HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of April 24- April 30, 2023
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, APRIL 24, 2023
The Grant County Commissioners session began at 9:30 a.m. with all Commissioners in attendance.
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• NovaTime — Reports
• Public Hearing on Warden Lake — No Wake Zone: to be discussed at the hearing.
• Letters of invitation for Komaki City Open House: signed.
• Request for Proclamation: Provider Appreciation Day— Child Care Providers: the Commissioners
voted to not sign the proposed proclamation.
• Horticultural Pest and Disease Board —Jody Kane Contract: Clerk to work with Prosecuting
Attorney's Office to draft contract and increase her hourly rate from $25/hour to $45/hour as
recommended in their meeting minutes.
• Grant County Courthouse Security Committee: this is separate from the Court Security
Committee.
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 10:17
a.m. to go until 10:25 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, and Barbara J. Vasquez, Clerk of the Board. Commissioner Jones closed the
session at 10:25 a.m.
10:30 a.m. —11:00 a.m. Admission Tax Meeting
The group discussed which events are liable for exemption to admission tax. Non-profit
organizations that are not 501C3. Government and 5010's are automatically exempt from
admission tax. Grant County Code Ch. 3.60 addresses this. The Commissioners are the final
decision maker on this exemption. Darryl Pheasant stated an amendment to this code is
potentially needed. Cities have enacted ordinances as,well and it's up to them to enforce them.
Jim McKiernan stated the rodeo would probably apply for an exemption to paying this tax.
Barbara Duerbeck to create an admission tax form. She will receive examples from the
Fairgrounds and Treasurer. Jim McKiernan mentioned the possibility of admission tax funding
the "arts" instead of utilizing LTAC funds. The arts do not necessarily put "heads in beds".
Page 2 of 11
Grant County Commissioners Minutes
Week of April 24, 2023
11:00 a.m. —11:45 a.m. Budget and Finance Update AND Finance Committee Meeting
Katie Smith, Chief Financial Officer, discussed the county funds and where we are for the first
quarter. Oversight of the 311 and 313 funds (New Jail and Bond) was discussed and the need
fora 5 year/20-year plan for use of the monies. Tom Gaines, Central Services oversee the 313.
Katie recommends a committee be put together for the 311 -fund spending.
Potential to move the Fire Marshal budget to a stand-alone fund and remove it out from the
Building Department budget.
12:00 p.m. —1:00 p.m. C Carter, Grant Transit Authority (GTA) Special Board Meeting
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o April 3 minutes, New Hope item sentence unfinished.
o Item 8: for the Clerk's wages/ benefits
o Item 11: Danny asked for clarification.
o Item 19: potential to change the name of the Fairgrounds Improvement Projects, to
make the transferring of funds easier. Tom Gaines suggests a Resolution giving the
Chief Financial Officer positional authority to move forward in these types of situations.
Development Services drafted a policy in January but this is still in limbo. They need
direction and input from many departments. The Capital Facilities Plan is involved. She
does not recommend transferring funds from one project to another, move forward
with how its budgeted and added to the CFP/Comprehensive Plan.
o Item 20: It was discussed to fund 1 courtroom and have Avidex install it and the Central
Services/Facilities and Maintenance will then install the 2nd courtroom utilizing county
staff. With Avidex, they will mirror Superior Court. It was discovered that their grant
funds will cover courtrooms 209 and 301.
o Item 25: Revenue received documentation.
o Item 30: Treasurer will utilize ERP funds that were set aside.
• Port of Quincy — Protection Services at Gorge and Crescent Bar (CC): Commissioner Jones met
with the Port of Quincy — Curt Morris and the Sheriff's Office regarding security. There is an
RCW that allows security/Law Enforcement with local jurisdictions. There is currently an
Interlocal Agreement for Law Enforcement services. Potential ILA for security.
• Commissioner Jones stated the Board met with the City of Moses Lake, Port of Moses Lake, and
Grant PUD to discuss collaboration between the entities. Could this potentially be a bi-annual
meeting.
• No District Updates.
• Moses Lake homeless issue on Central Drive: the turnouts are private property, not city right of
way. Parcel 171049001. The City is asking the County for potential property to park these RV's?
These RV's are currently in the City.
• Tom Gaines: $9.80 worth of WIFI charges on the Jail/Florida trip. The hotel was called before
the Department Head was called for authorization.
• Request from Tom Gaines for the Commissioners to assign a new project manager for the new
jail project.
Page 3 of 11
Grant County Commissioners Minutes
Week of April 24, 2023
• DS: Potential ordinance on land trust was discussed. Development Services will be working on
this.
2:00 p.m. -3:30 p.m. K Eslinger, Human Resources Update
Discussion Items Request Action`
01. Development Services Direct Board Direction Given.
02. Position Management Review Team
a. Licensing Deputy —1 Year Direct Board Direction Given —The Board approved the
Executive Session
Action / ®irection
Auditor's Office to create and hire a one year
2:04 PM
Length:
project positions.
b. 6 Month Step Increases
Direct
Board Direction Given.
03. Central Services Step Request
Direct
Board Direction Given.
04. FLSA Philosophy
Direct
Board Was Unable to Provide Direction — HR will
No decisions/actions were made by the Board.
work on additional data for Board review.
05. PFML Policy
Direct
HR Deferred Item - Time Not Available Due To
Work instruction was provided to staff.
Other Topics.
06. HR Staff Structure
FYI Only
No Action Taken — Informational Only.
07. Premium
FYI Only
No Action Taken — Informational Only.
Executive Session
Action / ®irection
start:
2:04 PM
Length:
10 min
End:
2:14 PM
Action taken after Executive Session(s):
No decisions/actions were made by the Board.
Work instruction was provided to staff.
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at
2:04 p.m. to go until 2:14 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kevin McCrae, Prosecuting Attorney, and Kirk Eslinger
and Decorah Anderson, Human Resources Director. Commissioner Jones closed the session at
2:14 p.m.
Exempt/Non-exempt Fair Labor Standards Act (ELBA) discussion: potentially remove exemption
statuses in 2024 if wage requirement increases.
MISCELLANEOUS ITEMS
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their April 21,
2023 payroll.
The Chair of the Board was authorized to sign the Nathan Cole (Cole Farm Unit 91 Short Plat) File # P 22-
0358 (preliminary P 22-0307); and the George "Skip" Loddington (Loddington Major Plat) File # P 23-
0046 (preliminary P 22-0374) Final Plat Submission and Reviews.
Page 4 of 11
Grant County Commissioners Minutes
Week of April 24, 2023
TUESDAY, APRIL 25, 2023
The session was continued to 8:30 a.m. with all Commissioners in attendance. Commissioner Jones
attended via Webex.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
Pursuant to RCW 42.30.110(1)(1), Commissioner Carter called an Executive Session to order at
832 a.m. to go until 8:42 a.m. regarding Litigation. In attendance were Commissioners Carter,
Stone and Jones, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney. Commissioner Carter
closed the session at 8:42 a.m.
New laws to come into effect July 1, 2023, State Law will indicate it's not illegal to possess any
form of drug. They will form a task force and invite a commissioner to attend.
Potential of open union negotiations in Grant County.
9:00 a.m. —10:00 a.m. D Anderson, Renew Update
• Cars / E -Fleets: Enterprise Lease Program, goal is to have newer cars for reliability. Ok to move
forward with the contract.
• Royal City Office Update: remodel is complete but waiting on electrical.
• Moses Lake Site Front Lobby /Waiting Area Renovation: Proposed plan given.
• Strategic Planning &Leadership Development at Sage Cliffe: focus groups were also held at their
remote facilities.
10:00 a.m. -10:30 a.m. S Palacios, Juvenile Court and Youth Services Update
• Financial
• Intakes: 43 for 2023.
• Courts:
o Offender/Diversion:
o Truancy:
o Dependency:
• Chelan County
• Administration
• Needs of the Department
10:30 a.m. —11:00 a.m. K Allen, Clerk's Office Update
• County Clerk Training: Have trainer come to Grant County?
• 3/22 Fire alarm went off and on a few times in the L&J Building. Courts did not stop and
evacuate.
Page 5 of 11
Grant County Commissioners Minutes
Week of April 24, 2023
11:00 a.m. —11:50 a.m. Department Head Review Discussion
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at 11:05
a.m. to go until 11:30 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, and Kirk Eslinger, Human Resources. The session was continued to 11:50
a.m. Commissioner Carter closed the session at 11:50 a.m.
12:00 p.m. —12:30 p.m. D Stone, 7t" District Elected Official Zoom Meeting
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
• Bridge & Vegetation Program Update
o Post Earthquake Inspection — Power Point Presented at Bridge Conference (Katherine
Bren, Andy Booth, and Tim Massey)
o Bridge Projects — B SW, Susan Kovich Coordination
o Bridge 247 Status — Road W SE Requested CDS Funds — Current Update
o Bridge 248 Status — Road 11 SE Requested CDS Funds — Current Update
o Guard Rail Repairs — Road M SE
o Deicing Program Benefits — Identify Critical Routes, Benefits, Product, and Equipment
o Vegetation Program — Current Location and Spray Application Mapping
o Staff Support Roles — CDL Operators Winter Maintenance Response
o Acting Supervisor —Tim Massey
o FHA — Federal Highways Administration Requirements
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Jerome Wawers discussed the Collaboration/Coordination meeting with the other
entities and stated water is definitely an issue. The city stated that 75% of their water
goes to irrigation, not to the residents.
• Approval -of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Jones, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.)
o Email to CC from Lars Leland re: office space available at the Port of Mattawa: CC
Responded
o Email to CC from Sunland Estates Homeowners Association re: security. ILA is in the
Prosecuting Attorney's Office for review.
• Commissioners Roundtable — Miscellaneous Discussion
o Janice Flynn discussed the contract with Dr. Fife at the Jail, Trask cannot find insurance
for Commercial General. Liability. This will not be required.
o DS: WSU Extension Memorandum of Understanding (MOU) is with the Prosecuting
Attorney's Office
o DS: Meal expense reimbursement will be discussed at the 5/1/23 luncheon.
o DS: ARPA beneficiary agreements were sent off to Moss Adams for review. They have
come back with suggestions.
Page 6 of 11
Grant County Commissioners Minutes
Week of April 24, 2023
o DS: Hiawatha discussion that Jerome Wawers discussed last week, DS likes the route
that we have all of the ROW on, even if its longer. RJ gave his thoughts.
o Janice Flynn reminded RJ of the Italian soda ingredients for the Japan visit.
Consent Agenda — (Items 1 through 30) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Jones, to approve the consent
agenda as presented. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing and made available to the Board. (In the amount of $820,225.64)
COMMISSIONER'S OFFICE
2. Approval of Commissioners March 27, 2023, and April 3, 2023, Minutes.
3. Invoices
4. Reimbursement request from New Hope on the American Rescue Plan Act (ARPA) funding in the
amount of $26,744.52 for March 2023 expenses.
5. Reimbursement request from New Hope on the Department of Commerce Consolidated
Homeless Grant (CHG) No. 22-46108-10, Hotel Leasing Amendment in the amount of $5,946.13
for March 2023 expenses.
6. Reimbursement request from HopeSource on the Department of Commerce Eviction Rent
Assistance Program (E -RAP) 2.0 Grant No. 21-4619C-108 in the amount of $71,.615.28 for March
2023 expenses.
7. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) funding in the
amount of $8,509.78 for Suicide Prevention for November 2022 expenses.
8. Approval of Grant County Lodging Tax Advisory Committee Tourism Promotion Agreement No.
2023-23 in the amount of $25,.000.00,. to the LTAC.
9. Proclamation recognizing the week of April 30 —May 06, 2023, as Municipal Clerks Week in
Grant County.
10. Appointment letter to Nichole Owens to the Grant County Fair Advisory Committee fora 3 -year
term beginning April 25, 2023, through April 24, 2026.
11. Reimbursement request from HopeSource on the Eviction Rent Assistance Program (E -RAP) 2.0
Grant No. 21-4619C-108 in the amount of $72.,516.70 for February 2023 expenses.
12. Reimbursement request from the City of Moses Lake on the Department of Commerce
Emergency Solutions Grant (ESG) No. 20-4613C-100 in the amount of $100,391.28 for October
2022 expenses.
13. Reimbursement request from Fire District No. 7, Soap Lake on the American Rescue Plan Act
(ARPA) funding in the amount of $6,435.05 to purchase two new sets of Turnout Gear.
14. Assumption liquor license application for Midway Beverage, Inc. (King Beverage Inc.) in Moses
Lake, WA, from the Washington State Liquor and Cannabis Board.
15. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) funding in the
amount of $8.,818.97 for Suicide Prevention for January 2023.
Page 7 of 11
Grant County Commissioners Minutes
Week of April 24, 2023
16. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) funding in the
amount of $10,,834.40 for Suicide Prevention for the month of December 2022.
17. 2023 Marketing/Development Contract between Grant County Tourism Commission and
Rachelle Haven of Coulee Creative. Term of agreement is May 01, 2023, through December 31,
2023 in the amount of $26,400.00.
18. Approval of Grant County Lodging Tax Advisory Committee Tourism Promotion Agreement No.
2023-24 in the amount of $450,000.00,, to Grant County Tourism.
CENTRAL SERVICES
19. Recommendation to accept a change order from Eastside Asphalt in the amount of $18,.130.00
for the Fairgrounds Barn Paving Project (CSD2301).
DISTRICT COURT
20. Request to purchase updated audio and visual equipment for courtrooms 209 and 301 from
avidex. The quoted price for both courtrooms is $298,787.00 and will be purchased from Fund
001.102.
F:AIRr;RCIIINnq
21. Request to approve Derelict RV policy for the Grant County Fairgrounds to help enhance the
overall campground experience.
JUVENILE COURT& YOUTH SERVICES
22. Request to purchase and install an outdoor shelter and bench in the estimated amount of
$7,800.00 to assist with outdoor security during transfers of detained youth between Grant
County and Chelan County.
23. Request to surplus miscellaneous security equipment through Technology Services as listed
below: (Resolution No. 23 -035 -CC)
Page 8 of 11
Grant County Commissioners Minutes
Week of April 24, 2023
ASSET l
DES RIPTIO
FUND
SURPLUS DATE
MANNER OF DISPOSAL
80 CC WROVAL L YIN
REASON TO
CUSTODIAN
CURRENT PHYSICAL LOCATION
SURPLUP,
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PURLIC WORKS
24. Authorization to purchase a Trimble TSC WWAN Data Collector in the estimated amount of
$7,,000.00.
RENEW
25. Schedule A for State of Washington Developmental Disabilities Residential Support Programs
Cost Report, General Information and Certification Form for signature.
26. Real Estate Lease between Jose Rodriguez and Grant County dba Renew for the rental of the
property located at 221 Government Rd, Mattawa, WA 99349. Term of agreement is May 01,
2023, through April 30, 2025, in the amount of $1,400.00 per month.
Page 9 of 11
Grant County Commissioners Minutes
Week of April 24, 2023
SHERIFF'S OFFICE
27. Request to purchase a new vehicle for the Interagency Narcotics Enforcement Team (INET) from
Bud Clary of Moses Lake in the amount of $47,113.50 to replace Vehicle #7100. This purchase
will be funded from the INET Seizure Account (109.151).
28. Authorization for Sheriff Joey Kriete to digitally sign the Washington State Patrol Federal Grant
Subrecipient Agreement No. K18333 and Fiscal Monitoring Assessment Questionnaire. Awarded
grant is the National Criminal History Improvement Program (NCHIP) grant in the amount of
$24.,740.58., to purchase an Automated Biometric Identification System. Term is May 1, 2023 —
September 30, 2024.
TECHNOLOGY SERVICES
29. Purchase Order No. 467 in the amount of $11,.017.78 to Lenovo for the purchase of 2
ThinkStation P270 Workstations.
TREASURER'S OFFICE
30. Software and Services Agreement between Grant County Treasurers Office and BTG Holding
Group DBA Infrastructure for the installation and license to use Clemmer GL product. The term
of the agreement is April 18, 2023, through December 31, 2023, in the amount of $2.,815 per
month not including tax.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
® Adjournment
3:00 p.m. — 3:30 p.m. P Haley, Regional Quincy Valley Parks District Discussion
Pat Haley, Administrator of the City of Quincy and Carl Worley discussed their idea for a large
facility in Quincy. Boundary would be the Quincy School District boundary. Considering the
creation of a Metropolitan Park District. They are requesting a resolution from the County to
place this on the ballot, they will send in a letter of request.
3:30 p.m. — 4:45 p.m. T Gaines, New Jail Update
Tom Gaines, Central Services Director discussed the team that was built with the architect and
how the building of the new jail will proceed. He is the project manager and did not appreciate
conversations that did not contain him.
The cost of the jail came in at $120 million; cuts need to be made. This amount only includes
the new jail, no remodel of the L&J building. This was the beginning numbers, and the "fluff"
needs to be cut. Tom is not in charge, he takes direction from the Board. Tom would have
control of the 313 bond fund and the would sign and verify all invoices being submitted.
Page 10 of 11
Grant County Commissioners Minutes
Week of April 24, 2023
Tom meets with the Commissioners monthly, and the project team meets weekly. Katie Smith
recommended weekly meetings with the BOCC and all key players. She also recommends a
monthly budget review.
Commissioner Stone iterated that the bond fund will be overseen by Tom. The other fund
involves funding of corrections staff, bond payments and other expenses. Katie clarified that
the board will also address 311 funds because it also involves law and justice (courts) etc.
Joe Kriete, Sheriff hasn't been fully involved in the project due to Sheriff's changing. There is a
substantial amount of information that he was not aware of. He feels that the budget for the
new jail is planned,to be used for the remodel of the L&J building and does not agree with it. He
believes there is a communication issue.
Commissioner Stone stated the new jail is the focus, not the L&J building remodel. But that
building cannot be forgotten.
Commissioner Carter left the meeting at 4:00 p.m.
Pursuant to RCW 42.30.140(4)(a) Commissioner Stone called an Executive Session to order at
4:11 p.m. to go until 4:30 p.m. regarding Negotiations. In attendance were Commissioners
Stone and Jones, and Kirk Eslinger and Decorah Anderson, Human Resources, Joe Kriete, Sheriff,
Kevin Schmidt, Tom Gaines and Vanessa Brown, Central Services. The session was continued to
4:40 p.m. , Commissioner Stone closed the session at 4:40 p.m.
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting (Cancelled)
MISCELLANEOUS ITEM
Emergency Accounts Payable batch for Renew in the amount of $1,,075.00,for Emergency Housing.
WEDNESDAY, APRIL 26, 2023
8:30 a.m. — 9:20 a.m. SAFETY COMMITTEE MEETING
9:30 a.m. —10:30 a.m. D Stone w/ H Crose (Commissioners Office)
12:00 p.m. —1:00 p.m. Grant County CHI Monthly Meeting
1:00 p.m. -2:30 p.m. CCarter, RiverCare Diversion Workgroup
2:00 p.m. — 3:00 p.m. ED LOWRY RETIREMENT CELEBRATION (Public Works)
Page 11 of 11
Grant County Commissioners Minutes
Week of April 24, 2023
THURSDAY, AIL 27, 2023
PR
1:00 p.m. -2:00 p.m. RJones, Grant County Jail OAC Meeting
2:00 p.m. — 3:00 p.m. R Jones, Grant County Homeless Task Force Meeting
7:00 p.m. — 8:00 p.m. R Jones, Moses Lake School Board Meeting
FRIDAY, APRIL 28, 2023
12:00 p.m. —1:00 p.m. D Stone, WSAC Legislative Recap Presentation (Zoom)
12:30 P.M. — 2:30 p.m. C Carter at WSU Columbia Basin Agriculture Tour (Wanapurn Heritage
Center)
Signed this day of IU2023.
Attest:
d
B'abara J. Vasq z, CMC
Clerk -of the Board
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Danny E. Sone, Member