washington, Inc. through Grant Integrated
Services (GrIS) for the distribution of available Enhancement Funds in accordance with ESHB
1109, HCA guidance and direction based on GrIS' total accepted encounters and the total
number of providers in such region who are eligible under the program. Term of the MOU is
March 2, 2020 through March 2, 2021. (Approved)
4. Interlocal cooperation agreement with the Town of Wilson Creek for cooperative purchasing
and the improvement of certain County -owned infrastructure around Town owned property
through the Public Works department. (Approved)
5. Resolution No. 20 -019 -CC Authorizing Execution of Interlocal Agreement between the Town of
Wilson Creek and Grant County for cooperative purchasing and the improvement of certain
County -owned infrastructure around Town owned property. (Approved)
6. Grant County Reimbursement No. 7 on CDBG Public Services Grant No. 19-62210-005 for the
period January 1, 2020 through January 30, 2020, with the Department of Commerce and
administered through the OIC of Washington for $19,044.01. (Approved)
7. Resolution No. 20 -020 -CC providing for an interim County Public Works Director and appointing
Samuel Dart. (Approved)
8. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during November 2019, in the amount of $16,855.41
on Washington State Health Care Authority Contract No. K3919. (Approved)
9. Reimbursement Request (A-19) for contract work performed by Grant Integrated Services'
Prevention and Recovery Center (PARC), during December 2019, in the amount of $6,704.46 on
Washington State Health Care Authority Contract No. K3919. (Approved)
9:30 a.m. —10:20 a.m. T Gaines, Central Services Update
• Technology Services: Current Sit -Rep
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Grant County Commissioners Minutes
Week of March 2, 2020
• Facilities and Maintenance: Current Sit -Rep, Project Updates; Personnel Matters
• Interfund Communications: Current Sit -Rep; Personnel Matters
• Fairgrounds: Current Sit -Rep, Project Updates; Personnel Matters
• Central Services: Current Sit -Rep; GrIS Update; PPC Update/use of guards; Ag Building Update;
Grants Update; Corona Awareness
10:30 a.m. — 10:45 a.m. Citizen Public Comment Period (No public in attendance)
11:00 a.m. —11:20 a.m. S Fode, New Hope/Kids Hope Update
• Shelter update
• Heaters and diffusers- safety committee update
• Facility Dog update
11:30 a.m. —11:40 a.m. Inventory of County Capitalized Assets filed with County Auditor
(Approved by Resolution No. 20 -021 -CC. This list will be kept in the
Accounting Department)
11:45 a.m. — 12:15 p.m. M Morrison, Public Works Director Position —Application Discussion
1:00 p.m. —1:30 p.m. T Taylor at Meeting with Emergency Management (Law and Justice
Building)
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their February
28, 2020 payroll.
TUESDAY. MARCH 3. 2020
The session was continued to 8:45 a.m. with all Commissioners in attendance.
8:45 a.m. — 9:00 a.m. Z Kennedy / Potts and Associates, Legislative Session Update
9:00 a.m. — 9:50 a.m. K Eslinger, Human Resources Update
Calendar Items
02/25/20 — Corrections Negotiations
02/27/20 — HWC Meeting
02/28/20 — Off for Medical Appointment
03/04/20 — Work in Ellensburg
03/05/20 — GrIS Negotiations
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Grant County Commissioners Minutes
Week of March 2, 2020
Discussion Items
1. HWC Update
2. Volunteer Tracking
Authorization Requests
3. PMA— DCL Supervisor
4. PMA — DCL Trainer
5. PMA—Childcare Provider (Grant)
Priority Items
6. NOVAtime Testing
7. PFML Guidance Documents
8. Negotiations Planning
Compensation, Benefits, & Payroll
9. Accounting Request to Pay Stipends by
Percentage
10. Clerk of the Board
Employee & Department Issues
11. Auditor's Office — Elections
Policy &Procedure
12. Security Cameras
13. Use of Exempt Time
14. Animals in the Workplace
Labor Relations/ Legal Actions
15. Labor & Legal Report Review
Position Management Approval (PMA) for a Childcare Provider position at Grant Integrated
Services. This is a new seasonal project position funded by a special project grant.
Pursuant to RCW 42.30.140(4)(x) Commissioner Carter called an Executive Session to order at
9:43 a.m. to go until 9:50 a.m. regarding negotiations. In attendance were Commissioners
Taylor, Carter and Stevens, and Kirk Eslinger, Human Resources Director. Commissioner Carter
continued the session to 9:52 a.m. Commissioner Carter closed the session at 9:52 a.m.
10:30 a.m. —10:50 a.m. L Stoltman, Conservation District Update (Cancelled)
11:00 a.m. —11:50 a.m. D Hooper, Development Services Update
• Workload report; Courthouse Association Grievance; Landfill; Chief Deputy FM; Building
Inspector
12:00 p.m. —1:30 p.m. C Carter at North Central WorkForce Development Committee Meeting
(SkillSource, Moses Lake)
1:00 p.m. —1:20 p.m. G Dano, Prosecuting Attorney's Office Update
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Grant County Commissioners Minutes
Week of March 2, 2020
1:30 p.m. — 2:20 p.m. Public Works Update (Items 1 through 4)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 2
and 3 on the agenda as presented. Items 1 and 4 were not ready for signature. The motion passed with
2 Commissioners in attendance.
1. Execution of Contracts: Fuel Management System awarded to Mascott Equipment Co. for the
bid amount of $90,207.99. (item not ready for signature)
2. Authorization to Call for Bids for the Asphalt Materials 2020 with a bid opening date of March
24, 2020 at 1:30 pm. (Approved)
3. Request to sell motor pool vehicle #7073, a 2014 Ford F-150 Crew Cab pickup truck (VIN
1FTFW1EF1EKE41031) to the Sheriff's Office for the amount of $8,500.00. (Approved)
4. Resolution notice of hearing declaring certain county -owned property surplus and ordering the
sale thereof. Public hearing to be scheduled for March 31, 2020 at 1:30 p.m. (item not ready
for signature)
VEHICLE# YEAR MAKE MODEL SERIAL MILEAGE
7007
2009
FORD
7008
2009
FORD
7029
2010
FORD
7061
2013
CHEVROLET
7064
2013
CHEVROLET
7065
2013
CHEVROLET
7081
2015
DODGE
NUMBER
EXPLORER 4X4 1FMEU73809 123,855
UA33165
EXPLORER 4X4 1FMEU73829 113,785
UA33166
CROWN 2FABP7BV4AX 109,529
VICTORIA 131219
TAHOE 4X2 1GNLC2EOXDR 131,313
310674
TAHOE 4X4 1GNSK2EOODR 144,600
313615
TAHOE 4X4 1GNSK2EO5DR 111,523
308474
CHARGER 2C3CDXKT7FH 146,781
AWD 820134
1:30 p.m. —1:40 p.m. Open Record Public Hearing, Intermountain Infrastructure Group LLC —
Franchise Application
The Commissioners held an Open Record Public Hearing to consider an application from
Intermountain Infrastructure Group for a franchise to enter upon, construct, operate and
maintain telecommunication facilities for the purpose of providing wholesale
telecommunications services upon County Roads within Grant County. Location is West side of
Road 0.2 -NW and along the south side of Martin Road, to the west side of Road R -NW, then
south to Road 11 -NW, within S 1, T 20, R 23; S 4, 5, 6 and 8, T 20, R 24; and S 8, T 20, R 24 EWM.
Sam Dart, Interim Public Works Director, discussed the project and stated that Public Works
recommends approval of the project.
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in attendance.
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Week of March 2, 2020
Commissioner Stevens moved to approve the franchise as presented. Commissioner Taylor
seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned.
(The Commissioners signed the Order Granting Franchise)
2:30 p.m. — 2:50 p.m. Consent Agenda (Items 1 through 17)
A motion was made by Commissioner Stevens, seconded by Commissioner Taylor, to approve items 1
through 17 on the agenda as presented. The motion passed unanimously.
COMMISSIONERS OFFICE
1. Commissioner's Office and Public Defense Vouchers. (Approved)
2. Commissioners January 20 and 27, 2020 Minutes for approval. (Approved)
3. Letter of appointment for Vanessa Brown to the Health and Wellness Committee representing
Central Services as their primary, voting member. (Approved)
4. New liquor license application for Judy's Great Food, Royal City, WA from the Washington State
Liquor and Cannabis Board. (Approved)
5. Request from the Board of Equalization to rescind their request to the Commissioners dated
January 7, 2020 for an exception to the travel policy as it was determined that the BOE does not
require any special considerations and will adhere to the new policy number 1202 dated
February 6, 2020. (Approved)
6. Recommendation from the Health and Wellness Committee to amend their by-laws as follows:
(Approved)
Member Selection Process:
Voting Members and Alternate Members should be recommended by the employees
they represent. Members are selected in the following manner:
Department/Elected Office Representatives:
a) The Chairperson shall request a list of eligible representatives from the
Department Head/Elected Official. Eligibility is determined by the Department
Head/Elected Official.
b) In the event there are multiple eligible representatives for one position, the
Chairperson shall hold an election for the department/office.
c) If an election was held, the Chairperson shall notify the Department
Head/Elected Official of the selection.
d) The Chairperson shall notify the BOCC of the selection.
e) The BOCC shall issue a written response approving or denying the
recommendation.
Labor Organization Representatives:
a) The Chairperson shall contact the current representative and/or an officer of
the labor organization and request that an eligible representative be named.
Eligible means that the representative is a Grant County employee and has
received approval from their Department Head/Elected Official to participate.
b) The Chairperson shall notify the BOCC of the selection.
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Week of March 2, 2020
c) The BOCC shall issue a written response approving or denying the
recommendation.
AUDITOR'S OFFICE — ACCOUNTING DEPARTMENT
7. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (Approved in the amount of
$606,152.15)
AUDITOR'S OFFICE — ELECTIONS DEPARTMENT
8. Authorization of Canvassing Board Representatives - Auditor's Staff, to act under authority given
in RCW 29A.60 for Trisha Stevens, Dedra Osborn and Michele Blondin to act as representatives
for the County; and for Maria Lugar and Karrie Stockton to handle the ballots through the mail
room process for the Presidential Primary Election to be held March 10, 2020; and the April 28,
2020 Special Election.
9. Designation of County Commissioner Cindy Carter to serve as the County Legislative Authority
on the Canvassing Board for the Presidential Primary Election to be held on March 10, 2020; and
the April 28, 2020 Special Election.
FAIRGROUNDS
10. Request to implement a policy regarding unclaimed Fair premiums from exhibitors. Exhibitors
have 180 days to cash their premium check. After one year, the Fair will void all unclaimed
premium checks and use these surplus Washington State Department of Agriculture (WSDA)
funds for fair prizes/ribbons/premiums for the following year's Fair, in an amount under
$5,000.00. (Approved)
11. Recommendation to award the Request for Purchase (RFP) for an LED Reader Board in the Ardell
Pavilion to Ramsay Signs in the amount of $44,930.00. (Approved)
12. Request to purchase a Leaf Vacuum from Cyclone Rake (Z-10) in the amount of $3,675.61. This
is $175.61 over their approved capital outlay budget and will be paid out of surplus funds from
another project. (Approved)
13. Recommendation to award the bid for sound and lights during the Fair for entertainment to
Cascade Sound in the amount of $16,726.95. (Approved)
CENTRAL SERVICES
14. Recommendation to award the bid to purchase HVLS fans to Rite -Hite in the amount of
$29,722.00. (Approved)
GRANT INTEGRATED SERVICES
15. Out of state travel request for Thomas Mitchel and Jared DeTrolio to attend the
PEERPOCALYPSE conference from April 19 — 23, 2020 in Seaside, OR. (Approved)
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Week of March 2, 2020
16. Request to purchase Network Hardware (Routers, Gateways and Switches) for all of their Grant
County Facilities, through Technology Services in the amount of $15,000.00. (Approved)
SHERIFF'S OFFICE
17. Request to award the bid to for the removal and installation of two Roof Top Air Conditioning
Units for the Work Release Facility to Basin Refrigeration and Heating in the amount of
$22,737.00 (excluding tax). This was approved in their capital outlay budget. (Approved)
3:30 p.m. — 3:50 p.m. A Williams, City of Moses Lake — New City Manager Introduction
4:00 p.m. — 5:30 p.m. C Carter at Royal REACH Meeting (Royal High School Library)
WEDNESDAY, MARCH 4, 2020
6:00 p.m. —8:00 p.m. T Taylor at WSAC Legislative Steering Committee Roundtable (WSAC
Downstairs Conference Room, Olympia) (Did not attend)
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the Assignment of Public Right -of -Way Easement Rights
and Public Right of Way Easement between Grant County (Public Works) and the Port of Moses Lake /
Port District No. 10 for Parcel Nos. 171024004, 171024005, and 170981000 located within S 30 and 18, T
20 N, R 28 E, WM.
THURSDAY, MARCH 5, 2020
7:45 a.m. —1:00 p.m. T Taylor at WSAC Legislative Steering Committee Meeting (Washington
Room — Pritchard Bldg, Olympia) (Did not attend)
9:00 a.m. —10:00 a.m. T Taylor at Multi Agency Communications Center (MACC) Personnel
Committee Meeting (Ephrata Fire Department)
10:00 a.m. — 11:00 a.m. R Stevens at WRCIP Meeting (ClearRisk, Ephrata)
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Grant County Commissioners Minutes
Week of March 2, 2020
FRIDAY, MARCH 6, 2020
No meetings held
Signed this day of 2020.
At est:
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Barb ra J. Vas7�//
Clerk of the B
BOARD OF COUNTY COMMISSIONERS
Gra ``tr6ount , Wash'figton
Cindy Carter, air
Tom Taylor, Vice -Cha
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